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Home My WebLink About2022-04-12 Fire District Meeting MinutesUNOFFICIAL MINUTES OF THE REGULAR MEETING April 12, 2022 Commissioner Westmiller called the regular meeting to order at 7:09 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson Kevin Faehndrich (Absent) Joe Freedman Charlotte Griggs Wayne Westmiller Bonnie Hart, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Scott Wendt, West Danby Fire Chief PUBLIC: None Minutes: Preliminary Minutes for March 8, 2022 meeting were approved and forwarded to the Town Clerk on March 21, 2022 Commissioner Westmiller moved to approve the minutes of the March 8, 2022 meeting. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Treasurer’s Report: • Emailed Balance sheet and Profit and Loss to Secretary and Commissioners • Financial report emailed to Chiefs • Need resolution to move $899.00 from contingency to Building and grounds –(Snow Blower) • Met with Auditors for preaudit questions. Insero reviewed and release AUD report that was sent to OSC. As of 04/11/22 okay to send AUD to OSC • Abstracts w/vouchers were delivered to Auditor 3/24/22 • Chemung Canal Trust Company CD – Renewed for another 6 Months Interest Rate of .1000% • First Qtr. Gross Payroll Report sent to PERMA. • NYS 45 Prepared for filing on 19th • Form 941 1st Quarter complete to be mailed • Holding checks for Ward Apparatus (waiting on invoice for confirmation of delivery.) Per Chief Gaden waiting on parts. • Ward Apparatus 12/22/21 $4883.60 • Emailed Laura at Danby – Asking for the NYSEG bills as well as the Solar Credit. Stating we would like to stay on top of them this year. She is working on the billing as well as the Solar credit. Abstract 3 Claims B 69 - 82 Total $ 60,422.21 Abstract 4 Claims A 83 – 94 Total $ 15,176.21 Abstract 4 Claims B 95 – 99 Total $ 1,289.60 Outstanding : Meridian 11/4/21 650.00 Fire Alarm Systems Training (Received new invoice) Shawn Wendt 12/14/21 1062.71 EMT Class - Ending 5/19/22 Ward 12/13/21 4883.60 Est 234 Repair 1401 – Holding check Resolution No 2022-03-08.3 Move $50,000.00 from Building Capital Reserve to Operating Account- Approval to move funds 4/14/2022 or after. Commissioner Anderson moved to transfer $899.00 from Contingency Account A3410.9 to General Operating Account for the purpose of paying for the snowblower for the Danby Fire Station. Motion seconded by Commissioner Westmiller. Roll call vote: Anderson Aye; Faehndrich: Absent; Freedman: Aye; Griggs: Aye; and Westmiller: Aye Commissioner Freedman moved to accept the Treasurer’s Report. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. APPROVAL OF BILLS: Commissioner Westmiller moved to pay the vouchers as audited and approved on Operating Account Abstract 3 Claims B 69 - 82 in the amount of Total $60,422.21; Abstract 4 Claims A 83 – 94 in the amount of Total $15,176.21; and Abstract 4 Claims B 95 – 99 in the amount of Total $1,289.60 Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Communications: • QuickBooks 2022 and Payroll letter regarding savings up to 40% • Insero & Co letter regarding 2021 audit process • Zoom cancellation confirmation received • Email from PERMA – Cybersecurity webinar on 03/10/22 • McNeil & Co. confirming receipt of claim for death benefits • Gaggle Co. Inc. reminder to pump Danby Station septic tank • Email from NYS Archives Local Government Records – deadline for 2022-203 Applications for grant 03/21/22 • Email from PERMA grant award winners • Email Tompkins Trust Company Business Fraud Webinar 04/06/22 • Email Verizon Insider Edge • Email from PERMA 2022 annual member conference registration is open • Email from Verizon attending FDIC 2022 • Email from PERMA Keynote speaker at annual conference • PERMA toll free phone number out of service • NYS Archives Weather Alert – regarding protecting records • Coffee with Commissioners emailed notice to Commissioners • Bank of Greene County – letter inquiring if we need to loan money • Danby Area News (April 2022) • Tompkins County Health Department Covid-19 Safety Tips • Fundbox – business lines of credit up to $150,000.00 advertisement • Ward Apparatus, LLC acquired Loose Fire Equipment Division from LaFrance Equipment Corporation • Danby Town News • NYS Archives newsletter • PERMAs upcoming webinar schedule • NYS Archives April 13th webinar • Affidavit of Publication for Resolution 2022-03-08.3 • Proxy for PERMA annual meeting • McNeil Insurance copy of letter sent to D. Bowles, beneficiary, regarding claim • PERMA April courses Privilege of the Floor: CHIEF’S REPORTS: WDFC: (Chief Wendt) • Written report for March was received. • Prospective new member application has been tabled by the Fire Company • Cameras came in but not yet installed • Radios from County were picked up and they will be sending an invoice to the District • Key fobs are in and work. Would like to get quote on rekeying other doors (5 exterior and 2 Office doors) • Station Renovation update: air reels are all piped. Electric is in and working. Fire alarm system and magnetic door holders are in. AC units are working. Commissioner Westmiller will check on warranties. • Furnace is working but not completely fixed. DVFC: (Chief Gaden) • Written report for March was received. • Have 2 potential new members • A. Barnes would like to use the station on April 30th for a birthday party; R. Grant would like to use the station on April 14th for Magic Club; D. Klein would like to use the pavilion on May 15 for plant exchange; and G. Huddle would like to use the pavilion and restrooms on July 21st for Red Hat Ladies picnic. • Filed a formal complaint, along with Brooktondale Fire Company and Slaterville Fire Company, with the Department of Emergency Response in regard to being dispatched to a potentially dangerous situation involving weapons and not being notified by the county dispatcher. • Will be ordering 6 sets (jackets and pants) of turn-out gear • Met with the Treasurer to discuss re-structuring sub-accounts in the budget • Have 40 SCBA bottles to be hydro tested. Must be done every 3 years. Has received 1 quote to date for $1,240.00. will also pick up West Danby’s gas meter to calibrate it. • Shed roof is leaking. Will get quotes for a medal roof • CJ Morse submitted a proposal to sand and paint the ballards - $200.00 and railing $175.00 and touch up interior $500.00 discussion held. Commissioner Freedman moved to accept proposal from CJ Morse to sand and paint the ballards and railings for a cost of $375.00.00 Commissioner Griggs seconded. Motion carried 4 yes 0 no. Commissioner Westmiller moved to accept requests for use of the Danby Fire Station by A. Barnes would like to use the station on April 30th for a birthday party; R. Grant would like to use the station on April 14th for Magic Club; D. Klein would like to use the pavilion on May 15 for plant exchange; and G. Huddle would like to use the pavilion and restrooms on July 21st for Red Hat Ladies picnic. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. COMMITTEES: PURCHASING: • Chiefs will be seeking quotes to replace 3% foam. The current foam can cause cancer. BUILDING/GROUNDS: • Cleaning of floors (tabled) GRANTS: • Commissioner Anderson reported have not heard anything about the AFG grant yet. • Commissioner Anderson asked the Chiefs for items she could submit for a grant up to $15,000.00 through Triad, discussion held, going to look at portable radios/headsets INSURANCE: • Commissioner Freedman reported the insurance company would like Indemnification Agreement signed for individuals and organizations using the stations. Discussion held. • After West Danby renovation is complete going to look at revaluing the building. TECH: • Chief Gaden might need to take a laptop to the Computer Room for diagnostic, something is running in the background that they cannot find. • Chief Wendt may look into replacing his laptop. TRUCKS: • Recalls on 1441 and 1442 (tabled) • 1401 and 421 repairs – waiting for parts to come in still • 1041 may need to have a tire replaced, keeps losing air TOWN BOARD: • Commissioner Freedman gave a report on telephone conference he and Commissioner Faehndrich had with Town Supervisor J. Gagnon and Commissioner Faehndrich’s virtual attendance at Town Board meeting, regarding Danby Area News / Danby Town News. RECORDS: • Commissioner Griggs completed her commissioner trainer and provided certificate. POLICY: • Discussion held on the Committee meeting at 6:30 on May 10th to discuss potential new policies. MEMBERSHIP/TRAINING: • Lens Report discussed • 2022 Physicals are scheduled for June 27th at 6:00 – Chiefs were given sign-up sheets, must be returned to Secretary by June 1st. • Background check completed on West Danby potential new member • Meridian Training on ladder and SCBA on May 16, 2022 • G. Jakubson is going to submit a bill for CPR/First Aid books and cards LONG RANGE PLAN: NONE AUDIT: • Commissioner Freedman reported audit process has started. Will have to go out for RFP for contract to do audits in 2023. Discussed conflict of interest statements BUDGET: • Workshops will start May 24, 2022. PRE-APPROVAL: Motion by Commissioner Anderson to pre-approve to spend $58.87 on the publication of the Resolution in the Ithaca Journal. Seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Motion by Commissioner Freedman to pre-approve the additional expense of $180.00 for a set of chainsaw chaps at Power and Paddle. Seconded by Commissioner Anderson. Motion carried 4 yes 0 no. Motion by Commissioner Freedman to pre-approve the payment of the TSB Bond in the amount of $33,500.25. Seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Motion by Commissioner Westmiller to pre-approve payment of McPherson Builders, 5th application pertaining to the West Danby Renovation project in the amount of $21,232.50. Seconded by Commissioner Anderson. Motion carried 4 yes 0 no. Motion by Commissioner Westmiller moved to pre-approve the additional expense of $8.10 for the toner for the district printer. Seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Motion by Commissioner Anderson to pre-approve the expenditure of $540.00 for Action Fire & Safety to hydro test the PCL-460 cylinder at the Danby Station. Seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Motion by Commissioner Westmiller to pre-approve the payment of Lexis Nexis for 2022 law books in the amount of $119.03. Seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Motion by Commissioner Anderson to pre-approve $67.79 to Opentip.com for pressure switch for West Danby furnace. Seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Motion by Commissioner Freedman to pre-approve the expense of $98.00 for background check through NYS. Seconded by Commissioner Anderson. Motion carried 4 yes 0 no. Motion by Commissioner Westmiller to pre-approve the expenditure of $23.74 for the additional cost of Key Fobs for West Danby Station. Second by Commissioner Freedman. Motion carried 4 yes 0 no. Motion by Commissioner Anderson to pre-approve $695.00 to Meridian Training for ladder and SCBA training. Seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Motion by Commissioner Freedman to pre-approve $20,967.06 for the purchase of 6 sets of turn-out gear. Seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Motion by Commissioner Westmiller to pre-approve up to $600.00 to reimburse G. Jakubson for the cost of CPR/First Aid books and cards. Seconded by Commissioner Anderson. Motion carried 4 yes 0 no. Motion by Commissioner Freedman to pre-approve up to $50.00 for material to repair toilet at West Danby Fire Station. Seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. OLD BUSINESS: • Commissioner Anderson mentioned having a tribute to Ralph Bowles. Secretary Gaden mentioned including Deanna Bowles and putting up a plaque and renaming the Conference Room to the “Ralph and Deanna Bowles Conference Room” • Red Cross Disaster Relief Agreement (tabled) NEW BUSINESS: • Chief Gaden requested assistance from Treasurer Hart in setting up an account with The Fire Store. Next Meeting date and time: • 04/26/22 @ 7:00 is cancelled • 05/10/22 @ 7:00 p.m. Meeting adjourned at 9:37 p.m. Respectfully submitted, Sharon Gaden Secretary DANBY FIRE DISTRICT RESOLUTION TO TRANSFER MONEY FROM CONTINGENCY ACCOUNT A3410.9 TO GENERAL OPERATING ACCOUNT RESOLUTION 2022-04-12.1 WHEREAS The Danby Fire District has established a Contingency Account A3410.9 and has funds available; WE RESOLVE to transfer $899.00 from Contingency Account A3410.9 to General Operating Account to cover the cost of a new snow blower for the Danby Fire Station. Commissioner Anderson moved, Commissioner Westmiller seconded, and the Board of Fire Commissioners voted as follows: Commissioner Anderson Aye Commissioner Faehndrich Absent Commissioner Freedman Aye Commissioner Griggs Aye Commissioner Westmiller Aye The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on April 12, 2022. ______________________________ Sharon Gaden, Secretary Danby Fire District