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HomeMy WebLinkAbout2021-10-12 Fire District Meeting MinutesMINUTES OF THE REGULAR MEETING October 12, 2021 Commissioner Westmiller called the regular meeting to order at 7:13 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson Kevin Faehndrich Anna Finley Joe Freedman Wayne Westmiller Deanna Bowles, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Scott Wendt, West Danby Fire Chief PUBLIC: NONE Pledge of Allegiance Minutes: Commissioner Finley moved to approve the minutes of the September 14, 2021, regular meeting. Motion seconded by Commissioner Faehndrich. Motion carried 5 yes 0 no. Treasurer’s Report: • Pledged securities received from CCTC and TTC. • All bank statements reconciled. • Completed NYS-45 Q3 and submitted it to NYS Dept of Taxation & Finance. • Sent copy of NTS-45 Q3 to PERMA as required. • Transfer $68,293.60 from Bldg. Reserve to General Account to pay McPherson Builders. Motion made by Commissioner Westmiller to transfer $950.00 from Building Procurement, Repair and Replacement Capital Reserve Account to West Danby Renovation Account H3410.9 to pay SJB Services, Inc. to perform a construction material testing related to the West Danby Building Renovation project. and to increase the 2021 Budget to include the sum of $950.00, 2021 Budget will increase to $616,182.16. Commissioner Faehndrich seconded: Roll call vote was taken Anderson: Aye; Faehndrich: Aye; Finley: Aye; Freedman: Aye; and Westmiller: Aye. Motion carried. Motion made by Commissioner Westmiller to transfer $68,293.60 from Building Procurement, Repair and Replacement Capital Reserve Account to West Danby Renovation Account H3410.9 to pay Application and Certification for Payment No. 21-104-002 to McPherson Builders, Inc. and to increase the 2021 Budget to include the sum of $68,293.60, 2021 Budget will increase to $684,475.76. Commissioner Anderson seconded: Roll call vote was taken Anderson: Aye; Faehndrich: Aye; Finley: Aye; Freedman: Aye; and Westmiller: Aye. Motion carried. Commissioner Finley moved to accept the Treasurer’s Report. Motion seconded by Commissioner Freedman. Motion carried 5 yes 0 no. APPROVAL OF BILLS: Commissioner Westmiller moved to pay the vouchers as audited and approved on Operating Account Abstract 10, claims 198-222 in the amount of $92,111.17. Motion seconded by Commissioner Finley. Motion carried 5 yes 0 no. Communications: • Email from Attorney Butler with client advisory – 2022 FY Special District Tax Base Growth Factors (forwarded to Commissioners and Treasurer) • Email from Verizon “Frontline Emergency Series: Emergency Response Preparedness” (2) • Email from PERMA “Creating a Climate of Workplace Respect” (2) • Email from AFDSNY – urger the new governor to protect volunteer firefighters from forever chemicals (forwarded to Commissioners) • Email from NYS Archives – Fire Prevention Workshop to Protect Cultural Heritage • Email from PERMA and paper invitation to register for Fall Education Conference (6) • Email from PERMA regarding PPE (forwarded to Chiefs) • Email from PERMA “Can you Hack It?” (Forwarded to Commissioner Faehndrich) • Email from PERMA “Blitzz Program Overview” • Email from NYS Archives – Local Government Advisory Services • Email from TTC Shred Day – October 16, 2021 • Email from PERMA – Learn about Training Tracker (2) • Email from NYS Archives – newsletter • TTC lunch is on them 10/15/21 • Email from PERMA Blitzz Virtual Inspection Program • Email from TTC Avoiding Financial Fraud and Scams Virtual Webinar • Email from NYS Archives Webinar – Avoiding the Paper Avalanche • Email from Verizon – emergency Response and Recovery • Email from PERMA – Helping your Team (Dys)function • Email from NYS Archives – Webinar – Preserving Collections with Limited Resource CHIEF’S REPORTS: WDFC: (Chief Wendt) • Written report for August and September will be emailed. • Sh. Wendt will not be taking the fire police class. • Received a letter from the State Education Department regarding Core drilling at West Danby station. Discussion held. • Would like to surplus old helmets; Discussion held. • Ordered EMS supplies on visa card from Amazon • 1442 was inspected at Maguires and still needs to be serviced • 1441 was inspected and serviced at Caskey’s Commissioner Faehndrich moved to surplus the old helmets, approximately 45 to 50 helmets between both stations. They have reached their service life and are older than 10 years. Commissioner Finley seconded. Motion carried 5 yes 0 no. Commissioner Faehndrich moved to approve the State Education Department request to perform Core Drilling at the West Danby Fire Station site. Commissioner Finley seconded. Motion carried 5 yes 0 no. DVFC: (Chief Gaden) • Written report for September was received • Have a potential new member, waiting on background checks. • J. Brown requested use of station on 10/16/21 for birthday part. • G. Jakubson requestion to attend Pediatric Emergency Assessment, Recognition and Stabilization class on 10/20/21 at St. Joseph’s Hospital in Elmira NY. No registration fee and will be taking 442, needs authorization to be covered under District’s insurance. • Kitchen hoods inspected on October 6th. • Electrician ordered everything he needs to do the repair the outside light and attach meeting rooms lights to generator. • OSHA class is 10/23/21 for all members, commissioners, treasurer, and secretary • Discussion on not running Alpha calls in the future. • B. Robinson has resigned from the Fire Company Commissioner Westmiller moved to accept request from J. Brown to use the station on October 16th for birthday party. Commissioner Finley seconded. Motion carried 5 yes 0 no. Commissioner Westmiller moved to accept training request for G. Jakubson to attend Pediatric Emergency Assessment, Recognition and Stabilization class on 10/20/21 at St. Joseph’s Hospital in Elmira NY.. Commissioner Finley seconded. Motion carried 5 yes 0 no. Commissioner Faehndrich moved to eliminate responding to Alpha call for Danby. Commissioner Finley seconded. Motion carried 5 yes 0 no. Carried. COMMITTEES: PURCHASING: NONE BUILDING/GROUNDS: • Commissioner Faehndrich reported on emergency shelter and training status. The local Red Blood office will be in contact. • Commissioner Westmiller reported trucks are back in the West Danby Station after the concrete testing was completed. GRANTS: • Commissioner Anderson reported the AFG grant was declined. INSURANCE: • Commissioner Freedman reported we have received the renewal survey for the Property & Casualty insurance. TECH: NONE TRUCKS: NONE TOWN BOARD: • Commissioner Freedman reported he has heard nothing more from the Town in regard to reimbursement for the 2 flagpoles and flags RECORDS: • Chiefs asked to provide Secretary with list of qualified drivers and qualified interior firefighters POLICY: • Brief discussion on draft of Substance Abuse policy. Decision made to use blood alcohol level received from Attorney Butler. Commissioner Finley made a motion to adopt the Substance Abuse policy. Commissioner Freedman seconded. Motion carried 5 yes 0 no. Carried. MEMBERSHIP/TRAINING: NONE LONG RANGE PLAN: • Commissioner Freedman asked the Chiefs for updates on the list he sent. Chiefs reported it is good as is. Chief Gaden to email information about extrication tools. AUDIT: NONE BUDGET: • Budget hearing to be on October 19th at 7:00 p.m. OLD BUSINESS: • Discussion on Treasurer position. NEW BUSINESS: • Fire commissioner elections December 14, 2021 – from 6 p.m. to 9 p.m. • Fire Companies elections will be held December 16th Commissioner Freedman made a motion, to adopt Resolution 2021-10-12.3 designating the following Fire District Board of Election for 2021 Fire District Election: Linda Howe election Chair, Dan Clements Election Inspector/Ballot Clerk; Amy Westmiller Election Inspector/Ballot Clerk. The hours were fixed from 6 p.m. to 9 p.m. with compensation for individual members at $70.00, seconded by Commissioner Finley. And the Board of Fire Commissioners voted as follows: Commissioner Anderson - Aye; Commissioner Faehndrich – Aye; Commissioner Finley – Aye; Commissioner Freedman – Aye; Commissioner Westmiller – Aye. Resolution duly adopted PRE-APPROVAL OF PURCHASES: Commissioner Faehndrich made a motion to approve $1,346.50 for repairs to 1401 by Ward’s Apparatus. Commissioner Finley seconded. Motion carried 5 yes 0 no. Commissioner Freedman made a motion to pay bond interest of $6,500.25 due Tioga State Bank. Commissioner Finley seconded. Motion carried 5 yes 0 no. Commissioner Finley made a motion to approve $950.00 to SJB for concrete testing at West Danby Fire Station. Commissioner Anderson seconded. Motion carried 5 yes 0 no. Commissioner Faehndrich made a motion to pay $62.30 to Central New York Newspapers for publishing Treasurer job advertisement in the Ithaca Journal. Commissioner Anderson seconded. Motion carried 5 yes 0 no. Commissioner Freedman made a motion to approve $105.59 from Amazon for the purchase of 2 replacement lights for LZ kits at both stations. Commissioner Faehndrich seconded. Motion carried 5 yes 0 no. Commissioner Westmiller made a motion to approve $754.60 for pump repairs to 401 by Ward’s Apparatus. Commissioner Finley seconded. Motion carried 5 yes 0 no. Commissioner Finley made a motion to $35.98 to Napa for the purchase of Speedy Dry. Commissioner Anderson seconded. Motion carried 5 yes 0 no. Commissioner Anderson made a motion to approve up to $300.00 to pay electrician Dick Westbrook to connect lights to generator at the Danby Fire Station. Commissioner Fahendrich seconded. Motion carried 5 yes 0 no. Commissioner Faehndrich made a motion to approve up to $150.00 to pay electrician Dick Westbrook to repair the outside light above the main entrance door at the Danby Fire Station. Commissioner Freedman seconded. Motion carried 5 yes 0 no. Commissioner Freedman made a motion to approve up to $100.00 to pay electrician Dick Westbrook to replace the motion sensor in the Chief’s Office at the Danby Fire Station. Commissioner Westmiller seconded. Motion carried 5 yes 0 no. Commissioner Westmiller made a motion to approve $34.95 to Maquire’s for the diagnostic of the charging system on 442. Commissioner Finley seconded. Motion carried 5 yes 0 no. Commissioner Finley made a motion to approve up to $1,000.00 in a change order to McPherson’s Builders for weather stripping at the West Danby Fire Station. Commissioner Anderson seconded. Motion carried 5 yes 0 no. Commissioner Anderson made a motion to pay $38.99 to Mirabito for 10 gallons of gas for small equipment. Commissioner Faehndrich seconded. Motion carried 5 yes 0 no. Commissioner Fahendrich made a motion to pay $138.78 to Ward’s Apparatus for the repair of the air dryer valve on 421. Commissioner Freedman seconded. Motion carried 5 yes 0 no. Commissioner Freedman made a motion to pay $41.40 to Ward’s Apparatus for the additional cost of annual maintenance of truck and pumps on 421. Commissioner Westmiller seconded. Motion carried 5 yes 0 no. Commissioner Finley made a motion to approve up to $100.00 for the purchase of a power washer hose at Lowe’s by Chief Wendt (visa charge). Commissioner Anderson seconded. Motion carried 5 yes 0 no. Commissioner Anderson made a motion to approve up to $500.00 for the purchase of road flares from LaFrance. Commissioner Faehndrich seconded. Motion carried 5 yes 0 no. Commissioner Faehndrich made a motion to approve up to $100.00 for the replacement piece for light bar by Chief Wendt (visa charge). Commissioner Freedman seconded. Motion carried 5 yes 0 no. Commissioner Freedman made a motion to approve up to $700.00 for the purchase of EMS supplies by Chief Wendt (visa charges). Commissioner Westmiller seconded. Motion carried 5 yes 0 no. Commissioner Westmiller made a motion to approve up to $700.00 to Caskey’s for the inspection and service of 1441. Commissioner Finley seconded. Motion carried 5 yes 0 no. Commissioner Finley made a motion to pay $21.00 to Maguire’s for the inspection of 1442. Commissioner Anderson seconded. Motion carried 5 yes 0 no. Commissioner Anderson made a motion to pay up to $100.00 to Airgas for 3 replacement bottles of oxygen. Commissioner Faehndrich seconded. Motion carried 5 yes 0 no. Commissioner Faehndrich made a motion to approve $400.00 to Backyard BBQ for lunch for the OSHA training. Commissioner Freedman seconded. Motion carried 5 yes 0 no. Commissioner Freedman made a motion to pay up to $150.00 to Maguires for the inspection and oil change on 443. Commissioner Westmiller seconded. Motion carried 5 yes 0 no. Commissioner Finley made a motion to pay up to $3,000.00 to Ward’s Apparatus for the repair of 1421. Commissioner Anderson seconded. Motion carried 5 yes 0 no. Next Meeting date and time: • 10/19/21 Budget Hearing at 7:00 p.m. • 10/19/21 regular meeting after Budget Hearing • 10/26/21 meeting may be cancelled Meeting adjourned at 9:00 p.m. Respectfully submitted, Sharon Gaden Secretary DANBY FIRE DISTRICT RESOLUTION TO TRANSFER MONEY FROM BUILDING PROCUREMENT, REPAIR AND REPLACEMENT CAPITAL RESERVE ACCOUNT TO WEST DANBY RENOVATION ACCOUNT H3410.9 RESOLUTION 2021-10-12. 1 WHEREAS, on May 12, 2020 the Board of Fire Commissioners for the Danby Fire District adopted Resolution 2020-05-12.3 to authorize the transfer of not more than $180,000.00 from its Building Capital Reserve Account to the District’s General Operating Account for West Danby Building Renovation. WHEREAS, the Danby Fire District has contracted with SJB Services, Inc. to perform a construction material testing related to the West Danby Building Renovation. WE RESOLVE to transfer $950.00 from Building Procurement, Repair and Replacement Capital Reserve Account to West Danby Renovation Account H3410.9 to pay SJB Services, Inc. to perform a construction material testing related to the West Danby Building Renovation. WE RESOLVE to modify the 2021 Budget to include the sum of $950.00 for SJB Services, Inc. to perform a construction material testing related to the West Danby Building Renovation project. WE FURTHER RESOLVE, with this modification, the 2021 Budget will increase from $615,232.16 to $616,182.16. Commissioner Westmiller moved. Commissioner Faehndrich seconded, and the Board of Fire Commissioners voted as follows: Commissioner Anderson Aye Commissioner Faehndrich Aye Commissioner Finley Aye Commissioner Freedman Aye Commissioner Westmiller Aye The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on October 12, 2021. __________________________ Sharon Gaden, Secretary Danby Fire District DANBY FIRE DISTRICT RESOLUTION TO TRANSFER MONEY FROM BUILDING PROCUREMENT, REPAIR AND REPLACEMENT CAPITAL RESERVE ACCOUNT TO WEST DANBY RENOVATION ACCOUNT H3410.9 RESOLUTION 2021-10-12.2 WHEREAS, on May 12, 2020 the Board of Fire Commissioners for the Danby Fire District adopted Resolution 2020-05-12.3 to authorize the transfer of not more than $180,000.00 from its Building Capital Reserve Account to the District’s General Operating Account for West Danby Building Renovation. WHEREAS, the Danby Fire District has contracted with McPherson Builders, Inc. to do the renovations related to the West Danby Building Renovation. WE RESOLVE to transfer $68,293.60 from Building Procurement, Repair and Replacement Capital Reserve Account to West Danby Renovation Account H3410.9 to pay Application and Certification for Payment No. 21-104-002 to McPherson Builders, Inc. in relation to renovations completed to date on the West Danby Renovation project. WE RESOLVE to modify the 2021 Budget to include the sum of $68,293.60 for Application and Certification for Payment No. 21-104-002 to McPherson Builders, Inc. in relation to renovations completed to date on the West Danby Renovation project. WE FURTHER RESOLVE, with this modification, the 2021 Budget will increase from $616,182.16 to $684,475.76. Commissioner Westmiller moved. Commissioner Anderson seconded, and the Board of Fire Commissioners voted as follows: Commissioner Anderson Aye Commissioner Faehndrich Aye Commissioner Finley Aye Commissioner Freedman Aye Commissioner Westmiller Aye The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on October 12, 2021. __________________________ Sharon Gaden, Secretary Danby Fire District DANBY FIRE DISTRICT DANBY FIRE DISTRICT RESOLUTION AUTHORIZING APPOINTMENT OF ELECTIONS OFFICIALS Resolution No. 2020-10-12.3 RESOLVED, that the Danby Fire District does hereby authorize the appointment of a qualified chairman of the Fire District Election to be held on December 14, 2021 during the hours of 5:00 p.m. to 9:00 p.m. at the Danby Fire Station, 1780 Danby Road, Ithaca, New York 14850, together with not less than two nor more than four qualified election inspectors and ballot clerks, and that such chairman and ballot clerks and election inspectors shall each be compensated $70.00 or $100.00 for such; and it is further RESOLVED, that the following people pending their availability are named as in the capacity set forth adjacent to their name: Linda Howe Election Chair Dan Clements Election Inspector/ Ballot Clerk Amy Westmiller Election Inspector/Ballot Clerk Commissioner Freedman moved, Commissioner Finley seconded, and adopted by the following vote: Commissioner Anderson Aye Commissioner Faehndich Aye Commissioner Finley Aye Commissioner Freedman Aye Commissioner Westmiller Aye The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on October 12, 2021. __________________________ Sharon Gaden, Secretary Danby Fire District