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Home My WebLink About2023-12-19 Fire District Meeting Minutes (draft) PRELIMINARY DANBY FIRE DISTRICT MINUTES OF THE REGULAR EETING December 19, 2023 Commissioner Westmiller called the regular meeting to order at 7:07 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson Kevin Faehndrich (Absent) Joseph Freedman Charlotte Griggs Wayne Westmiller Bonnie Hart, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Robert McCray, West Danby Fire Chief PUBLIC: Kayla McCray Call to Order Pledge of Allegiance Treasurer’s Report: • Kinsley - 2 work quotes to be completed next year. They would like them both signed so they can order parts this year at the price quoted 8/2/23. Signed QUOTE sent to Kinsley. Parts are being ordered. • Workers Comp policy through PERMA, the Accident & Health policy through McNeil, and the Cancer policy through McNeil are all assigned to Bailey agency. • Ace Security came 12/18/23 to work on door locks. They had to order parts for the back door. • McNeil is no longer including cyber liability coverage in their package policy and will provide a separate quote that you can opt to purchase. Once the renewal proposals are generated, we will be able to discuss the premium impact of this change. • Received check from Danby Fire Dept $18375.00 – Extra Tools purchased from Jerome Fire Equipment. • SAM.gov has been renewed. • Jeremy from Bailey Agency and Carla from McNeil Insurance will be here 02/05/24 to give a presentation to membership. Abstract 12 C $105,184.08 claims 340 - 348 Commissioner Westmiller moved to accept the Treasurer’s Report. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Communications: • Email from PERMA GML 207 Webinar • Email from PERMA Save the Date Annual Member Conference • Email from PERMA – accepting applications for Firefighter grant. • Email from McNeil & Co regarding link to webinar – Insurance 101 for Fire Service Leaders • Emailed Organization Meeting to Danby News; Town News and Ithaca Journal Privilege of the Floor: NONE APPROVAL OF BILLS: Commissioner Griggs moved to pay the vouchers as audited and approved on Operating Account Abstract 12-C $105,184.08 claims 340 – 348. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. CHIEF’S REPORTS: WDFC: (Chief McCray) • Line Officers for 2024: Robert McCray Chief; Samantha VanEtten 1st Asst. Chief; Kenneth VanEtten 2nd Asst Chief Commissioner Freedman moved to accept Robert McCray Chief; Samantha VanEtten 1st Asst. Chief; Kenneth VanEtten 2nd Asst Chief as Line Officers for 2024. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. • Training Requests: o J. Tome to take BEFO in Tompkins County, February 5th through April 27th. Cost $340.00 for mileage. Commissioner Westmiller moved to accept the training request by J. Tome to attend BEFO class February 5th through April 27th in Tompkins County, approval to reimburse for mileage after successful completion of class. Training request form must be completed. Motion seconded by Commissioner Griggs. Motion carried 40 yes 0 no. o H. Wright to take BEFO in Tompkins County, February 5th through April 27th. No request for reimbursement for mileage. Commissioner Westmiller moved to accept training request by H. Wright to attend BEFO class February 5th through April 27th in Tompkins County, no approval for reimbursement for mileage. Training request form must be completed on appropriate form. Motion seconded by Commissioner Griggs. Motion carried 40 yes 0 no. • Received certificates from D. Gentile from Cortland County FTS class. DVFC: (Chief Gaden) • Line Officers for 2024: John Gaden Chief; Daniel Saracino 1st Asst. Chief; Peter Goodman; 2nd Asst Chief; 3rd Asst. Chief Jethro Forbes; Lieutenant Simon Wyatt Commissioner Freedman moved to accept John Gaden Chief; Daniel Saracino 1st Asst. Chief; Peter Goodman; 2nd Asst Chief; 3rd Asst. Chief Jethro Forbes; Lieutenant Simon Wyatt as Line Officers for 2024. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. • 421 On board air compressor was replaced by Admiral Specialty Vehicles. • 443 back up alarm was replaced by Admiral Specialty Vehicles. • New crash bar was ordered for meeting room door. • New York State is looking at a Stipend for volunteers that take firefighter classes, still being reviewed. • S. Wyatt requested to take Engine Company Ops March 10th in Montour Falls at State Fire Academy. Will be putting in milage. Class registration is $25.00. Commissioner Westmiller moved to accept training request by S. Wyatt to attend Engine Company Ops on March 10th in Montour Falls at the State Fire Academy pending completed training form, approved to pay registration fee of $25.00 and to reimburse for mileage up to $40.00 after successful completion of class. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. • Forwarded information on grant for renovations to fire stations to Commissioners Anderson, Freedman and Westmiller for review. Commissioner Freedman moved to accept the request for the station usage as follows: 12/18/23 Fire Company Holiday Party at 6:30; 01/13/24 G. Shuttle for a birthday party; 01/19/24 Red Cross blood drive. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller moved to accept Stephen Sauer as a new member, with proof of physical. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. COMMITTEES: BUILDING/GROUNDS: • Commissioner Westmiller is working with roofing company on leak(s) at Danby Fire Station POLICY: • Policy #16 Investment Policy was reviewed and amendments made Commissioner Westmiller moved to amend policy #16 with changes discussed. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Motion by Commissioner Westmiller, seconded by Commissioner Freedman, to enter Executive Session for the purpose of reviewing complaint form received for harassment. Carried 4 yes 0 no. The Board entered Executive Session at 7:58 p.m. Present: Commissioner Anderson, Commissioner Freedman, Commissioner Griggs, Commissioner Westmiller, Secretary Gaden and Kayla McCray. Motion by Commissioner Freedman, seconded by Commissioner Anderson, to end the Executive Session and to proceed with open session. Carried 4 yes 0 no. The Board returned to open session at 8:29 p.m. Present: Commissioner Anderson, Commissioner Freedman, Commissioner Griggs, Commissioner Westmiller, Secretary Gaden, Treasurer Bonnie Hart, Chief Gaden, Chief McCray and Kayla McCray Decision to establish sub-committee to interview individuals. OLD BUSINESS: NONE NEW BUSINESS: Commissioner Freedman made a motion to allow Treasurer Hart to pay any bill or accrue any bills that come in prior to December 31, 2023. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. APPROVALS of TRAININGS, ITEMS OR SERVICES TO BE PURCHASED: Commissioner Westmiller moved to approve purchase of light for 462 personal vehicle from Strobes & More up to $300.00. Motion seconded by Commissioner Anderson. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve the purchase of a lightbar for 1462 from Speed Tech up to $734.19. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Freedman moved to approve the purchase of a light bar for 1463 from Light Speed at a cost of $320.63 and from LED Outfitters for $228.99. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Commissioner Freedman moved to approve $1,414.40 for mileage reimbursement for Dominic Gentile after receiving certificates showing successful completion of Cortland County FTS. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve up to $340.00 to reimburse incidental training items for Cortland County FTS for Dominic Gentile and Shawn Wendt. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve $340.00 for incidental training items for Cortland County FTS for Jesse Tome and Hunter Wright. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve up to $235 for the Computer Room to repair Chief McCray’s laptop. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Commissioner Freedman moved to approve up to $298.80 for 365 Microsoft renewal through Computer Room. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Next Meeting date and time: • 12/26/23 at 7:00 p.m. – cancelled. • 01/09/24 at 7:00 p.m. – Organizational meeting Meeting adjourned at 8:42 p.m. Respectfully submitted, Sharon Gaden Secretary