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Home My WebLink About2023-01-18 Town Board Minutes Meeting Minutes Roll Call: Town Board Joel Gagnon, Super visor Leslie Connors Katharine Hunter Steve Weissburg Patricia Woodworth Highway Superintendent Keith Shipman (via videoconference) Code Enforcement Off icer Steve Cortright (via videoconference) Recording Secretary Janice Adelman, Town Clerk (via videoconference in Town Hall office) Transcript and audio recording are available online. 1.Public Hearing 1.1.Restore NY Property List Grant Application 1.1.1.Opened at 1802 No public comments. Letters of Support noted. 1.1.2.Closed at 1803 2.Regular Meeting Called to Order at 18:05 by Supervisor Gagnon 3.Additions/Deletions to Agenda 3.1.Resolution in support of Restore NY Grant 3.2.Consider Adopting Local Law Enabling Firefighter Tax Exemptions 3.3.Budget Adjustment Youth Program 4.Privilege of the Floor 4.1.Garry Huddle, Town Justice & Resident: Spoke in support of the Firefighter’s Tax Exemption 5.Correspondence 5.1.Resident Correspondence re Speed Limit on South Danby Road Mary Ann Barr 2021 T he Town of Danby 1830 Danby Road Ithaca, NY 14850 danby.ny.gov Town Board Regular Meeting Wednesday 18 January 2023 at 6:00PM Town of Danby, New York 18 Jan 2023 Town Board Minutes 5.2.Tompkins County Board of Elections Offices To Be Filled 2023 5.2.1.Court Justices x2 5.2.2.Town Clerk 5.2.3.Town Supervisor 5.2.4.Highway Super 5.2.5.Town Board x2 5.3.Resident Correspondence re Tallow Hill Road 6.Announcements 7.Reports & Presentations 7.1.County Legislature Representative Dan Klein 7.1.1.Spoke to the Firefighter’s tax exemption as a positive benefit for active volunteer emergency responders; this issue is also up for approval in the County Legislature. 7.1.2.Reported on the Board of Assessment Reviews on which the County Legislature voted to temporarily suspend them. 7.2.Highway Superintendent Keith Shipman, represented by Laura Shawley 7.2.1.Informed the public about cleaning up the ice over the last few days. 7.2.2.Regarding the culvert replacement project on West Jersey, the plan is to start tomorrow, Thursday 1/18, weather permitting. 7.3.Town Planner 7.3.1.West connected with Jay Franklin to verify that what we have on the agenda is the same as what the county would adopt. 7.3.2.The Planning Board did not meet in December, but met last night: 7.3.2.1.Prelim discussion of subdivision on Danby Road; 2 acre lot divided in half 7.3.2.2.SPR application discussed for tourist home at the top of Beardsley Lane; previously had undergone SPR but came back with a new SPR with a different purpose (i.e., tourist home) 7.3.3.No BZA meeting this month; expect to have one next month with upcoming applications 7.3.4.Many grants in process. 7.3.4.1.CDBG Kickstart has been submitted and is now rolling. RFP is out for a consultant to manage the program. 11-13 houses for low income homeowners to receive renovations 7.3.4.2.RPF to hire grant writer about ready to go out; looking for grant writer with experience in housing affordability 7.3.4.3.Restore NY application is on the agenda tonight 7.4.Town Clerk 8.Consent Agenda 2 of 9 Town of Danby, New York 18 Jan 2023 Town Board Minutes 8.1.Meeting Minutes 8.1.1.25 October 2022 Budget Workshop 8.1.2.28 October 2022 Budget Workshop 8.1.3.1 November 2022 Regular Meeting 8.1.4.21 December 2022 Regular Meeting 8.2.Warrants 8.2.1.Abstract 27 of 2022 8.2.1.1.General Fund Vouchers 399–406 for $1,185.77 8.2.1.2.Highway Fund Vouchers 238–245 for $22,614.99 8.2.1.3.Water Fund Voucher 91 for $50 8.2.2.Abstract 02 of 2023 8.2.2.1.General Fund Vouchers 15–29 for $12,344.39 8.2.2.2.Highway Fund Vouchers 3–10 for $23,699.40 8.2.2.3.Water Fund Voucher 2 for $53.57 Woodworth moved to approve all of the abstracts; Gagnon seconded. There was further discussion after this motion when Weissburg stated that he hadn’t looked through Abstract 27; Connor asked to start with Abstract 27 first; Adelman commented that as part of a consent agenda the abstracts should be voted on together. Resolution 049 of 2023 To Remove the Warrant Abstracts From the Consent Agenda and Vote on Them Separately Moved By: Woodworth Seconded By: Weissburg Vote: Councilperson Aye Nay Abstain Connors X Hunter X Weissburg X Woodworth X Gagnon X Resolution 049 of 2023 passed on 18 January 2023 Resolution 050 of 2023 To Approve Warrant Abstract 27 of 2022 For the General, Highway, and Water District Funds 3 of 9 Town of Danby, New York 18 Jan 2023 Town Board Minutes Moved By: Woodworth Seconded By: Connors Vote: Councilperson Aye Nay Abstain Connors X Hunter X Weissburg X Woodworth X Gagnon X Resolution 050 of 2023 passed on 18 January 2023 Resolution 051 of 2023 To Approve Warrant Abstract 2 of 2023 For the General, Highway, and Water District Funds Moved By: Woodworth Seconded By: Connors Vote: Councilperson Aye Nay Abstain Connors X Hunter X Weissburg X Woodworth X Gagnon X Resolution 051 of 2023 passed on 18 January 2023 Resolution 052 of 2023 To Suspend Indef initely The Practice of Voting on a Consent Agenda Moved By: Gagnon Seconded By: Woodworth Vote: Councilperson Aye Nay Abstain 4 of 9 Town of Danby, New York 18 Jan 2023 Town Board Minutes Connors X Hunter X Weissburg X Woodworth X Gagnon X Resolution 052 of 2023 passed on 18 January 2023 9.Business 9.1.Resolution 053 of 2023 in support of Restore NY Grant Application Moved By: Gagnon Seconded By: Woodworth Vote: Councilperson Aye Nay Abstain Connors X Hunter X Weissburg X Woodworth X Gagnon X Resolution 053 of 2023 passed on 18 January 2023 9.2.Consider Adopting Local Law Enabling Firefighter Tax Exemptions Resolution 054 of 2023 To Schedule A Public Hearing for the First Meeting in February (February 7, 2023) at 6pm. Moved By: Connors Seconded By: Weissburg Vote: Councilperson Aye Nay Abstain Connors X Hunter X Weissburg X Woodworth X 5 of 9 Town of Danby, New York 18 Jan 2023 Town Board Minutes Gagnon X Resolution 054 of 2023 passed on 18 January 2023 9.3.Budget Adjustment Youth Program Resolution 055 of 2023 To Approve Fund Transfer Between Accounts to Provide for Full Funding of Youth Programming Moved By: Connors Seconded By: Gagnon WHEREAS, it was discovered that the budget request for the Youth Programming for 2023 was calculated with a shortfall of $916.00. RESOLVED, the Town Board approves the transfer of $916.00 from the Workers Compensation Line, A9040.800 to the Danby Youth Commission Line, A7330.400 From Line Description To Line Description Amount A9040.8 Workers Compensation A7330.4 Danby Youth Commission $ 916.00 Vote: Councilperson Aye Nay Abstain Connors X Hunter X Weissburg X Woodworth X Gagnon X Resolution 055 of 2023 passed on 18 January 2023 9.4.Resolution 056 of 2023 To Appoint Jim Holahan Danby Energy Advisor Moved By: Woodworth Seconded By: Connors Vote: Councilperson Aye Nay Abstain 6 of 9 Town of Danby, New York 18 Jan 2023 Town Board Minutes Connors X Hunter X Weissburg X Woodworth X Gagnon X Resolution 056 of 2023 passed on 18 January 2023 9.5.Deferred Resolutions from Organizational Meeting 9.5.1.Reaffirmation of Certain Town of Danby Policies and Procedures Resolution 057 of 2023 To Reaff irm Existing Policies Moved By: Connors Seconded By: Woodworth Resolved, that the Town Board of the Town of Danby reaffirms: 1.Procurement Policies and Procedures (Resolution No. 93 of 2022); 2.Flag Policy (Resolution No. 99 of 2020); 3.Email Policy and Procedures (Resolution No. 50 of 2020) 4.Appointment Procedures (Resolution No. 70 of 2020) 5.Town Board Rules of Procedure (Resolution No. 46 of 2021) 6.Code of Ethics (Resolution No. 51 of 2022) 7.Employer Health Emergency Response Plan (Resolution No. 54 of 2022) 8.Sexual Harassment Policy 9.Correspondence Policy (Resolution No. 51 of 2021) 10.Workplace Violence Prevention Policy tabled to revisit membership and charge 11.Credit Card Policy (Resolution No. 171 of 2022) 12.Town Hall Meeting Room Use Policy Vote: Councilperson Aye Nay Abstain Connors X Hunter X Weissburg X Woodworth X Gagnon X 7 of 9 Town of Danby, New York 18 Jan 2023 Town Board Minutes Resolution 057 of 2023 passed on 18 January 2023 9.5.2 Resolution 058 of 2023 To Authorize Danby Highway Superintendent to Purchase Tools, Equipment, Etc. Discussion around discrepancies between the number presented in this resolution and the procurement policy, as well as language involved. Moved By: Gagnon Seconded By: Connors Resolved, that the Town Board of the Town of Danby authorizes the Danby Highway Superintendent to purchase tools, equipment (other than motorized equipment), small implements, tires and tubes, etc. in the amount not to exceed $4000 at any given time without prior approval of the Town Board. Vote: Councilperson Aye Nay Abstain Connors X Hunter X Weissburg X Woodworth X Gagnon X Resolution 058 of 2023 passed on 18 January 2023 Resolution 059 of 2023 To Revise the Highway Procurement Procedures Moved By: Gagnon Seconded By: Connors Resolved, the Town Board appoints Joel Gagnon, Laura Shawley, Leslie Connors, and any other Highway participants such as Keith or Jack to revise these procedures. Vote Councilperson Aye Nay Abstain Connors X 8 of 9 Town of Danby, New York 18 Jan 2023 Town Board Minutes Hunter X Weissburg X Woodworth X Gagnon X Resolution 059 of 2023 passed on 18 January 2023 Resolution 060 of 2023 To Create a Committee for Threat Assessment Team Moved By: Gagnon Seconded By: Woodworth Resolved, that the Town Board moved to create a committee of Laura Shawley, Katharine Hunter, and Leslie Connors to look at the policy and structure of the Threat Assessment Team and to come back with a recommendation. Vote: Councilperson Aye Nay Abstain Connors X Hunter X Weissburg X Woodworth X Gagnon X Resolution 060 of 2023 passed on 18 January 2023 10.Discussion of Next Meeting Agenda 10.1.Goal setting 11.Adjourn at 19:38 Recorded by Janice Adelman Town Clerk 9 of 9