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Home My WebLink About2024-06-03 Town Board Minutesa Town of Danby 1830 Danby Road r� (I ltbaca, NY 14850 Mary AnnDnrr 202, Danby Town Board Meeting Minutes Held: Monday, June 3, 2024 6:00 PM Board Members Present: Joel Gagnon, Town Supervisor Leslie Connors Katharine Hunter Patricia Woodworth Paul Hansen Town Staff: Laura Shawley, Bookkeeper Mariah Dillon, Town Clerk Greg Hutnik, Town Planner Other Attendees: Ted Crane Marrell Cortright Ronda Roaring Jim Holahan Theresa Klinger Garry Huddle 1. Call to Order 6:03 2. Additions/Deletions to Agenda - None 3. Privilege of the Floor Marrell Cortright received a quote for the office/shed for the Water District and is looking for guidance because she reached out to several builders who did not provide quotes. M Cortright described the one quote she received from a reliable builder, which met the r-value requirements, and came in at under $15,000. Supervisor Gagnon pointed out a two-step process, discussed at a prior meeting, first to get prices for a building/shed, and the second step of reaching out to the Fire District once again about sharing space at the Fire Hall. M Cortright said that the fire District will not reconsider their decision until the Fire District lawyer changes his mind. Discussion ensued regarding obtaining bids and the procurement policy. The board asked Ms. Cortright to get prices for delivery of the shed. She will also inquire about an abandoned ice cream stand to determine if it's suitable for a small office. Ted Crane addressed the Users of Town of Danby Email issue. Mr. Crane noted a meeting with a representative with the New York State Archives some years ago, who addressed the email issue, said that if someone uses a private email for town business, it (their entire private email used for town business) becomes foilable. He mentioned that having a town email is for protecting people involved with conducting Town business. He said that "if I had the choice between making my email foilable and using software I don't like, it's not a choice, would use the software". Ronda Roaring thanked Dillon for her response to Roaring's email issues. Crane went on to say that a member of the CAC posted on Facebook that they were a member of the CAC and Mr. Crane felt that their entire record on Facebook could be foilable. He said "people have to be very careful about what you post and what you email" 4. Correspondence 4.1.Note From Association of Towns Chief Counsel Re: User of Town Email 4.1.1.Danby Potential Email Users 4.2.Notice of Pipeline Mowing 5. Announcements - None 6. Reports & Presentations 6.1. Town Clerk 6.1.1. Report on Codification Process 6.2. Code Enforcement Officer 6.3. Town Planner Hutnik mentioned that Danby Food and Drink is having a soft opening this week! Planning Board: • Approved a Minor Subdivision (1 lot to 2 lots) at 18 E Miller on May 21. • Next Meeting June 18 0 2016 Danby Road -Site Plan Review for single family home in Rural 1 Zone District 0 1914 Danby Road - Coffee Shop Trailer discussion Board of Zoning Appeals • An application will likely be submitted to grant relief from the corner -lot -only provision of the Hamlet Neighborhood Zone District to allow a restaurant (coffee shop) on a non -corner lot CDBG 2024 Housing Grant Application • Two proposals for grant writing support have been submitted • We applied for $8,000 from the County's Housing Affordability Grant Program to cover the cost of the grant writer - will know on June 18 when the County Legislature votes on it Safe Streets For All Countywide Initiative • Website is live -- https://safestreetstompkins.com/ • Use "Safety Feedback Map' to submit comments about road safety Special Event Law - to be submitted back for the Board's review in July Continuing staff support for South Hill Trail extension project - the four towns are applying this June for a DOT Active Transportation Infrastructure Investment Program (ATIIP) for the scoping and planning of the new trail Norbut Solar Updates • Currently o Erosion and sediment controls are placed and functioning well o Culvert over Buttermilk Creek to the interconnection site next to the Town Hall is being installed this week o Installation of posts 3-4 feet deep for the solar arrays is underway o Transformer vaults are being built • "Racking" of the solar modules is scheduled for the week of June 10 • Construction is planned to be completed by October 2024 • Required landscaping per the Town Approved Site Plan would be planned for Spring 2025. • Discussion of the dumping at 575 Nelson Road. Several neighbors have inquired as to what the fill is for. Shipman said it was ditch fill, and that mostly the county is dumping there. Hutnik will follow-up with Shipman. 7. Meeting Minutes 7.1. May 20, 2024 Meeting Minutes DRAFT - To be reviewed at the next meeting. 8. Warrant Abstract No.10 of 2024 8.1. Resolution 153 of 2024 to Approve General Fund Vouchers 165-173 for $9,901.43 Moved By Woodworth Seconded by Gagnon Roll Call: Connors Abstain Hansen Yes Hunter Yes Woodworth Yes Gagnon Yes Resolution 153 of 2024 passed on June 6, 2024 8.2. Resolution 154 of 2024 to Approve Highway Fund Vouchers 93-98 for $7,862.67 Moved By Woodworth Seconded by Hunter Roll Call: Connors Abstain Hansen Yes Hunter Yes Woodworth Yes Gagnon Yes Resolution 154 of 2024 passed on June 6, 2024 9. Business 9.1. Resolution 155 of 2024 to Approve Letter of Support for Trail Grant Application Moved By Woodworth Seconded by Hansen Roll Call: Connors Yes Hansen Yes Hunter Yes Woodworth Yes Gagnon Yes Resolution 155 of 2024 passed on June 6, 2024 9.2. Resolution 156 of 2024 to Approve the Supervisor Signing the Proposal for Thoma for Writing CDBG Grant Application (Contingent on Being Awarded the Housing Affordability Grant from the County), to Prepare a Grant Application for the CDBG Program. Discussion ensued as to the status of the grant from the county, which would provide money for Thoma to write the CDBG grant. Addendum to the resolution was added. Moved By Woodworth Seconded by Hansen Roll Call: Connors Yes Hansen Yes Hunter Yes Woodworth Yes Gagnon Yes Resolution 156 of 2024 passed on June 6, 2024 9.3. Resolution 157 of 2024 to Authorize Setting a Public Hearing on July 1 for the CDBG Grant Application. (This is contingent on getting the grant.) Moved By Woodworth Seconded by Connors Roll Call: Connors Yes Hansen Yes Hunter Yes Woodworth Yes Gagnon Yes Resolution 157 of 2024 passed on June 6, 2024 9.4. Resolution 158 of 2024 to Authorize a Yield Sign at Marsh and Hornbrook Roads Discussion ensued regarding the problems with the intersection. Shipman presented a sketch of the problems. Shipman strongly feels a yield sign (and removing one existing yield sign) will enhance safety in the intersection. Moved By Woodworth Seconded by Hansen Roll Call: Connors Yes Hansen Yes Hunter Yes Woodworth Yes Gagnon Yes Resolution 158 of 2024 passed on June 6, 2024 9.5. Resolution 159 of 2024 to Authorize Filling Machine Equipment Operator (MEO) Position at Highway Shipman reported that one of his crew members is retiring, and he would like to hire someone now to be ready for the winter. This would bring the Highway crew from five to six positions. This position is not in the budget. Discussion ensued regarding funding the position. L Shawley mentioned the mild winter put the Highway department in a good position financially to incorporate this position. Moved By Woodworth Seconded by Hansen Roll Call: Connors Yes Hansen Yes Hunter Yes Woodworth Yes Gagnon Yes Resolution 159 of 2024 passed on June 6, 2024 9.6. Resolution 160 of 2024 to Approve the Request to Use the Town Hall for Meeting June 7th for Dan Klein and a Request to Use the Town Hall June 13th for Molinaro Moved By Woodworth Seconded by Gagnon Roll Call: Connors Yes Hansen Yes Hunter Yes Woodworth Yes Gagnon Yes Resolution 160 of 2024 passed on June 6, 2024 9.7. Resolution 161 of 2024 to Approve Using ARPA Funds For the Codification Project Moved By Woodworth Seconded by Hansen Roll Call: Connors Abstain Hansen Yes Hunter Yes Woodworth Yes Gagnon Yes Resolution 161 of 2024 passed on June 6, 2024 9.8. More on ARPA Projects, Including Possible Codification Authorization Discussion ensued regarding the accessible ramp project at Town Hall. (The current ramp is not within code specifications) It was agreed that the board would visit the site of the potential ramp project directly after the meeting. Hansen felt the project would have to go out to bid. Gagnon thought that the front door of Town Hall would need an actuator as part of the project. Hansen has looked into getting costs for a new actuator. Hansen felt using blue stone might be cheaper than concrete for a patio; he is still doing research. The highway is looking at getting quotes to get a newer roller. Even a good used roller costs about $150k. Shipman mentioned this would be a great benefit for the town and a safety issue for the Highway workers. Their current roller is 30 years old. Shipman mentioned that fixing the parking lot might be about $30k. He will come back to the board at the next meeting with a more accurate number for the parking lot. It was mentioned that The Town must have commitments for projects by the end of the year. Other items that were discussed: • Office for the WDWD ($16 -18k) • Fire hydrants ($30K) • Fuel Monitoring • Danby Park Connors has added up projects and totals about $296k. L. Shawley will do a summary of what has been spent so far for the next meeting. • Inspecting the Norbut solar array. Jim Holahan knows a person who might be able to inspect the array. Holahan asked for additional information from Hansen/L Shawley. Holahan will send L Shawley a list of his solar information needs. 10. Discussion of Next Meeting Agenda Warren Cross Proposal Policy for disposition of assets. Email Users list 11. Adjourn 7:43