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Home My WebLink About2022-02-08 Fire District Meeting Minutes (Draft)UNOFFICIAL MINUTES OF THE REGULAR MEETING February 8, 2022 Commissioner Westmiller called the regular meeting to order at 7:02 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson (Absent) Kevin Faehndrich Joe Freedman Charlotte Griggs Wayne Westmiller Bonnie Hart, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Scott Wendt, West Danby Fire Chief PUBLIC: none Minutes: Preliminary Minutes for January 25, 2022 Organizational meeting and Regular meeting were approved and forwarded to the Town Clerk February 7, 2022 Commissioner Westmiller moved to approve the minutes of the January 25, 2022 Organizational meeting and the January 25, 2022 Regular meeting with one revision. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Treasurer’s Report: • Emailed Balance sheet and Profit and Loss to Secretary and Commissioners • Fuel Report to Chiefs • Financial report emailed to Chiefs • Transferred $21,234.40 from CCTC Building Reserve – (Encumbered for West Danby) to TCB (formerly TCTC To make 4th Payment to McPhersons • Holding checks for LaFrance and Ward Apparatus (waiting on invoice for confirmation of delivery.) o LaFrance 12/16/21 $17524.64 (gear) o Ward Apparatus 12/22/21 $4883.60 (1401 DEF) • Bank statements reconciled • NYS 45 Q4 completed and electrically transferred • 941 Q4 completed and mailed – Copy sent to Perma • 1099 NEC and 1096 Completed and mailed • Completed and efiled W2/W3 forms • PERMA refund deposited to Savings off set Workers Comp Encumbered: Meridian 11/04/21 650.00 Fire Alarm Systems Training Shawn Wendt 12/14/21 2552.00 EMT Class Ward Apparatus 10/24/21 1346.90 Prepay - 1401 Waiting to complete service and invoice Abstract 1 16-25 Corrected Total $4879.25 - There was a double payment to LaFrance – was returned and voided. Abstract 2 26-40 Total $25989.00 Outstanding: Robert McCray Milage to EMT $1275.84 (Waiting to hear if they finished class) Didn’t receive invoice for service of West Danby from HSC (was serviced on 01/07/22) Commissioner Freedman moved to accept the Treasurer’s Report. Motion seconded by Commissioner Faehdrich. Motion carried 4 yes 0 no. APPROVAL OF BILLS: Commissioner Freedman moved to pay the vouchers as audited and approved on Operating Account Abstract 2 claims 26-40 in the amount of $25,989.00. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Communications: • Setting up link to provide documents to external auditors • PERMA save the date annual members conference • Email from WEX Inc. Treasurer Hart has been added as a user to District account • AFDSNY Commissioner Training in the Central Region – Mattydale and Watertown • OSC Webinar – AFR Modernization 02/10/22 • Chevy recall for 1442 (emailed to Chief Wendt and Com. Westmiller) • NYS Archives Local Government Newsletter • PERMA upcoming webinar PESH Safety Training • OSC Webinar – Improving the Effectiveness of Your Claims Auditing Process • NYS Archives Local Government Announcement – 2022-2023 LGRMIF applications being accepted • PERMA refund check $409.45 • AFDSNY 2022 Leadership Summit May 5-7, 2022 at Turning Stone • PERMA Annual Election of PERMA Board of Directors • Tompkins County Board of Elections use of Danby Fire Station for voting • Danby Community Council request to use stations for tax preparations Commissioner Westmiller made a motion to allow the Tompkins County Board of Elections to use the Danby Station on June 28, 2022, for Primary Elections from 5:00 a.m. to 9:30 p.m. and November 8, 2022 for General Elections from 5:00 a.m. to 9:30 p.m., with the condition they follow all NYS mandated Covid guidelines. Commissioner Faehndrich seconded. Motion carried 4 yes 0 no. Commissioner Westmiller made a motion to allow Danby Community Council to use the Danby Station and West Danby Station on March 5 and April 2 (one station per date) from 10:00 a.m. to 2:00 p.m. to allow tax advisors to help residents with tax preparation, with the condition all NYS mandated Covid guidelines are followed. Commissioner Griggs seconded. Motion carried 4 yes 0 no. CHIEF’S REPORTS: WDFC: (Chief Wendt) • No written report for January. • Still needs to do referenced check on potential new member. • N. Dyson-Hudson requests to attend TIMS – Traffic Incident Management System training at Enfield Fire Station on March 19, 2022. No fee, no mileage being requested. • C. Rockefeller requesting to sign up for BEFO class in Tompkins County starting March 1, 2022, and ending May 14, 2022, no fee, will request mileage • 1441 and 1442 will be going to Maguires for recalls • Lights have been installed in the meeting room and hallway. Fire alarm system has not yet been installed • Has purchase printer and ink cartridges for other printer, receipts given to Treasurer Commissioner Westmiller moved to accept training request for N. Dyson-Hudson to attend TIMS class on 03/19/22 at Enfield Fire Station and for C. Rockefeller to attend BEFO class in Tompkins County beginning March 1, 2022, and ending May 14, 2022. Commissioner Faehdnrich seconded. Motion carried 4 yes 0 no. DVFC: (Chief Gaden) • Received written report for January • J. Forbes requests to sign up for Fire Officer I class in Tompkins County. No fee or mileage being requested. • D. Dougherty request to sign up for BEFO class either in Tompkins County or if work schedule does not allow Tompkins, then Tioga County. No fee or mileage if Tompkins County, may request mileage if attended in Tioga County • 421 out for repairs • Snowblower purchased • Town of Danby has been doing a great job keeping parking lot plowed • Blue Devil/Data Demon gave us a discount on annual fee/transfer to cloud Commissioner Westmiller moved to accept training request by J. Forbes to attend Fire Officer I pending receipt of training form and D. Dougherty to attend BEFO either in Tompkins County or Tioga County as work schedule permits pending training form. Commissioner Faehndrich seconded. Motion carried 4 yes 0 no. COMMITTEES: PURCHASING: • Chief Gaden will need to purchase gloves after inventory of PPE completed February 7, 2022 BUILDING/GROUNDS: • Commissioner Westmiller has not yet scheduled fire alarm testing at Danby Station • Secretary Gaden will contact Absolute to get quotes for cleaning kitchen hoods at both stations GRANTS: • Treasurer Hart will renew SAM account INSURANCE: • Commissioner Freedman reported on Liability/Property Insurance that is due on March 1st. He had a lengthy telephone conference with representatives from insurance companies. Our cost has increased by 6%. The stations and contents are insured at replacement cost. Apparatus we need to provide bills of sale for 443 and 1441 to have them be insured at actual replacement, at no additional cost, until they are over 5 years old Commissioner Westmiller made a motion to approve new premium and pay invoice. Commissioner Faehndich seconded. Motion carried 4 yes 0 no. TECH: • Treasurer and Secretary should both accept invitation to portal from Insero in regarding to annual audit TRUCKS: NONE TOWN BOARD: • Commissioner Freedman contacted Town’s bookkeeper in regard to receiving tax levy RECORDS: • Commissioner Griggs, Treasurer Hart and Secretary Gaden all sworn in at Town Clerk’s Office. • Commissioner Westmiller completed commissioner training and certificate received • Commissioner Anderson and Treasurer Hart completed Workplace and Sexual Harassment training • Life Insurance Roster completed and sent to True Insurance • SH-900.1 completed and posted at both stations • Necessary updated policies posted at both stations POLICY: NONE MEMBERSHIP/TRAINING: • Received BEFO certificate for T. Lazcano LONG RANGE PLAN: NONE AUDIT: NONE BUDGET: NONE PRE-APPROVAL: Motion made by Commissioner Westmiller to approve up to $2,500.00 for repair of 421 by Wards Apparatus. Seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Motion by Commissioner Westmiller to pre-approve paying $109.55 to Ace Locksmith for repair of District storage room lock. Seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Motion by Commissioner Westmiller to pre-approve paying Ithaca Journal $45.78 for publication of meeting dates and times. Seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Motions by Commissioner Westmiller to pre-approve expenditure up to $350.00 for office supplies at Staples. Seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Motion by Commissioner Westmiller to pre-approve expenditure up to $25.00 at Ace Locksmith for 2 duplicate keys to District Office. Seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Motion by Commissioner Westmiller to pre-approve expenditure up to $100.00 at Lowes for ice-a-melt and driveway markers by Chief Wendt. Seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. OLD BUSINESS: NONE NEW BUSINESS: • Discussion held on looking into creating a District website Commissioner Westmiller made a motion to obtain proposals for 2022 lawn mowing at both stations. Commissioner Faehndrich seconded. Motion carried 4 yes 0 no. Next Meeting date and time: • 02/08/22 @ 7:00 is cancelled • 03/08/22 @ 7:00 p.m. Meeting adjourned at 8:30 p.m. Respectfully submitted, Sharon Gaden Secretary