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Home My WebLink About2022-08-09 Fire District Meeting Minutes (Preliminary)PRELIMINARY MINUTES OF THE REGULAR MEETING August 9, 2022 Commissioner Westmiller called the regular meeting to order at 7:00 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson (absent) Kevin Faehndrich (late) Joe Freedman Charlotte Griggs Wayne Westmiller Bonnie Hart, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Scott Wendt, West Danby Fire Chief (absent) Ken VanEtten, West Danby 1st Asst. Chief PUBLIC: None Bid Openings: Annual Hose, Ladder and Hard suctions testing: one bid received from Waterway in the amount of $7,694.00 Commissioner Westmiller moved to approve proposal from Waterway in the amount of $7,694.00 for annual hose, ladder, and hard suction testing. Motion seconded by Commissioner Freedman. Motion carried 3 yes 0 no. Annual Pump testing: two bids received: Waterway $1,200.00 and Ward’s Apparatus $1,380.00. Commissioner Westmiller moved to approve proposal from Waterway in the amount of $1,200.00 for annual pump testing. Motion seconded by Commissioner Freedman. Motion carried 3 yes 0 no. Annual Preventative Maintenance of Trucks and Pumps: two bids: Twin Tier Fire Safety Services $4,874.72 and Ward’s Apparatus $4,950.00 Commissioner Westmiller moved to approve proposal from Ward’s Apparatus for $4,950.00. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. Minutes: Preliminary Minutes for July 26, 2022, regular meeting and July 26, 2022, budget workshop were approved and forwarded to the Town Clerk on August 9, 2022 for posting to Town’s website. Commissioner Westmiller moved to approve the minutes of the July 26th regular meeting and July 26th budget workshop. Motion seconded by Commissioner Freedman. Motion carried 3 yes 0 no. Treasurer’s Report: • Emailed Balance sheet and Profit and Loss to Secretary and Commissioners. Balance sheet has been revamped • Equipment and Fuel reports emailed to Chiefs • Spectrum made the change – Third line removed – (607-272-7113) • Bank Statements received and Reconciled • Verizon account closed for Danby. • Received CD rates from Trust Company – 3 months 1.15% - 6 months 1.25% - 9 months 1.30% - 12 months 1.5% • Holding check for Ward Apparatus (waiting on invoice for confirmation of delivery.) o Ward Apparatus 12/22/21 $4,883.60 Abstract 8 Claims A 179 - 191 Total $25,443.13 Claims B 192 – 194 Total $10,440.42 Outstanding: Ward 12/13/21 $4,883.60 Est 234 Repair 1401 – Holding check Commissioner Westmiller moved to accept the Treasurer’s Report. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. APPROVAL OF BILLS: Commissioner Freedman moved to pay the vouchers as audited and approved on Operating Account Abstract 8 Claims A 179-191 in the total amount of $25,443.13, Abstract 8 Claims B 192-194 in the total amount of $10,440.42. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. Communications: • Received $229.00 check from FDRHPO North Country EMS Program Agency, for 50% of our agency’s primary providers completing the training video on the use of the FAST-ED Stroke assessment tool and the post-test • Email from NYS Department of Labor inquiring status of West Danby renovation. Replied with last date workers were onsite • Email from NYS Archives with newsletter • Email AFDNYS with August/September Fire District Affairs • Correspondence from Attorney Butler regarding current policies • Invitation to Central Region Fire Districts meeting on August 22, 2022 • Email from PERMA regarding Bulletproof Vest & Outer Carrier Grant • Email from PERMA regarding Finance Series • Email from concerned community member pertaining to company that painted Danby Fire Station • PERMA quarterly Claims update • Danby Town News August 2022 • Danby News August 2022 • Attorney Butler client advisory for Fire District Budget Process • Recall for Chevrolet Tahoe Owner • Pinsky Law Seminar Privilege of the Floor: CHIEF’S REPORTS: WDFC: 1st Asst. Chief Ken VanEtten reported. • No written report for July was received • A. Griffin and T. Monroe-Griffin request to take BEFO in Tioga County, class begins September 19th. • 1401 window is off the track Commissioner Westmiller moved to accept training request for A. Griffin and T. Monroe-Griffin to attend BEFO in Tioga County pending receipt of training forms. If Tompkins County offers the same course at convenient dates and times, then the members are encouraged to take that class. Commissioner Freedman seconded. Motion carried 3 yes 0 no. Commissioner Westmiller moved to approve up to $3,227.50 for Admiral Specialty Vehicle to install backup cameras and reflective stripping on 1441 and 1442 and to install interior lights in enclosed trailer. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Freedman moved to approve up to $300.00 for repair of radio on 1442 through Mid-State Communications, contingent upon verifying the County is not going to pay for the repair. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. DVFC: (Chief Gaden) • Written report for July was received. • 3 new members – I. Ross, M. Jarman and G. Garriga, background checks have been completed. Danby Volunteer Fire Company submitted letters stating they were elected as probationary members at the August 8, 2022, business meeting. • Has 2 more prospective members • Spoke to Ward’s about 1401 parts being in and on August 5th the DEF head was fixed. 401 still needs to get DEF replaced. Commissioner Westmiller moved to accept I. Ross, M. Jarman and G. Garriga as new members pending physicals. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve $293.00 for background checks completed on 3 prospective members. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve up to $240.00 for background checks on 2 prospective members. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Commissioner Faehndrich moved to approve $1,800.00 for Ward’s Apparatus to purchase 4 yellow helmets with shields. Motioned seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. COMMITTEES: PURCHASING: NONE BUILDING/GROUNDS: • Chief Gaden reported the painting of the front of the station is complete • Chief Gaden reported that the foundation (concrete blocks) beginning to crumble. Needs to be sealed. Discussion held • Chief Gaden reported door handle is repaired • Chief Gaden reported plumber has part for entrance way to fix the heat exchange valve • Commissioner Faehndrich provided completed quote sheet for floor stripping/waxing • Commissioner Westmiller will ask architect to do walk-through with Code Enforcement Officer to close out permit GRANTS: NONE INSURANCE: NONE TECH: • Secretary Gaden reported website is still being worked on TRUCKS: NONE TOWN BOARD: NONE RECORDS: • Secretary Gaden reported on how many members still need physical and working on helping members complete forms for fire police course POLICY: • Email from Attorney Butler regarding Fit for Duty Policy - forwarded to Commissioners and Chiefs for review. Tabled • Amended Purchase Approval Form submitted by Treasurer and Secretary Commissioner Faehndrich made a motion to approve the amended Purchase Approval Form. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. MEMBERSHIP/TRAINING: • Trying to schedule flu shots and PPD testing LONG RANGE PLAN: • Committee needs to meet AUDIT: NONE BUDGET: • Budget hearing set for October 18, 2022, with special meeting to follow Commissioner Westmiller made a motion to set the budget hearing for October 18, 2022, with a special meeting to follow. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. OLD BUSINESS: NONE NEW BUSINESS: • Commissioner Freedman discussed Treasurer’s visa credit limit being reduced from $20,000.00 to $5,000.00. Commissioner Faehdrich made a motion to reduce Treasurer’s visa credit limit from $20,000.00 to $5,000.00. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. • West Danby Fire member Donald Wright has been in the fire company for 50 years • CNY Regional District meeting on August 22nd, no one can attend this meeting • Discussion held on fire alarm call on August 7th and a complaint of the speed of one of the emergency vehicles Next Meeting date and time: • 08/23/22 @ 7:00 regular meeting with budget workshop to follow Meeting adjourned at 8:26 p.m. Respectfully submitted, Sharon Gaden Secretary