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Home My WebLink About2022-01-25 Fire District Meeting Minutes (Organizational) PRELIMINARY MINUTES OF THE ORGANIZATIONAL MEETING OF THE DANBY FIRE DISTRICT HELD ON THE 25TH OF JANUARY, 2022 • MEETING CALLED TO ORDER BY DEPUTY TREASURER SHARON GADEN at 7:05 P.M.. ATTENDANCE: COMMISSIONERS: KATHERINE ANDERSON KEVIN FAEHNDRICH JOSEPH FREEDMAN WAYNE WESTMILLER OFFICERS: BONNIE HART, TREASURER-IN-TRAINING SHARON LADEN, SECRETARY JOHN GADEN, DANBY FIRE CHIEF SCOTT WENDT, WEST DANBY FIRE CHIEF PUBLIC: NONE • OATH OF THE OFFICE OF THE NEWLY ELECTED MEMBER OF BOARD OF FIRE COMMISSIONER WAYNE WESTMILLER WAS X PREVIOUSLY ADMINISTERED AT THE DANBY TOWN HALL • MOTION TO APPOINT WAYNE WESTMILLER, CHAIRPERSON OF THE BOARD OF FIRE COMMISSIONERS OF THE DANBY FIRE DISTRICT FOR THE YEAR 2022 WAS MADE BY COMMISSIONER FAEHNDRICH, SECONDED BY COMMISSIONER FREEDMAN, AND CARRIED WITH ALL IN FAVOR. CHAIRMAN WESTMILLER NOW PRESIDES OVER THE MEETING. • DUE TO 2 COMMISSIONERS BEING OUT OF STATE AND 1 COMMISSIONER QUARANTINED AND THE SECRETARY IN ISOLATION THE ORGANIZATIONAL MEETING SCHEDULED FOR JANUARY 11, 2025 WAS CANCELLED AND RESCHEDULED TO JANUARY 25, 2022. • MOTION TO APPOINT JOSEPH FREEDMAN, ALTERNATE CHAIRPERSON OF THE BOARD OF FIRE COMMISSIONERS OF THE DANBY FIRE DISTRICT FOR THE YEAR 2022 WAS MADE BY COMMISSIONER FAEHNDRICH, SECONDED BY COMMISSIONER ANDERSON, AND CARRIED WITH ALL IN FAVOR. A legal Notice of Organizational Meeting was published in the Ithaca Journal on 12/07/2021 and an Affidavit of Publication was received and is attached to the minutes. A legal Notice of Reschedule Organizational Meeting was published in the Ithaca Journal on January 19, 2022. Motion made by Commissioner Westmiller to accept the following line officers for 2022, seconded by Commissioner Faehndrich and carried with all in favor. The following line officers were elected on December 16, 2021: • John Gaden, Danby Chief Scott Wendt, West Danby Chief • Danie Saracino, Danby 1st Asst. Chief Ken VanEtten, W. Danby 1st Asst. Chief • Peter Goodman, Danby 2nd Asst. Chief Samantha VanEtten, W. Danby 2nd Asst. Chief • (vacant), Danby 3rd Asst. Chief Robert McCray, W. Danby 3rd. Asst. Chief • Simon Wyatt, Danby Lieutenant 1 Oath of Office administered to the Chiefs and Assistant Chiefs on January 22, 2022 by Commissioner Westmiller • RESOLUTION 1.1 BE IT RESOLVED that the regular meetings of the Danby Fire District will be held at 7:00 p.m. on the second and fourth Tuesdays of every month at the Danby Fire Station, 1780 Danby Road, Town of Danby, New York 14850, The location and time of the meeting may be changed by further resolution of the Board of Fire Commissioners upon proper notification to the local media of such change. Commissioner Westmiller made a motion, seconded by Commissioner Faehndrich, to adopt Resolution 1.1. Motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye • RESOLUTION 1.2 • BE IT RESOLVED that Sharon E. Gaden is hereby appointed Secretary of the Danby Fire District. Said Secretary is also appointed the Public Information Officer of the Danby Fire District. The salary for the Secretary position is fixed as budgeted for the year. The Secretary will take the Oath of Office at the Danby Town Hall. Commissioner Freedman made a motion, seconded by Commissioner Westmiller, to adopt Resolution 1.2. Motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye • RESOLUTION 1.3 • BE IT RESOLVED that Bonnie Hart is hereby appointed Treasurer of the Danby Fire District. The salary for the Treasurer position is fixed as budgeted for the year. The Treasurer will take the Oath of Office at the Danby Town Hall. Commissioner Freedman made a motion, seconded by Commissioner Westmiller, to adopt Resolution 1.3. Motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye • RESOLUTION 1.3a • BE IT RESOLVED that Sharon E. Gaden is hereby appointed Deputy Treasurer of the Danby Fire District. The salary for the Deputy Treasurer position is fixed as budgeted for the year. The Deputy Treasurer will take the Oath of Office at the Danby Town Hall. Commissioner Freedman made a motion,seconded by Commissioner Westmiller,to adopt Resolution 1.3a. A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye • RESOLUTION 1.4 • BE IT RESOLVED that the Ithaca Journal is designated Official Newspaper of the Danby Fire District. The Danby Area News will also be notified when time allows. These publications are in general circulation within the Danby Fire District. Commissioner Faendrich made a motion, seconded by Commissioner Westmiller, to adopt Resolution 1.4. Motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye 2 • RESOLUTION 1.5 • BE IT RESOLVED that the Danby Fire District continue with Tompkins Trust Company and Chemung Canal Trust Company as the District's banks. Commissioner Freedman made a motion, seconded by Commissioner Westmiller to adopt Resolution 1.5. A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye • RESOLUTION 1.6 • BE IT RESOLVED that the Danby Fire District will maintain membership in the following organizations: • Association of Fire District of the State of New York (A.F.D.S.N.Y.); • Central Region Fire District Association $50.00— New! Commissioner Faehndrich made a motion, seconded by Commissioner Westmiller to adopt Resolution 1.6. A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye • RESOLUTION 1.7 • BE IT RESOLVED that the Danby Fire District will support membership by the Chiefs in the following Organization: • New York State Association of Fire Chiefs • Tompkins County Chiefs Association Commissioner Westmiller made a motion, seconded by Commissioner Freedman, to adopt Resolution 1.7. A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye • RESOLUTION 1.8 • BE IT RESOLVED that Mark C. Butler, Esq. is hereby appointed attorney for the Danby Fire District for the year 2022 with a retainer of$1,000.00. Commissioner Freedman made a motion,seconded by Commissioner Faehndrich,to adopt Resolution 1.8. A roll call vote was taken and motion carried with all in favor or KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye • RESOLUTION 1.9 • BE IT RESOLVED that the Treasurer of the Danby Fire District is authorized to pay in advance of an audit by this Board of Fire Commissioners of the Danby Fire District the following claims. Such claims must be presented to the next meeting of the Board of Fire Commissioners of the Danby Fire District for audit: • Utility payments to NYSEG (natural gas only), Town of Danby(electricity), Verizon, and Time Warner Cable (Spectrum). • Fuel payments for stations to Griffith Energy and E&V Energy. • Payments to West Danby Water District. • Postage payments to the U.S. Postmaster. • Fixed salaries. • Compensation for services of officers or employees regularly engaged by the fire district at agreed wages by the hour, day, week, month, or year. • Any other expenditures allowed by either Town or State Law. 3 • BE IT RESOLVED that the Treasurer of the Danby Fire District is authorized to pay only upon approval of this Board of Fire Commissioners of the Danby Fire District on the following claims: • Fuel payments for vehicles to Danby Town Highway Department, Mirabito and Wex Fleet Universal. • • Insurance payments for approved policies. • • Payments to VISA(Cardmember Service) and Staples (Staples Charge Plan). • • Payments for approved contracts; and • • Other District regularly approved day-to-day payments. Commissioner Faehndrich made a motion, seconded by Commissioner Anderson, to adopt Resolution 1.9. A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye • RESOLUTION 2.0 • BE IT RESOLVED that the Treasurer of the Danby Fire District is hereby authorized within sixty days after the end of the fiscal year to submit to this Board of Fire Commissioners a copy of the annual report required by General Municipal Law Section 30, in lieu of a written statement showing receipts and disbursements for the preceding fiscal year. This authorization shall remain in effect until rescinded by this Board of Fire Commissioners. Commissioner Freedman made a motion, seconded by Commissioner Westmiller, to adopt Resolution 2.1. A roll call vote was taken and motion carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye RECEIVED RESIGNATION FROM COMMISSIONER ANNA FINLEY. SHE HAS MOVED OUT OF STATE AND EFFECTIVE JANUARY 23, 2022 RESIGNED HER POSITION AS COMMISSIONER. MOTION MADE BY COMMISSIONER WAYNE WESTMILLER TO APPOINT CHARLOTTE GRIGGS TO FILL VACANCY LEFT BY ANNA FINLEY THROUGH DECEMBER 31, 2022. SECONDED BY COMMISSIONER FAEHNRICH. MOTION CARRIED WITH ALL IN FAVOR. KA:Aye, KF:Aye,AF:Absent, JF: Aye, WW Aye The following committees were appointed: PURCHASING Commissioner Westmiller, Co-Chair Commissioner Co-Chair Chiefs BLDGS/GROUNDS: Commissioner Faehndrich, Co-Chair Commissioner Westmiller, Co-Chair Chiefs INSURANCE: Commissioner Freedman, Co-Chair Commissioner Griggs, Co-Chair Treasurer Hart TRUCKS: Commissioner Westmiller, Co-Chair Commissioner Co-Chair Chiefs TOWN BOARD: Commissioner Faehndrich, Co-Chair Commissioner Freedman, Co-Chair 4 RECORDS: Secretary Gaden POLICY: Commissioner Anderson, Co-Chair Commissioner Griggs, Co-Chair Chiefs AUDIT: Treasurer Hart Commissioner Freedman MEMBERSHIP & Commissioner Faehndrich, Co-Chair TRAINING Commissioner Griggs, Co-Chair Chiefs LONG RANGE Commissioner Anderson, Co-Chair PLANNING Commissioner Freedman, Co-Chair BUDGET: Treasurer Hart Commissioners Chiefs GRANTS: Commissioner Anderson, Co-Chair Commissioner Freedman, Co-Chair Chiefs TECH: Commissioner Faehndrich, Co-Chair Commissioner , Co-Chair Commissioner Faehndrich moved to continue domain name, seconded by Commissioner Freedman, and carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye Commissioner Anderson moved to approve all current policies and to review all policies at a later date, seconded by Commissioner Freedman, and carried with all in favor. KA: Aye, KF: Aye, AF: Absent, JF: Aye, WW Aye Meeting adjourned at 7:53 p.m.. Sharon Gaden Secretary 5 AFFIDAVIT OF PUBLICATION 0005057006, BGM-160073 THE ITHACA jo State of New York Tompkins County 10 ao-- 7H- being duly sworn, deposes and says she is the Principal Clerk of the Ithaca Journal, a public newspaper printed and published in Ithaca aforesaid and that a notice of which the annexed is a true copy as published in said newspaper: On the 23 day of December in the year 2021, before me, the undersigned, a Notary Public in and for said State, personally appeared_j i Y)r (A /( , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed, the instrument. (Signature of Notary) 12/23/2021 Legal Clerk Subscribed and sworn to before me this 23 day of December, 2021 Notgry Public State of Wisconsin. County of Brown ,2 My commission expires EStal ICKY FELTY otary Public e of Wisconsin DANBY FIRE DISTRICT ORGANIZATIONAL MEETING NOTICE IS HEREBY GIVEN THAT the Organizational Meeting for the Danby Fire District of the Town of Danby, County of Tomp- kins, New York,will be held on Tuesday the 11 th day of January 2022, at 7:00 P.M. at the Danby Fire Station, 1780 Danby Road, Town of Danby, County of Tomp- kins, New York.The regular meeting will follow. By order of the Board of Fire Commissioners of the Danby Fire District. Sharon Gaden -- - - -- —- - - -- Secretary December 7,2021 12/23/21 T006�1 AFFIDAVIT OF PUBLICATION 0005092690, BGM-160073 THE I T H A C A joj State of New York Tompkins County 1 '1' VVw being duly sworn, deposes and says she is the Principal Clerk of the Ithaca Journal, a public newspaper printed and published in Ithaca aforesaid and that a notice of which the annexed is a true copy as published in said newspaper: On the 19 day of January in the year 1022, before me, the undersigned, a Notary Public in and foi said State,personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s)whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed, the instrument. (Signature of Notary) 01/19/2022 c -Lj&) - _hM Legal Clerk Subscribed and sworn to before me this 19 day of January, 2022 Notary Public State of Wisconsin. County of Brown --)f27 `2-E My commission expires SARAH BERTELSEN Notary Public State of Wisconsin DANBY FIRE DISTRICT ORGANIZATIONAL MEETING NOTICE IS HEREBY GIVEN THAT the Organizational Meeting for the Danby Fire District of the Town of Danby, County of Tomp- kins, New York, scheduled for January 11, 2022 was cancelled due to illness. NOTICE IS HEREBY GIVEN THAT the Organizational Meeting for the Danby Fire District of the Town of Danby, County of Tomp- kins, New York,will be held on Tuesday the 2Sth dayy of January 2022, at 7:00 P.M. at the Danby Fire Station, 1780 Danby-Road,Town of- - --- - - Danby, County of Tomp- kins,,New York.The regular meeting will follow. By order of the Board of Fire Commissioners of the Danby Fire District- Sharon Gaden Secretary January 10,2022 1/19/22