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Home My WebLink About2022-06-14 Fire District Agenda DANBY FIRE DISTRICT AGENDA June 14, 2022 2022 Committees that were set at Organizational Meeting: AUDIT: Commissioner Freedman, Treasurer POLICY: Commissioners Anderson, Griggs, Chiefs BLDGS/GRNDS: Commissioners Faehndrich, Westmiller, Chiefs PURCHASING: Commissioner Westmiller, Chiefs BUDGET: Commissioners, Chiefs, Treasurer RECORDS: Secretary Gaden GRANTS: Commissioners Anderson, Freedman, Chiefs TECH: Commissioner Faehndrich, INSURANCE: Commissioner Freedman, Griggs, Treasurer TOWN BOARD: Commissioner Faehndrich, Freedman LONG RANGE PLAN: Commissioners Anderson, Freedman TRUCKS: Commissioners Westmiller, Chiefs MEMBERSHIP/ TRAINING: Commissioner Faehndrich, Griggs, Chiefs, 2 Reps from Companies Call to order Pledge of Allegiance Approval of Minutes: • Preliminary Minutes for May 24, 2022 regular meeting and May 24, 2022 budget workshop were preliminarily approved and forwarded to the Town Clerk on June 7, 2022 for posting to Town’s website Treasurer’s Report: • Emailed Balance sheet and Profit and Loss to Secretary and Commissioners • Equipment and Fuel reports emailed to Chiefs • Spectrum is working on the change. It could take up to 30 days • Holding check for Ward Apparatus (waiting on invoice for confirmation of delivery.) o Ward Apparatus 12/22/21 $4883.60 • Met with Laura (Town of Danby) about Solar Credits. She is putting together an electronic file. • I will be meeting with her the week of the 13th to go over the Solar file. • Spectrum – Waiting to hear on the transfer date • Meeting with Tompkins Trust 6/14/22 to go over their new web site. • Insero will have a draft of audit ready this week. • Received and deposited Triad Grant into savings account • Called and got a lock in price from E & V of 1.845 for 1 year Abstract 6 Claims A 128 - ____ Total $__________ Abstract 6 Claims A Total $ Claims B Total $ Outstanding : Shawn Wendt 12/14/21 1062.71 EMT Class - Ending 5/19/22 Ward 12/13/21 4883.60 Est 234 Repair 1401 – Holding check Approval of bills: Communications: • PERMA Workshop credits available • Report Request for 390 Benjamin Hill Road, Newfield (emailed Chief Gaden to see if this should go to Newfield Fire Co) • Verizon AXON Roadshow • AFDSNY – Coffee with Commissioners (May) • NYS Archives Webinar – developing a policy for managing email • Emailed list of Commissioners and email addresses to Tompkins County Department of Emergency Response • Red Cross Blood drive on May 20th, notice put on sign board • Lexipol invoice (Chief Gaden) • PERMA NYS – LTAP Cornell Roads Partners email • NYS Archives webinar – recording on ECMS • SEMSCO Sustainability TAG Survey – completed by EMS Director George Jakubson • NYS Archives new online training modules • Verizon get answer to your cybersecurity questions • PERMA AMC Recap • PERMA Phone System – phone issues • Letter from Triad Foundation approving request for grant (see Grants) • PERMA Safety Institute: June Courses • DetecTogether Online Learning, helping firefighters beat cancer • Dell Technologies mailing • Danby Town News (June) • Danby News f/k/a Danby Area News (June) • Annual Drinking Water Quality Report for 2021 from West Danby Water District Privilege of the Floor: Chiefs Reports: • DVFC • WDFC Committee Reports: Purchasing: Bldgs/Grounds: • West Danby Renovation (Com. Westmiller and Chief Wendt) • Cleaning of Floors (Com. Faehndrich) • Painting of Danby Station – need contract and proof of insurance • Climate Control re: control valve and entrance way that is stuck open (Com. Westmiller) • HSC maintenance of AC/heat units (Com. Westmiller) • West Danby Holding Tank (Chief Wendt) • Castle Cleaners were given a key fob for West Danby • Danby Shed Roof Repair estimates (Chief Gaden and Com. Freedman) Grants: • AFG • Triad (Resolution for monies received) Insurance: Tech: • Laptops • Website • Ben at Computer Room does not recommend upgrading to Windows 11 at this time. Trucks: • 1401 Repair / 421 Repair Town Board: Records: • Proof of Com. Faehndrich annual sexual harassment training • Certificate for completion of BEFO received from D. Dougherty Policy: • Committee met and is asking other Districts, Companies and Mark Butler about Fit for Duty Policy • Committee met and drafted a policy for online payments of bills • Committee met and drafted an Annual Conflict of Interest Statement • Committee needs to discuss Reimbursement after receipt of class being passed, modification to training policy Membership/Training: • 2022 Physicals scheduled for June 27th at 6:00 p.m. • Approve and sign Meridian Work for Hire Agreement for 08/29/22 Annual SCBA/Bailout Refresher Training • LENS Report on member Long Range Plan: • Roof on old section of Danby Station (Com. Westmiller) Audit: • Audit – update (Com. Freedman and Treasurer Hart) Budget: • Workshops started. Approvals: (Office supplies, maintenance, equipment) Old Business: New Business: Next Meeting date and time: • 06/28/22 at 7:00 regular meeting with workshop to follow Adjournment: 9 PM or before DANBY FIRE DISTRICT RESOLUTION TO MAKE ADMINISTRATIVE ADJUSTMENT TO 2022 BUDGET AS A RESULT OF STATE MANDATE TO KEEP BUDGET, GRANTS AND CONATIONS NET ZERO RESOLUTION 2022-06-14.___ WHEREAS the Danby Fire District has received $10,000.00 from Triad Foundation as a grant to support the purchase of mobile radios. WHEREAS the money was deposited into General Account. WE RESOLVE to modify the 2022 Budget to include the sum of $10,000.00 as added to General Account. WE FURTHER RESOLVE, with this modification, the 2022 Budget will increase from $625,195.10 to $635,195.10. Commissioner _____ moved. Commissioner _____ seconded, and the Board of Fire Commissioners voted as follows: Commissioner Anderson Commissioner Faehndrich Commissioner Freedman Commissioner Griggs Commissioner Westmiller The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on __________. __________________________ Sharon Gaden, Secretary Danby Fire District