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Home My WebLink About2024-01-08 Fire Meeting Agenda (Organizational Meeting)DANBY FIRE DISTRICT AGENDA – ORGANIZATIONAL MEETING January 8, 2024 2023 Committees that will be re-set at Organizational Meeting: AUDIT: Commissioner Freedman, Treasurer POLICY: Commissioners Anderson, Griggs, Chiefs BLDGS/GRNDS: Commissioners Faehndrich, Westmiller, Chiefs PURCHASING: Commissioner Westmiller, Chiefs BUDGET: Commissioners, Chiefs, Treasurer RECORDS: Secretary Gaden GRANTS: Commissioners Anderson, Freedman, Chiefs TECH: Commissioner Faehndrich, INSURANCE: Commissioner Freedman, Griggs, Treasurer TOWN BOARD: Commissioner Faehndrich, Freedman LONG RANGE PLAN: Commissioners Anderson, Freedman TRUCKS: Commissioners Westmiller, Chiefs MEMBERSHIP/ TRAINING: Commissioner Faehndrich, Griggs, Chiefs, 2 Reps from Companies ORGANIZATIONAL MEETING – Committees listed above were for 2023 Call to order - 7:00 PM BY Treasurer Hart Pledge of the Allegiance Newly elected commissioner to take the Oath of Office at the Town Clerk’s Office Motion to appoint chairperson of Board of Fire Commissioners of the Danby Fire District for the Year 2024 Motion to appoint alternate chairperson of the Board of Fire Commissioners of the Danby Fire District for the Year 2024 The following line officers were elected on December 14, 2023 and need to be approved by the Board of Fire Commissioners: • John Gaden, Danby Chief • Daniel Saracino, Danby 1st Asst. Chief • Peter Goodman, Danby 2nd Asst. Chief • Jethro Forbes, Danby 3rd Asst. Chief • Simon Wyatt, Danby Lieutenant The following line officers were elected on December 14, 2023 and need to be approved by the Board of Fire Commissioners: • Robert McCray, West Danby Chief • Samantha VanEtten, West Danby 1st Asst. Chief • Kenneth VanEtten, West Danby 2nd Asst. Chief • (vacant), West Danby 3rd Asst. Chief Oath of Office to be administered to the Chiefs and Assistant Chiefs tonight by Commissioner Westmiller (8:30 p.m. +/-) Privilege of the Floor: Regular meetings to be held at 7:00 p.m. on _____ and _____ Tuesday of every month at the Danby Fire Station, 1780 Danby Road, Town of Danby, New York 14850. Appoint Secretary. Said Secretary is also appointed the Public Information Officer of the Danby Fire District. Said Secretary is the Records Management Officer. The salary for the Secretary position is fixed as budgeted for the year. Appoint Treasurer. The salary for the Treasurer position is fixed as budgeted for the year. Appoint Deputy Treasurer. The salary for the Deputy Treasurer position is fixed as budgeted for the year Ithaca Journal is designated Official Newspaper of the Danby Fire District. Discussion on Danby News and Danby Town News will also be notified when time permits. These publications are in general circulation within the Danby Fire District. Danby Fire District continues with Tompkins Trust Company and Chemung Canal Trust Company as the District’s banks. Danby Fire District will maintain membership in the following organizations: • Association of Fire District of the State of New York (A.F.D.S.N.Y.); • Central Region Fire District Association $50.00 Danby Fire District will support membership by the Chiefs in the following Organization: • New York State Association of Fire Chiefs • Tompkins County Chiefs Association. Mark C. Butler, Esq. is hereby appointed attorney for the Danby Fire District for the year 2024 with a retainer of $_________. Treasurer of the Danby Fire District is authorized to pay in advance of an audit by this Board of Fire Commissioners of the Danby Fire District the following claims. Such claims must be presented to the next meeting of the Board of Fire Commissioners of the Danby Fire District for audit: • Utility payments to NYSEG (natural gas only), Town of Danby (electricity), Verizon, and Time Warner Cable (Spectrum). • Fuel payments for stations to Griffith Energy and E&V Energy. • Payments to West Danby Water District. • Postage payments to the U.S. Postmaster. • Fixed salaries. • Compensation for services of officers or employees regularly engaged by the fire district at agreed wages by the hour, day, week, month, or year. • Any other expenditures allowed by either Town or State Law. And that the Treasurer of the Danby Fire District is authorized to pay only upon approval of this Board of Fire Commissioners of the Danby Fire District on the following claims: • Fuel payments for vehicles to Danby Town Highway Department, Mirabito and Wex Fleet Universal. • Insurance payments for approved policies. • Payments to VISA (Cardmember Service) and Staples (Staples Charge Plan). • Payments for approved contracts; and • Other District regularly approved day-to-day payments. Treasurer of the Danby Fire District is hereby authorized within sixty days after the end of the fiscal year to submit to this Board of Fire Commissioners a copy of the annual report required by General Municipal Law Section 30, in lieu of a written statement showing his receipts and disbursements for the preceding fiscal year. This authorization shall remain in effect until rescinded by this Board of Fire Commissioners. The following committees need to be appointed: PURCHASING Commissioner ________, Co-Chair Commissioner ________, Co-Chair Chiefs BLDGS/GROUNDS: Commissioner ________, Co-Chair Commissioner ________, Co-Chair Chiefs INSURANCE: Commissioner ________, Co-Chair Commissioner ________, Co-Chair and Treasurer Hart TRUCKS: Commissioner ________, Chair Chiefs TOWN BOARD: Commissioner ________, Co-Chair Commissioner ________, Co-Chair RECORDS: Secretary Gaden POLICY: Commissioner ________, Co-Chair Commissioner ________, Co-Chair and Chiefs AUDIT: Treasurer Hart Commissioner ________ MEMBERSHIP & Commissioner ________, Co-Chair TRAINING Commissioner ________, Co-Chair Chiefs LONG RANGE Commissioner ________, Co-Chair PLANNING Commissioner ________, Co-Chair BUDGET: Treasurer Hart Commissioners Chiefs GRANTS: Commissioner ________, Co-Chair Commissioner ________, Co-Chair Chiefs TECH: Commissioner ________, Co-Chair Commissioner ________, Co-Chair Motion to continue domain name Motion to approve all current policies reviewed 12/12/23 and 12/19/23 Individually by policy Board of Fire Commissioners and with no amendments necessary and to review all policies by December 31, 2024. Adjournment: 7:30 PM or before