HomeMy WebLinkAbout2022-02-08 Fire District Agenda
DANBY FIRE DISTRICT
AGENDA
February 8, 2022
2022 Committees that were set at Organizational Meeting:
AUDIT: Commissioner Freedman, Treasurer POLICY: Commissioners Anderson, Griggs, Chiefs
BLDGS/GRNDS: Commissioners Faehndrich, Westmiller, Chiefs PURCHASING: Commissioner Westmiller, Chiefs
BUDGET: Commissioners, Chiefs, Treasurer RECORDS: Secretary Gaden
GRANTS: Commissioners Anderson, Freedman, Chiefs TECH: Commissioner Faehndrich,
INSURANCE: Commissioner Freedman, Griggs, Treasurer TOWN BOARD: Commissioner Faehndrich, Freedman
LONG RANGE
PLAN:
Commissioners Anderson, Freedman TRUCKS: Commissioners Westmiller, Chiefs
MEMBERSHIP/
TRAINING:
Commissioner Faehndrich, Griggs, Chiefs,
2 Reps from Companies
Call to order – after Organizational meeting
Pledge of Allegiance
Minutes:
• Preliminary Minutes for January 25, 2022 Organizational meeting and Regular meeting were approved and forwarded to the
Town Clerk February 7, 2022
Treasurer’s Report:
• Emailed Balance sheet and Profit and Loss to Secretary and Commissioners
• Financial report emailed to Chiefs
• Transferred $21,234.40 from CCTC Building Reserve – (Encumbered for West Danby) to TCTC
To make 4th Payment to McPhersons
• Holding checks for LaFrance and Ward Apparatus (waiting on invoice for confirmation of delivery.)
o LaFrance 12/16/21 $17524.64
o Ward Apparatus 12/22/21 $4883.60
• Bank statements reconciled
• NYS 45 Q4 completed and electrically transferred
• 941 Q4 completed and mailed – Copy sent to Perma
• 1099 NEC and 1096 Completed and mailed
• Completed and efiled W@/W3 forms
• Perma refund deposited to Savings off set Workers Comp
Encumbered:
Meridian 11/4/21 650.00 Fire Alarm Systems Training
Shawn Wendt 12/14/21 2552.00 EMT Class
Ward Apparatus 10/24/21 1346.90 Prepay - 1401 Waiting to complete service and invoice
Abstract 1 16-25 Corrected Total $4879.25 - There was a double payment to LaFrance – was returned and voided.
Abstract 2 26-40 Total $25989.00
Outstanding:
Robert McCray Milage to EMT 1275.84 (Waiting to hear if they finished class)
Didn’t receive invoice for service of West Danby from HSC
Approval of bills:
Communications:
• Setting up link to provide documents to external auditors
• PERMA safe the date annual members conference
• Email from WEX Inc. Treasurer Hart has been added as a user to District account
• AFDSNY Commissioner Training in the Central Region – Mattydale and Watertown
• OSC Webinar – AFR Modernization 02/10/22
• Chevy recall for 1442 (emailed to Chief Wendt and Com. Westmiller)
• NYS Archives Local Government Newsletter
• PERMA upcoming webinar PESH Safety Training
• OCS Webinar – Improving the Effectiveness of Your Claims Auditing Process
• NYS Archives Local Government Announcement – 2022-2023 LGRMIF applications being accepted
Privilege of the Floor:
Chiefs Reports:
• DVFC
o Tabled – District Office key
• WDFC
o Girl Scouts insurance
Committee Reports:
Purchasing:
Bldgs/Grounds:
• West Danby Renovation – electrical work began 01/27/22
Grants:
Insurance:
• Com. Freedman to report on telephone conference regarding building, personal property and apparatus coverage
Tech:
Trucks:
• Recall 1441
• Recall 1442
• 421 repair
Town Board:
Records:
• Commissioner Griggs sworn in.
• Treasurer Hart sworn in
• Secretary Gaden sworn in – secretary and deputy treasurer
• Commissioner Westmiller complete commissioner training and certificate received
• Commissioner Anderson and Treasurer Hart completed Workplace and Sexual Harassment training
• Life Insurance Roster completed and sent to True Insurance
• SH-900.1 completed and posted at both stations
• Necessary updated policies posted at both stations.
Policy:
• Sample policies received from ESIP re: Fit for Duty
Membership/Training:
• AFDSNY Sexual/Workplace Harassment annual training CG, KF, JF?)
Long Range Plan:
Audit:
• External audit for 2021 to start the week of March 28th
Budget:
Pre-Approval:
• Commissioner Westmiller report on research into pre-approvals/credit card usages
• Repair to lock to storage room in District Office by Ace $109.55 (WW, JF)
• Publication of meetings in the Ithaca Journal $45.78 (WW, CG, JF, KA)
Old Business:
• Helmets to Interlaken
• Tompkins Community Bank Third Party Custodian Agreement (Com. Freedman)
• 4 Gas meter – West Danby calibration
New Business:
Next Meeting date and time:
• 02/22/22 at 7:00 regular meeting – to be held or cancelled
Adjournment: 9 PM or before