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Home My WebLink About2023-09-20 Town Board Minutes, DRAFTD R A F T Meeting Minutes Roll Call: Town Board Joel Gagnon, Super visor Leslie Connors Paul Hansen (absent) Katharine Hunter Patricia Woodworth Town Bookkeeper Laura Shawley (videoconference) Recording Secretary Janice Adelman, Town Clerk (videoconference) Transcript and audio recording are available online. 1.Meeting Called to Order at 18:02 by Supervisor Gagnon 2.Additions/Deletions to Agenda 2.1.Highway Request for Additional Funding to Outfit New Trucks with Plow Equipment 3.Privilege of the Floor 3.1.Heather Crosby, resident. Attended the meeting of the Danby Youth Commission and announced that they have an online survey for Danby youth ages 11–17 to complete. 3.2.Ted Crane, resident. Asked that since Paul Hansen was not in attendance, could the camera be moved slightly to show anyone speaking at the mic. Crane also commented about a non-licensed stock photo used on the Planning Department’s web page within the Town of Danby website stating that “content on the website should represent Danby, not some village on a Caribbean island or wherever that picture belongs.” 4.Correspondence—none 5.Announcements—none 6.Reports & Presentations 6.1.County Legislature Representative Dan Klein Mary Ann Barr 2021 T he Town of Danby 1830 Danby Road Ithaca, NY 14850 danby.ny.gov Town Board Regular Meeting Wednesday 20 September 2023 at 6:00PM D R A F T Town of Danby, New York 20 September 2023 Town Board Meeting Minutes 6.1.1.Klein submitted the above-linked written report. 6.2.Highway Superintendent Keith Shipman 6.2.1.Shipman was not in attendance; Laura Shawley noted that the highway department is working on budget preparations in addition to paving, shoulder work, and preparing for the upcoming winter. 7.Meeting Minutes 7.1.6 December 2022 7.2.21 December 2022 7.3.19 April 2023 7.4.24 April 2023 Regular Meeting Continued 7.5.2 May 2023 7.6.6 June 2023 7.7.21 June 2023 7.8.5 July 2023 7.9.19 July 2023 7.10.1 August 2023 7.11.16 August 2023 7.12.5 September 2023 Resolution 193 of 2023 To Receive the Minutes for July 19 2023 and August 16 2023 Moved By: Connors Seconded By: Gagnon Vote: Councilperson Aye Nay Absent Connors X Hansen X Hunter X Woodworth X Gagnon X Resolution 193 of 2023 passed on 20 September 2023 8.Warrants Abstract 19 of 2023 8.1.Resolution 194 of 2023 To Approve the General Fund Vouchers 286–305 for $29,027.77 Page 2 of 8 D R A F T Town of Danby, New York 20 September 2023 Town Board Meeting Minutes Moved By: Connors Seconded By: Woodworth Vote: Councilperson Aye Nay Absent Connors X Hansen X Hunter X Woodworth X Gagnon X Resolution 194 of 2023 passed on 20 September 2023 8.2.Resolution 195 of 2023 To Approve the Highway Fund Vouchers 191–202 for $51,981.96 Moved By: Connors Seconded By: Gagnon Vote: Councilperson Aye Nay Absent Connors X Hansen X Hunter X Woodworth X Gagnon X Resolution 195 of 2023 passed on 20 September 2023 8.3.Resolution 196 of 2023 To Approve the Water Fund Vouchers 29–30 for $120 Moved By: Connors Seconded By: Woodworth Vote: Councilperson Aye Nay Absent Connors X Page 3 of 8 D R A F T Town of Danby, New York 20 September 2023 Town Board Meeting Minutes Hansen X Hunter X Woodworth X Gagnon X Resolution 196 of 2023 passed on 20 September 2023 9.Business 9.1.Reboot Short-term Rental Working Group 9.1.1.The Board tasked new Planner Greg Hutnik and Board members Katharine Hunter and Leslie Connors with reviving this group. 9.2.Revisit BBQ VII Prosecution 9.2.1. Gagnon noted that Paul Hansen swayed the Board that it might not be that expensive to prosecute; Hansen and Hutnik put together an appearance ticket and an accusator y instrument; shared their work with Attorney Guy Krogh 9.2.2. Gagnon noted that the town has already spent over $1500 in attorneys fees on this matter; continuing to pursue this with Krogh will increase the cost substantially. With that, Gagnon asked the Board again if this was the way to go. 9.2.3.Hunter asked what the alternative would be. 9.2.4. Gagnon offered two options: 9.2.4.1. Use Hutnik and Hansen without attorney representation until the matter goes to court and seek out alternative representation which in the grand scheme of things might still cost as much as Krogh if the new attorneys need to spend time reviewing the case and being brought up to speed. 9.2.4.2. Skip the prosecution and go to changing the laws by beefing up the enforcement section of the zoning law with either adding the possibility of such events being an allowed use with special permit and site plan review by the Planning Board, or drafting a free- standing law to address special events. 9.2.5.Woodworth suggested prospecting other attorneys 9.2.6.Hunter suggested checking with AOT for guidance 9.2.7.Connors is hesitant to spend a lot of money with an uncertain outcome 9.2.8.Gagnon noted that Krogh would have the highest likelihood of winning a case for the town Page 4 of 8 D R A F T Town of Danby, New York 20 September 2023 Town Board Meeting Minutes 9.2.9.The board consensus was to explore options. 9.3.Organize Budget Review Process 9.3.1.Woodworth suggested having a separate budget meeting next week to start the initial budget process to have a list of the people that are requesting money and the various departments. 9.3.2.Connors offered the following list: 9.3.2.1.Water District 9.3.2.2.Highway 9.3.2.3.General Fund 9.3.2.4.Rec Partnership 9.3.2.5.DCC 9.3.2.6.Court 9.3.2.7.Library 9.3.2.8.Historian 9.3.2.9.Seniors 9.3.2.10.Park Association 9.3.2.11.Clerk office 9.3.2.12.Code 9.3.2.13.Planner 9.3.3.Gagnon added 9.3.3.1.CSI 9.3.3.2.CWIO. Resolution 197 of 2023 to Schedule a Budget Meeting for Friday 29 September 2023 at 6pm Moved By: Woodworth Seconded By: Hunter Clerk Adelman noted that she would not be available at that time despite the Board not asking while throwing out times and days. Gagnon suggested the deputy clerk fill in; however the deputy clerk is not available either. The Board stated that the meeting would be recorded and that it would not be a big deal to not have a clerk present to record the minutes. They then stated that they would find a clerk to fill in since both the Clerk and Deputy were unavailable, rather than rescheduling to a time when all required participants would be able to attend the meeting. Page 5 of 8 D R A F T Town of Danby, New York 20 September 2023 Town Board Meeting Minutes Vote: Councilperson Aye Nay Absent Connors X Hansen X Hunter X Woodworth X Gagnon X Resolution 197 of 2023 passed on 20 September 2023 9.4.Resolution 198 of 2023 for Approval To Increase the Approved Amount of $60,000 for the Additional Cost of Plow Equipment Moved By: Woodworth Seconded By: Gagnon WHEREAS the Town Board approved in a previous resolution a sum not to exceed $60,000 to purchase a pickup truck and add the additional plow equipment, and WHEREAS the Highway Department has gathered three quotes for the additional equipment, and the lowest quote is larger than the previous approval of $60,000 in total, now therefore be it RESOLVED that the Town Board gives the Highway Superintendent permission to spend an additional amount not to exceed $3,500 to add the additional winter equipment. This would entail a plow, spreader, and backup lights. The funding for this additional amount would come from the Machinery Contractual Line, DA5130.400. Vote: Councilperson Aye Nay Absent Connors X Hansen X Hunter X Woodworth X Page 6 of 8 D R A F T Town of Danby, New York 20 September 2023 Town Board Meeting Minutes Gagnon X Resolution 198 of 2023 passed on 20 September 2023 Resolution 199 of 2023 To Approve Adding Additional Plow Equipment to New Pickup Truck Moved By: Woodworth Seconded By: Connors WHEREAS the Highway Superintendent would like to have plow equipment installed on the newest pickup truck in the Highway Department. The pickups are used in small developments for the maintenance of the roads, and WHEREAS the Highway Department gathered three quotes for the additional equipment and selected the company that gave the lowest quote, Now therefore be it RESOLVED that the Town Board gives the Highway Superintendent permission to spend an amount not to exceed $13,000 to add the additional winter equipment. This would entail a plow, spreader, and backup lights. The funding for this additional amount would come from the Machinery Contractual Line, DA5130.400 in the amount of $3,000, part of the amount left in the Workers Comp line, DA9040.800 in the amount of $5,000, and part of the amount left in the Retirement line, DA9010.800 in the amount of $5,000. Vote: Councilperson Aye Nay Absent Connors X Hansen X Hunter X Woodworth X Gagnon X Resolution 199 of 2023 passed on 20 September 2023 10.Discussion of Next Meeting Agenda 10.1.Budget Discussions 10.2.Openings/vacancies on boards and committees. 11.Meeting Adjourned at 19:05 Page 7 of 8 D R A F T Town of Danby, New York 20 September 2023 Town Board Meeting Minutes Recorded by Janice R. Adelman Town Clerk Page 8 of 8