HomeMy WebLinkAbout2022-01-25 Fire District Meeting Minutes (Organizational)
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PRELIMINARY
MINUTES OF THE ORGANIZATIONAL MEETING OF THE
DANBY FIRE DISTRICT
HELD ON THE 25TH OF JANUARY, 2022
• MEETING CALLED TO ORDER BY DEPUTY TREASURER SHARON GADEN at 7:05 P.M..
ATTENDANCE:
COMMISSIONERS: KATHERINE ANDERSON
KEVIN FAEHNDRICH
JOSEPH FREEDMAN
WAYNE WESTMILLER
OFFICERS: BONNIE HART, TREASURER-IN-TRAINING
SHARON GADEN, SECRETARY
JOHN GADEN, DANBY FIRE CHIEF
SCOTT WENDT, WEST DANBY FIRE CHIEF
PUBLIC: NONE
• OATH OF THE OFFICE OF THE NEWLY ELECTED MEMBER OF BOARD OF FIRE
COMMISSIONER WAYNE WESTMILLER WAS_X___ PREVIOUSLY ADMINISTERED AT THE
DANBY TOWN HALL
• MOTION TO APPOINT WAYNE WESTMILLER, CHAIRPERSON OF THE BOARD OF FIRE
COMMISSIONERS OF THE DANBY FIRE DISTRICT FOR THE YEAR 2022 WAS MADE BY
COMMISSIONER FAEHNDRICH, SECONDED BY COMMISSIONER FREEDMAN, AND
CARRIED WITH ALL IN FAVOR.
CHAIRMAN WESTMILLER NOW PRESIDES OVER THE MEETING.
• DUE TO 2 COMMISSIONERS BEING OUT OF STATE AND 1 COMMISSIONER QUARANTINED
AND THE SECRETARY IN ISOLATION THE ORGANIZATIONAL MEETING SCHEDULED FOR
JANUARY 11, 2025 WAS CANCELLED AND RESCHEDULED TO JANUARY 25, 2022.
• MOTION TO APPOINT JOSEPH FREEDMAN, ALTERNATE CHAIRPERSON OF THE BOARD
OF FIRE COMMISSIONERS OF THE DANBY FIRE DISTRICT FOR THE YEAR 2022 WAS MADE
BY COMMISSIONER FAEHNDRICH, SECONDED BY COMMISSIONER ANDERSON, AND
CARRIED WITH ALL IN FAVOR.
A legal Notice of Organizational Meeting was published in the Ithaca Journal on 12/07/2021 and an Affidavit
of Publication was received and is attached to the minutes. A legal Notice of Reschedule Organizational
Meeting was published in the Ithaca Journal on January 19, 2022.
Motion made by Commissioner Westmiller to accept the following line officers for 2022, seconded by
Commissioner Faehndrich and carried with all in favor.
The following line officers were elected on December 16, 2021:
• John Gaden, Danby Chief Scott Wendt, West Danby Chief
• Danie Saracino, Danby 1st Asst. Chief Ken VanEtten, W. Danby 1st Asst. Chief
• Peter Goodman, Danby 2nd Asst. Chief Samantha VanEtten, W. Danby 2nd Asst. Chief
• (vacant), Danby 3rd Asst. Chief Robert McCray, W. Danby 3rd. Asst. Chief
• Simon Wyatt, Danby Lieutenant
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Oath of Office administered to the Chiefs and Assistant Chiefs on January 22, 2022 by Commissioner
Westmiller
• RESOLUTION 1.1
BE IT RESOLVED that the regular meetings of the Danby Fire District will be held at 7:00
p.m. on the second and fourth Tuesdays of every month at the Danby Fire Station, 1780
Danby Road, Town of Danby, New York 14850, The location and time of the meeting may
be changed by further resolution of the Board of Fire Commissioners upon proper
notification to the local media of such change.
Commissioner Westmiller made a motion, seconded by Commissioner Faehndrich, to adopt Resolution
1.1. Motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye
• RESOLUTION 1.2
• BE IT RESOLVED that Sharon E. Gaden is hereby appointed Secretary of the Danby Fire
District. Said Secretary is also appointed the Public Information Officer of the Danby Fire
District. The salary for the Secretary position is fixed as budgeted for the year.
The Secretary will take the Oath of Office at the Danby Town Hall.
Commissioner Freedman made a motion, seconded by Commissioner Westmiller, to adopt Resolution 1.2.
Motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye
• RESOLUTION 1.3
• BE IT RESOLVED that Bonnie Hart is hereby appointed Treasurer of the Danby Fire
District. The salary for the Treasurer position is fixed as budgeted for the year.
The Treasurer will take the Oath of Office at the Danby Town Hall.
Commissioner Freedman made a motion, seconded by Commissioner Westmiller, to adopt Resolution 1.3.
Motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye
• RESOLUTION 1.3a
• BE IT RESOLVED that Sharon E. Gaden is hereby appointed Deputy Treasurer of the
Danby Fire District. The salary for the Deputy Treasurer position is fixed as budgeted for
the year.
The Deputy Treasurer will take the Oath of Office at the Danby Town Hall.
Commissioner Freedman made a motion, seconded by Commissioner Westmiller, to adopt Resolution 1.3a.
A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW
Aye
• RESOLUTION 1.4
• BE IT RESOLVED that the Ithaca Journal is designated Official Newspaper of the Danby
Fire District. The Danby Area News will also be notified when time allows. These
publications are in general circulation within the Danby Fire District.
Commissioner Faendrich made a motion, seconded by Commissioner Westmiller, to adopt Resolution 1.4.
Motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye
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• RESOLUTION 1.5
• BE IT RESOLVED that the Danby Fire District continue with Tompkins Trust Company and
Chemung Canal Trust Company as the District’s banks.
Commissioner Freedman made a motion, seconded by Commissioner Westmiller to adopt Resolution 1.5.
A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW
Aye
• RESOLUTION 1.6
• BE IT RESOLVED that the Danby Fire District will maintain membership in the following
organizations:
• Association of Fire District of the State of New York (A.F.D.S.N.Y.);
• Central Region Fire District Association $50.00 – New!
Commissioner Faehndrich made a motion, seconded by Commissioner Westmiller to adopt Resolution 1.6.
A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW
Aye
• RESOLUTION 1.7
• BE IT RESOLVED that the Danby Fire District will support membership by the Chiefs in
the following Organization:
• New York State Association of Fire Chiefs
• Tompkins County Chiefs Association
Commissioner Westmiller made a motion, seconded by Commissioner Freedman, to adopt Resolution 1.7.
A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW
Aye
• RESOLUTION 1.8
• BE IT RESOLVED that Mark C. Butler, Esq. is hereby appointed attorney for the Danby
Fire District for the year 2022 with a retainer of $1,000.00.
Commissioner Freedman made a motion, seconded by Commissioner Faehndrich, to adopt Resolution 1.8.
A roll call vote was taken and motion carried with all in favor or KA: Aye, KF: Aye, AF: Absent, JF: Aye,
WW Aye
• RESOLUTION 1.9
• BE IT RESOLVED that the Treasurer of the Danby Fire District is authorized to pay in
advance of an audit by this Board of Fire Commissioners of the Danby Fire District the
following claims. Such claims must be presented to the next meeting of the Board of Fire
Commissioners of the Danby Fire District for audit:
• Utility payments to NYSEG (natural gas only), Town of Danby (electricity), Verizon,
and Time Warner Cable (Spectrum).
• Fuel payments for stations to Griffith Energy and E&V Energy.
• Payments to West Danby Water District.
• Postage payments to the U.S. Postmaster.
• Fixed salaries.
• Compensation for services of officers or employees regularly engaged by the fire
district at agreed wages by the hour, day, week, month, or year.
• Any other expenditures allowed by either Town or State Law.
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• BE IT RESOLVED that the Treasurer of the Danby Fire District is authorized to pay only
upon approval of this Board of Fire Commissioners of the Danby Fire District on the
following claims:
• Fuel payments for vehicles to Danby Town Highway Department, Mirabito and Wex
Fleet Universal.
• • Insurance payments for approved policies.
• • Payments to VISA (Cardmember Service) and Staples (Staples Charge Plan).
• • Payments for approved contracts; and
• • Other District regularly approved day-to-day payments.
Commissioner Faehndrich made a motion, seconded by Commissioner Anderson, to adopt Resolution 1.9.
A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW
Aye
• RESOLUTION 2.0
• BE IT RESOLVED that the Treasurer of the Danby Fire District is hereby authorized within
sixty days after the end of the fiscal year to submit to this Board of Fire Commissioners a
copy of the annual report required by General Municipal Law Section 30, in lieu of a written
statement showing receipts and disbursements for the preceding fiscal year. This
authorization shall remain in effect until rescinded by this Board of Fire Commissioners.
Commissioner Freedman made a motion, seconded by Commissioner Westmiller, to adopt Resolution 2.1.
A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW
Aye
RECEIVED RESIGNATION FROM COMMISSIONER ANNA FINLEY. SHE HAS MOVED OUT OF STATE
AND EFFECTIVE JANUARY 23, 2022 RESIGNED HER POSITION AS COMMISSIONER.
MOTION MADE BY COMMISSIONER WAYNE WESTMILLER TO APPOINT CHARLOTTE GRIGGS TO
FILL VACANCY LEFT BY ANNA FINLEY THROUGH DECEMBER 31, 2022. SECONDED BY
COMMISSIONER FAEHNRICH. MOTION CARRIED WITH ALL IN FAVOR. KA: Aye, KF: Aye, AF: Absent,
JF: Aye, WW Aye
The following committees were appointed:
PURCHASING Commissioner Westmiller, Co-Chair
Commissioner _______________, Co-Chair
Chiefs
BLDGS/GROUNDS: Commissioner Faehndrich, Co-Chair
Commissioner Westmiller, Co-Chair
Chiefs
INSURANCE: Commissioner Freedman, Co-Chair
Commissioner Griggs, Co-Chair
Treasurer Hart
TRUCKS: Commissioner Westmiller, Co-Chair
Commissioner _______________, Co-Chair
Chiefs
TOWN BOARD: Commissioner Faehndrich, Co-Chair
Commissioner Freedman, Co-Chair
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RECORDS: Secretary Gaden
POLICY: Commissioner Anderson, Co-Chair
Commissioner Griggs, Co-Chair
Chiefs
AUDIT: Treasurer Hart
Commissioner Freedman
MEMBERSHIP & Commissioner Faehndrich, Co-Chair
TRAINING Commissioner Griggs, Co-Chair
Chiefs
LONG RANGE Commissioner Anderson, Co-Chair
PLANNING Commissioner Freedman, Co-Chair
BUDGET: Treasurer Hart
Commissioners
Chiefs
GRANTS: Commissioner Anderson, Co-Chair
Commissioner Freedman, Co-Chair
Chiefs
TECH: Commissioner Faehndrich, Co-Chair
Commissioner _______________, Co-Chair
Commissioner Faehndrich moved to continue domain name, seconded by Commissioner Freedman, and
carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye
Commissioner Anderson moved to approve all current policies and to review all policies at a later date,
seconded by Commissioner Freedman, and carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF:
Aye, WW Aye
Meeting adjourned at 7:53 p.m..
Sharon Gaden
Secretary
AFFIDAVIT OF PUBLICATION
THE ITHACA
0005057006, BGM-160073
State of New York
Tompkins County
111/1 being duly sworn, deposes and says she is the Principal Clerk of the
Ithaca Journal, a public newspaper printed and published in Idiaca aforesaid and that a notice of
which the annexed is a true copy as published in said newspaper:
On the 23 day of December in the year 2021, before me, the imdersigned, a Notary Public in and
for said State, personally appeared I llflfl ,
personally known to me or proved to me on the basis of satisfactory evidence to be the
individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me
that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their
signature(s) on the instrument, the individual(s), or the person upon behalf of which the
individual(s) acted, executed, the instrument. (Signature of Notary)
12/23/2021
Legal Clerk
Subscribed and sworn to before me this 23 day of December, 2021
d
Noti ry Public
State of Wisconsin. County of Brown
My commission expires
VICKY FELTY
Notary Public
State of Wisconsin |