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Home My WebLink About2022-05-10 Fire District Agenda DANBY FIRE DISTRICT AGENDA May 10, 2022 2022 Committees that were set at Organizational Meeting: AUDIT: Commissioner Freedman, Treasurer POLICY: Commissioners Anderson, Griggs, Chiefs BLDGS/GRNDS: Commissioners Faehndrich, Westmiller, Chiefs PURCHASING: Commissioner Westmiller, Chiefs BUDGET: Commissioners, Chiefs, Treasurer RECORDS: Secretary Gaden GRANTS: Commissioners Anderson, Freedman, Chiefs TECH: Commissioner Faehndrich, INSURANCE: Commissioner Freedman, Griggs, Treasurer TOWN BOARD: Commissioner Faehndrich, Freedman LONG RANGE PLAN: Commissioners Anderson, Freedman TRUCKS: Commissioners Westmiller, Chiefs MEMBERSHIP/ TRAINING: Commissioner Faehndrich, Griggs, Chiefs, 2 Reps from Companies Call to order Pledge of Allegiance New Business: • M. Cortright re: emergency generator at the West Danby Station in relation to West Danby Water District. Approval of Minutes: • Preliminary Minutes for April 12, 2022 regular meeting were approved and forwarded to the Town Clerk on April 20, 2022 Treasurer’s Report: • Emailed Balance sheet and Profit and Loss to Secretary and Commissioners • Equipment and Fuel reports emailed to Chiefs • Resolution No 2022-03-08.3 Moved $50,000.00 from Building Capital Reserve to Operating Account- Approval to move funds 4/14/2022 or after. • Received and deposited Check from McKesson $493.57 (Double payment) • AUD is complete - Submitted 4/11/22 • AUD delivered to Town Clerk 4/19/22 and stamped copy for Fire District. • Copy of AUD on shelf in District Office • Holding checks for Ward Apparatus (waiting on invoice for confirmation of delivery.) o Ward Apparatus 12/22/21 $4883.60 • Town of Danby –NYSEG Bill delivered to us. Still waiting for Solar Credits • I contacted Spectrum about phone service and internet upgrade. • Applied for Registration with Witmer Public Safety Group • Received clarification from Insero that we do not qualify for ERC credit. Abstract 4 Claims C 100 - 109 Total $ 10825.41 Abstract 5 Claims A 110 - Total $ Outstanding : o Shawn Wendt 12/14/21 1062.71 EMT Class - Ending 5/19/22 o Ward 12/13/21 4883.60 Est 234 Repair 1401 – Holding check Approval of bills: Communications: • PERMA Board of Directors Ballot Election Year 2022-2023 • Campaign flyer for Tricia Schields to AFDSNY Secretary/Treasurer • PERMA Seasonal Employee webinar • Email from AFDSNY – FASNY hosting OFPC cost recover information webinar • Email TCB regarding actions to take for certain users • PERMA conference highlights • AFDSNY – April/May 2022 Fire District Affairs • NYS Archives – monthly newsletter • PERMA registration for this year’s Annual Member Conference extended • Email from TCB to check out their new website • Central Region Fire District Association minutes of 04/25/22 meeting • PERMA new bill review partner: CorVel • PERMA First Responder Therapy Dogs • Email from L. Connors inquiring if G. Colman was ever a fire member • Advertisement for The Lantern – portable UV-C Disinfection • Advertisement Dell • May Danby Area News • Danby Town News Privilege of the Floor: Chiefs Reports: • DVFC • WDFC • Possible 2nd primary on August 23, 2022 at both stations (Secretary) Committee Reports: Purchasing: Bldgs/Grounds: • West Danby Renovation (Com. Westmiller and Chief Wendt) • Cleaning of Floors (Com. Faehndrich) • Painting of Danby Station – need contract and proof of insurance • Action Fire – Hydro Testing (Chief Gaden) • Climate Control re: control valve and entrance way that is stuck open (Com. Westmiller) • HSC heat exchangers in the ceiling (Com. Westmiller) • West Danby cleaning of station (Secretary/Chief Wendt) • West Danby Holding Tank (Chief Wendt) Grants: • AFG • Triad Insurance: • Indemnification agreement for station usage (Com. Freedman) • Hall Release Tech: • Laptops • Website Trucks: • Recall 1441 / Recall 1442 • 1401 Repair / 421 Repair Town Board: Records: • Proof of Com. Griggs and Faehndrich annual sexual harassment training • LGS-1 Records Common in Fire Districts (updated in 2022) • AED preventative maintenance 05/26 at Noon at Danby Station (all District AEDs required) Policy: • Sample policies received from ESIP re: Fit for Duty • Committee needs to discuss creating a policy for online payments of bills • Annual Conflict of Interest Statement • Reimbursement after receipt of class being passed, modification to training policy • Hand-out revised Addendum to Policy #2 to all Commissioners and Chiefs for placement in their policy manuals Membership/Training: • 2022 Physicals scheduled for June 27th at 6:00 p.m. Long Range Plan: • Roof on old section of Danby Station (tabled) Audit: • Audit Budget: Approvals: (Office supplies, maintenance, equipment) Old Business: • 4 Gas meter – West Danby calibration • Red Cross Disaster Relief Facility Agreement (Com. Faehndrich) Next Meeting date and time: • 05/246/22 at 7:00 regular meeting with workshop to follow Adjournment: 9 PM or before DANBY FIRE DISTRICT RESOLUTION TO TRANSFER MONEY FROM GENERAL OPERATING ACCOUNT TO CONTINGENCY ACCOUNT A3410.9 RESOLUTION 2022-05-10.___ WHEREAS, on May 12, 2020 the Board of Fire Commissioners for the Danby Fire District adopted Resolution 2020-05-12.3 to authorize the transfer of not more than $180,000.00 from its Building Capital Reserve Account to the District’s General Operating Account for West Danby Building Renovation. WHEREAS, on March 8, 2022 the Board of Fire Commissioners for the Danby Fire District adopted Resolution 2022-03-08.3 to authorize the transfer of not more than $50,000.00 from its Building Capital Reserve Account to the District’s General Operating Account for West Danby Building Renovation. WHEREAS, on March 8, 2022 the Board of Fire Commissioners for the Danby Fire District adopted Resolution 2022-03-08.1 to transfer $15,930.78 from Contingency Account A3410.9 into General Operating Account to pay the remaining balance on the Application and Certification for Payment No. 21-104-005 to McPherson Builders, Inc. for work completed on the West Danby Building Renovation. WE RESOLVE to transfer $15,930.78 from General Operating Account to Contingency Account A3410.9 as reimbursement of monies used to pay the remaining balance on the Application and Certification for Payment No. 21-104-005 to McPherson Builders, Inc. for work completed on the West Danby Building Renovation; and Commissioner ______ moved. Commissioner ______ seconded, and the Board of Fire Commissioners voted as follows: Commissioner Anderson Commissioner Faehndrich Commissioner Freedman Commissioner Griggs Commissioner Westmiller The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on May ____, 2022. May 10, 2022 __________________________ Sharon Gaden, Secretary Danby Fire District