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HomeMy WebLinkAbout2004-12-29 1476
1 Town Board Minutes
Year-end Meeting
December 29, 2004
TOWN OF DANBY
TOWN BOARD MINUTES
YEAR-END MEETING
DECEMBER 29, 2004
PRESENT :
Supervisor Dietrich
Councilpersons : Joel Gagnon, Norbert Nolte, Naomi Strichartz
Councilperson Gladys Varona-Lacey excused
Others Present :
Carol Sczepanski - Town Clerk
Susan Beeners - Code Enforcement Officer
William Hall - Highway Superintendent
Sue Howe - Highway Secretary
Ted Jones - Bookkeeper
Ray VanDeBogart - Member of the public
Supervisor Dietrich called the meeting to order at 7 : 45 p .m.
Susan Beeners reported that there will be a revision the to Appeal of Kevin Coons that is scheduled
for a public hearing by the Board on Monday, January 10 , 2005 . The revision will be included in
the proposed resolutions that she will submit it to the Board on January 3 , 2005 .
Highway Report
The Highway Superintendent submitted his December 2004 report including requests for
encumbrance of funds and transfer of funds in his accounts . Included in the report were proposed
resolutions requesting transfer from specific account. A sheet was attached showing the balances
* f accounts (non-payroll) and requested transfers and encumbrances .
The Board discussed the problem with truck No . 39 and reviewed estimates for its repair. The truck
is needed for this winter season.
Amendment to Agreement to Spend Town Highway Funds (Revised 12/13/04)
RESOLUTION NO. 66 OF 2004 - Approved
AMENDMENT OF 2004 - AGREEMENT TO SPEND TOWN HIGHWAY FUNDS (Revised
12/13/04)
By Councilperson Strichartz : Seconded by Councilperson Nolte
RESOLVED, that the Town Board of the Town of Danby approves the amendment to the
Agreement to Spend Town Highway Funds as follows :
* No centerline drainage done on E . Miller Road $26,000
* No centerline drainage done on Updike Road $ 36 ,000
* Add culvert pipe on Fisher Settlement Road $ 30,000
* Add multiple pipes five(5 ) on Michigan Hollow Road and guide rail installed at creek
crossing pipe and curve at point of rocks $20,000 .
A roll call vote on the resolution resulted as follows :
Councilperson Varona-Lacey excused
Gagnon Aye
Nolte Aye
Strichartz Aye
Dietrich Aye Carried
The Town Board signed the amendment to the Agreement to Spend Highway Funds for 2004 .
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2 Town Board Minutes
Year-end Meeting
December 29, 2004
Requested Encumbrances from Departments
Danby Community Library
The Library Coordinator has submitted a listing of outstanding bills for 2004 in the amount of
$694 . 00 and requested that their remaining funds of $ 694 . 00 be encumbered into 2005 for payment.
Ted Jones reported to the Board that the Danby Community Library has $486 . 18 remaining in their
account to be carried over into 2005 .
The Town Clerk submitted a listing of known outstanding bills for accounts :
A7410 .400 - $ 694 . 00 (or balance of remaining funds)
A1620 .400 -$20 . 76
A1410 . 200 -$ 159 . 98
A1410 . 400 -$ 105 . 04
A8010 . 400 -$ 37 . 54
A8010 . 200 -$ 109 . 98
Highway Department requests for encumbrance :
A5010 . 400 - $ 532 . 00
A5010 . 100 -$703 . 80
DA5142 . 100 +/- $ 7 , 752 . 72 - not to exceed $ 10,000 . 00 (to cover payroll expenses for 12/20/04 -
12/30/04)
Councilperson Gagnon said that the Town Board passes a resolution authorizing the Town
Supervisor to balance accounts and to invest idle funds .
RESOLUTION NO. 67 OF 2004
ENCUMBRANCE OF FUNDS for 2004 - APPROVED
By Councilperson Strichartz : Seconded by Councilperson Nolte
RESOLVED, that the Town Board of the Town of Danby approves the encumbrance as stated of
2004 funds as requested cover 2004 expenses as follows :
A7410 .400 - $694. 00 (or balance of remaining funds)
A1620 .400 -$20. 76
A1410 . 200 -$ 159 . 98
A1410 .400 -$ 105 . 04
A8010 .400 -$ 37 . 54
A8010 . 200 -$ 109 . 98
Highway Department requests for encumbrance :
A5010.400 - $ 532 . 00
A5010 . 100 -$ 703 . 80
DA5142 . 100 +/- $7 , 752 . 72 - not to exceed $ 10 , 000 . 00 (to cover payroll expenses for 12/20/04 -
12/30/04)
RESOLUTION NO. 68 OF 2004
TRANSFER OF FUNDS - Highway Department
By Councilperson Strichartz : Seconded by Councilperson Gagnon
RESOLVED, that the Town Board of the Town of Danby approves the transfer of $ 1 , 570 . 00 from
DA5140 .400 to DA5130 .400
APPROVAL OF WARRANTS
General Fund Warrant No. 13 of 2004
A motion was made by Councilperson Strichartz and seconded by Councilperson Nolte that the
Town Board of the Town of Danby approves the General Fund Warrant No . 13 of 2004 in the
amount of $ 18 , 505 . 655 , voucher numbers 556-585 .
A roll call vote on the motion resulted as follows :
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3 Town Board Minutes
Year-end Meeting
December 29 , 2004
Councilperson Varona-Lacey excused
Gagnon Aye
Nolte Aye
Strichartz Aye
Dietrich Aye Carried
Highway Fund Warrant No. 13 of 2004
A motion was made by Councilperson Nolte and seconded by Councilperson Gagnon that the Town
Board of the Town of Danby approves the Highway Department Fund Warrant No . 13 of 2004 in
the amount of $ 15 , 873 . 15 , voucher numbers 181 - 188 .
A roll call vote on the motion resulted as follows :
Councilperson Varona-Lacey excused
Gagnon Aye
Nolte Aye
Strichartz Aye
Dietrich Aye Carried
West Danby Water District No. 13 of 2004
A motion was made by Councilperson Gagnon and seconded by Supervisor Dietrich that the Town
Board of the Town of Danby approves the West Danby Water District No . 13 of 2004 in the amount
of $912 . 34, voucher number 63 -66 .
A roll call vote on the motion resulted as follows :
Councilperson Varona-Lacey excused
Gagnon Aye
Nolte Aye
Strichartz Aye
Dietrich Aye Carried
Trust and Agency Account Warrant of December 29, 2004
A Motion was made by Councilperson Strichartz and seconded by Councilperson Nolte that the
Town Board of the Town of Danby approves the Trust and Agency Fund Warrant T&A86 in the
amount of $450 . 00 as submitted.
A roll call vote on the motion resulted as follows :
Councilperson Varona-Lacey excused
Gagnon Aye
Nolte Aye
Strichartz Aye
Dietrich Aye Carried
ADJOURNMENT :
On a motion the meeting adjourned at 8 : 25 p .m .
(2i4,06/17/9e>i
Carol W . Scze efsl , Town Clerk
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