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HomeMy WebLinkAbout2024-05-14 Fire District Meeting Minutes (draft) PRELIMINARY DANBY FIRE DISTRICT MINUTES OF THE REGULAR MEETING May 14, 2024 Commissioner Westmiller called the regular meeting to order at 7:00 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson (absent) Kevin Faehndrich Joseph Freedman Charlotte Griggs Wayne Westmiller Bonnie Hart, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Robert McCray, West Danby Fire Chief PUBLIC: NONE Call to Order Pledge of Allegiance Minutes: Preliminary minutes for April 9, 2024, regular meeting were forwarded to the Town Clerk for posting on the Town’s website and posted on the Fire District’s website on April 23, 2024. Commissioner Westmiller moved to approve the minutes of the April 9, 2024, regular meeting. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Treasurer’s Report: • Emailed Financial Reports to Commissioners/Secretary/Chiefs o Balance Sheet o Profit and Loss o Equipment (100/200) o Fuel • Bank statements reconciled. • NYS Broad band Portal – Denied/Have contacted Tompkins County to see if we can work off them. • Received NYSEG/Solar Billing from Town (3 months) • Closed out TTC Apparatus CD • Opened CCTC Apparatus CD – (9 months @5%) • Received billing for M.A.P. as well as flyer to be printed. • Superior fuel has changed to Mirabito. • Claim submitted to PERMA was denied and now closed. • Changed Statewide Financial System to include Treasurer and EMS director for the rebate. Commissioner Westmiller moved to accept the Treasurer’s Report. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Approval of bills: Commissioner Westmiller made a motion to pay the vouchers as audited and approved on Operating Account Abstract -A claims 94- 109 in the amount of $15,355.06 and Abstract 5-B claims 110-127 in the amount of $31,135.81. Motion seconded by Commissioner Faehndrich; Motion carried 4 yes 0 no. Communications: • District Affairs for April/May 2024; forwarded to Commissioners, Treasurer and Chiefs • Email from PERMA Work Zone Awareness Week • Email from D. Dennison at AFDSNY and J. Scott at McNeil and Company OSHA 1910.156 updates • Email from PERMA Safety Tip Tuesday • Email from AFDSNY Mini Summit • Email from PERMA Work Zone Safety Grant • Email from NYS Archives webinar question and answers • Email from K. Saville at New York Class • Email Central Region Fire District meeting reminder • Email NYS Archives New RAO and LGS-1 update • Email NYS Archives May 16 webinar • Email from ESIP regarding webinar on OSHA 1910.156 update • Email from D. Dennison at AFDSNY – in person webinar schedule • Email from PERMA upcoming events • May 2024 Danby News • May 2024 Danby Town News • Maguire Ford flyer • Cornerstone Services, Inc. regarding helping to raise either cash or awareness for Not-for-Profit Communications • Bank of Greene County – letter regarding borrowing money in the future through them is an option. Privilege of the Floor: Commissioner Faehndrich stated his wife, Leah Faehndrich commented the Doug’s Fish Fry at Danby Station on May 10th was “excellent.” CHIEF’S REPORTS: DVFC: (Chief Gaden) • Written report for April was received. • Station Usage: June 22nd B. Robinson for birthday party from 12 to 5.; August 25th R. Grant picnic for Magic Club. • Probationary member: Jeremy Andrews of 1815 Danby Road, Ithaca, NY 14850 • Town Highway Superintendent will inspect apron to see if the Town might be able to patch them. • 442 will be going to Maguire for recall work, oil change, inspection, tire rotation. Commissioner Faehndrich to accept station usage as follows: June 22nd B. Robinson for birthday party from 12 to 5; August 25th R. Grant picnic for Magic Club. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller moved to accept Jeremy Andrews as a new member pending a physical. Commissioner Faehndrich seconded. Motion carried 4 yes 0 no. WDFC: (Chief McCray) • Written reports for March and April were received. Chief McCray asked to look into the totals as they do not line up. • Station usage: 05/18 West Danby Cemetery Association for a meeting; June 7th, 14th and 15th A. Griffin would like to use it for wedding rehearsal, reception, and dinner; June 25th Board of Elections; June 30th D. Gentile for graduation party. • Medline charged tax on recent invoice. He will call to have the tax removed. • Fire End 2” ball, software issue is delaying the invoice. • 1421 is still leaking, has not received a call back from Ward’s Apparatus • Has contacted Action Fire and Safety about replacing a fire extinguisher • 1442 headlight issue has been repaired. All 4 bulbs blew at once. $107.98 at Napa • Received resignation letter from Anne Becker Commissioner Faehndrich moved to accept request for station usage as follows: 05/18 West Danby Cemetery Association for a meeting; June 7th, 14th and 15th A. Griffin would like to use it for wedding rehearsal, reception, and dinner; June 25th Board of Elections; June 30th D. Gentile for graduation party. Commissioner Griggs seconded. Motion carried 4 yes 0 no. COMMITTEES: PURCHASING: • Commissioner Westmiller reported on 1443 is in a Dovi Motors. Cost is $63,100.00 and he will get an invoice. • Commissioner Westmiller reported that he and Secretary Gaden had a telephone conference with Attorney Butler on 1422. The Truck Committee needs to obtain a bid proposal and then we will submit it to Attorney Butler for him to create a bid specification package. • Chief Gaden reported he has quotes for dishwasher, see approvals • Chief Gaden reported he has quotes for a new flagpole and flags, see approvals BUILDING/GROUNDS: • Commissioner Westmiller reported Allscapes declined to do the lawn mowing at either station, due to the size of the lots. Second bid received on April 11th by WeMow proposed $79.10 per mowing at West Danby and $71.55 per mowing at Danby. Commissioner Westmiller made a motion to accept bid proposal from We Mow to mow Danby Station at $71.55 per mowing and West Danby Station at $79.10 per mowing for the 2024 mowing season. Commissioner Griggs seconded. Motion carried 4 yes 0 no. • Commissioner Westmiller reported the plumbing repair at West Danby was completed. • Commissioner Westmiller reported the septic tank lid at Danby Station could not be located. Members will assist in locating it. • Commissioner Westmiller reported the smell at the Danby Fire Station was from drains in the apparatus bays being clogged. Drain Brain pumped the tanks outs. • Commissioner Westmiller reported Lowe’s Water treated the water softener. • Commissioner Westmiller reported he is meeting with Town Highway Superintendent to look at West Danby driveway by fuel shed. • Commissioner Westmiller reported he is meeting with architect J. Demarest at West Danby Fire Station to write up specs on repair of floors and concrete work in the apparatus bays at both stations. • Commissioner Westmiller reported HSC will be at the Danby station to do annual maintenance on May 16th. Chief McCray will call for annual maintenance on units at his station. • Commissioner Westmiller reported he is going to ask Climate Control for a bid proposal to help create bid specification for public bidding. GRANTS: NONE INSURANCE: NONE TECH: NONE TRUCKS: Nothing further (reported under Chiefs Reports) TOWN BOARD: • Commissioner Westmiller will talk to Town Supervisor about West Danby Water District Renewal and Ratification of Prior Shared Usage Agreement hand delivered to the Town Clerk on April 9th. RECORDS: • Physicals are scheduled for June 24th at 5:00 p.m. Chiefs were reminded to have members contact the Fire District Secretary to sign up. • Chiefs were given list of members still needing to provide proof of mandatory OSHA training. • Chiefs were asked to submit list of qualified drivers with copies of driver’s licenses to the Secretary POLICY: • Commissioner Freedman discussed Fixed Asset Capitalization Policy Commissioner Faehndrich moved to adopt the Danby Fire District Fixed Asset Capitalization Policy as proposed. Commissioner Westmiller seconded the motion. Roll call vote: Chairman Westmiller: Aye; Commissioner Anderson: Absent; Commissioner Faehndrich: Aye; Commissioner Freedman: Aye and Commissioner Freedman: Aye. Resolution was adopted 4 yes 1 absent 0 no. • Discussion held on State Reimbursement Program. Chief Gaden will talk with local State Instructor Representative. MEMBERSHIP/TRAINING: • Certificate received from R. McCray for Principals of Instruction. Sh. Wendt did not complete course. • Sh. Wendt did not complete fire police course. He is trying to contact instructor to complete it. • Need proof of completion from E. Ross for EVOC; D. Dougherty, J. Forbes, I. Ross and S. Wyatt for Rescue Tech Basic. G. Garriga was unable to attend class. S. Wyatt continued to Advanced Rescue Tech class. • Secretary Gaden would like to attend the Commissioner training at the New York State Chief Show in June at a cost of $150.00. • V. Brown would like to attend OREO in McLean on May 18th, May 21st and May 25th, not asking for mileage. Commissioner Faehndrich moved to accept training request for V. Brown to attend OREO in MacLean on May 18th, May 21st and May 25th. Commissioner Westmiller seconded. Motion carried 4 yes 0 no. • V. Brown would like to attend Principals of Instruction in Dryden on June 15th, June 22nd and June 29th, not asking for mileage. Commissioner Faehndrich moved to accept training request for V. Brown to attend Principals of Instruction in Dryden on June 15th, June 22nd and June 29th. Commissioner Freedman seconded. Motion carried 4 yes 0 no. • S. VanEtten is requesting to take Company Officer Development course online. Registration cost is $175.00. Begins May 20th for 6 weeks. Decision made by Commissioner that Chief McCray needs to look into the course further. Commissioner Faehndrich made a motion to conditionally approve this request pending receipt of proper form, signed by firefighter S. VanEtten and Chief McCray and that Chief McCray determines the course is found to be applicable to firefighter Van Etten’s job. Commissioner Westmiller seconded. Motion carried 4 yes 0 no. LONG RANGE PLAN: NONE AUDIT: NONE BUDGET: • Workshop begins May 28th after regular meeting. OLD BUSINESS: • Commissioner Freedman discussed his findings on NYCLASS (New York Cooperative Liquid Assets System). Investment Coop for municipalities. Discussion held on participating. Commissioner Westmiller made a motion to register the Danby Fire District in NYCLASS and to designate authorized users as Treasurer Bonnie Hart and Deputy Treasurer Sharon Gaden with dual signatures required on all business. To transfer $25,000.00 from Apparatus Capital Reserve to NYCLASS. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Resolution 2024-05-14.1: Commissioner Freedman moved to adopt Municipal Cooperation Resolution to invest portions of its available investment funds in cooperation with other corporations and/or districts pursuant to the NYCLASS Municipal Cooperation Agreement Amended and Restated as of March 28, 2019, and wishes to satisfy the safety and liquidity of funds, that Bonnie Hart, Treasurer of Danby Fire District is authorized to participate in the NYCLASS program under the terms of the NYCLASS Municipal Cooperation Agreement Amended and Restated as of March 28, 2019. Commissioner Griggs seconded and adopted by the following vote: Commissioner Anderson: Absent; Commissioner Faehndrich: Aye; Commissioner Freedman: Aye; Commissioner Griggs: Aye, and Commissioner Westmiller: Aye. NEW BUSINESS: • Copier in District Office may need to be replaced in 2024 or 2025. APPROVALS of TRAININGS, ITEMS OR SERVICES TO BE PURCHASED: Commissioner Freedman made a motion to approve the payment of the Bangs Ambulance invoice in the amount of $223.00 for the call at training that firefighter Mandl needed to be treated. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Freedman made a motion to approve the payment of Lowe’s Soft Water Service invoice in the amount of $150.00 for the treatment of the softener system at the Danby Fire Station. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Freedman made a motion to approve the payment of the legal retainer to Law Offices of Mark Butler in the amount of $3,500.00. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Freedman made a motion to approve the purchase of checks and envelopes from Intuit QuickBooks in the amount of $403.54 requested by Treasurer Hart. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Freedman made a motion to approve the payment of $32.50 to Computer Room requested by Treasurer Hart. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Commissioner Westmiller made a motion to approve up to $395.00 for the telephone conference with attorney Butler on May 14th to discuss District business. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Note: Secretary Gaden emailed and had a brief telephone conference with Ben from the Computer Room to have assistance in getting Microsoft Word to work after update. There may be an invoice forthcoming. Commissioner Faehndrich moved to approve the payment to Hale for rope rescue supplies in the amount of $3,644.00; noted that some items previously ordered will be returned. Request by Chiefs Gaden and McCray. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve the purchase of a new dishwasher for the Danby Fire Station, up to $4,769.00 from B&W Supply and approved paying up to $500.00 to Pat Collins Plumbing for removing old dishwasher and installation of new dishwasher, requested by Chief Gaden. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Commissioner Freedman made a motion to approve up to $1,600.00 for Freds Flags to install new flagpole at the Danby Fire Station and for the purchase of 2 new flags. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Commissioner Freedman moved to approve the purchase of Chimney Snuffer Nozzle from Fire Store up to $1,202.00 requested by Chief Gaden. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Commissioner Westmiller made a motion to approve 442 going to Maguire Automotive for recall work, oil change, inspection, and tire rotation and to pay invoice upon receipt. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Commissioner Westmiller made a motion to approve the payment of Meridian Fire Training Solutions LLC for class to be taught on May 20, 2024, in the amount of $695.00. Requested by Chiefs Gaden and McCray. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller made a motion to approve the payment of Meridian Fire Training Solutions LLC for class to be taught on June 3, 2024, in the amount of $695.00. Requested by Chiefs Gaden and McCray. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Commissioner Westmiller made a motion to approve the payment of Meridian Fire Training Solutions LLC for class to be taught on June 17, 2024, in the amount of $695.00. Requested by Chiefs Gaden and McCray. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Commissioner Westmiller made a motion to approve the purchase of EMS supplies from Medline up to $35.00. Requested by Chief McCray. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve payment of up to $600.00 to Tod Sukontarak for repair of the sign at the West Danby Fire Station. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller made a motion to approve Ward’s Apparatus repairing the leak on 1421, to be considered an emergency repair. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Commissioner Faehndrich made a motion to approve the purchase of a fire extinguisher from Action Fire & Safety up to $100.00. Requested by Chief McCray. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Commissioner Faehndrich made a motion to pay the invoice from Napa Auto in the amount of $107.98 for the parts necessary to repair 1442. Note considered an emergency repair. Request made by Chief McCray. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Faehndrich made a motion to pay up to $1,499.00 to HSC for the annual maintenance to HVAC units at Danby Fire Station. Requested by Commissioner Westmiller. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissions Faehndrich made a motion to approve the annual maintenance of HVAC units at West Danby Station by HSC. Requested by Commissioner Westmiller. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Faehndrich made a motion to approve Secretary Gaden attending the commissioner training at the New York State Chief’s Show on June 12th up to $150.00 for registration and mileage. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Next Meeting date and time: • 05/28/24 at 7:00 p.m. – Regular Meeting with Budget Workshop to follow. Meeting adjourned at 9:29 p.m. Respectfully submitted, Sharon Gaden Secretary DANBY FIRE DISTRICT MUNICIPAL COOPERATION RESOLUTION RESOLUTION 2024-05-14.1 WHEREAS New York General Municipal Law, Article 5-G, Section 119-o (Section 119-o) empowers municipal corporations [defined in Article 5-G, Section 119-n to include school districts, boards of cooperative educational services, counties, cities, towns and villages, and districts] to enter into, amend, cancel, and terminate agreements for the performance among themselves (or one for the other) of their respective functions, powers, and duties on a cooperative or contract basis; WHEREAS the Danby Fire District wishes to invest portions of its available investment funds in cooperation with other corporations and/or districts pursuant to the NYCLASS Municipal Cooperation Agreement Amended and Restated as of March 28, 2019; WHEREAS the Danby Fire District wishes to satisfy the safety and liquidity needs of their funds; Now, therefore, it is hereby resolved as follows: That Bonnie Hart, Treasurer of the Danby Fire District is hereby authorized to participate in the NYCLASS program under the terms of the NYCLASS Municipal Cooperation Agreement Amended and Restated as of March 28, 2019. ____________________________________________ ______________________________ Bonnie Hart Title ____________________________________________ ______________________________ Printed Name Date Commissioner Freedman moved, Commissioner Griggs seconded, and adopted by the following vote: Commissioner Anderson Absent Commissioner Faehndrich Aye Commissioner Freedman Aye Commissioner Griggs Aye Commissioner Westmiller Aye The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on May 14, 2024. _____________________________ Sharon Gaden, Secretary Danby Fire District DANBY FIRE DISTRICT RESOLUTION TO TRANSFER MONEY FROM CONTINGENCY ACCOUNT A3410.9 TO H3410-12 ACCOUNT RESOLUTION 2024-05-14.2 WHEREAS The Danby Fire District has established a Contingency Account A3410.9 and has funds available; WE RESOLVE to transfer up to $5,500.00 from Contingency Account A3410.9 into H3410.12 Account to pay B&W Supply Company for a new dishwasher at the Danby Fire Station, Pat Collins Plumbing for the removal of old dishwasher and installation of new dishwasher. Commissioner Westmiller moved, Commissioner Faehndrich seconded, and adopted by the following vote: Commissioner Anderson Absent Commissioner Faehndrich Aye Commissioner Freedman Aye Commissioner Griggs Aye Commissioner Westmiller Aye The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on May 14, 2024. _____________________________ Sharon Gaden, Secretary Danby Fire District DANBY FIRE DISTRICT RESOLUTION TO TRANSFER MONEY FROM CONTINGENCY ACCOUNT A3410.9 TO H3410-12 ACCOUNT RESOLUTION 2024-05-14.3 WHEREAS The Danby Fire District has established a Contingency Account A3410.9 and has funds available; WE RESOLVE to transfer up to $1,600.00 from Contingency Account A3410.9 into H3410.12 Account to pay Freds Flag for 25’ Fiberglass Pole, White, External Halyard, delivery and installation included at the Danby Fire Station and the purchase of 2 new flags. Commissioner Freedman moved, Commissioner Westmiller seconded, and adopted by the following vote: Commissioner Anderson Absent Commissioner Faehndrich Aye Commissioner Freedman Aye Commissioner Griggs Aye Commissioner Westmiller Aye The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on May 14, 2024. _____________________________ Sharon Gaden, Secretary Danby Fire District