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Home My WebLink About2023-02-14 Fire District Meeting Agenda DANBY FIRE DISTRICT AGENDA February 14, 2023 2023 Committees that will be re-set at Organizational Meeting: AUDIT: Commissioner Freedman, Treasurer POLICY: Commissioners Anderson, Griggs, Chiefs BLDGS/GRNDS: Commissioners Faehndrich, Westmiller, Chiefs PURCHASING: Commissioner Westmiller, Chiefs BUDGET: Commissioners, Chiefs, Treasurer RECORDS: Secretary Gaden GRANTS: Commissioners Anderson, Freedman, Chiefs TECH: Commissioner Faehndrich, INSURANCE: Commissioner Freedman, Griggs, Treasurer TOWN BOARD: Commissioner Faehndrich, Freedman LONG RANGE PLAN: Commissioners Anderson, Freedman TRUCKS: Commissioners Westmiller, Chiefs MEMBERSHIP/ TRAINING: Commissioner Faehndrich, Griggs, Chiefs, 2 Reps from Companies Call to order Pledge of Allegiance Approval of Minutes: • Preliminary minutes for January 10, 2023 Organizational Meeting and Regular Meeting were sent to the Town Clerk on January 28, 2023 for posting to Town’s website. Treasurer’s Report: • Emailed Balance sheet and Profit and Loss to Secretary and Commissioners • Financial report emailed to Chiefs • Bank statements reconciled • NYS 45 Q4 completed and electrically transferred • 941 Q4 completed and mailed – Copy sent to Perma • 1099 NEC and 1096 Completed and mailed • Completed and efiled W2/W3 forms • SAMS has been renewed • Contacted Town Bookkeeper for next billing of NYSEG as well as Solar credits. -No response • Ordered new 4G internet box for West Danby • Encumbered: • Abstract 1-B 12 – 23 $3421.75 • Abstract 2 Approval of bills: Communications: • AFDSNY – regarding proposed By-Law Amendments • January Danby Town News • January Danby News • AFDSNY District Affairs December 2022/January 2023 • Central NY Firefighter’s Association annual dues notification • February Danby Town News • February Danby News • Stagecoach Operating Services LLC emergency contact list and map for natural gas pipeline • Ford advertisement • PERMA annual election of Perma Board of Directors • AFDSNY 2023 Edward “Ned” Carter Memorial Scholarship • AFDSNY 2023 annual dues notification • AFDSNY 2023 Annual meeting & Leadership Summit Expo • Email NYS Archives – egrants account • Email PERMA Annual Members Conference is open (May 11th & 12) • Email Central Region Save the Date: training seminar on May 6th “Stay in your Lane” duties and responsibilities of District and Department officers and members and financial controls for fire districts and fire departments. • Email PERMA February webinars • Email PERMA survey • Email AFDSNY Coffee with Commissioners • Email NYS Archives newsletter • Email NYS Archives webinar – your role as local government records manager • Email PERMA finance going paperless Privilege of the Floor: Chiefs Reports: • DVFC o I. Ross request to attend Interior Firefighter Operations (IFO) in Cortland • WDFC o Key to Danby Station o Background searches on K. VanEtten done o July, November and December Monthly Reports for West Danby o Resignation letter from T. Coyne o Resignation letter from T. Monroe Committee Reports: Purchasing: Bldgs/Grounds: • West Danby walk-through (tabled) • Go out to bid for West Danby heating system (Com. Westmiller) • West Danby sign – new quote received from Cayuga Signs • Tompkins County Board of Election use of stations for June 27th and November 7th 5 to 10 (need approval) Grants: • Hurst Tool Grant Insurance: • Cayuga Signs (new quote received) • Liability Insurance (Com. Freedman) Tech: • West Danby Computer (Sec. Gaden) • Subcommittee: District Website (Secretary Gaden) Trucks: • Recalls Town Board: Records: • Certificates for TIMS S. Wyatts received • Need proof of completion of CME’s for EMS Director N. Dyson-Hudson/all EMTS/CFRs Policy: • Review/amend • Legal Notices Membership/Training: • Approval for Treasurer and Secretary to attend 2023 Annual Meeting & Leadership Summit Expo May 18th and possibly the 19th at Turning Stone in Verona NY • Fire Chiefs were asked to get 2 or 3 members each to join the subcommittee Membership & Recruitment • Meridian Work for Hire Agreement (need approval and signature • LENS report Long Range Plan: Audit: • Need RFP Budget: • Resolution to transfer funds from General Operating Account to Capital Reserve Accounts (Com. Freedman/Treasurer Hart) Approvals: (Office supplies, maintenance, equipment) – if not approved through-out meeting Old Business: New Business: • Emailed signed quote for Knox Connect Software renewal (due 02/18/23) with tax exempt letter • Law passed 12/09/22 regarding tax credit for Volunteer Firefighters and Ambulance Workers Next Meeting date and time: • 02/28/23 at 7:00 p.m. regular meeting Adjournment: 9 PM or before DANBY FIRE DISTRICT RESOLUTION TO TRANSFER MONEY FROM UNSPENT APPROPRIATED FUND BALANCE TO FUND BALANCE RESTRICTED. RESOLUTION 2023-02-14.___ WHEREAS The Danby Fire District has monies unspent in A3410.9 Contingency Account and A3410.4 Contractual Account at the end of fiscal year 2022; WHEREAS The Danby Fire District has Reserve Accounts for planned and unexpected expenses; WE RESOLVE to transfer unspent appropriated Fund Balance of $_________ to Fund Balance Restricted as follows: $___________ (70%) into Building Procurement, Repair and Replacement Capital Reserve Account; $______________ (15%) into Apparatus Procurement Repair and Replace Capital Reserve Account; and $___________ (15%) into Equipment Procurement Repair and Replace Capital Reserve Account. Commissioner ______ moved, Commissioner _____ seconded, and the Board of Fire Commissioners voted as follows: Commissioner Anderson Commissioner Faehndrich Commissioner Freedman Commissioner Griggs Commissioner Westmiller The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on February ____, 2023. _____________________________ Sharon Gaden, Secretary Danby Fire District DANBY FIRE DISTRICT RESOLUTION DIRECTING PUBLIC HEARING WHEREAS, the New York State Legislature approved Real Property Tax Law 466-a which became effective December 9, 2022 (the “Law”). The Law authorizes municipal entities including fire districts to provide a partial exemption from fire district taxes, to the extent of 10% of the assessed value of the property for eligible enrolled members of an incorporated volunteer fire company, fire department or incorporated voluntary ambulance service or such eligible enrolled member and spouse residing within the Danby Fire District, a partial tax exemption from fire district taxes, to the extent of 10% of the assessed value of the property pursuant to Section 466-a of the Real Property Tax Law, and WHEREAS, the Law requires a public hearing before the Fire District Board of Fire Commissioners of the Danby Fire District (“Fire District”) upon published notice thereof prior to establishing such tax-exemption; and WHEREAS, the Board of Fire Commissioners desires to obtain public input and consider the tax- exemption as established by the Law. NOW, THEREFORE, BE IT RESOLVED, that the Danby Fire District Board of Fire Commissioners does hereby direct that a public hearing be held on February __, 2023 at ____ hours for the purposes of obtaining public input and considering the tax-exemption as authorized by Real Property Tax Law 466-a and the Fire District secretary is hereby directed to give notice thereof pursuant to law. Commissioner ___________ moved, Commissioner ____________ seconded, and the Board of Fire Commissioners voted as follows: Name: Voting: Aye or Nay: Chairman Westmiller ____ Commissioner Anderson ____ Commissioner Faehndrich ____ Commissioner Freedman ____ Commissioner Griggs ____ The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners. February 14, 2023 ____________________________________ Sharon Gaden, Secretary Danby Fire District