HomeMy WebLinkAbout2022-03-08 Fire District Agenda (draft)
DANBY FIRE DISTRICT
AGENDA
March 8, 2022
2022 Committees that were set at Organizational Meeting:
AUDIT: Commissioner Freedman, Treasurer POLICY: Commissioners Anderson, Griggs, Chiefs
BLDGS/GRNDS: Commissioners Faehndrich, Westmiller, Chiefs PURCHASING: Commissioner Westmiller, Chiefs
BUDGET: Commissioners, Chiefs, Treasurer RECORDS: Secretary Gaden
GRANTS: Commissioners Anderson, Freedman, Chiefs TECH: Commissioner Faehndrich,
INSURANCE: Commissioner Freedman, Griggs, Treasurer TOWN BOARD: Commissioner Faehndrich, Freedman
LONG RANGE
PLAN:
Commissioners Anderson, Freedman TRUCKS: Commissioners Westmiller, Chiefs
MEMBERSHIP/
TRAINING:
Commissioner Faehndrich, Griggs, Chiefs,
2 Reps from Companies
Call to order
Pledge of Allegiance
Minutes:
• Preliminary Minutes for February 8, 2022 Regular meeting were approved and forwarded to the Town Clerk
February 14, 2022
Treasurer’s Report:
• Emailed Balance sheet and Profit and Loss to Secretary and Commissioners
• Financial report emailed to Chiefs
• Application for SAM was submitted and approved
• Payroll Audit submitted to Perma.
• Applied for and received an extension of AUD
• Received Tax Levy of $567,000.00 and deposited to checking account
• Holding checks for Ward Apparatus (waiting on invoice for confirmation of delivery.)
• Ward Apparatus 12/22/21 $4883.60
• Requested extension on AUD. Extension approved for 60 days. I will complete with help of auditor.
• We Had 2 checks that were outstanding for over a year. Both businesses misplaced the checks. The checks have
been voided and reissued. Danby Water District (319.50) and TLC (600.00).
Abstract 1 26-43 Total $27093.65
Abstract 2 44-59 Total $23043.63
Outstanding:
• Robert McCray Milage to EMT 1275.84 (Waiting to hear if they finished class)
• Meridian 11/4/21 650.00 Fire Alarm Systems Training (Received new invoice)
• Shawn Wendt 12/14/21 2552.00 EMT Class (Waiting on new information)
Approval of bills:
Communications:
• Email Client Advisory from Attorney Butler
• Email AFDSNY Central Region schedule of Commissioner Trainings
• Email WellNow OCC Med Automated Resulting Platform
• Email AFDSNY call to action – Billy’s Law
• Email PERMA Agency Funding opportunities NYS OMH
• Email AFDSNY coffee with Commissioner’s survey
• Email NYS Archives notice of deadlines for egrants
• Email PERMA OCM: Cannabis Conversations
• Email NYS Archives webinar notification
• Email McNeil Insurance – Deer Collision Safety & Prevention training
• Email Verizon – Insider Edge: How organizations use communications technology
• Email NYS Archives 03/01/22 Webinar regarding egrants
• Email AFDSNY February/March Fire District Affairs
• Email NYS Archives 03/02/22 webinar introduction to managing audiovisual records
• Email NYS Archives grant deadlines for LGRMIF 2022-2023
• Email PERMA & NYSAFC 2022 minigrant winners’ announcement
• Email NYS Archives 2021-2022 LGRMIF project extensions
• Danby Area News – March 2022
• Email PERMA Core PESH Training
• Email AFDSNY Coffee with Commissioners
• Email NYS Archives newsletter
Privilege of the Floor:
Chiefs Reports:
• DVFC
o Tabled – District Office key
• WDFC
Committee Reports:
Purchasing:
Bldgs/Grounds:
• West Danby Renovation –
• Hood cleaning by Absolute (last year was 02/25/21)
• Lawn mowing bids
• Temporary Easement (Com. Westmiller)
Grants:
• SAM expiration (Treasurer Hart renewed)
Insurance:
• Accident & Health Insurance Policy (Com. Freedman)
• Group Life Insurance – approve policy and cost (Com. Freedman)
• Death benefit
• Certificate of Insurance provided to DOER for any trainings at IFD training cener
Tech:
• Website
• Treasurer’s computer
Trucks:
• Recall 1441
• Recall 1442
• 1401 Repair
• 421 Repair
Town Board:
Records:
• Proof of Com. Freedman attending annual sexual harassment training received
• Proof NYSDOH extended certifications for EMTS and CFRS for another year
• Fire Alarm testing at Danby completed
Policy:
• Sample policies received from ESIP re: Fit for Duty
• Mask Mandate lifted (Com. Westmiller)
Membership/Training:
• AFDSNY Sexual/Workplace Harassment annual training CG, KF, members
• Lens Report (notified Chief Wendt)
Long Range Plan:
Audit:
• External audit for 2021 to start the week of March 28th
• Contract good through 2022 (need to go out to bid for 2023 audit)
Budget:
Pre-Approvals:
• Requested written procedure from Attorney Butler 02/09/22
• Ward’s Apparatus repair of 421 (DEF) $592.50
• Publishing lawn mowing bid request in Ithaca Journal $10.01
• LaFrance for gloves $1,502.60 plus shipping
• Napa for oil dry $27.98
• Maguire Ford new battery and oil change for 441 $276.05
Old Business:
• 4 Gas meter – West Danby calibration
• TCB New Municipal Third Party Agreement (Com. Freedman)
New Business:
• Danby Area News
Next Meeting date and time:
• 03/22/22 at 7:00 regular meeting – to be held or cancelled
Adjournment: 9 PM or before