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HomeMy WebLinkAbout2002-01-09 1426 1 Town Board Resolutions Organizational Meeting January 9 , 2002 • TOWN OF DANBY TOWN BOARD MINUTES ORGANIZATIONAL MEETING - JANUARY 9 , 2002 PRESENT : Supervisor Ric Dietrich Councilpersons : Joel Gagnon, Norbert Nolte, Naomi Strichartz, Gladys Varona-Lacey Others Present: Carol Sczepanski - Town Clerk Susan Beeners - Code Enforcement Officer William Hall - Highway Superintendent Sue Howe - Highway Secretary Ted Jones - Town Bookkeeper Harriet Adams Supervisor Dietrich called the organizational meeting of the Board to order at 8 : 05 p . m . and read the Supervisor ' s Statement to the Board . SUPERVISOR' S STATEMENT TO THE BOARD Roberts Rules of Order will be followed at all Town Board Meetings except when special roll call vote is necessary . Roll call will be alphabetical with the Supervisor voting last . All meetings will begin at 7 : 00 p . m . and terminate no later than 9 : 30 p . m . Method of claims for payment of all bills will be by voucher. Vouchers and items for the agenda must be submitted no later than Thursday preceding the Board meeting . Vouchers may be submitted to the Supervisor or the Town Clerk . The Town Board in accordance with Town Law AT103 will audit all bills . All personnel matters will be discussed in executive session . ORGANIZATIONAL RESOLUTIONS -2002 RESOLUTION NO. 1 OF 2002 APPROVAL TO INVEST IDLE FUNDS By Councilperson Gagnon : Seconded by Councilperson Strichartz RESOLVED , that the Town Board of the Town of Danby authorize the Supervisor to invest idle funds . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO 2 OF 2002 YEAR 2002 SALARIES APPROVED By councilperson Strichartz : Seconded by Councilperson Gagnon RESOLVED , that the Town Board of the Town of Danby set the year 2002 Annual Salaries as follows : Annual salaries , to be paid monthly : Supervisor $ 11 ,255 . 00 Town Justices (2) $ 12 , 000 . 00 ($6 , 000 each) Town Clerk $ 15 ,914 . 00 Court Clerk $ 3550 . 00 Annual salaries to be paid quarterly Councilpersons (4) $ 7 ,440 . 00 ($ 1 , 860 each) 1. 427 2 Town Board Resolutions Organizational Meeting January 9, 2002 Water District Clerk $ 3 , 049 . 00 Asst . Water District Plant Operator $2 ,446 . 00 Annual Salaries to be paid Bi -weekly Code Enforcement Officer $29 , 309 . 00 Highway Superintendent $ 37 , 698 . 00 Water District Plant Operator $ 8 ,427 . 00 Annual Appropriations for hourly compensation to be paid Bi-weekly Deputy Town Clerk $ 2 , 807 . 00 Office Assistant (s) $ 11 ,231 . 00 Bookkeeper $ 13 ,049 . 00 Town Historian $ 300 per year honorarium - Paid in July and be it further RESOLVED , That the Town Board of the Town of Danby authorize the Supervisor to pay the above salaries prior to the first meeting of each month with December payrolls adjusted to meet all budget requirements . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 3 OF 2002 PAYMENT OF BILLS By Councilperson Strichartz : Seconded by Councilperson Varona-Lacey RESOLVED, That the Town Board of the Town of Danby approves a blanket resolution to authorize the Town Supervisor to pay utility bills , freight, postage, contracts and to conduct other normal proceedings such as payroll in advance of audit in order to keep affairs moving on a timely basis , and be it further RESOLVED , that a contract is not a bid award . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO . 4 OF 2002 2001 FINANCIAL REPORT By councilperson Gagnon : Seconded by Councilperson Strichartz RESOLVED, That the Town Supervisor, in lieu of preparing a financial report under Town Law #29- ( 10) shall submit to the Town Clerk by March 1 , 2002 a copy of the report submitted to the State Controller required by Section 30 of Municipal Law. A roll call vote on the resolution resulted as follows : 1428 3 Town Board Resolutions Organizational Meeting January 9 , 2002 Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO . 5 OF 2002 AUTHORIZATION FOR PURCHASE OF TOOLS , EQUIPMENT , ETC . By Councilperson Nolte : Seconded by Supervisor Dietrich RESOLVED , That the Town of Danby Highway Superintendent be authorized to purchase tools, equipment (other than motorized equipment) , small implements , tires and tubes , etc . in the amount not to exceed $2 , 500 at any given time without prior approval of the Town Board . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO . 6 OF 2002 TOWN OF DANBY OFFICIAL NEWSPAPER AND BANK DEPOSITORY By Supervisor Dietrich : Seconded by Councilperson Strichartz RESOLVED, That the Town Board of the Town of Danby names the Ithaca Journal as the Official Newspaper and the Tompkins County Trust Company as bank for the depository of Town Funds . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Carried Unanimously Dietrich Aye RESOLUTION NO . 7 OF 2002 TOWN OF DANBY ATTORNEY By Councilperson Strichartz : Seconded by Councilperson Varona-Lacey RESOLVED , That the Town Board of the Town of Danby names the firm of Bixler and Stumbar as the law firm to represent the Town of Danby in all Zoning, Planning Board, and general Town of Danby business . The Town Board reserves the right to seek other legal aid if it deems necessary . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Carried Unanimously Dietrich Aye RESOLUTION NO . S OF 2002 TOWN MILEAGE j By Councilperson Varona-Lacey : Seconded by Councilperson Gagnon RESOLVED , That the Town Board of the Town of Danby authorizes the mileage for Town Business to be paid at thirty-four and one half cents ($ . 345 ) per mile . i i � _ _ , • 1 4 2 9 4 Town Board Resolutions Organizational Meeting January 9, 2002 A roll call vote on the resolution resulted as follows : Gagnon Aye • Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO . 9 OF 2002 VOTING MACHINE CUSTODIANS AND INSPECTORS By Councilperson Gagnon : Seconded by Councilperson Nolte RESOLVED, That the Town Board of the Town of Danby approves the compensation for the Danby Voting Machine Custodians to be paid $ 75 . 00 each per service and Election Inspectors will be paid at the rate of $ 7 . 00 per hour for service . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 10 OF 2002 HIGHWAY IMPROVEMENTS REIMBURSEMENT By Councilperson Nolte : Seconded by Supervisor Dietrich RESOLVED , That the Town Board of the Town of Danby be authorized to sign an agreement that monies collected for repairs and improvements of Town Highways in the amount of $ 72 , 800 (State Aid DA3501 ) be expended upon 71 . 98 miles of Town of Danby highways . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 11 OF 2002 WATER COMMISSIONER APPOINTMENT By Supervisor Dietrich : Seconded by Councilperson Strichartz RESOLVED, that the Town Board of the Town of Danby reappoints Carl Seamon as Water Commissioner for the West Danby Water District for a five year as recommended by the Board of Danby Water Commissioners . Term of appointment begins immediately and expires December 31 , 2006 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 12 OF 2002 APPROVAL OF DEPUTY TOWN CLERK By Councilperson Strichartz : Seconded by Councilperson Varona-Lacey 1430 5 Town Board Resolutions Organizational Meeting January 9, 2002 RESOLVED, That the Town Board of the Town of Danby approves the Town Clerk' s appointment of Linda Howe as her Deputy Town Clerk. A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 13 OF 2002 TOWN BOARD MEETINGS By Councilperson Varona-Lacey : Seconded by Councilperson Gagnon RESOLVED, That the Town Board of the Town of Danby regular monthly board meetings be scheduled at 7 : 00 P . M . on the second Monday of each month for the year 2002 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 14 OF 2002 APPROVAL OF COURT CLERK By Councilperson Gagnon : Seconded by Councilperson Nolte RESOLVED, That the Town Board of the Town of Danby approves the Town Justices appointment of Theresa Klinger as Danby Court Clerk for the year 2002 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO . 15 OF 2002 REAFFIRMATION OF TOWN OF DANBY PROCUREMENT POLICIES AND PROCEDURES AS APPROVED IN RESOLUTION NO . 24 OF 1993 By Councilperson Nolte : Seconded by Supervisor Dietrich RESOLVED, that the Town Board of the Town of Danby reaffirm the Town of Danby Procurement Policies and Procedures as established in Resolution No . 24 of 1993 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO . 16 OF 2002 APPOINTMENT OF DEPUTY TOWN SUPERVISOR By Supervisor Dietrich : Seconded by Councilperson Varona-Lacey I 431 • 6 Town Board Resolutions Organizational Meeting January 9 , 2002 RESOLVED, The Town Board of the Town of Danby approves the appointment of Naomi Strichartz as Deputy Town Supervisor. A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Abstained Varona-Lacey Aye Dietrich Aye Carried RESOLUTION NO . 17 OF 2002 APPOINTMENT OF PLANNING BOARD CHAIRPERSON By Councilperson Strichartz : Seconded by Councilperson Varona-Lacey RESOLVED, The Town Board of the Town of Danby appoints Laurene Gilbert as Chairperson of the Town of Danby Planning Board for the year 2002 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO . 18 OF 2002 APPOINTMENT TO THE PLANNING BOARD By Councilperson Strichartz : Seconded by Councilperson Varona-Lacey RESOLVED , that the Town Board of the Town of Danby appoints David Hall of 237 Eastman Hill Road, Willseyvile, New York 13864 to the Town of Danby Planning Board for a seven (7) year term that begins immediately and expires on December 31 , 2008 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO . 19 OF 2002 APPOINTMENT TO THE BOARD OF ZONING APPEALS By Councilperson Varona-Lacey : Seconded by Councilperson Gagnon RESOLVED , that the Town Board of the Town of Danby appoints Allen S . Becker to the Board of Zoning Appeals for a five (5 ) year term that begins immediately and expires on December 31 , 2006 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously . 432 7 Town Board Resolutions Organizational Meeting January 9, 2002 RESOLUTION NO. 20 OF 2002 APPOINTMENT OF CHAIRPERSON OF THE BOARD OF ZONING APPEALS By Councilperson Gagnon : Seconded by Councilperson Nolte RESOLVED , that the Town Board of the Town of Danby appoints Allen S . Becker as chairperson to the Town of Danby Board of Zoning Appeals for the year 2002 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously Motion to Set Schedule for Agenda Meetings of the Board A motion was made by Councilperson Strichartz and seconded by Councilperson Varona-Lacey that the Town Board of the Town of Danby the agenda meetings be held monthly on the first Monday. A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 8 : 48 p . m . jndj if la ) W . Sczepans �', ' own Clerk org-min . 02 . . . . . r TOWN OF DAINTY TOWN BOARD MINUTES AGENDA MEETING - JANUARY 9, 2002 PRESENT: Supervisor Ric Dietrich Councilpersons: Joel Gagnon, Norbert Nolte, Naomi Strichartz, Gladys Varona-Lacey Others Present : - Carol Sczepanski - Town Clerk Susan Beeners - Code Enforcement Officer William Hall - Highway Superintendent Sue Howe - Highway Secretary Ted Jones - Town Bookkeeper Harriet Adams Supervisor Dietrich called the meeting to order at 7 : 02 p . m. Items Received for Agenda Meeting: Highway Report - December 2001 Danby Senior Citizens Agreement for 2002 Property Tax Exemption for Granny Flats information (quarters for parents and grandparents) Letter to Board from Peter Goodman - RE: Danby Community Park SPCA Report West Danby Water District Annual Report - 2001 Resolution for Grant Application for the salt shed. Items to be placed on the Agenda - Monday, January 14, 2002 1 ) Consider Local Law to allow tax exemption for quarters for parents and grandparents. 2) Recreation Partnership By-Laws - Discussion J 3) Authorization for Supervisor to write monthly report to the Danby Area News. 4) Resolution for transfer of funds for the Clerk ' s Indexing project. 5) Resolution Establishing Lead Agency for Salt Storage Shed 6) Resolution authorizing the expenditure of $4, 000 for the purchase of a sign post pounder for the highway department . The Board reviewed a letter received from Peter and Debbie Goodman regarding the Danby Community Park. . The Supervisor will invite Doug Gillogily to the February Agenda Meeting as he is the spokesman for the Park Commission. The Board discussed how to proceed with the funding for the purchase of the new 10-wheel dump truck. The Agenda Meeting Adjourned at 8 : 05 p. m . / ' C . / /a i c Carol W. ( /Sczepanski, • wn Clerk agm- 1 -9 . 02 Good morning Debby & Peter , I just wanted to confirm some of the points discussed with Esther and 1 Lam , 1 . Our tentative plans at the moment include widening the present drive to about Co 30 feet. Most all necessary tree removal will be on the side away from your property but includes all dead trees over to your property . 2 . When equipment is brought in for grading , we will contact you and mark the areas to be graded . There will be no grading near your well located behind the ikt stone wall, and a minimum of the old " historical walk " that may be buried in the present drive will be removed . 3 . The wildflower garden may suffer a little during the removal of the newly cut trees and the hand cleanup throughout our property . Our intent is to cut the grass around the trees to present a very " clean " look,.. 4 . We are fleAble, and will discuss the foliage rprmoval on the backside of your property . Planting-ofjeer resistant shrubs`bn the backside could be placed on our property in an effort to minimize reducing your usable lot size. 5 . In the event we can get the expected helping hands, we will assist you in removing the contents of your shed and removal of the shed if that is your decision . We believe all the issues of concern you voiced are easily solved with planning and good communications we will make every effort to do so. It appears the only critical issue at the moment is a safe entrance . There is a lot to be done in our efforts to resolve this issue, and will no doubt require a " team " effort including the DOT, Danby town board , planning , and zoning . We appreciate your time , concerns, and interest in the effort to build a park that will enhance our community , create a center of pride in our town , and promote the idea that Danby is a growing " family oriented " community . Peter, as you and Debby consider our discussions, please contact either Esther at 272-8717 or myself at 272-3639 / DNGILLOGL @AOL. COM for any additional issues. Best regards, Doug u "V � ; t • • YT..Y ." • / Monday, January 14, 2002 America Online: ON GILLOGL Page: 1 RESOLUTION NO . OF 2002 TRANSFER OF INDEXING FUNDS AND CREATION OF NEW ACCOUNT WHEREAS , The Town of Danby received an Indexing Grant in the amount of $4 , 139 . 00 , and WHEREAS , an advance of funding in the amount of $2069 . 00 was received in July of 2001 and deposited in the Town General Fund encumbered on December 27 , 2001 , and WHEREAS , funds in the amount of $ 1 , 041 . 58 have been expended and charged to A1410 . 110 from September 17 , 2001 - December 31 , 2001 , now be it RESOLVED , that the Town Board of the Town of Danby create a new account A 1410 . 112 for the Indexing Grant , and be it further RESOLVED , that the Town Board of the Town of Danby transfers $ 1 , 041 . 58 from the General Fund to Account A1410 . 110 and the balance of the grant advance of $ 1027 . 42 to a new account A1410 . 112 . Proposed Resolution No. of 2002 RESOLUTION ESTABLISHING LEAD AGENCY RELATED TO APPLICATION FOR STATE ASSISTANCE FOR SALT STORAGE FACILITY WHEREAS, the Town Board of the Town of Danby is considering application for State Assistance Payments under the Clean Water/Clean Air Bond Act of 1966 for the construction of a Salt Storage Facility; and pursuant to SEQRA is initiating the environmental review process for the application and subsequent related actions; NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Danby 1 . That the Town Board is legislatively determined to act as Lead Agency in environmental review, and that the application and subsequent construction of the Salt Storage Facility is an Unlisted Action; 2 . That the New York State Department of Environmental Conservation is an Involved Agency with respect to the funding requested under the Clean Water/Clean Air Bond Act of 1966; 3 . That the Town of Danby Planning Board is an Involved Agency related to the application, and is legislatively determined to act as Lead Agency for subsequent consideration of a Special Permit and review of the site plan for the Salt Storage Facility; 4 . That the Tompkins County Department of Planning is an interested agency related to subsequent consideration of a Special Permit and review of the site plan pursuant to General Municipal Law 239- 1 and —m review; AND IT IS FURTHER RESOLVED , That Part I of the Environmental Assessment Form and a copy of the application for this action shall be sent to the above involved and interested agencies requesting their concurrence in Lead Agency designation. Jan - 14 - 02 02 : 01P Highway Dept . 607 - 275 - 3264 P . 03 Rcsoiuttpn is AUTHORIZATION TO SPEND MONEY By Councilperson Seconded by Counciiperson ___ _ WHEREAS , Resolution # 5 of 200 requires that the Town of Danby Highway Superintendent obtain authorization from the Town Board to purchase Tool , Equipment, etc . exceeding $ 2 , 500 . 00 and WHEREAS , the Town of Danby Highway Superintendent has requested authorization to spend $4 , 000 for a sign post pounder, now be it RESOLVED , that the Town Board of the Town of Danby approved authorization to spend $ 4, 000 for a sign post pounder . A roll call vote on the resolution resulted as follows : File : 02 - 03 Jan - 14 - 02 02 : 01P Highway Dept . 607 - 275 - 3264 P . 01 RESOLQTXON NO OF 2002 PARTICIPATION 7N CQUNTY BID PROWS By Councilperson Seconded by Councilperson : RESOLVED , that the Town Board of the Town of Danby approves that the Town of Danby Highway Department may participate in the Tompkins County Bid Process for materials and services . A roll call vote on the resolution resulted as follows : /sh File : 02 : 05 Jan - 14 - 02 02 : 01P highway Dept . 607 - 275 - 3264 P , OZ RESOLUTION NO . Of 2092 EQUIPMENT. LABOR AND MATS SHARING By Councilperson Seconded by Councilperson : RESOLVED , that the Town Board of the Town of Danby approves that the Town of Danby Highway Department may participate in the exchange of equipment, labor and materials with other municipalities as deemed appropriate by the Town of Danby Highway Superintendent . A roll call vote on the resolution resulted as follows : /sh File : 02 : 04 • TOMPKINS COUNTY Ts N OF DANBY — TOMPKINS COUNTY c -t 1830 DANBY ROAD (607) 277-4788 ITHACA , NEW YORK 14850-9419 Fax : (607) 277-0559 CODE ENFORCEMENT OFFICE MONTHLY REPORT FOR DECEMBER 2001 BUILDING PERMITS ISSUED VALUE FEE NEW RES CONSTRUCTION 0 0 ADD/ALTER/RENOVATE : Comfort Rd. (add dormer) $5,000.00 $41 .00 East Miller Rd. (garage) $13,000.00 $57.00 MISCELLANEOUS : German Cross Rd. (renew permit N/A $ 119.00 For new home) 2001 DECEMBER TOTALS $ 18,000.00 $217.00 2001 YEAR TO DATE TOTALS $2,563,825.00 $5,029.00 CERTIFICATES OF OCCUPANCY ISSUED: 1 #613 Coddington Rd. (SF Res) OTHER CEO ACTIVITIES : BZA: No Activity Fees Collected : $0.00 PLANNING BOARD : Activities (see attached agenda) Fees Collected : $0.00 OTHER ACTIVITIES, DECEMBER, 2001 Benjamin 's One Stop: Oversaw demolition project, communicated with NYSDEC re: floor drain and old lifts ; communicated with owner re: need to remove trailer, tires . - Misc. Planning /Zoning : • Comprehensive Plan : Consolidated updated working draft, transmitted it to Planning Board, discussed next steps related to editing committee at Planning Board meeting. • Danby Federated Church : Met with church representative and architect to advise on zoning process . • Danby Park : Met with Park Association and with Landscape Architecture professor to advise on zoning process . • Short Road subdivision :, Communicated with applicant, Highway Superintendent, and involved agencies about subdivision and road matters . • Communicated with IWO and Comi on outstanding bill related to Durfee Hill/IWO colocation project. • Attended Dec. presentation, Cornell City and Regional Planning/Tompkins County, related to growth scenario study. • Ordered compliance related to singlewide mobile home on Peter Road. • Wrote Progressive Powersports to remind about zoning matters . • Communicated with prospective applicants related to subdivision and zoning matters on Tallow Hill Road, Comfort Road, and Coddington Road. TOMPKINS . COUNTY • ( T ' N OF DANBY - TOMPKINS COUNTY 1830 DANBY ROAD (607) 277 -4788 ITHACA , NEW YORK 14850-9419 Fax : (607 ) 277-0559 PLANNING BOARD WORK SESSION MONDAY, DECEMBER 17, 2001 `York Session on Draft Comprehensive Plan Review Community Services and Public Utilities Sections. Review entire working document, comment on general format, specific items. Consider schedule for future work sessions . • Consider schedule for regular meetings in 2001 9 : 00 Adjournment It 1 Town Board Resolutions Organizational Meeting January 9, 2002 TOWN OF DANBY TOWN BOARD MINUTES ORGANIZATIONAL MEETING - JANUARY 9, 2002 PRESENT: Supervisor Ric Dietrich Councilpersons : Joel Gagnon, Norbert Nolte, Naomi Strichartz, Gladys Varona-Lacey Others Present: Carol Sczepanski - Town Clerk Susan Beeners - Code Enforcement Officer William Hall - Highway Superintendent Sue Howe - Highway Secretary Ted Jones - Town Bookkeeper Harriet Adams Supervisor Dietrich called the organizational meeting of the Board to order at 8 : 05 p . m. and read the Supervisor' s Statement to the Board . SUPERVISOR' S STATEMENT TO THE BOARD Roberts Rules of Order will be followed at all Town Board Meetings except when special roll call vote is necessary. Roll call will be alphabetical with the Supervisor voting last. All meetings will begin at 7 : 00 p . m. and terminate no later than 9 : 30 p . m . Method of claims for payment of all bills will be by voucher. Vouchers and items for the agenda must be submitted no later than Thursday preceding the Board meeting . Vouchers may be submitted to the Supervisor or the Town Clerk. The Town Board in accordance with Town Law AT103 will audit all bills . All personnel matters will be discussed in executive session. ORGANIZATIONAL RESOLUTIONS -2002 RESOLUTION NO. 1 OF 2002 APPROVAL TO INVEST IDLE FUNDS By Councilperson Gagnon: Seconded by Councilperson Strichartz RESOLVED, that the Town Board of the Town of Danby authorize the Supervisor to invest idle funds . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously 2 Town Board Resolutions Organizational Meeting January 9 , 2002 RESOLUTION NO 2 OF 2002 YEAR 2002 SALARIES APPROVED By councilperson Strichartz : Seconded by Councilperson Gagnon RESOLVED , that the Town Board of the Town of Danby set the year 2002 Annual Salaries as follows : Annual salaries , to be paid monthly : Supervisor - $ 11 , 255 . 00 Town Justices (2 ) $ 12 , 000 . 00 ($ 6 , 000 each) Town Clerk $ 16 , 000 . 00 Court Clerk $ 3550 . 00 Annual salaries to be paid quarterly Councilpersons (4) $7, 440 . 00 ($ 1 , 860 each) Water District Clerk $ 3 , 049 . 00 Asst. Water District Plant Operator $2 ,446 . 00 Annual Salaries to be paid Bi -weekly Code Enforcement Officer $ 29 , 309 . 00 Highway Superintendent $ 37 , 698 . 00 Water District Plant Operator $ 8 ,427 . 00 Annual Appropriations for hourly compensation to be paid Bi -weekly Deputy Town Clerk $ 2 , 807 . 00 Office Assistant (s) $ 11 , 231 . 00 Bookkeeper $ 13 , 049 . 00 Town Historian $ 300 per year honorarium - Paid in July and be it further RESOLVED , That the Town Board of the Town of Danby authorize the Supervisor to pay the above salaries prior to the first meeting of each month with December payrolls adjusted to meet all budget requirements . A roll call vote on the resolution resulted as follows : Gagnon Aye • Nolte Aye Strichartz Aye Varona- Lacey Aye Dietrich Aye Carried Unanimously • 3 Town Board Resolutions Organisational Meeting January 9, 2002 RESOLUTION NO . 3 OF 2002 PAYMENT OF BILLS By Councilperson Strichartz: Seconded by Councilperson Varona-Lacey RESOLVED, That the Town Board of the Town of Danby approves a blanket resolution to authorize the Town Supervisor to pay utility bills, freight, postage, contracts and to conduct other normal proceedings such as payroll in advance of audit in order to keep affairs moving on a timely basis, and be it further RESOLVED, that a contract is not a bid award . A roll call vote on the resolution resulted as follows: Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 4 OF 2002 2001 FINANCIAL REPORT By councilperson Gagnon: Seconded by Councilperson Strichartz RESOLVED, That the Town Supervisor, in lieu of preparing a financial report under Town Law #29-( 14) shall submit to the Town Clerk by March 1 , 2002 a copy of the report submitted to the State Controller required by Section 30 of Municipal Law. A roll call vote on the resolution resulted as follows: Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 5 OF 2002 AUTHORIZATION FOR PURCHASE OF TOOLS. EQUIPMENT, ETC. By Councilperson Nolte: Seconded by Supervisor Dietrich RESOLVED, That the Town of Danby Highway Superintendent be authorized to purchase tools, equipment (other than motorized equipment), small implements, tires and tubes, etc . in the amount not to exceed $2 , 500 at any given time without prior approval of the Town Board. A roll call vote on the resolution resulted as follows: 4 Town Board Resolutions Organizational Meeting January 9, 2002 Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 6 OF 2002 TOWN OF DANBY OFFICIAL NEWSPAPER AND BANK DEPOSITORY By Supervisor Dietrich: Seconded by Councilperson Strichartz RESOLVED, That the Town Board of the Town of Danby names the Ithaca Journal as the Official Newspaper and the Tompkins County Trust Company as bank for the depository of Town Funds. A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 7 OF 2002 TOWN OF DANBY ATTORNEY By Councilperson Strichartz : Seconded by Councilperson Varona-Lacey RESOLVED, That the Town Board of the Town of Danby names the firm of Bixder and Stumbar as the law firm to represent the Town of Danby in all Zoning, Planning Board, and general Town of Danby business . The Town Board reserves the right to seek other legal aid if it deems necessary. A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 8 OF 2002 TOWN MILEAGE . By Councilperson Varona-Lacey: Seconded by Councilperson Gagnon RESOLVED, That the Town Board of the Town of Danby authorizes the mileage for Town 5 Town Board Resolutions Organizational Meeting January 9, 2002 Business to be paid at thirty-four and one half cents ($ . 345 ) per mile. A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye- Dietrich Aye Carried Unanimously RESOLUTION NO. 9 OF 2002 VOTING MACHINE CUSTODIANS AND INSPECTORS By Councilperson Gagnon: Seconded by Councilperson Nolte RESOLVED. That the Town Board of the Town of Danby approves the compensation for the Danby Voting Machine Custodians to be paid $75 . 00 each per service and Election Inspectors will be paid at the rate of $7 . 00 per hour for service. A roll call vote on the resolution resulted as follows: Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 10 OF 2002 HIGHWAY IivIPROVEMENTS REIMBURSEMENT By Councilperson Nolte: Seconded by Supervisor Dietrich RESOLVED, That the Town Board of the Town of Danby be authorized to sign an agreement that monies collected for repairs and improvements of Town Highways in the amount of $72, 800 (State Aid DA3 501 ) be expended upon'71 . 98 miles of Town of Danby highways . A roll call vote on the resolution resulted as follows: Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously 6 Town Board Resolutions Organisational Meeting January 9, 2002 RESOLUTION NO. 11 OF 2002 WATER COMMISSIONER APPOINTMENT By Supervisor Dietrich: Seconded by Councilperson Strichartz RESOLVED, that the Town Board of the Town of Danby reappoints Carl Seamon as Water Commissioner for the West Danby Water District for a five year as recommended by the Board of Danby Water Commissioners . Term of appointment begins immediately and expires December 31 , 2006 . . A roll call vote on the resolution resulted as follows: Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 12 OF 2002 APPROVAL OF DEPUTY TOWN CLERK By Councilperson Strichartz: Seconded by Councilperson Varona-Lacey RESOLVED, That the Town Board of the Town of Danby approves the Town Clerk's appointment of Linda Howe as her Deputy Town Clerk. A roll call vote on the resolution resulted as follows: Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 13 OF 2002 TOWN BOARD MEETINGS . By Councilperson Varona-Lacey: Seconded by Councilperson Gagnon RESOLVED, That the Town Board of the Town of Danby regular monthly board meetings be scheduled at 7 : 00 P .M. on the second Monday of each month for the year 2002 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously F • • 7 Town Board Resolutions Organizational Meeting January 9, 2002 RESOLUTION NO. 14 OF 2002 APPROVAL OF COURT CLERK By Councilperson Gagnon: Seconded by Councilperson Nolte RESOLVED, That the Town Board of the Town of Danby approves the Town Justices appointment of Theresa Klinger as Danby Court Clerk for the year 2002 . A roll call vote on the resolution resulted as follows: Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 15 OF 2002 REAFFIRMATION OF TOWN OF DANBY PROCUREMENT POLICIES AND PROCEDURES AS APPROVED IN RESOLUTION NO. 24 OF 1993 By Councilperson Nolte: Seconded by Supervisor Dietrich RESOLVED, that the Town Board of the Town of Danby reaffirm the Town of Danby Procurement Policies and Procedures as established in Resolution No . 24 of 1993 . A roll call vote on the resolution resulted as follows: Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 16 OF 2002 APPOINTMENT OF DEPUTY TOWN SUPERVISOR By Supervisor Dietrich: Seconded by Councilperson Varona-Lacey RESOLVED, The Town Board of the Town of Danby approves the appointment of Naomi Strichartz as Deputy Town Supervisor. A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Abstained Varona-Lacey Aye Dietrich Aye Carried 8 Town Board Resolutions Organizational Meeting January 9, 2002 RESOLUTION NO. 17 OF 2002 APPOINTMENT OF PLANNING BOARD CHAIRPERSON By Councilperson- Strichartz: Seconded by Councilperson Varona-Lacey RESOLVED, The Town Board of the Town of Danby appoints Laurene Gilbert as Chairperson of the Town of Danby Planning Board for the year 2002 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 18 OF 2002 APPOINTMENT TO THE PLANNING BOARD By Councilperson Strichartz: Seconded by Councilperson Varona-Lacey RESOLVED, that the Town Board of the Town of Danby appoints David Hall to the Town of Danby Planning Board for a seven (7) year term that begins immediately and expires on December 31 , 2008 . A roll call vote on the resolution resulted as follows: Gagnon Aye Nolte Aye • Strichartz Aye Varona-Lacey Aye Dietrich Aye - Carried Unanimously RESOLUTION NO. 19 OF 2002 APPOINTMENT TO THE BOARD OF ZONING APPEALS By Councilperson Varona-Lacey: Seconded by Councilperson Gagnon RESOLVED, that the Town Board of the Town of Danby appoints Allen S . Becker to the Board of Zoning Appeals for a five (5 ) year term that begins immediately and expires on December 31 , 2006 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye 9 Town Board Resolutions Organizational Meeting January 9, 2002 Varona-Lacey Aye Dietrich Aye Carried Unanimously RESOLUTION NO. 20 OF 2002 APPOINTMENT OF CHAIRPERSON OF THE BOARD OF ZONING APPEALS By Councilperson Gagnon: Seconded by Councilperson Nolte RESOLVED, that the Town Board of the Town of Danby appoints Allen S . Becker as chairperson to the Town of Danby- Board of Zoning Appeals for the year 2002 . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously Motion to Set Schedule for Agenda Meetings of the Board A motion was made by Councilperson Strichartz and seconded by Councilperson Varona-Lacey that the Town Board of the- Town of Danby the agenda meetings be held monthly on the first Monday. A roll call vote on the resolution resulted as follows: Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Dietrich Aye Carried Unanimously ADJOURNMENT: On a motion the meeting adjourned at 8 : 48 p . m. ) I iScp�i . / L Carol W. Sczepanski, To . Clerk org-min. 02