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Home My WebLink About2022-02-01 Town Board Minutes, Draft Meeting Minutes Roll Call: Town Board Joel Gagnon, Supervisor Leslie Connors Katharine Hunter Sarah Schnabel Patricia Woodworth Town Planner David West Town Code Enforcement Officer Steve Cortright Town Bookkeeper Laura Shawley Recording Secretary Janice Adelman, Town Clerk 1. Meeting Called to Order at 19:02 by Supervisor Gagnon 2. Additions/Deletions to Agenda 2.1. Appointment to Tompkins County Animal Control Advisory Board 3. Privilege of the Floor 3.1.Ronda Roaring indicated that she had read the proposed resolutions from the AOT: some things she really liked including allowing Towns to set speed limits on town roads, and allowing for virtual meetings permanently; for the other resolutions she had no opinion. She asked the Town Board to give considerable consideration of the speed limit resolution as it would be good for the town. 3.2.Ted Crane stated that he had no idea what’s going on in today’s meeting. Although he had been able to load the agenda earlier today, over the last half-hour on two different computers he has been unable to load it. Crane wanted to note for the record that the website is extremely selective as to who it will show the agenda to and under what conditions. 4. Correspondence 4.1.Department of Assessment correspondence dated 25 Jan 2022 The Department of Assessment requested that the Town of Danby Mary Ann Barr 2021 T he Town of Danby, New York 1830 Danby Road, Ithaca, NY 14850 https://danby.ny.gov Town Board Regular Meeting Tuesday 1 February 2022 +1-607-277-4788 | townboard@danby.ny.gov Town of Danby Board Meeting Tuesday 1 February 2022 at 7:00PM begin establishing a Local Advisory Board of Assessment Review to be put in place by 30 March 2022. 4.2.Ronda Roaring email regarding elected officials vs employee's discussions during board meetings 5. Reports & Presentations 5.1. Code Enforcement Officer Monthly Activity January 2022 BUILDING PERMITS ISSUED Value Fee New Residential Construction Renovations/Other 1108 Coddington Rd – ICF addition 60,000 50.00 2098 West Danby Rd – replace 2 decks and build roof over them 22,000 98.00 1781 Danby Rd – roof replacement 22,650 50.00 3 West Jersey Hill Rd – new metal roof 13,343 50.00 85 Bald Hill Rd - new metal roof 17,700 50.00 476 South Danby Rd – kitchen and bathroom reno. 138,808 518.50 613 Nelson Rd - addition 50,000 100.00 1859 Danby Rd – new metal roof 4,865 50.00 MONTH TOTALS 329,366 966.50 YTD TOTALS 329,366 966.50 PREVIOUS YTD TOTALS 0 0 CERTIFICATES OF COMPLIANCE 608 East Miller Rd – prebuilt shed CERTIFICATES OF OCCUPANCY 649 East Miller Rd – whole house reno 22 White Hawk – single family dwelling ADDITIONAL ACTIVITY 3 construction inspections Received 2 complaints 9 people were in to see me on code business 36 hrs. for Town of Caroline 5.2.Planner Page 2 of 11 Town of Danby Board Meeting Tuesday 1 February 2022 at 7:00PM 5.2.1.Filed new local law on zoning 5.2.2.PB and BZA had no applications this month; both committees had 2-hour trainings covering half of their required yearly training 5.2.3.Application received for Site Plan Review on Durfee Hill 5.2.4.Application received for BZA on Coddington Road. 5.2.5.Planned work for the year including getting feedback for the 5.2.6.Norbut Solar Farm update: third party consultant reviewed the wetlands; found significantly more than the 2 previous consultants hired by Norbut. First wetlands delineator only found 2 federal wetlands; TC Water Resources Committee has significantly larger amount of wetlands mapped for that area. While West hired an external consultant, Norbut had a 2nd consultant who found all of the wetlands the county had found. In a holding pattern for next steps because they can’t go back out until snow melt in March or April; additionally questions arise due to the newest review of wetlands. 5.2.6.1.Gagnon noted that he is not sure that placing solar panels in a wetlands is something that is possible as the city of Ithaca had considered it. Wanted to hear what Board thinks about possibility of building in the wetlands 5.2.6.2.Most of the Board wanted to do more research around it before making any real decisions regarding implications for installing solar panels in the wetlands regarding destroying the habitat or providing additional shade. 5.2.6.3.Will refer to the CAC 5.2.7.Working on the first round of small edits to the zoning code; some admin things recommended by the county; knowing not ever done with it. Wanted to check in with light industrial zone. There is nothing for industry with more than 5 employees—makes sense in Commercial C-all old warehouse or semi-industrial spaces. Was approached by someone doing very low-impact light industrial use will be forthcoming at next meeting. 5.3. January 2022 Town Clerk’s ReportTown Clerk Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received by me in connection with my office during the month Page 3 of 11 Town of Danby Board Meeting Tuesday 1 February 2022 at 7:00PM stated above, excepting only such fees and moneys the application and payment of which are otherwise provided for by Law: Dept Budget Line Description Qty Total Monies Collected External Agency Remit to Agency Remit to Danby Gen Fund Clerk A1255 DECALS 1 $5.00 NYS DEC 4.72 $0.28 Marriage Licenses 0 $0.00 NYS DoH 0.00 $0.000 Marriage Transcripts 1 $10.00 — 0.00 $10.00 A2530 Games of Chance 1 $25.00 — 0.00 $25.00 A2544 Dog Licenses 15 $195.00 NYS A&M 17.00 $178.00 Code A2555 Building Permits 9 $990.50 — 0.00 $990.50 Planner A2110 Zoning Appeals 0 $0.00 — 0.00 0.00 A2115 Planning Fees 1 60.00 — 0.00 $60.00 A2655 Subdivisions 0 0.00 — 0.00 0.00 Grand Totals $1,285.50 $21.72 $1,263.78 STATE OF NEW YORK, COUNTY OF TOMPKINS, TOWN OF DANBY I, Janice Adelman, being duly sworn, say that I am the Clerk of the Town of Danby and that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Subscribed and sworn this 1st day of February 2022. —Janice Adelman 6. Consent Agenda 6.1. Warrants 6.1.1. General Fund Abstract 3, Vouchers 30–41, $32,999.53 6.1.2. Highway Fund Abstract 3, Vouchers 17–26, $35,314.51 Resolution 49 of 2022 To Approve the Consent Agenda Moved By:Connors Seconded By:Woodworth Page 4 of 11 Town of Danby Board Meeting Tuesday 1 February 2022 at 7:00PM Vote: Councilperson Aye Nay Absent Connors X Hunter X Schnabel X Woodworth X Gagnon X Resolution 49 approved 7. Reaffirmation of Town of Danby Policies and Procedures 7.1. Appointment Procedures 7.1.1.Schnabel wants the Appendix with the boards and appointees listed. When were they approved; how long their term 7.1.2.Contact list is not the place to put it 7.1.3.Need a list of committees with accordions that open up to the committee members. Resolution 50 of 2022 To Reaffirm Appointment Procedures Moved By: Schnabel Seconded By: Connors Vote: Councilperson Aye Nay Absent Connors X Hunter X Schnabel X Woodworth X Gagnon X Resolution 50 approved 7.2. Code of Ethics Resolution 51 of 2022 To Affirm Ethics Code with DRAFT notations removed Page 5 of 11 Town of Danby Board Meeting Tuesday 1 February 2022 at 7:00PM Moved By: Connors Seconded By: Woodworth Make sure that we file the disclosure statements Vote: Councilperson Aye Nay Absent Connors X Hunter X Schnabel X Woodworth X Gagnon X Resolution 51 approved 7.3. Flag Policy 7.3.1.Minor changes from Connors: remove “proposed” and “banner” from header 7.3.2.In 3, remove the second “locations” 7.3.3.Found appendix Two confusing. What’s missing is any description of the applicant requests under “dates of observance requested” EG, provide description of flag and why want to fly it. Or just move up the table section with the statemnt to read what sarah had suggested. Resolution 52 of 2022 To Reaffirm Flag Policy Moved By: Schnabel Seconded By: Connors Vote: Councilperson Aye Nay Absent Connors X Hunter X Schnabel X Woodworth X Gagnon X Page 6 of 11 Town of Danby Board Meeting Tuesday 1 February 2022 at 7:00PM Resolution 52 approved 7.4. Email Policy 7.4.1.Changes in 1.2 assumes means new users and old users... every year have all email users get the policy and affirms understanding 7.4.2.Would want the training to be put up as a manual 7.4.3.Let’s start with training sessions in February for Zoho 7.4.4.Change settings in Zoho Resolution 53 of 2022 To Reaffirm Email Policy Moved By: Gagnon Seconded By: Hunter Vote: Councilperson Aye Nay Absent Connors X Hunter X Schnabel X Woodworth X Gagnon X Resolution 53 approved 7.5. Procurement Policy 7.5.1.Ulysses has a nice procurement policy and would be nice to review that and revise ours to be in line with what prior approval is needed and provided definitions. 7.5.2.Connors volunteered to work on it with 7.5.3.This sounds more of an overhaul. Can we discuss the multiple options with board at the next meeting? 7.5.4.Will get comptroller examples, get staff feedback , then come back to next month’s agenda. 7.6. Public Health Emergency Response Plan Resolution 54 of 2022 To Approve Employer Health Emergency Plan with Revisions Noted Moved By: Connors Seconded By: Gagnon Page 7 of 11 Town of Danby Board Meeting Tuesday 1 February 2022 at 7:00PM Vote: Councilperson Aye Nay Absent Connors X Hunter X Schnabel X Woodworth X Gagnon X Resolution 54 approved 7.7. Town Board Rules of Order 7.7.1.1.Discussion around the need for correspondence. Schnabel noted that most correspondence appears as an extension of privilege of the floor and requested it be deleted. Other board members spoke about the need to keep correspondence separate as it is not always 7.7.1.2.Schnabel calls to delete old and new business and instead have General Business. 7.7.1.3. Resolution 55 of 2022 To Approve Town Board Rules of Order Moved By: Hunter Seconded By: Connors Vote: Councilperson Aye Nay Absent Connors X Hunter X Schnabel X Woodworth X Gagnon X Resolution 55 approved 7.8. Town Hall Meeting Room Use Policy 7.8.1.Change other uses... to 2. Request for Use of the Meeting Room Page 8 of 11 Town of Danby Board Meeting Tuesday 1 February 2022 at 7:00PM for other than Danby municipal meetings. 7.8.2.Letter C would then become number 3 in the list. 7.8.3.Where is the policy that describes DCC as part of the Town meetings? 7.8.4.Woodworth suggests tabling this and bringing back. Schnabel noted that the DCC dosen’t need to be explicitly mentioned in this policy as it would be in their contract. 7.8.5.Perhaps in organizational resolutions we have a list of groups that are pre-approved to use the meeting room, such as CCE, DCC, library, town group, park association, danby seniors, but need to schedule with Town Clerk. 7.8.6.Add policy enacted on feb 8, 1999. Resolution 56 of 2022 To Approve Revised Town Hall Meeting Room Use Policy Moved By: Connors Seconded By: Schnabel Vote: Councilperson Aye Nay Absent Connors X Hunter X Schnabel X Woodworth X Gagnon X Resolution 56 approved 8. New Business 8.1. Association of Towns Resolutions 8.1.1.Gagnon noted that we are all in support. 8.1.2.Do we need to pass a resolution supporting it or not? Need to have a resolution before the AOT meeting. Resolution 57 of 2022 To Indicate our Approval in Support of These Resolutions Moved By: Gagnon Seconded By: Schnabel Vote: Councilperson Aye Nay Absent Page 9 of 11 Town of Danby Board Meeting Tuesday 1 February 2022 at 7:00PM Connors X Hunter X Schnabel X Woodworth X Gagnon X Resolution 57 approved 8.2. Appointment to Tompkins County Animal Control Advisory Board 8.2.1.This Advisory Board hasn’t met in the last 4 years, due to COVID. New contract will be upcoming. 8.2.2.Likely involves meetings during contract negotiation time to revise the contract. Gagnon spoke to Jim Bordeau about it and most of the towns have Suprevisor as Advisory Board member, though it would make sense that it is the clerk/dog control point person. 8.2.3.SPCA is the animal control agency for Tompkins County Resolution 58 of 2022 To Appoint Town Clerk to TC Animal Control Advisory Board Moved By: Gagnon Seconded By: Woodworth fifteen years ago when starting work with the town, laura sat on the board with these... Jim said there’s no term. Could be appointed for life ha ha ha . Vote: Councilperson Aye Nay Absent Connors X Hunter X Schnabel X Woodworth X Gagnon X Resolution 58 approved 9. Discussion of Next Meeting Agenda 9.1.Depart of Assessment 9.2.Procurement policy 10. Meeting Adjourned at 21:15. Page 10 of 11 Town of Danby Board Meeting Tuesday 1 February 2022 at 7:00PM Submitted by Janice R. Adelman Town Clerk Page 11 of 11