HomeMy WebLinkAbout2021-01-20 Town Board MinutesTown of Danby Town Board
Regular Second Monthly Board Meeting
via Zoom Video Conferencing
Wednesday 20 January at 7:00 PM
AGENDA
1. Call to Order at 19:02 by Town Supervisor Joel Gagnon............................................................2
2. Privilege of the Floor.............................................................................................................2
3. Correspondence...................................................................................................................
2
3.1. Citizen's Proposal: A Call to Action for Improving Danby's Highways and Roads...................2
3.2. Email Correspondence Re Ordinances Needed..................................................................3
4. Presentation: Community Choice Aggregation —Terry Carroll..................................................4
S. Planning Board Applicant Interviews......................................................................................5
6. Announcements...................................................................................................................6
7. Reports................................................................................................................................7
8. Consent Agenda...................................................................................................................
8
8.1. Approval of Minutes.......................................................................................................8
8.2. Warrants.......................................................................................................................
9
9. Old Business.........................................................................................................................9
9.1. Correspondence Policy....................................................................................................9
9.2. Updates: ........................................................................................................................
9
9.2.1. Hemp Farm...........................................................................................................9
9.2.2. Cideries..............................................................................................................11
9.2.3. Storm Water District............................................................................................11
9.3. Grants: .......................................................................................................................
11
9.3.1. Bridge NY............................................................................................................11
9.3.2. NYSERDA.............................................................................................................11
9.3.3. Planning Grant.....................................................................................................11
9.3.4. Brown Road Stream Stabilization..........................................................................
12
9.3.5. Article 78 Proceeding...........................................................................................12
9.4. Amending Rules of Order: Agenda Creation and Distribution............................................12
9.5. Coordinating Review of CAC Management Plans for Town -Owned, Undeveloped,
ForestedProperties....................................................................................................12
9.6 Rescinding Resolution #3 of 2021; Replacing it with New Resolution Setting Salaries and
HourlyWages............................................................................................................12
10. New Business - All tabled due to the late hour.......................................................................12
10.1. Make Electronic Documents as the Official Record........................................................12
10.2. Discussion on Local Law to expand the pool of those eligible to serve as Deputy Highway
Superintendent...............................................................................................................12
10.3. Possible Planning Board Appointment..........................................................................12
1
Town of Danby, New York Town Board Meeting 20 January 2021
10.4. Designate Rep to TCCOG Broadband Committee...........................................................12
11. Discussion of Next Meeting Date & Agenda..........................................................................12
12. Adjourn at 21:12 by Town Supervisor Joel Gagnon................................................................ 13
Exhibit 1. 2020 Abstracts of Unaudited Vouchers........................................................................ 14
Exhibit 2. 2021 Abstracts of Unaudited Vouchers........................................................................16
Exhibit 3. RESOLUTION NO 36 of 2021...................................................................................18
Meeting Minutes
Roll Call:
Town Board
Joel Gagnon, Supervisor
Leslie Connors
Jim Holahan
Sarah Schnabel
Matt Ulinski
Town Justices
Garry Huddle
Theresa Klinger
Town Planner
David West
Town Code Officer
Steve Cortright
Town Bookkeeper
Laura Shawley
County Legislator
Dan Klein
Recording Secretary
Janice R. Adelman, Town Clerk
Public Attendees: Ted Crane, Bruce Richards, Katharine Hunter, Colleen Cowan, Kelly
Maher, Terry Carroll, Toby Dean
1. Call to Order at 19:02 by Town Supervisor Joel Gagnon
1.1. Additions/Deletions to Agenda
2. Privilege of the Floor
2.1. Garry Huddle asked if there are any updates around redoing the Gunderman Road
bridge. Gagnon responded that there are updates for the three bridges covered
under the Bridge New York grant to be discussed later in the meeting.
3. Correspondence
3.1. Citizen's Proposal: A Call to Action for Improving Danby's Highways and Roads
Patrick Pfeifer's Speech to the Danby Council
Hello, I would like to speak about the conditions of Danby's roads and support a plan
proposed by the Highway Manager. When you look at Danby's side roads, they look
dangerous and unsafe to drive on. The lack of repaving and the lack of attention has
allowed the shoulder to disintegrate into gravel and shards of blacktop which are
unsafe to drive or to ride on. I can speak from experience to justify that this is
dangerous. In September, when I was riding down Bald Hill road to go home, there
was a car behind me. I made a simple decision thinking that would make myself
safer, make room for the car. There were two problems with that decision. One : I
was going pretty fast and the car did not need to pass me. Two, the shoulder, because
of it's gravel, was less safe than the road to ride on. When I moved over to the
shoulder I wiped out almost instantly and scraped my palms, knees, and elbows and I
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Town of Danby, New York Town Board Meeting 20 January 2021
caused an unexpected result: my father wiping out. Because I made this simple
mistake, the cost was higher than expected. My father and I had to be hospitalized
and my dad had to spend weeks recovering from his bruises and his shoulder getting
dislocated. As I speak, my father is recovering from surgery. One of the solutions to
this problem is already in circulation, the roads being fully paved. This can reduce
the risk of wiping out and even decreases the chances of the driver from losing
control of the car if he or she accidentally drifts over the shoulder.
3.2. Email Correspondence Re Ordinances Needed
From: Ronda Roaring
Subject: ordinances needed
Date: 14 January 2021 at 06:31:00 EST
To: Joel Gagnon <supervisor@townofdanbyny.org>, Leslie Connors
<lconnors@townofdanbyny.org>, Matt Ulinski <mulinski@townofdanbyny.org>,
"sschnabel@townofdanbyny.org" <sschnabel@townofdanbyny.org>, Jim Holahan
<j holahan@townofdanbyny. org>
Cc: REDACTED, Steve Cortright - Danby Code <scortright@townofdanbyny.org>,
"planner@townofdanby.org" <planner@townofdanby.org>, Town Clerk
<townclerk@townofdanbyny. org>
Town Board:
1) Years ago, a couple came to the TB meeting complaining about junk cars on
properties along 96B. They were told to contact the CEO. I don't think anything was
ever done. One of the first things I emailed the CEO about when he took office was
all the junk and unregistered cars in Danby, especially South Danby. Those cars are
still there for the most part. One car has been down the road from me for roughly 15
years and has never been moved.
So I began to look at what Danby has in the way of ordinances re junk and
unregistered cars. It's not much and probably explains why the CEO has done
nothing. If there's not a complete, clear, and authoritative ordinance, he has no
power. I've looked at ordinances in other towns and ours is definitely weak and in
need of revamping. Therefore, I am asking you to authorize this.
2) We have a problem in this town with what I will call "temporary" signs. These
could be for sale signs, political signs, or signs that talk about fast internet. I first
mentioned the fast internet on utility poles signs to Ric. "I hate them," he said.
"Then why don't you just call the number on the sign and have them remove them?"
"That's John's job," he said. Of course, John never did anything about anything. But
the real problem is that there is no ordinance dealing with these signs. A) No signs
should be placed on town or public property. Political signs at the pull -off parking
area on 96B should be illegal. B) All "legal" signs (for sale and political signs at
someone's house) should be removed within five days of the event (sale of the
house, election, etc.). C) The CEO should have authority to simply remove any
signs that violate the ordinance. It then becomes trash. If someone puts up a political
sign at Dotson Park, we have no way of knowing who did this. The CEO should just
be permitted to remove it, immediately. Please authorize the creation of such an
ordinance.
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Town of Danby, New York Town Board Meeting 20 January 2021
Thank you.
Ronda Roaring
4. Presentation: Community Choice Aggregation —Terry Carroll
4.1. Danby is one of Tompkins County's clean energy communities. Carroll presented the
latest iteration of the Community Choice Aggregation program and what it could
mean for the town.
4.2. The Town Board of Danby has already indicated an interest (see Resolution 147 of
2020; Town Board Meeting 14 December 2020), with Holahan poised to join the
committee to explore how best to do that and make it happen.
5. Planning Board Applicant Interviews
5.1. Ted Crane
5.2. Colleen Cowan
5.3. Kelly Maher
5.4. With appreciation to all of the applicants for their interest in participating in the
government, the Board will consider the three applicants and make a decision at
the next meeting.
6. Announcements
6.1. Gagnon has been thinking and is concerned about noise issues as several people
have submitted complaints. He has reached out to these people as it seems there
is a critical mass to create a committee around the noise issue, to ask their
willingness to be part of a committee to take a look at it.
Connors noted that this has come up in the past; the last time it happened most
people were not interested in having a noise ordinance but rather instructions on
how to deal with specific issues, for instance fireworks or a barking dog.
Ulinski is interested to hear the characterization of the noises that prompted the
complaints. If the noise is industrial, such as big trucks, that is not part of the rural
landscape; but he would argue that guns and barking dogs are part of the rural
landscape, which is what you get when you move out here.
Gagnon reported that in one case the noise disturbance is a neighbor with an ATV, in
another case, a neighbor needs access across the neighbor's land to get electricity
to his place. He needs an easement but hasn't spoken with the neighbors about it
and seems to want a condemnation to get there; in the absence of that, he's
harassing the neighbors with noise.
Connors would rather not make some kind of ordinance for a few specific cases.
7. Reports
7.1. County Legislator Dan Klein
The County Legislature had its organizational meeting on January 19, 2021; Leslyn
McBean-Clairborne was re-elected Chair with Shawna Black as Vice -Chair; Klein
serves on several committees, including Facilities and Infrastructure; Planning,
Energy, and Environmental Quality; and Goverment Operations; the latter
committee as Vice -Chair. Klein has also served on the Tompkins Consolidated Area
Transit (TCAT) Board of Directors for the past five years; he was named the 2021
Chair.
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Town of Danby, New York Town Board Meeting 20 January 2021
The Legislaturevoted 8-5 to increase the tax on Airbnbs operating in TC. Klein voted
against it.
Final sales tax figures for 2020 were down 10.4% over 2019 in sales tax revenue. This
is the Largest drop in revenue of any county in NY State outside of NYC. Although it
is bad news, it is about what was expected.
TC has vaccinated 7000 people to date using 100% of vaccines doses received. Many
other counties in NYS haven't been able to disseminate all of their vaccines. TC
received notice from NYS thanking us and putting us on their list of the best. We
might get a small increase in vaccine doses in the future having demonstrated that
we can efficiently inoculate residents. We do not have control over how many
doses we receive; previous week we had 1800 doses available, appointments for
this round filled within 20 minutes, without advertising. There has been some
confusion about how to go about getting an appointment. TC has set up 2-1-1 to
answer questions about vaccines; those operators are receiving training to be able
to provide answers to questions. Note that 2-1-1 is there to help understand HOW
to get an appointment, but does not actually make any appointments.
7.2. Documents Management 2020 Report Submitted by Mary Ann Barr, Documents
Manager
It is a given that the overriding issue of 2020 for all Town departments, was the
Pandemic. Danby instituted safety protocols that resulted in Documents
Management being done from my home starting in mid -March, with work done in
Town Hall one afternoon a week.
Before the Pandemic protocols, work began organizing the Highway Department
files. I met with Laura Shawley, then started sorting files and documents according
to the MU-1 and establishing a designated shelf area for storage. Schedule changes
due to the Pandemic as well as the introduction of our new Town Clerk, Janice
Adelman, shifted work back to Town Hall.
I started work with Janice to organize the Clerk's office and clear unnecessary
files/docs. (according to the MU-1). This is still ongoing, or suspended, since our
new Deputy Clerk, Cindy, started working and three people in one office stretched
the Pandemic protocol.
New York State issued a new document retention schedule — the "LGS-1." This
replaces the MU-1 and was accepted by resolution for Danby in September 2020
(Resolution No. 103 of 2020). The FLOW CHART handed out to each department at
the end of 2019 gives a condensed idea of the process of Documents
Management.
Other work in 2020 included meeting with Leslie Connors and Sarah Schnabel
regarding Sarah's work on a spread sheet to index minutes, resolutions, etc. for
easy reference. Though still a work -in -progress, Sarah has put together a very good
source for obtaining information. Also work continued on updating the Index/list
of Local Laws filed in the Clerk's office.
Since there are some new people working for the town the following (learned at a
seminar for "Managing Inactive Records") bears repeating:
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Town of Danby, New York Town Board Meeting 20 January 2021
transferring records, files, documents from each department to the Documents
Manager for archiving: each person should have an idea of the procedure so all
files from all depts. are properly managed. See FLOW CHART for an overview of
the process — the life cycle of documents. Everyone should familiarize
themselves with this chart so the town will be in compliance with state law
regarding our file/doc. retention.
Discussion has come up about archival storage space. Currently our vault has
approximately five (5) linear feet of storage space which will serve us for
approximately one year (give or take). Digital storage has replaced actual storage
to a great extent but there is still need for additional climate -controlled, fire proof
storage with archival shelving.
The vault "climate" included Temps. from 58 degrees to 78 degrees, (55 degrees -
70 being acceptable). Humidity ranged from 45 % to 72%, (55% - 70% being
acceptable).
8. Consent Agenda
8.1. Approval of Minutes
8.1.1. January 4, 2021
8.1.2. December 14, 2020
8.1.3. November 18, 2020 (approved on 12/14; needed resolutions)
8.1.4. November 9, 2020 (approved on 11/18; needed resolutions)
8.1.5. October 28, 2020 Budget Workshop (approved 11/18; needed
resolutions)
8.1.6. eEtebeF 2�2�
8.2. Warrants
8.2.1. 2020 Abstracts (Exhibit 1)
8.2.1.1. General Fund No 26 Vouchers 418-436 for $6,166.89
8.2.1.2. Highway Fund No 26 Vouchers 245 —251 for $7,551.81
8.2.2. 2021 Abstracts (Exhibit 2)
8.2.2.1. General Fund No 2 Vouchers 8-23 for $9,320.89
8.2.2.2. Highway Fund No 2 Vouchers 5-9 for $19,538.77
Resolution 36 of 2021 To Approve Consent Agenda
Moved By: Connors Seconded By: Holahan
Vote:
Councilperson Aye No Abstain
Connors X
Holahan X
Schnabel X
Meeting Proceedings Page 6 of 14
Town of Danby, New York Town Board Meeting 20 January 2021
Ulinski X
Gagnon X
Resolution 36 approved.
9. Old Business
9.1. Correspondence Policy
Tabled until next meeting.
9.2. Updates:
9.2.1. Hemp Farm
West has been in touch with previous and current attorneys for the
owner(s). There is still no evidence that the building is being used for
anything other than getting the building ready for the next agricultural
endeavor. Despite getting daily emails from concerned residents, West
has no evidence of the building being used in an ongoing fashion. The
current attorney conveyed West's message to [new owner] Branson Ellis
suggesting a conversation to prevent further distressing the
neighborhood; West offered to organize a future conversation with
neighbors to get everyone to a more neutral place. Thus far, no response
has been made.
9.2.2. Cideries
No action has been taken as of yet.
9.2.3. Storm Water District
West noted that the contact person, Dave Herrick, has been recovering
from COVID for the last several weeks. Once recuperated, he will provide
the report.
9.3. Grants:
9.3.1. Bridge NY
This contract is moving forward; they have been in contact with the State
representative; John Czamanske is also involved. They sent out
notifications to fifteen local engineers off the long list for the county;
received interest from as many as 12-14. The plan is to get started by
late spring/early summer. There are three bridges (Gunderman Rd., W.
Jersey Hill Rd., and Bruce Hill ; these are considered three separate
projects, though we can employ only one engineer for the group project
of three bridges. Will also need to put bids out for contractors. It is an
ambitious goal to have it wrapped up by mid -summer, but that's what
the time frame looks like.
9.3.2. NYSERDA
A new grant opportunity is coming, however the town is currently
receiving about $99k in grant funds for the wash basin and splitting off
the septic system for the building and separating it from the wash bay
area drainage . We are also in the process of developing the carbon
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Town of Danby, New York Town Board Meeting
20 January 2021
emission reduction portion to submit. Once we get that done we will
receive another portion of the funding. Due to COVID, things have been
delayed and the deadlines have been pushed back; our deadline for
completion of work is now the end of June; marketing materials and
potentially a website for the project will need to be done by September.
9.3.3. Planning Grant
West contacted the town's representative at Hunt who was to provide
the final scope; the rep apologized and said he'd get back with updated
info the same day, but did not. West thinks we should consider re -listing
to find another consultant ASAP if we don't hear back from him this
week. It would be unfortunate because the scope is close and ready to
contract. It's not a big project, but it must be done this year otherwise
the county money will disappear.
9.3.4. Brown Road Stream Stabilization
Pictures submitted from Shawley. Contractor has 50 of 62 step dams
completed; will be done with remaining ones in February. Will be back in
spring to finish project and then move to the banks. Then looking at
CHIPS grants to determine how to finish the road.
9.3.5. Article 78 Proceeding
Item tabled.
9.4. Amending Rules of Order: Agenda Creation and Distribution
Item tabled.
9.5. Coordinating Review of CAC Management Plans for Town -Owned,
Undeveloped, Forested Properties
There is a public hearing scheduled for February 17; Item tabled for tonight.
9.6 Rescinding Resolution #3 of 2021; Replacing it with New Resolution Setting
Salaries and Hourly Wages
Resolution 37 of 2021
Moved By: Connors
No further discussion.
Vote:
Seconded By: Holahan
Councilperson Aye No Abstain
Connors X
Holahan X
Schnabel X
Ulinski X
Gagnon X
Resolution 37 approved (see Exhibit 3 for full resolution).
Meeting Proceedings Page 8 of 14
Town of Danby, New York Town Board Meeting 20 January 2021
10. New Business - All tabled due to the late hour.
10.1. Make Electronic Documents as the Official Record
10.2. Discussion on Local Law to expand the pool of those eligible to serve as
Deputy Highway Superintendent
10.3. Possible Planning Board Appointment
10.4. Designate Rep to TCCOG Broadband Committee
11. Discussion of Next Meeting Date & Agenda
11.1. Next meeting is Monday 8 Februray 2021.
11.2. Tabled items from tonight will carry over.
12. Adjourn at 21:12 by Town Supervisor Joel Gagnon
Submitted by Janice R. Adelman
Town Clerk
Meeting Proceedings Page 9 of 14
Town of Danby, New York Town Board Meeting
20 January 2021
Exhibit 1. 2020 Abstracts of Unaudited Vouchers
General Fund
•21 NT3VU
1001 •_"-596'STRFiFT IJGHTI\G
422 SMITH BROTHERS INSURANCE
ADDITIONAL INS. "110ER RENT Al.
423 VERIZON
651-753.391-0001-77.�POND r Cr%*U
424 AMT
0_%046T73"*01.M'RI P1D0�F F�iPF`SE
425 STEVEV C-ORTRIGHT
M11EACL FOR DEC 2020. 132ML375
426 VERUON WIRklLss
96691S6d47.11KitiWAY fl.UT PHONES
427 SUNIvIM1`IFNT
1395OLAR POWER - NOVEMBER 2020
4211 JEFPS ON -SITE SERVICE
91953.SERVICLI CALL FOR SMIC
428 JEFF'S O%-SITE SERVICE
271294•SE►TIC PVMPI. • DEC. INVOICE
4:3 JEFF S ON -SITE SERVICE
2719i3'SE/TIC PUMPM. - SIM INVOICF
429 AIRGAS VSA. LLC
9976135221" UNDER RENTAL
4W CASELLA W&STE SYSTEMS INC
15?6103,17RAS14 REMOVAL - HWjK%*AV
431 CULLIGAN WATLR
272.XZ697 I V0& QV1PME%T RL N I Al.
412 RICHARD ROMAN
M 1-Z CU.AN1SG - TOWN HALL - DEC. MO
432 RKI ARD ROMAN
.020461.r'1-EANING - TOW'N HAIL - NOY. 20:0
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A 1910.400
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AS 112 400
A3112.400
A 1620.400
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A1620.4W
Meeting Minutes Exhibit 1 Page 10 of 14
Town of Danby, New York Town Board Meeting 20 January 2021
Highway Fund
NEIKn011 V CImCKV 1 YKVU%A. IJ
L1V►)Imi ow
,630-14N-IN-TrR WSEL
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NIRABITO ENERGY PRODUCTS
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248
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DASI 10.400 1,
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249
BRIAN IL%RRY
DAS142.400
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OWEW AUTO PARTS
DA5130 400
895161AU10 PARTS
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DAS 142.100 2
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Meeting Minutes Exhibit 1 Page 11 of 14
Town of Danby, New York Town Board Meeting 20 January 2021
Exhibit 2. 2021 Abstracts of Unaudited Vouchers
General Fund
1:
w,44sAr" v"mp %
AIDZV.4W
2021-14CMMING SU►FLIFS MR TOWN HALL.
1:
RIC-HARD ROMAN
AS 131400
2011.19.CU-ANING SU"LLES FOR H"IW At'
13
CIYTAS CORP / 121
A 1620, 400
S417574203,TOWN HALL MEDICAL SL'PPU�S
13
CINTAS CORD a 121
AI620.400
4072933M70WN HALL MATTS
14
GRtATER TO!►1T'KIN4 (`OlNTN'
A9060.800
40d611EALTH NStr-RANCE - FLD 2021
15
)AMLS SEEL.EY
A5I32.400
CLOTHING A.LLOWA.CE - 2021
16
MCNEIL-KENT
A5112-400
CLOTH M, ALLOWANCE - 2021
I T
BRIAN HARRY
A$132 400
CIOTHLNCi ALLOWANCE - 2021
It
HOWARDANDREWS
A51-12400
CLOTHING ALLOWANCE - MI
N
T Y LFIt )ORDAN
AS 131400
CLOr111'%C; ALLOWANCE - 2021
20
NICK LAG RAMADA
A3132.400
CWTHIKG AU.OWANCF - M 1
21
RLTLEDGE. DARRYL
A5132AW
CLOTHING ALLOWANCE - 20:1
22
JACK SHAWLF.Y JR
AS 111400
CLUTIUNG ALLOWAINCE - 2021
23
CARL SF-AMON
A502AW
CLOTHING ALLOWANCL • 2021
Total:
Pay. I
Meeting Minutes Exhibit 2 Page 12 of 14
Town of Danby, New York Town Board Meeting 20 January 2021
Highway Fund
1 oI1a
Meeting Minutes Exhibit 2 Page 13 of 14
Town of Danby, New York Town Board Meeting 20 January 2021
Exhibit 3. RESOLUTION NO 36 of 2021
Resolution to Rescind Resolution No 3 of 2021 To Establish Salaries and Replace it With
The Following Resolution to Establish Salaries and Hourly Rates for 2021
RESOLVED: that the Town of Danby Town Board rescinds the previous resolution No. 3 and
authorizes the Supervisor to pay the following salaries and hourly rates for the year 2021.
• Town Board (x4) - Annual.......................................................................... $ 2,935.00
• Town Supervisor - Annual..........................................................................
28,985.00
• Deputy Town Supervisor......................................................................................0.00
• Assistant to Supervisor - Annual..................................................................9,173.00
• Bookkeeper - Annual...................................................................................24,122.00
• Town Justice (x2) - Annual...........................................................................16,043.00
• Court Clerk - Hourly............................................................................................22.89
• Highway Superintendent - Annual............................................................62,678.00
• Deputy Highway Superintendent - Annual...............................................28,342.00
• Highway Secretary - Annual.......................................................................30,600.00
• Town Clerk - Annual....................................................................................40,568.00
• Deputy Town Clerk - Hourly...............................................................................16.00
• Code Enforcement Officer - Annual.........................................................
55,883.00
• Planner - Annual..........................................................................................66,500.00
• Water Plant Operator (West Danby) - Annual..........................................13,938.00
• Water Plant Operator Assistant (West Danby) - Annual ...........................
3855.00
• Water Clerk (West Danby) - Annual..............................................................4996.00
• Typist, Planning Board - Hourly.........................................................................22.89
• Typist, Conservation Advisory Council - Hourly..............................................22.89
• Typist, Bookkeeper Support -...........................................................................15.92
• Laborer, Town Hall - Hourly...............................................................................15.68
• Information Aide - Hourly..................................................................................15.68
• Historian - Annual...........................................................................................1000.00
• Motor Equipment Operator - Hourly Hiring Rate.........................................15.96*
• Mechanic - Hourly Hiring Rate........................................................................23.74*
*Pay rate may increase yearly according to union negotiated percentage.
Meeting Minutes Exhibit 3 Page 14 of 14