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Home My WebLink About2024-10-07 Town Board Minutes1 | P a g e Town of Danby Town Board Meeting Minutes Held Monday, October 7, 2024 Board Members Present: Joel Gagnon, Town Supervisor Leslie Connors Katharine Hunter Patricia Woodworth Paul Hansen Town Staff: Keith Shipman, Highway Superintendent Laura Shawley, Bookkeeper Mariah Dillon, Town Clerk Greg Hutnik, Town Planner Other Attendees: Ted Crane Garry Huddle Ronda Roaring Theresa Klinger Captain Charles Tilton Jim Holahan Theresa Klinger Budget Discussion Opened at 5:0 4 PM L Shawley passed out a tentative budget for 2025 and discussion ensued. Dillon stressed that the Town Clerk position was erroneously considered as a part time position. It was agreed that Shawley would work with Dillon to find more resources for the Clerk’s Oiffce. Public Hearing: Tax Cap Override Local Law The Town has proposed passing a local law to allow the town to override the Tax Cap. Public Hearing Opened at 6:03 PM All those who spoke at the public hearing: In Favor Against Other Ted Crane (with reservation) Ronda Roaring Public Hearing Closed at 6:12 PM Call to Order 6:12 PM Additions/Deletions to Agenda: Budget Transfer ~ Moved to before the Warrants Privilege of the Floor Ronda Roaring spoke favorably of the Town of Danby Website . 2 | P a g e Ted Crane Announced the Danby Harvest Festival scheduled for Sunday October 13 th and encouraged all to attend. Diane and Lynn Smith expressed concerns about the seasonal side of Curtis Road. Correspondence - None Announcements Board and Committee Terms Expiring in 2024 : Name Membership Name Membership Fairchild Water Adv Sorrentino DYC Chair Colbert Planning Board Kirchgessner DYC Member Jones BZA Member Hunter DYC Member Owens CAC Member Shawley Threat Assessment Hunter CAC Member Hunter Threat Assessment Corbit CAC Co-Chair Cortright Threat Assessment Zisk CAC Co-Chair Dillon Threat Assessment Barr Historian Jordan Threat Assessment Kirshgessner Recreation Partnership Discussion ensued about when the one-year Recreational Partnership pos ition would be expiring – whether in December like other positions , or at a different time of year, since it is a county appointment based on a town recommendation. Reports & Presentations • Town Clerk • Code Enforcement Oiffcer • Town Planner – Hutnik: Planning Board 10/15: - Development Review o 201 Jersey Hill Road – minor subdivision final plat review – proposal to subdivide 10 acres from the 70-acre parcel. o 202 Jersey Hill Road – minor subdivision sketch plat review – proposal to subdivide 10 acres from the 87-acre parcel. - Review the Comprehensive Plan to assess what goals have been achieved, what goals still need to be worked on, and what goals are no longer relevant. No BZA Meeting in October Special Event Law – SEQRA review in November; public hearing and adoption in December Planning to come to the Board by the end of year with a proposal on how to balance the Comprehensive Plan update and the needed zoning amendments. Typically, the Comprehensive Plan is updated first, however it may be possible to amend certain aspects of the zoning law that are ministerial. 3 | P a g e Meeting Minutes Resolution 225 of 2024 To Approve the Town Board Meeting Minutes of September 23, 2024 Moved by Gagnon   Seconded by Hansen Vote:  Connors Yes  Hansen    Yes Hunter Yes  Woodworth Yes  Gagnon Yes          Resolution 225 of 2024 passed on October 7, 2024  It was brought to the Boards attention that residents had come to speak to the Board during Privilege of the Floor, had missed that moment in the agenda. Supervisor Gagnon invited them to speak: Diane and Robert “Lynn” Smith expressed concerns about the seasonal side of Curtis Road extension. L. Smith requested a load of stone to maintain the road. He mentioned that the State had logged the road 5 or 6 years ago and created holes in the road that require maintenance . Superintendent Shipman observed that Curtis Road gets more maintenance than most seasonal road s. Shipman said he would try to do his best with the time left in the season . He made clear that this part of Curtis Road was seasonal and therefore diiffcult to maintain. Hansen volunteered to go out to Curtis Road to look at the road and speak with the resident and will report back to Shipman. Warrant Abstract No 18 of 2024  Prior to the Financials, Woodworth made a statement to the Board : I want to thank Laura for providing a summary report with a balance for each account. I want to thank Mariah for asking for that information. I want to apologize for not asking for that information sooner. I have served on enough organizations as a member, oiffcer or treasurer to know that the financial report with expenditures and due balances from all accounts are expected at each meeting. Mariah showed me a Supervisor's Report from the town of Enfield generated by the Williamson software that Laura has r epeatedly recommended for the past few years. I think she's been correct that it is very good for use by towns, because that is what it was written for. The Supervisors Report generated by that software is good, consists of several reports, one of which corresponds to the content that Laura has provided. It is formatted to be easy to read and understand, as it breaks down the accounts into the categories that are in our budget, which makes it easier to follow. So, it will be a good report once, once we can get access to it. 4 | P a g e Shawley responded that she is working on getting up to date with Williamson accounting software so that she can produce an accurate report for every single abstract. Resolution 226 of 2024 To Approve Transfer of Budgeted Funds Between Accounts From To Amount DA5142 .4 Snow Removal Contractual DA5110.4 General Repair Contractual $2,722.00 Moved by Connors     Seconded by Woodworth  Shawley e xplained that she noticed some road repair material that went to the snow removal contingency line . L Shawley promised to bring an analysis of both contingency accounts to the next Town Board meeting. Vote:  Connors Yes  Hansen    Yes Hunter Yes  Woodworth Yes  Gagnon Yes         Resolution 226 of 2024 passed on October 7, 2024  Resolution 227 of 2024 To Approve General Fund Vouchers 312 - 336 for $17,073.69 Moved by Connors    Seconded by Gagnon  Gagnon had questions about an Adobe software charge that was likely an accumulation of two months of charges. Vote:  Connors Yes  Hansen    Yes Hunter Yes  Woodworth Yes  Gagnon Yes         Resolution 227 of 2024 passed on October 7, 2024    Resolution 228 of 2024 To Approve Highway Fund Vouchers 173 - 187 for $62,478.13 Moved by Connors    Seconded by Gagnon   Vote:  Connors Yes  Hansen    Yes Hunter Yes  Woodworth Yes  Gagnon Yes         Resolution 228 of 2024 passed on October 7, 2024  5 | P a g e Resolution 229 of 2024 To Approve the West Danby Water District Fund Vouchers 25 - 29 for $1,610.79 Moved by Connors    Seconded by Woodworth  Vote:  Connors Yes  Hansen    Yes Hunter Yes  Woodworth Yes  Gagnon Yes         Resolution 229 of 2024 passed on October 23, 2024  Business Resolution 230 of 2024 To Approve Authorizing a Marker Chronicling the History of the Civil War Monument at the Danby Town Hall for the Eventual Placement of the Monument Whereas Sydney Camp #41of the Sons of the Union Veterans of the Civil War formally adopted the monument and will continue to offer services, wreath laying, monitoring, and cleaning; and   Whereas the monument was placed on the property as a commemoration of those Danby individuals who lost their lives in the Civil War by families who worked to pay for and have the monument constructed; and   Whereas Sydney Camp 41 proposes to emplace a historical marker chronicling the history of the Civil War Monument at no cost to the town; and Whereas Danny Wheeler and Bill Evans, (representing Sydney Camp 41) will share decisions of wording and placement; now therefor be it   Resolved that the Danby Town Board supports and authorizes Sydney Camp 41 to raise funds and emplace the proposed marker, subject to Town Board approval of wording and location. Moved by Connors    Seconded by Gagnon Vote:  Connors Yes  Hansen    Yes Hunter Yes  Woodworth Yes  Gagnon Yes         Resolution 230 of 2024 passed on October 23, 2024  Resolution 231 of 2024 To Approve Disposition of Surplus Equipment Policy Proposal Moved by Gagnon    Seconded by Hansen 6 | P a g e Vote:  Connors Yes  Hansen    Yes Hunter Yes  Woodworth Yes  Gagnon Yes         Resolution 231 of 2024 passed on October 23, 2024  Resolution 232 of 2024 To Approve the C ommunity Development Income Property Rehab Program First Project for 1845 Danby Road Moved by Connors    Seconded by Gagnon Discussion ensued regarding the financial components (full grant was for $153,900), scope of work and future CDBG grants. Vote:  Connors Yes  Hansen    Yes Hunter Yes  Woodworth Yes  Gagnon Yes         Resolution 232 of 2024 passed on October 23, 2024  Resolution 233 of 2024 To Approve Tax Cap Override Local Law Moved by Gagnon    Seconded by Hunter Vote:  Connors Yes  Hansen    Yes Hunter Yes  Woodworth Yes  Gagnon Yes         Resolution 233 of 2024 passed on October 23, 2024  Resolution 234 of 2024 To Approve Email Policy Acknowledgment Moved by Gagnon    Seconded by Hansen Approved with future formatting modification by Connors. Vote:  Connors Yes  Hansen    Yes Hunter Yes  Woodworth Yes  Gagnon Yes         Resolution 234 of 2024 passed on October 23, 2024  7 | P a g e Changing the wording of the Local Law No. 1 of 2024 Senior and Disabled Citizen Exemptions Section 3: It was agreed that Supervisor Gagnon will collaborate with Jay Franklin, Tompkins County Department of Assessment, to make sure Franklin agrees with the proposed changes. Resolution 235 of 2024 To Authorize Supervise Gagnon to Sign the Kartman Easement Moved by Connors    Seconded by Hunter Vote:  Connors Yes  Hansen    Yes Hunter Yes  Woodworth Yes  Gagnon Yes         Resolution 235 of 2024 passed on October 23, 2024  How to structure future budget discussions was discussed. Discussion ensued regarding options for improving the swimming area in and around Jennings Pond. Inviting Mary Ann Kozak to address the Board regarding Jennings Pond and water management was proposed. It was agreed that the Town Board would have a working budget meeting at 5:00 on Monday October 21st, ahead of the Board meeting. Discussion of Next Meeting Agenda • Report of the Recreational Partnership • Historian Position Presentation • Finalize ARPA Projects • Hansen will have a Report on the Town Hall Front Entry • Camera System for Highway • Mary Ann Kozak – Jennings Pond Adjourn 7:43 PM