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Home My WebLink About2022-10-11 Fire District Meeting Minutes (Draft) PRELIMINARY MINUTES OF THE REGULAR MEETING October 11, 2022 Commissioner Westmiller called the regular meeting to order at 7:0 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson (Absent) Kevin Faehndrich Joe Freedman Charlotte Griggs Wayne Westmiller Bonnie Hart, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Scott Wendt, West Danby Fire Chief (Absent) PUBLIC: None Minutes: Preliminary Minutes for September 13, 2022, were approved and forwarded to the Town Clerk on September 19, 2022, for posting to Town’s website. Commissioner Freedman moved to approve the minutes of the September 13, 2022, regular meeting. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Treasurer’s Report: • Equipment and Fuel Reports sent to Chiefs • Balance Sheet and P & L Reports sent to Commissioner and Secretary • Completed purchases of 2-$50,000.00 CDs for 24 months at 2.4% from Trust Company – CD at Chemung Trust has been renewed for 6 months at .10% • Received from Town of Danby Electric Bills: 2/9/22 – 6/7/22 – West Danby 2/4/22 – 6/2/22 – Danby Solar Credits: December 2020 – May 2022 • Prepared NYS-45 Q3 and Submitted • Prepared Federal 941 Q3 and Submitted • Paid Interest on 453,124 Bond • Paid Interest on 540K Bond • Tax Cap Form submitted to NYSOSC • Abstract 9 Claims C 223-234 Total $ 18,981.58 10 A Claims 235-247 Total $ 24,766.53 Commissioner Freedman moved to withdraw funds from CD currently at Chemung Canal Trust Company, pay a penalty of $35.00 and deposit into Tompkins Community Bank in a new CD earning more interest. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller moved to accept the Treasurer’s Report. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. APPROVAL OF BILLS: Commissioner Faehndrich moved to pay the vouchers as audited and approved on Operating Account Abstract 9 Claims in the total amount of $18,981.58 and 10 A Claims 235-247 in the total amount of $ 24,766.53. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Communications: • Email from New Verizon Account Manager • Email from PERMA with October events • Email NYS Archives Local Government Newsletter • Email AFDSNY new additional PO Box • Email NYS Archives webinar re: After Inventory • Email from AFDSNY regarding flame retardant chemicals in furniture – forwarded to Chiefs • Email from PERMA schedule of workshops • Email from PERMA Fall Educational Conference – November 15th & 16th • Email AFDSNY Regional training in Watertown – October 22, 2022 • Email from AFDSNY NYS Archives webinar • Danby Town News • Danby Area News • Ford notice of extension on Customer Satisfaction Program on 1441 • NYS DEC 2022 Volunteer Assistance Grant information • Voting machines will be dropped off on November 3rd at 10:20 in West Danby and 10:50 in Danby and picked up November 9th at 1:40 in Danby and 2:10 in West Danby Privilege of the Floor: CHIEF’S REPORTS: DVFC: (Chief Gaden) • Written report for September was received. • Station Usage: 10/31 Youth Council Trunk or Treat from 4 to 6 p.m.; 11/05 Spaghetti Dinner with West Danby – eat in and drive thru; 11/04 Smith baby shower; and 12/18 Saracino party • Heating in entrance way has been fixed • Ward’s need to fix 5 items on 421, approximate cost is $700.00 • 401 preventative maintenance was been done, needs 2 valves to be replaced/repaired. Approximate cost $600.00 more than previously quoted. • All pumps for the district were tested and passed. • Air exchanger for kitchen hood is not working. Pleasant Valley will be repairing it as previous electrician has retired. Commissioner Westmiller moved to accept all station usage listed above. Commissioner Faehndrich seconded. Motion carried 4 yes 0 no. WDFC: NONE COMMITTEES: PURCHASING: NONE BUILDING/GROUNDS: • West Danby renovation walk-through (tabled) • Secretary trying to schedule a time with the company that will be stripping and waxing Danby Station floors • Town of Danby Highway Superintendent confirmed they will plow snow from the parking lots at each station this year. • Discussion held on installing a pole with a light in the side parking lot or putting a stronger light on pavilion to light the parking lot more • Commissioner Westmiller is seeking quotes for 1) West Danby apparatus bay heating issue; 2) concrete repair in truck bays at both stations; and 3) estimates for installing a light pole at Danby station • Kitchen Hood Repair for Danby – Commissioner Westmiller reported electric motor needs to be repaired or replaced. Pleasant Valley quoted up to $2,000.00. Previous electrician retired. Commissioner Faehndrich moved to pay Pleasant Valley Electric up to $2,000.00 for the cost of repairing or replacing the electric motor on the kitchen hood at the Danby Station. Commissioner Freedman seconded. Motion carried 4 yes 0 no. • Discussion held on the type of contracts we currently have, most are open ended. Commissioner Westmiller received verbal/written quotes for the following services: o Fire Extinguisher Service – done once a year Commissioner Faehndrich made a motion to accept Action Fire’s quote of $203.00 for Danby Station and $208.00 for West Danby Station. Commissioner Freedman seconded. Motion carried 4 yes 0 no. o Hood Suppression Inspections – done twice a year per station Commissioner Faehndrich made a motion to accept Action Fire’s quote for 2023 service of $340.00 per inspection for Danby Station and $340.00 per inspection for West Danby Station total of $1,360.00. Commissioner Freedman seconded. Motion carried 4 yes 0 no. o Monitoring Fire Alarm Panels – yearly inspection of systems 1 quote from Alarm Tech – Monitoring is $31.99 per monitor per station and $15.99 per month for wireless box at Danby. $199.00 per year per station 1 quote from Davis Ulmar – cannot monitor the systems. $325.00 per station for inspection Note: need to look into wireless for West Danby through Alarm Tech Commissioner Faehndrich made a motion to accept Alarm Tech’s quote of 31.99 per month for monitoring at both stations, $15.99 per station at Danby station for wireless box, $199.00 per year per station for inspection of systems. Commissioner Freedman seconded. Motion carried 4 yes 0 no. o Generators Servicing Tier 1 and Tier 2 each twice a year at each station Kinsley quote of $1,565.00, no other company found in this region Commissioner Westmiller made a motion to accept Kinsley’s quote for 2023 service of generators at a cost of $1,565.00. Commissioner Faehndrich seconded. Motion carried 4 yes 0 no. GRANTS: NONE INSURANCE: • All companies issued contracts will need to provide proof of insurance to District Secretary • Commissioner Freedman reported our insurance representative stated our insurance company goes by NYS, if an individual has a suspended license, then they cannot drive fire apparatus • Commissioner Freedman reported the Memorandum of Understanding in regard to the West Danby Water District using an office at the West Danby Fire Station must be between the Town of Danby and the Fire District and it should include a hold harness clause in the MOU to cover any and all things that might happen to a person, or equipment, while at the West Danby Fire Dept. Keeping in mind that even if the person doing the work is a Volunteer they are not operating in that capacity (Volunteer) when they are working for the Water District. • Commissioner Freedman reported on cancer insurance TECH: • Treasurer Hart and Secretary Gaden asked for permission to contact the Computer Room to have someone come out and look at their computers speed TRUCKS: NONE TOWN BOARD: • Commissioner Westmiller emailed to Town Supervisor, J. Gagnon regarding who is allowed to park in the lot by the Danby Fire Station RECORDS: • Lens report received on West Danby member gave report to Chief Wendt • Trying to schedule Shred-it for disposal • Warranties for West Danby Station renovation received from McPherson Builders POLICY: NONE MEMBERSHIP/TRAINING: • Mandatory OSHA training for all Commissioners, Treasurer, Secretary and fire department members is October 22, 2022 at 8:00 a.m.. LONG RANGE PLAN: • Committee, Chiefs, Treasurer and Secretary to meet on November 1, 2022 at 6:30 p.m.. AUDIT: NONE BUDGET: • Budget Hearing 10/18/22 at 7:00 p.m.. 2023 budget: Notice of public hearing and special meeting has been published int he Ithaca Journal on October 7th and said notice has been emailed been sent to the Town Clerk for posting on Town’s bulletin board and Town’s website. District’s new website is still “under construction.” OLD BUSINESS: • Discussion held on issues that occurred at West Danby Station on October 10, 2022. Decision made to send Chief Wendt an email requiring him to attend the October 18, 202 special meeting after the Budget Hearing to obtain his version/summary of events that took place. • Discussion held on receiving resignations from K. McCray and K. VanEtten NEW BUSINESS: • Discussion on Fire Commissioner Elections to be held on December 13th. 2 positions – 1 for a 5-year term and 1 for a 1-year term. Need to set Board of Elections. Commissioner Faehndrich made a motion, to adopt Resolution 2022-10-11.1 designating the following Fire District Board of Election for 2022 Fire District Election: Linda Howe election Chair, Dan Clements Election Inspector/Ballot Clerk; Amy Westmiller Election Inspector/Ballot Clerk and Deanna Bowles as Alternate. The hours were fixed from 6 p.m. to 9 p.m. with compensation for individual members at $70.00, seconded by Commissioner Griggs. And the Board of Fire Commissioners voted as follows: Commissioner Anderson - Absent; Commissioner Faehndrich – Aye; Commissioner Freedman – Aye; Commissioner Griggs – Aye; Commissioner Westmiller – Aye. Resolution duly adopted Next Meeting date and time: • 10/18/22 @ 7:00 Budget Hearing with Special Meeting to follow if the Budget Hearing runs after 7:30 p.m., otherwise Special Meeting will begin at 7:30 p.m.. Meeting adjourned at 9:16 p.m. Respectfully submitted, Sharon Gaden Secretary DANBY FIRE DISTRICT RESOLUTION AUTHORIZING APPOINTMENT OF ELECTIONS OFFICIALS Resolution No. 2022-10-11.1 RESOLVED, that the Danby Fire District does hereby authorize the appointment of a qualified chairman of the Fire District Election to be held on December 13, 2022 during the hours of 6:00 p.m. to 9:00 p.m. at the Danby Fire Station, 1780 Danby Road, Ithaca, New York 14850, together with not less than two nor more than four qualified election inspectors and ballot clerks, and that such chairman and ballot clerks and election inspectors shall each be compensated $70.00 for such; and it is further RESOLVED, that the following people pending their availability are named as in the capacity set forth adjacent to their name: Linda Howe Election Chair Dan Clements Election Inspector/ Ballot Clerk Amy Westmiller Election Inspector/Ballot Clerk Deanna Bowles Alternate Commissioner Faehndrich moved, Commissioner Griggs seconded, and adopted by the following vote: Commissioner Anderson Absent Commissioner Faehndich Aye Commissioner Freedman Aye Commissioner Griggs Aye Commissioner Westmiller Aye The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on October 11, 2022. __________________________ Sharon Gaden, Secretary Danby Fire District