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Home My WebLink About2024-08-13 preliminary minutes (preliminary)PRELIMINARY DANBY FIRE DISTRICT MINUTES OF THE REGULAR MEETING August 13, 2024 Commissioner Westmiller called the regular meeting to order at 7:00 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson (Absent) Kevin Faehndrich (Absent) Joseph Freedman Charlotte Griggs Wayne Westmiller Bonnie Hart, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Robert McCray, West Danby Fire Chief (Absent) PUBLIC: Call to Order Pledge of Allegiance Approval of Minutes: Preliminary minutes for July 23, 2024, regular meeting and budget workshop minutes forwarded to the Town Clerk for posting on the Town’s website and posted on Fire District’s website on July 29, 2024. Commissioner Griggs moved to approve the minutes for the July 23, 2024, regular meeting and budget workshop minutes. Motion seconded by Commissioner Freedman. Motion carried 3 yes 0 no. Treasurer’s Report: • Emailed Financial Reports to Commissioners/Secretary/Chiefs o Balance Sheet o Profit and Loss o Equipment (100/200) o Fuel • Bank statements reconciled. • Invoice sent to West Danby Water District • Abstract 6B total changed 37075.59 to 35770.5 decrease of $1305.00 (EMS Resources) Invoicing error. Commissioner Westmiller moved to accept the Treasurer’s Report. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. Approval of bills: Commissioner Griggs made a motion to pay the vouchers as audited and approved on Operating Account Abstract 8-A claims 200- 213 in the amount of $15,287.93 and Abstract 8-B claim 214 in the amount of $1,218.97. Motion seconded by Commissioner Freedman; Motion carried 3 yes 0 no. Communications: • Email from PERMA – PERMA Work Zone Safety Grants (forwarded to Grant Committee and Treasurer) • Email from PERMA Newsletter: Summer • Email from PERMA upcoming August & September Events (forwarded to Commissioners, Chiefs, and Treasurer) • Emails from NYSCLASS – July NYCLASS Investor Update (forwarded to Commissioners and Treasurer) • Email from PERMA Safety Tip Tuesday (forwarded to Chiefs) • Certificate of Compliance from Town of Danby for building permit issued on 07/14/21 for West Danby Station • August-September AFDSNY District Affairs (forwarded to Commissioners, Chiefs and Treasurer) • Email from NYS Archives webinars availability • Email from PERMA upcoming events • Central Region notice of meeting • NYS Department of Labor Danby Fire Company selected to report form SH-900.1 and SH-900 for 2023. • Email from attorney Mark Butler on 2025 Budget client advisory (forwarded to Commissioners and Treasurer) • Email from PERMA Safety • August Danby News • August Danby Town News • Email from Attorney Butler regarding question on Fire Company meetings. Privilege of the Floor: NONE CHIEF’S REPORTS: DVFC: (Chief Gaden) • Written report for July was received. • August 19th 441 will go to Maguire for recall work. • August 20th 442 will go to Maguire for recall work. • September 21st is Fire Company picnic • Training Requests: • S. Kim requesting to enroll in the EMT class that starts September 1st, held at Shops of Ithaca (Tompkins County) and put on through Upstate Medical. Will have milage turned in by August 27th meeting. • J. Andrews and D. Dougherty to take Fire Police training in Spencer (Tioga County) dates 08/01/24 through 08/31/24 • G. Garriga requesting to take Rescue Tech in Trumansburg (Tompkins County) on 10/02/24, no reimbursement for mileage • I. Ross and D. Dougherty requesting to take Fire Officer I Series in Spencer (Tioga County) starts 09/03/24 and goes through February 2025. Will carpool. Mileage is a total of 504. • Fire Company is purchasing another Thermal Imaging Camera (TIC) and will turn it over to the District for insurance coverage on it. Commissioner Freedman moved to accept training requests for S. Kim for EMT class; J. Andrews and D. Dougherty for Fire Police class; G. Garriga for Rescue Tech class; and I. Ross and D. Dougherty for Fire Office I Series. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. WDFC: (Chief McCray) • Written report for July was received. • September 14th Chicken BBQ at Covered Bridge Market in Newfield • Training Requests: • Sh. Wendt requesting to take Fire Officer I Series in Spencer (Tioga County) starts 09/03/24 and goes through February 2025. • Department would like to have an electrician come install electrical power to the enclosed trailer to be able to have the equipment charged. Will need a quote. Commissioner Westmiller moved to accept training request by Sh. Wendt for Fire Office I Series. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. COMMITTEES: PURCHASING: Chief Gaden reported still waiting to receive turn-out gear BUILDING/GROUNDS: • Leak in ceiling in Chief Gaden’s office. Commissioner Westmiller will call roofer. • Commissioner Westmiller will be getting quotes for insulating around the duct work at the West Danby Fire Station. • Brief discussion asbestos project at Danby Fire Station • Brief discussion on Commissioner Westmiller speaking to Keith Shipman, Highway Superintendent for the Town of Danby, about the West Danby Water District building an office and the location in comparison to property line. GRANTS: NONE INSURANCE: NONE TECH: NONE TRUCKS: • 1421 Truck Committee report (tabled) • 1443 Quote from Admiral Specialty Vehicle (tabled) • 442 Chief Gaden reported went to Admiral Specialty Vehicle on August 7th to discuss redesigning back of truck for additional storage, will be getting a quote • 445 Chief Gaden reported broken valve found during truck checks was repaired. TOWN BOARD: NONE RECORDS: • Membership list from Chief McCray • Physicals needed: D. Katz, B. Peluso, Sc. Wendy, S. Kim and M. Anderer • Firefighters’ stipends – status of forms being completed by Chiefs; any members turn in forms for stipend POLICY: • List to review policies was emailed and handed out to Commissioners, Chiefs, Treasurer and Secretary MEMBERSHIP/TRAINING: NONE LONG RANGE PLAN: NONE AUDIT: NONE BUDGET: • Secretary Gaden will follow up with Brooktondale Fire Commissioner on the proposed fire contract • Chief McCray submitted his proposed equipment list OLD BUSINESS: • Request for proposals for hose, ladder and hard suction units being tested (bids due by 08/26 @ 5:00, opening 08/27) • Request for Annual Preventative Maintenance (bids due by 08/26 @ 5:00, opening 08/27) • Request for Pest Control (bids due by 08/26 @ 5:00, opening 08/27) NEW BUSINESS: • Commissioner Freedman discussed NYCLASS and maybe investing another $25,000.00 at some point. Earned $289.00 in interest to date. APPROVALS TRAININGS, ITEMS OR SERVICES TO BE PURCHASED: Commissioner Freedman made a motion to approve the reimbursement of mileage for Ivan Ross to attend Fire Officer I training, up to $337.68. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. Commissioner Westmiller made a motion the estimate of $428.17 from Pleasant Valley Electric to install the new doorbell at the Danby Fire Station. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. Commissioner Freedman mate a motion to approve the expenditure of $39.00 at Lowes for a valve for 445 (UTV). Requested by Chief Gaden. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. Next Meeting date and time: • 08/27/24 at 7:00 p.m. – Regular Meeting with Budget Workshop to follow. Meeting adjourned at 8:20 p.m. Respectfully submitted, Sharon Gaden Secretary