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Home My WebLink About2022-11-18 Town Board Minutes Meeting Minutes Roll Call: Town Board Joel Gagnon, Supervisor Leslie Connors Katharine Hunter Patricia Woodworth Bookkeeper Laura Shawley Highway Superintendent Keith Shipman Recording Secretary Cindy Katz, Deputy Town Clerk Guests Jacob Colbert Interviewing for Planning Board opening 1.Meeting Called to Order at 10:09 by Supervisor Gagnon 2.Additions/Deletions Gagnon suggested reviewing minutes and Connors stated her desire to do so at the next meeting. Board members decided to move section 2.2 (“Further Consideration of Appointments to Fill Vacancies”) to the end of the meeting. No other additions or deletions made. 2.1 Jacob Colbert Interview (Planning Board) Connors asked if Colbert has attended Planning Board meetings and he replied he had. She asked him to speak a bit about his statement on his application to keep the town small while also continuing to have growth. He stated that he grew up here, wishes to wants to develop the Hamlet while preserving farm land. Hunter expressed how often people say they support growth and thus want to make it so folks can sell their land – but this doesn't support keeping Danby rural. Colbert replied that he agrees with the importance of containing growth and that he supports zoning laws. Connors inquired about his availability and his work, and he replied he has the time to join the meeting and that he works for Bolton Point Water System. He has lots of experience working with infrastructure and different municipalities. Hunter asked Mary Ann Barr 2021 T he Town of Danby, New York 1830 Danby Road, Ithaca, NY 14850 https://danby.ny.gov Town Board Special Meeting Friday 18 October 2022 +1-607-277-4788 | townboard@danby.ny.gov NOT B O A R D R E V I E W E D Town of Danby Board Meeting Friday 18 November 2022 at 10:00AM about his experience working in teams and through conflict and differences. Colbert responded that he does it every day at his job, likes working with teams, and seeks to find a way to incorporate various ideas, promote one another, and compromise in order to get to the end result. Gagnon asked if he has reviewed the Comprehensive Plan and if he is available for the training hours required. Yes, he has looked at it some, but needs to dive in deeper and is able to do training. Gagnon asked what his skill level at writing and crafting language is and Colbert replied that would probably not be his best skill set but he’s happy to learn. Then there was a short discussion on the importance of accurate and precise language especially from a legal perspective, in work for the Planning Board. Colbert than responded to Connors that his Internet connection is good, and that in his observation, the Planning Board meetings seem to go mostly smoothly, albeit with a fair amount of repetition. After that the board discussed his family farm a bit with him and Gagnon noted that the agricultural community has been largely underrepresented in the town. 3.Privilege of the Floor 3.1.Ronda Roaring requested that Jacob Colbert’s resume be linked to the agenda. She questioned if new members to the Planning Board can start as “trainees” and only acquire the ability to vote until they have completed their requisite training and been “voted in.” 3.2.Ted Crane agreed with Roaring and offered the method of having “alternate members of the Planning Board.” He also inquired about the status of the Town Clerk. Supervisor Gagnon replied the Town Clerk has not given a written resignation and currently has COVID. The Deputy Clerk is present. 4.Business 4.1 Bid Opening Super visor Gagnon opened the one bid received from JB Excavation Services for $98,000. Gagnon asked if that was in the expect range and Shipmen replied that it was, although perhaps a little high. Gagnon then provided an over view of the project, which is for the replacement of a culvert on Jersey Hill Road, which is currently in a state of near collapse. The Town received a grant for the work but implementing and administering the grant would have cost more than the actual work itself. The Town therefore decided to use CHIPS money for it. 4.2 Possible Awarding of Bid After reviewing the bid, Shipman reported that it looked good, and aligned with expectations in terms of cost (perhaps a little higher). He commented that it included all the materials except the pipe, and that using JB would save money as he’ll bring materials from his own quarry. He speculated that if things dry up a bit, they may be able to finish the work by the end of the year. Page 2 of 6 NOT B O A R D R E V I E W E D Town of Danby Board Meeting Friday 18 November 2022 at 10:00AM Resolution 221 of 2022 To Accept Bid from JB Excavation Services for Jersey Hill Culvert Replacement Project Moved By: Woodworth Seconded By: Hunters Vote: Councilperson Aye Nay Absent Connors X Hunter X Woodworth X Gagnon X Resolution 221 approved on 18 November 2022 4.3 Approval of Warrants 4.3.1 General Fund [A] Abstract 22 Vouchers 339-352 for $29,500.80 4.3.2 Highway Fund [DA] Abstract 22 Vouchers 199-204 for $15,763.16 Resolution 222 of 2022 To Approve General Fund Vouchers 339-352 for $29,500.80 Moved By: Connors Seconded By: Woodworth Discussion: Gagnon asked if this put us over the attorney line? Laura Shawley answered that she didn't get to do the account analysis, but in the next meeting they’ll do a budget transfer. They are likely over the attorney line but will do an analysis for the next meeting. Conners asked if the senior line needed to be removed or replaced, and Shawley responded that she will take care of it with the accounting software. Vote: Councilperson Aye Nay Absent Connors X Hunter X Woodworth X Page 3 of 6 NOT B O A R D R E V I E W E D Town of Danby Board Meeting Friday 18 November 2022 at 10:00AM Gagnon X Resolution 222 approved on 18 November 2022 Resolution 223 of 2022 To Approve Highway Fund Vouchers 199-204 for $15,763.16 Moved By: Conners Seconded By: Gagnon Discussion: Hunter thanked Shipman for the hard work. Vote: Councilperson Aye Nay Absent Connors X Hunter X Woodworth X Gagnon X Resolution 223 approved on 18 November 2022 5.Further Considerations of Appointments Supervisor Gagnon wondered if the Town Board could discuss the appointment of the vacant Town Board position during executive session. It was agreed that such could be down for the Planning Board. Regardless, the Board decided they would discuss the Town Board appointment at the next meeting, but felt ready to discuss the Planning Board appointment at the current meeting. Resolution 224 of 2022 To go into Executive Session to Discuss the Appointment of the Planning Board Position Moved By: Gagnon Seconded By: Hunter Discussion: None Vote: Councilperson Aye Nay Absent Page 4 of 6 NOT B O A R D R E V I E W E D Town of Danby Board Meeting Friday 18 November 2022 at 10:00AM Connors X Hunter X Woodworth X Gagnon X Resolution 224 approved on 18 November 2022 Board entered Executive Session at 10:48am Resolution 225 of 2022 To go out of Executive Session Moved By: Conners Seconded By: Hunter Discussion: None Vote: Councilperson Aye Nay Absent Connors X Hunter X Woodworth X Gagnon X Resolution 225 approved on 18 November 2022 -The Board returned from Executive Session at 11:01 AM (13:40 minutes in executive session) Resolution 226 of 2022 To Appoint Jacob Colbert to the Planning Board Moved By: Woodworth Seconded By: Conners Discussion: Connors expressed the importance of Colbert’s connection to the farming community. Hunter stressed the value of his experience with infrastructure, team work, emergencies, and making big decisions. Page 5 of 6 NOT B O A R D R E V I E W E D Town of Danby Board Meeting Friday 18 November 2022 at 10:00AM Vote: Councilperson Aye Nay Absent Connors X Hunter X Woodworth X Gagnon X Resolution 226 approved on 18 November 2022 6.Adjourn 11:04am meeting adjourned Submitted by Cindy Katz Deputy Town Clerk Page 6 of 6