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Home My WebLink About2022-07-19 Fire District Meeting MinutesMINUTES OF THE REGULAR MEETING July 19, 2022 Commissioner Westmiller called the regular meeting to order at 7:04 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson (absent) Kevin Faehndrich Joe Freedman Charlotte Griggs Wayne Westmiller Bonnie Hart, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Scott Wendt, West Danby Fire Chief PUBLIC: None Note: July 12, 2022 meeting was cancelled due not having a quorum. Posting of notice on Fire Station Door, electronic sign was done. Email notification to Town Clerk and Deputy Town Clerk for posting on Town’s bulletin board and website was done. Notice to media by email was also completed. Minutes: Preliminary Minutes for June 28, 2022 regular meeting and June 28, 2022 budget workshop were approved and forwarded to the Town Clerk on July 11, 2022 for posting to Town’s website. Commissioner Westmiller moved to approve the minutes of the June 28th regular meeting and June 28th budget workshop. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Treasurer’s Report: • Emailed Balance sheet and Profit and Loss to Secretary and Commissioners • Equipment and Fuel reports emailed to Chiefs • Spectrum made the change – Problems with alarm panel. • McPherson Invoice $9126.80 approval to pay Balance to Finish including Retainage • Form 941 filed • Form NYS 45 filed • Holding check for Ward Apparatus (waiting on invoice for confirmation of delivery.) o Ward Apparatus 12/22/21 $4883.60 • Did hear back (Laura-Town of Danby) about Solar Credits. Will be getting $507.74 West Danby and $1,653.04 Danby • Perma – Payroll audit submitted • Insero audit filed with State and Town Clerk • IRS mileage reimbursement rate increased to 62.5 cents per mile • Called and got a lock in price from E & V of 1.845 for 1 year Abstract 7 Claims A 153-163 Total $20,330.88 Claims B 164-170 Total $1,709.03 Outstanding : Ward 12/13/21 $4,883.60 Est 234 Repair 1401 – Holding check Commissioner Faehndrich moved to accept the Treasurer’s Report. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. APPROVAL OF BILLS: Commissioner Westmiller moved to pay the vouchers as audited and approved on Operating Account Abstract 7 Claims A 153-163 in the total amount of $20,330.88, Abstract 7 Claims B 164-170 in the total amount of $1,709.03. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Communications: • NYS Archives – webinar on disaster response for records manager • Association of Fire Districts – June Coffee with Commissioners • PERMA Core Pesh Webinar • Association of Fire Districts – June-July Fire District Affairs • NYS Archives – LGRMIF Awards announced • Association of Fire Districts Coffee with Commissioners • PERMA 2022 bulletproof vest/outer carrier grant winners announced • NYS Archives Local Government Newsletter • Danby News • Client Advisory – 2023 Fire District Budget Process Privilege of the Floor: CHIEF’S REPORTS: WDFC: • Written report for June was received • 2023 Proposed equipment list received • Will be contacting Ward’s Apparatus: 1421 has an issue with the horn. 1401 has an emergency light on the bumper not working • Midstate Communications came out to fix 1442 mobile radio, County expense • Going to NAPA to purchase 1442 headlight and truck supplies • Discussion on lettering for the station and the quote received last month was incorrect. Has 3 quotes. Commissioner Freedman moved to accept the quote from Cayuga Signs in the amount of $1,261.00 for a sign for the West Danby Fire Station. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve the repairs of 1401 (emergency light on bumper) and 1421 (issue with horn) by Ward’s Apparatus. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve up to $30.00 for headlight for 1442 from NAPA. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve up to $500.00 for truck supplies from NAPA requested by Chief Wendt. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Faehndrich moved to approve $1,138.07 for EMS supplies from Amazon requested by Chief Wendt. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve up to $200.00 for 6 fire brooms from Firestore requested by Chief Wendt. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. DVFC: (Chief Gaden) • Written report for June was received. • 1 new member – G. Mandl, background checks have been completed. Danby Volunteer Fire Company submitted a letter stating he was elected as a probationary member at the July 11, 2022 business meeting. • Has 3 prospective members • Station usage: Town of Danby Highway Department July 20th at 2:00 and July 21st at 8:00 for meetings; C. Dorn on August 28th for a birthday party; and Moore Family on September 17th for a Memorial Service • 3 firefighters were treated on the scene of a fire call by Bangs Ambulance for heat exhaustion Commissioner Westmiller moved to accept G. Mandle as a new member. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Commissioner Westmiller moved to accept the following station usage: Town of Danby Highway Department July 20th at 2:00 and July 21st at 8:00 for meetings; C. Dorn on August 28th for a birthday party; and Moore Family on September 17th for a Memorial Service. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve up to $2,200.00 in EMS supplies from McKesson requested by Chief Gaden. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Faehndrich moved to approve repair of 401 (leaking valve) by Ward’s Apparatus. Motion second by Commissioner Westmiller. Motion carried 4 yes 0 no. Commissioner Freedman moved to approve the repair of the handle on the outer door at the Danby Station by Ace Security. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve up to $450.00 for 2 office chairs and a clock from Staples requested by Chief Gaden. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve up $1,100.00 for fire boots from Ward’s requested by Chief Gaden. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Commissioner Faehndrich moved to approve $3,800.00 for 20 links of hose from Ward’s requested by Chief Gaden. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Commissioner Faehndrich moved to approved $408.58 for 3 Accountability Boards from Firestore requested by Chief Gaden. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Commissioner Freedman moved to approve $20,552.43 for portable radios through Tompkins County, $10,000.00 of this will come from the grant just received. Requested by Chiefs Gaden and Wendt. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve $3,085.25 for a mobile radio through Tompkins County requested by Chief Gaden. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve $1,200.00 for 10 buckets of foam from Churchville requested by Chiefs Gaden and Wendt. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve up to $110.00 for renewal of Microsoft 365 requested by Chief Gaden. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. COMMITTEES: PURCHASING: NONE BUILDING/GROUNDS: • Commissioner Faehndrich discussed quotes he received for the stripping, cleaning and waxing of the floors at the Danby Fire Station. Discussion held Commissioner Faehndrich moved to accept the bid from Cleantec for $1,125.50 to strip, clean and wax the floors of the Danby Fire Station. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. • Commissioner Westmiller reported the renovation project at the West Danby Fire Station is complete. Last date any workers were on site was June 28, 2022. Commissioner Westmiller moved to transfer $9,126.80 from General Operating Account to West Danby Renovation Account to pay Application and Certification for Payment No. 21-104-007to McPherson Builders, Inc. for work completed to date on the West Danby Building Renovation; to modify 2022 Budget to include the sums of $9,126.80 for payment of Application and Certification for Payment No. 21-104-007 to McPherson Builders, Inc. for work completed to date on the West Danby Building Renovation; with this modification the 2022 Budget will increase from $635,195.10 to $644,321.90. Commissioner Griggs seconded, and the Board of Fire Commissioners voted as follows: Commissioner Anderson – Absent; Commissioner Faehndrich – Aye; Commissioner Freedman – Aye; Commissioner Griggs – Aye; Commissioner Westmiller – Aye. Resolution duly adopted. • Commissioner Westmiller reported on the fire alarm panel at the Danby Fire Station. A wireless dialer was installed at a one- time fee of $199.00 and $15.00 per month thereafter. Treasurer Hart will call Spectrum to have the second phone line removed. Commissioner Faehndrich moved to approve installation of wireless dialer by AlarmTec of $342.91. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. • Chief Gaden asked when the work on the shed roof would begin, August or September. Need contract signed and insurance binder • Chief Gaden reported the painting of the Danby Fire Station by CJ Morse would begin August 3, 2022, need contract and insurance binder GRANTS: NONE INSURANCE: NONE TECH: NONE TRUCKS: NONE TOWN BOARD: NONE RECORDS: NONE POLICY: • Secretary was asked to forward sample policy for Fit for Duty and our current policies pertaining to duty to the District’s attorney for his review. District is hoping to simplify this policy for all members MEMBERSHIP/TRAINING: • Meridian contract – 10/22/22 Annual OSHA Refresher cost of $795.00 • Meridian contract – 11/07/22 Hybrid and Electric Vehicle Emergencies training cost of $695.00 Commissioner Westmiller made a motion to approve $795.00 for October 22, 2022 Annual OSHA Refresher. Motions seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Commissioner Westmiller made a motion to approve $695.00 for November 7, 2022 f695.00 for Hybrid and Electric Vehicle Emergencies Training by Meridian. Motion seconded by Commissioner Freedman. Motion carried yes 0 no. LONG RANGE PLAN: • Committee needs to meet AUDIT: NONE BUDGET: • Workshops will start July 26, 2022 after short regular meeting. OLD BUSINESS: • Secretary Gaden discussed shredding of materials. She requested 2 verbal quotes and obtained one written quote Commissioner Faehndrich made a motion to pay Shred-it $316.00 to shred materials for the District Office. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. NEW BUSINESS: • Commissioner Freedman and Treasurer Hart met with PERMA representative today. Our rating is 0.83 for 2021-22, anything under 1 is consider good/preferred status. Next Meeting date and time: • 07/26/22 @ 7:00 regular meeting with budget workshop to follow Meeting adjourned at 8:45 p.m. Respectfully submitted, Sharon Gaden Secretary DANBY FIRE DISTRICT RESOLUTION TO TRANSFER MONEY FROM GENERAL OPERATING ACCOUNT TO WEST DANBY RENOVATION ACCOUNT H3410.9 RESOLUTION 2022-07-19.1 WHEREAS, on May 12, 2020 the Board of Fire Commissioners for the Danby Fire District adopted Resolution 2020-05-12.3 to authorize the transfer of not more than $180,000.00 from its Building Capital Reserve Account to the District’s General Operating Account for West Danby Building Renovation. WHEREAS, on March 8, 2022 the Board of Fire Commissioners for the Danby Fire District adopted Resolution 2022-03-08.3 to authorize the transfer of not more than $50,000.00 from its Building Capital Reserve Account to the District’s General Operating Account for West Danby Building Renovation. WHEREAS, the Danby Fire District has contracted with McPherson Builders, Inc. to do the renovations related to the West Danby Building Renovation. WE RESOLVE to transfer $9,126.80 from General Operating Account to West Danby Renovation Account H3410.9 to pay Application and Certification for Payment No. 21-104-007 to McPherson Builders, Inc. in relation to renovations completed to date on the West Danby Renovation project. WE RESOLVE to modify the 2022 Budget to include the sum of $9,126.80 for Application and Certification for Payment No. 21-104-007 to McPherson Builders, Inc. in relation to renovations completed to date on the West Danby Renovation. WE FURTHER RESOLVE, with this modification, the 2022 Budget will increase from $635,195.10 to $644,321.90. Commissioner Westmiller moved. Commissioner Griggs seconded, and the Board of Fire Commissioners voted as follows: Commissioner Anderson Absent Commissioner Faehndrich Aye Commissioner Freedman Aye Commissioner Griggs Aye Commissioner Westmiller Aye The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on July 19, 2022. __________________________ Sharon Gaden, Secretary Danby Fire District