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Home My WebLink About2022-04-12 Fire District Agenda DANBY FIRE DISTRICT AGENDA April 12, 2022 2022 Committees that were set at Organizational Meeting: AUDIT: Commissioner Freedman, Treasurer POLICY: Commissioners Anderson, Griggs, Chiefs BLDGS/GRNDS: Commissioners Faehndrich, Westmiller, Chiefs PURCHASING: Commissioner Westmiller, Chiefs BUDGET: Commissioners, Chiefs, Treasurer RECORDS: Secretary Gaden GRANTS: Commissioners Anderson, Freedman, Chiefs TECH: Commissioner Faehndrich, INSURANCE: Commissioner Freedman, Griggs, Treasurer TOWN BOARD: Commissioner Faehndrich, Freedman LONG RANGE PLAN: Commissioners Anderson, Freedman TRUCKS: Commissioners Westmiller, Chiefs MEMBERSHIP/ TRAINING: Commissioner Faehndrich, Griggs, Chiefs, 2 Reps from Companies Call to order Pledge of Allegiance Minutes: • Preliminary Minutes for March 8, 2022 Regular meeting were approved and forwarded to the Town Clerk on March 21, 2022 Treasurer’s Report: • Emailed Balance sheet and Profit and Loss to Secretary and Commissioners • Financial report emailed to Chiefs • Need resolution to move $899.00 from contingency to Building and grounds –( Snow Blower) • Met with Auditors for preaudit questions. • Abstracts w/vouchers were delivered to Auditor 3/24/22 • Chemung Canal Trust Company CD – Renewed for another 6 Months Interest Rate of .1000% • AUD is complete – Waiting for Insero to check it after they are done with theirs. • First Qtr. Gross Payroll Report sent to Perma. • NYS 45 Prepared for filing on 19th • Form 941 1 st Quarter complete to be mailed • Holding checks for Ward Apparatus (waiting on invoice for confirmation of delivery.) • Ward Apparatus 12/22/21 $4883.60 • Emailed Laura at Danby – Asking for the NYSEG bills as well as the Solar Credit. Stating we would like to stay on top of them this year. She is working on the billing as well as the Solar credit. Abstract 3 Claims B 69 - 82 Total $ 60,422.21 Abstract 4 Claims A 83 - Total $ Outstanding : Meridian 11/4/21 650.00 Fire Alarm Systems Training (Received new invoice) Shawn Wendt 12/14/21 1062.71 EMT Class - Ending 5/19/22 Ward 12/13/21 4883.60 Est 234 Repair 1401 – Holding check Resolution No 2022-03-08.3 Move $50,000.00 from Building Capital Reserve to Operating Account- Approval to move funds 4/14/2022 or after. Approval of bills: Communications: • QuickBooks 2022 and Payroll letter regarding savings up to 40% • Insero & Co letter regarding 2021 audit process • Zoom cancellation confirmation received • Email from PERMA – Cybersecurity webinar on 03/10/22 • McNeil & Co. confirming receipt of claim for death benefits • Gaggle Co. Inc. reminder to pump Danby Station septic tank • Email from NYS Archives Local Government Records – deadline for 2022-203 Applications for grant 03/21/22 • Email from PERMA grant award winners • Email Tompkins Trust Company Business Fraud Webinar 04/06/22 • Email Verizon Insider Edge • Email from PERMA 2022 annual member conference registration is open • Email from Verizon attending FDIC 2022 • Email from PERMA Keynote speaker at annual conference • PERMA toll free phone number out of service • NYS Archives Weather Alert – regarding protecting records • Coffee with Commissioners emailed notice to Commissioners • Bank of Greene County – letter inquiring if we need to loan money • Danby Area News (April 2022) • Tompkins County Health Department Covid-19 Safety Tips • Fundbox – business lines of credit up to $150,000.00 advertisement • Ward Apparatus, LLC acquired Loose Fire Equipment Division from LaFrance Equipment Corporation • Danby Town News • NYS Archives newsletter • PERMAs upcoming webinar schedule • NYS Archives April 13th webinar • Affidavit of Publication for Resolution 2022-03-08.3 Privilege of the Floor: Chiefs Reports: • DVFC • WDFC Committee Reports: Purchasing: Bldgs/Grounds: • West Danby Renovation (Com. Westmiller and Chief Wendt) • Cleaning of Floors (Com. Faehndrich) • Painting of Danby Station – need contract and proof of insurance • Action Fire & Safety Inc. (work acknowledgment for Danby)  PCL-460 Cylinder is due for Hydro Test • Action Fire & Safety Inc. (work acknowledgment for West Danby) • West Danby furnace repair (Chief Wendt) Grants: • Triad (Com. Anderson) Insurance: • Indemnification agreement for station usage (Com. Freedman) • Hall Release • TC BOE General Release/Insurance Binder (received) • Policy Change Commercial Liability Umbrella Coverage- added Work Comp underlying to Umbrella Tech: Trucks: • Recall 1441 • Recall 1442 • 1401 Repair • 421 Repair Town Board: • Danby Newsletter (Coms. Fahendrich and Freedman) Records: • Proof of Com. Griggs and Faehndrich annual sexual harassment training • Proof of G. Jakubson completing On-Scene Rehabilitation Emergency Operations Policy: • Sample policies received from ESIP re: Fit for Duty • Committee needs to discuss creating a policy for online payments of bills • Pre-approvals for Bond Payments (Com. Freedman) Membership/Training: • Lens Report – Sh Wendt (notified Chief Wendt) (2) • Lens Report – J. Warner (notified Chief Wendt) • 2022 Physicals scheduled for June 27th at 6:00 p.m. • Background check complete on WD prospective new member Long Range Plan: Audit: • Audit start up (Com. Freedman) • Annual conflict of interest statement (Com. Freedman) • Average services lives for apparatus (Com. Freedman) • Contract with Insero through 2022 (Com. Freedman) • Budget: Pre-Approvals: Old Business: • 4 Gas meter – West Danby calibration • Red Cross Disaster Relief Facility Agreement (Com. Faehndrich) New Business: Next Meeting date and time: • 04/26/22 at 7:00 regular meeting – to be held or cancelled Adjournment: 9 PM or before DANBY FIRE DISTRICT RESOLUTION TO TRANSFER MONEY FROM CONTINGENCY ACCOUNT A3410.9 TO GENERAL OPERATING ACCOUNT RESOLUTION 2022-04-12.____ WHEREAS The Danby Fire District has established a Contingency Account A3410.9 and has funds available; WE RESOLVE to transfer $899.00 from Contingency Account A3410.9 to General Operating Account to cover the cost of a new snow blower for the Danby Fire Station. Commissioner _____ moved, Commissioner _____ seconded, and the Board of Fire Commissioners voted as follows: Commissioner Anderson ____ Commissioner Faehndrich ____ Commissioner Freedman ____ Commissioner Griggs ____ Commissioner Westmiller ____ The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on April _____, 2022. ______________________________ Sharon Gaden, Secretary Danby Fire District