The URL can be used to link to this page

Home My WebLink About2022-09-21 Town Board MinutesThe Town of Danby, New York 1830 Danby Road, Ithaca, NY 14850 ` https://danby.ny.gov Town Board Public Hearing + Meeting _ 4rII`� IIF7I Wednesday 21 September 2022 Mary Ann �arr2021 Roll Call: Meeting Minutes Town Board Town Planner Highway Superintendent Town Bookkeeper Recording Secretary Joel Gagnon, Supervisor Leslie Connors Katharine Hunter Sarah Sehn (resigned) Patricia Woodworth David West Keith Shipman Laura Shawley Janice Adelman, Town Clerk Transcript and audio recording are available online. i. Public Hearings 2. 3• H 1.1. Proposed Bald Hill Road Hamlet Neighborhood Extension Hearing opened at 18:o1 Ted Crane had a comment full of complaints about materials. Closed at 18:07 Regular Meeting Called to Order at 18:07 by Supervisor Gagnon Additions/Deletions to Agenda 3.1. Resolution of Support for Housing Affordability and Supportive Infrastructure. 3.2. Authorize Financing for Highway Trucks 3.3• Addition to AGreement to Spend Funds — Highway 3.4• Delete Jeff Lang Discussion 3.5• Add IT security needs discussion — executive session 3.6. Discussion of Process for Dealing with Board Resignations 3.7. Delete cannabis discussion. Privilege of the Floor 4.1. Sarah Schnabel, Board Member & Resident: commented on the EV Make Ready Town of Danby Board Meeting + Public Hearing 5 C� 7 Wednesday 21 September 2022 at 6:ooPM Program through NYSERDA for the EV charging station recommendations; she is available for rules of order discussion. 4.2. Ronda Roaring, Resident: thanked Keith and the Highway department for working on Peter Road. 4.3• Ted Crane, Resident: Commented on searching for information perhaps missed 2 things on the agenda. Correspondence 5.1. NYS DoT Speed Limit Request Received 5.2. CWIO Budget 5.3• Sarah Schnabel Resignation Announcements — none Reports & Presentations 7.1. County Legislature Rep Dan Klein not present 7.2. Highway Superintendent Keith Shipman: spoke about the need for machinery that Laura Shawley will be presenting on later in the agenda. Consent Agenda 8.1. Warrants 8.1.1. -,. 8.1.2. Highway Fund Abstract 17 Vouchers 157-162 for $26o,056.5o 8.1.3. Water Fund Abstract 17 Voucher 74 for $133.2o Resolution 179 of 2022 To Approve the Consent Agenda Covering Highway and Water Fund Abstracts Moved By: Vote: 9. Business Connors Seconded By: Hunter Councilperson Aye Nay Abstain Connors X Hunter X Woodworth X Gagnon X Resolution 179 approved Page 2 of 12 Town of Danby Board Meeting + Public Hearing Wednesday 21 September 2022 at 6:ooPM 9.1. Resolution 180 of 2022 To Show Support for Housing Affordability and Supportive Infrastructure 9.1.1. Draft Grant Application Moved By: Connors Seconded By: Hunter WHEREAS, the Town of Danby has a stated goal of addressing the limited availability of housing affordable for residents in the 2011 Comprehensive Plan and the 2020 Community Housing Needs Assessment; and WHEREAS, the Town of Danby desires to improve the affordability of housing through the proposed project to hire grant writers and pursue related grants in 2023; now RESOLVED, that the Town of Danby Town Board supports and authorizes the submission of a grant application for up to $10,00o to the Tompkins County Housing Affordability and Supportive Infrastructure Grant Program. And be it further resolved that if the grant application is successful, the Town of Danby Town Board authorizes the Supervisor to execute the contract with Tompkins County to implement the project. Vote: Councilperson Aye Nay Abstain Connors X Hunter X Woodworth X Gagnon X Resolution 180 of 2022 passed on 21 September 2022 9.2. Resolution 181 of 2022 To Move Oct 4 meeting and public hearing to Oct 3 in recognition of the Yom Kippur Jewish holiday Page 3 of 12 Town of Danby Board Meeting + Public Hearing Moved By: Gagnon Vote: Wednesday 21 September 2022 at 6:ooPM Seconded By: Connors Councilperson Aye Nay Abstain Connors X Hunter X Woodworth X Gagnon X Resolution 181 Of 2022 passed on 21 September 2022 9.3• Resolution 182 to Approve Entering Into a Finance Agreement to Finance the Purchase of Three Dump/Snow Plow Trucks Moved By: Connors Seconded By: Woodworth WHEREAS, three quotes for interest rates were obtained to enter into a finance contract for a lease purchase agreement to purchase three International trucks for the Highway Department. RESOLVED, the Town Board gives permission to enter into a lease purchase agreement with State Bank— Baystone Government Finance for the amount of $750,531 for a period of four years. The fixed interest rate is 4.32% Vote: Councilperson Aye Nay Abstain Connors X Hunter X Woodworth X Gagnon X Resolution 182 Of 2022 passed on 21 September 2022 Page 4 of 12 Town of Danby Board Meeting + Public Hearing Wednesday 21 September 2022 at 6:ooPM 9.4• Resolution 183 To Approve Town Highway Request No 7 of 2022: Agreement to Spend Town Highway Funds Moved By: Woodworth Seconded By: Connors Pursuant to the provisions of Section 284 of the Highway Law, we agree moneys levied and collected for the repair and improvements of highways, and received from the state for repair and improvement of highways shall be expended as follows: General Repairs 1. A sum not to exceed $50,000 shall be spent to surface treat German Cross Road. Hot mix pavement will be applied. Executed this list day of September 2022 Highway Supervisor Joel Gagnon Superintendent Council Person Leslie Connors Council Person Council Person Pat Woodworth Council Person Vote: Councilperson Aye Nay Abstain Keith Shipman Katharine Hunter Connors X Hunter X Woodworth X Gagnon X Resolution 183 of 2022 passed on 21 September 2022 Page 5 of 12 Town of Danby Board Meeting + Public Hearing 9.5• IT Security needs Wednesday 21 September 2022 at 6:ooPM 9•5.1. Resolution 184 of 2022 To Enter into Executive Session Moved By: Hunter Seconded By: Connors Vote: Councilperson Aye Nay Abstain Connors X Hunter X Woodworth X Gagnon X Resolution 183 of 2022 passed on 21 September 2022 9.5.2• Entered Executive Session at 18:44 9.5.3• Board Returned from Executive Session at 19:05 9•5.3.1. Board was interrupted from continuing business by public attendees refusing to put on a mask as required by Town Hall Policy. 9•5.3.2. Councilperson Leslie Connors left the meeting room at 1g:og 9•5.3.3• Further contentious dialogue occurred between public attendees and elected town officials. 9•5.3.4• Town Board resumed business at 1g:13. 9•S•3.5• Connors re-entered the meeting via Zoom, time unknown. 9.6. Dealing with Board Resignations 9.6.1. Two new board resignations occurred in the last weeks: Elana Maragni from the Planning Board and Sarah Schanbel from the Town Board. 9.6.2. The Board discussed the process moving forward including making vacancy announcements via the website and instructing people to complete the application available on the website. 9.6.3. Ronda Roaring interrupted to declare appointing individuals to fulfill the term of a resigned elected position is illegal. This is false information and Roaring was declared out of order. Page 6 of 12 Town of Danby Board Meeting + Public Hearing Wednesday 21 September 2022 at 6:ooPM 9.6.4. Ted Crane interrupted "at the risk of being out of order" to declare to the Town Board that it has "an appointment policy. Use it." 9.7• Decide How to Use $500o Grant from Stretch Code Adoption 9.7.1. Ideas included municipal audits, building energy efficiency upgrades in LEDs, heat pump system, EV or hybrid municipal vehicle; EV charging station; ongoing student energy internship fund. 9.7.2• Jim Holahan noted additional grants to work toward with benchmarking buildings energy efficiency. 9.7.3• Holahan will draft something for an intent to use funds towards an audit for the town hall building with additional funds going toward recommendations from the audit. Resolution 184 To Enable Jim Holahan to Draft a Plan of Intent to NYSERDA that Grant Funds Will Be Applied Toward Energy Audit of the Town Hall and Subsequently Pursuing Identified Ways of Improving Town Hall Energy Efficiency. Vote: Moved By: Gagnon Seconded By: Connors Councilperson Aye Nay Abstain Connors X Hunter X Woodworth X Gagnon X Resolution 184 of 2022 passed on 21 September 2022 9.8. Resolution 185 of 2022 to Approve Sending Old Equipment from the Highway Department to Auction Moved By: Woodworth Seconded By: Hunter Page 7 of 12 Town of Danby Board Meeting + Public Hearing Wednesday 21 September 2022 at 6:ooPM RESOLVED, the Town Board gives permission for the Highway Superintendent to sell old, unused equipment through Auctions International. Vote: List of Equipment 644 G John Deere Loader —30 yrs. old Small International Dump/Plow Truck GMC One Ton Truck International — Dump/Plow Truck International — Dump/Plow Truck Peterbuilt - 2007 — Dump/Plow Truck Councilperson Aye Nay Abstain Connors X Hunter X Woodworth X Gagnon X LOWEST ACCEPTED BID 20,000 18,000 1,000 20,000 20,000 20,000 Resolution 185 of 2022 passed on 21 September 2022 9.9• Resolution 186 of 2022 Authorization to Purchase A Backhoe Moved By: Woodworth Seconded By: Hunter WHEREAS: the Highway Superintendent has found that a backhoe is needed to maintain the town's seasonal roads and to aid in the ditching process. The backhoe will also be a much needed backup in the event that the loader is in need of repair in the winter months. WHEREAS: other quotes were obtained and it was determined that the best choice for the town's needs is a JCB backhoe that is in stock through Alta Equipment. This purchase will be through the NYSOGS Contract award. RESOLVED: the Town Board gives permission for the Highway Superintendent to enter into the purchase of the JCB Backhoe for the amount of $130,20o. The Town Board also gives permission to purchase the five- year or3,000 hour full warranty Page 8 of 12 Town of Danby Board Meeting + Public Hearing Wednesday 21 September 2022 at 6:ooPM for $5,50o. This purchase will be funded using the amount received from auctioning old equipment and the remainder will be paid from the CHIPS funds that are allocated to the Town of Danby from New York State. Councilperson Aye Nay Abstain Connors X Hunter X Woodworth X Gagnon X Resolution 186 of 2022 passed on 21 September 2022 9.10. Resolution 187 of 2022 To Approve the Proposed Changes Made to the Rules of Procedure for Privilege of the Floor Moved By: Woodworth Seconded By: Connors Resolved, that section 6. Public Participation of the Rules of Order now reads: 6. PUBLIC PARTICIPATION 6.1.General Each regular meeting agenda shall provide for reserved time called "privilege of the floor" for public participation. 6.2. Length of Privilege of the Floor Any person who addresses the Board during a meeting or public hearing shall be limited to three minutes in length per individual presentation. The Supervisor or the Supervisor's designee will maintain the official time and notify the speakers when their time is up. Speaking time may not be donated to another person. If a member of the public cannot fit their comments into the three minute presentation, they may email their additional comments to the Town Board. 6.3. Written Privilege of the Floor Any person may opt to submit their privilege of the floor comment to Page 9 of 12 Town of Danby Board Meeting + Public Hearing Wednesday 21 September 2022 at 6:ooPM the Board in writing rather than in person. Comments submitted in writing will be read aloud by the Town Clerk or their designee. This rule is intended to allow public participation by members of the public when attendance at the meeting is not possible. The following rules will be used to ensure equal treatment between written and spoken comments made on the floor. 6.3.1. Written privilege of the floor submittals must be 400 words or less. 6.3.2. If submitted by email it must be specifically indicatied that the comment is intended for privilege of the floor. Email submissions are to be emailed to the Town Clerk. 6.3.3. If multiple comments are submitted, only the most recent submittal will be read aloud at the meeting. 6.3.4. If a person chooses to speak in -person during the privilege of the floor of the same meeting where they also submitted a written comment, they will not have their written comment read aloud. 6.4. Addressing the Board When a member of the public addresses the Board they will be requested to state their name and municipality of residence or home address. Remarks should be addressed to the Chair or the Board as a whole in a courteous tone. 6.5. Additional Participation Vote: A member of the public may request to add an item to the agenda by written request to the Supervisor prior to the meeting. They may also request to speak during an agenda item already on the agenda by similar request to the Supervisor in writing prior to the meeting. Councilperson Aye Nay Abstain Connors X Hunter X Woodworth X Gagnon X Page 10 of 12 Town of Danby Board Meeting + Public Hearing Wednesday 21 September 2022 at 6:ooPM Resolution 187 of 2022 passed on 6 September 2022 9.11. Review Proposed Constraints for Cannabis Sal Tabled 9.12. Resolution 188 of 2022 To Schedule Budget Workshop And General Fund Vouchers Approval along any Minutes Meeting For Monday 9/26 at 6:ooPM Moved By: Woodworth Seconded By: Connors Vote: Councilperson Aye Connors X Hunter X Woodworth X Gagnon X Nay Abstain Resolution 188 of 2022 passed on 21 September 2022 9.16. Disettss Broadband Next Steps with jeff Lan 9.17. Possible Action: Hamlet Neighborhood Zone Expansion Resolution 189 of 2022 to Extend the Current Meeting Moved By: Gagnon Seconded By: Woodworth Vote: Councilperson Aye Nay Absent Connors fell off the call H unter X Woodworth X Gagnon X Resolution 189 Of 2022 passed on 21 September 2022 Resolution 190 of 2022 Determining that Based on SEQR Results The Proposed Result Will Not Result in Any Adverse Impacts. Moved By: Gagnon Seconded By: Woodworth Page 11of12 Town of Danby Board Meeting + Public Hearing Vote: Councilperson Aye Wednesday 21 September 2022 at 6:ooPM Nay Abstain Connors X Hunter X Woodworth X Gagnon X Resolution 190 Of 2022 passed on 21 September 2022 Resolution 191 of 2022 to Approve Local Law 8 of 2022 Amending Local Law 1 of 2022 Expanding the Hamlet Neighborhood Zone Moved By: Woodworth Seconded By: Gagnon Vote: Councilperson Aye Nay Abstain Connors X Hunter X Woodworth X Gagnon X 1o. Discussion of Next Meeting Agenda 1o.1. Public Hearing 10.2. Broadband Discussion 1o.3. Cannabis Consumption 11. Meeting Adjourned at 20:23. Resolution 191 of 2022 passed on 21 September 2022 Recorded by Janice R. Adelman Town Clerk Page 12 of 12