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Home My WebLink About2001-12-27 � I , i ; '` a k 1 l ' { j I 1;I , 't I _ f I . . , 1 _ I42I TOWN OF DANBY TOWN BOARD MINUTES YEAR END MEETING - DECEMBER 27, 2001 PRESENT : Supervisor Edward Inman Councilpersons : Joel Gagnon, Norbert Nolte, Naomi Strichartz, Gladys Varona-Lacey Others Present: Carol Sczepanski - Town Clerk Susan Beeners - Code Enforcement Officer William Hall - Highway Superintendent Sue Howe - Highway Department Secretary Members of the Public : Ric Dietrich, Ted Jones and others Supervisor Inman called the meeting to order at 7 : - 00 p . m . and reported the following : 1 ) Benjamin ' s One Stop demolition is under way and will be completed this week . 2) The Drug & Alcohol Testing Contract with Tompkins County for the year 2002 has been signed . 3 ) A memo from Susan Beeners was received regarding communication with the owner of the Benjamin ' s One Stop property for the removal of a trailer and tires . 4) The Board discussed how the costs of the demolition would be paid for. Award of Bid for the Highway Department Truck RESOLUTION NO. 98 of 2001 - DECEMBER 27, 2001 AWARD OF BID - ONE ( 1) NEW 10-WHEEL DUMP TRUCK WITH PLOW, WING, AND DUMP/SPREADER BOX By Councilperson Strichartz : Seconded by Councilperson Nolte WHEREAS , the Town of Danby has advertised for sealed bids for one ( 1 ) new 10-Wheel Dump Truck with Plow, Wing and Dump/Spreader Box ; and WHEREAS, the Town on Wednesday, December 5 , 2001 received sealed bids for same which were opened by the Town of Danby ; and WHEREAS, by Resolution No . 56 of 1995 , the Town Board established the "Town Machinery and Equipment Reserve Fund of the Town of Danby for Purchases of Fifty Thousand Dollars ($ 50, 000 . 00) or More" under Section 6 -c of the General Municipal Law; and WHEREAS , by Resolution No . 76 of 1999 amended Resolution No . 56 to establish the "Town Machinery and Equipment Reserve Fund of the Town of Danby for Purchases of Fifteen Thousand Dollars ($ 15 ,000 . 00) or More" under Section 6 -c of the General Municipal Law; NOW, THEREFORE BE IT RESOLVED , that the Town Board of the Town of Danby awards the bid for a 10- Wheel Dump Truck with Plow, Wing and Dump/Spreader Box to Burr Truck & Trailer Sales, Inc . , 2901 Vestal Road, Vestal , New York 13850 for their bid of $ 114 , 696 . 00 , such bid being the lowest responsible bid as specified of such vehicle ; and be it further RESOLVED , that pursuant to the provisions of Section 6-c of the General Municipal Law of the State of New York that the supervisor be and he hereby is authorized and directed to expend from the Town Machinery and Equipment Reserve fund of the Town of Danby for Purchases of Fifteen Thousand Dollars ($ 15 , 000 . 00) or More the sum of $ 54 , 696 . 00 toward the acquisition of said 10 - Wheel Dump Truck with Plow, Wing and Dump/Spreader Box ; and it is further RESOLVED, that the delivery date for the complete unit 10- Wheel Dump Truck with Plow, Wing and Dump/Spreader Box will be 90- 120 calendar days after receipt of order; and it is further 1422 2 Proposed Resolution No . 98 of 2001 Award of Bid - 10 Wheel Dump Truck RESOLVED, that this resolution is adopted subject to a permissive referendum pursuant to General Municipal Law Section 6-c ; and it is further RESOLVED , that within ten ( 10) days after the adoption of this resolution by the Town Board, the Town Clerk shall , as set forth in Section 90 of the Town Law, post and publish a notice which shall set forth the date of the adoption of this resolution and contain an abstract of this resolution, concisely stating the purpose and effect thereof and stating that such resolution was adopted subject to a permissive referendum ; and it is further RESOLVED , that this resolution shall take effect thirty (30) days after its adoption, unless a referendum is requested, in which event it shall take effect, if approved at such referendum, upon such approval ; and it is further RESOLVED, that the Town clerk be and she hereby is requested to advise the apparent low bidder of the adoption of this resolution notifying said individual that the resolution is subject to a permissive referendum and will not become effective unless no referendum is requested within thirty (30) days , or if a referendum is requested , this resolution is approved at the referendum . A roll call vote on the resolution resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Inman Carried Unanimously Communication - Bookkeeper Mary Oltz submitted a letter to the Town Board regarding the training for the new bookkeeper . She is willing to continue working mornings for three months at her regular salary and then train her replacement as needed or as a consultant to the new bookkeeper with time and wage to be discussed . Discussion : Ted Jones said that he will need the help of the bookkeeper to learn more about the Town bookkeeping system. The bookkeeper has indicated to him that she is willing to work with him for a fee of $40 . 00 per hour four (4) hours per week for the Month of January . The decision was that Mary Oltz would work with Ted Jones two (2 ) hours on Monday ' s and Tuesdays from 4 : 00 to 6 : 00 p . m . through the month of January and possibly some of February at $40 . 00 per hour. Insurance : Supervisor Inman reported that the Town general liability insurance premiums and health insurance have increased . We now have Ithaca Agency as our insurance provider and they will be sending our new premiums for 2002 soon. Temporary Adjournment of Meeting The meeting adjourned at 7 : 35 p .m . for a social get-together in honor of Supervisor Inman and reconvened at 8 : 15 p . m . Meeting Reconvened The meeting of the Board reconvened at 8 : 15 p . m . Requests For Funds to be Encumbered or Transferred 1 ) Transfer of $ 3000 . 00 to General Fund A1010 . 400 from the CD Special Grant Fund and the remaining $ 14 ,019 . 66 to be encumbered . A new account to be set up for the Indexing Grant I .; � r it 4 ' I t ` 1S' �� { �, i I _ , . . L i 1 ' . �, 11114;:' hr ..i�� . i . �u ..tre,, ._.,,, .La.�- 1423 3 Town Board Minutes Year End Meeting December 27, 2001 Advance and expenses to date to be transferred to a new account A1410 . 112 . Expenditures paid in 2001 will be transferred into the A1410 . 110 account and FICA account in January 2002 . 2) Expenses for the Demolition of Benjamin ' s One Stop and Buck Laboratories in the amount of $ 16, 800 . Includes change order for additional work for the demolition. To be encumbered from balance of funds . 3 ) $ 1000 from A1410 . 200 to A600 for the purchase of equipment. 4) $ 500 . 00 from A1110 . 200 to A600 for equipment . 5 ) From the Capital Reserve funds - land purchase for the highway barns - $ 5 , 360 . 00 , $ . 91 (cents) for County Taxes, $68 . 28 for school tax . $415 . 00 to the Public Abstract Corporation. Other expenses were for Tompkins County Clerk fees and , T . G . Miller Surveyers . 6) Highway Superintendent William Hall presented a list of requests for funds to be encumbered and explained the accounts . $ 10 , 450 . 00 - FEMA funds that is in a special account over and above the budget in the DA5112 . 400 account to be transferred back into the same account for 2002 . $ 5 ,000 . 00 - Existing earmarked for Old Town Barns project - to remain in the account that replaced the HR account . DA5112 . 400 - $ 2091 . 14 - for Guide Rail E . Miller Road A5010 . 110 - $280 . 50 - Clerical Expense DA5142 . 100 - $ 4 ,724 . 54 includes overtime - Snow Payroll A3310 . 400 - $ 600 for Signs DA5130 . 400 - $ 100 . 95 for Truck Repairs Supervisor Inman reported that he has received a check from the IRS in the amount of $ 195 . 00 to close out a Federal Deposit overcharge . Unexpended Fund Balance in Highway General Funds $ 1 , 892 . 39 - to be adjusted in year end balance of accounts . Demolition of Benjamin ' s One Stop Expenses Supervisor Inman reported that payment for the demolition of Benjamin ' s One Stop would be a combination of accounts . The Board suggested funds be allocated as follows : $ 11 ,000 . 00 from A1989 . 400 (other government support account) , $4 , 765 . 00 from A1220 .200 and A1220 .400 , and $ 1 ,000 . 00 from A8810 .400 . Expenses will be paid out of various accounts after accounts have been balanced at year end. ($ 16, 800 . 00 needed for project to be paid out of 2001 funds . ) Motion to Encumber Requested Funds A motion was made by Councilperson Gagnon and seconded by Councilperson Strichartz that the Town Board of the Town of Danby encumber the remaining funds of the year 2001 as requested . 1 ) Transfer of $3000 . 00 to General Fund A1010 .400 from the CD Special Grant Fund and the remaining $ 14 , 019 . 66 to be encumbered . 2 ) Expenses for the Demolition of Benjamin ' s One Stop and Buck Laboratories in the amount of $ 16 , 800 from balance of 2001 remaining funds . 3 ) $ 1000 from A1410 . 200 to A600 for the purchase of equipment. 4) $ 500 . 00 from A1110 . 200 to A600 for purchase of equipment . 5 ) From the Capital Reserve funds - land purchase for the highway barns - $ 5 , 360 . 00 , $ . 91 1424 4 Town Board Minutes Year End Meeting December 27 , 2001 (cents) for County Taxes, $68 . 28 for school tax . $415 . 00 to the Public Abstract Corporation. Other expenses were for Tompkins County Clerk fees and , T. G. Miller Surveyers . 6) Highway Requests - $ 10 ,450 . 00 - FEMA funds in the A5112 . 400 account to be transferred back into the same account for 2002 . $ 5 ,000 . 00 - requested for Old Town Barns project - to remain in the account that replaced the HR account. DA5112 . 400 - $ 2091 . 14 - for Guide Rail E . Miller Road A5010 . 110 - $280 . 50 - Clerical Expense DA5142 . 100 - $ 4 , 724 . 54 - Snow Payroll A3310 . 400 - $ 600 for Signs DA5130 . 400 - $ 100 . 95 for Truck Repairs Highway General Funds deficit of $ 1 , 892 . 39 - to be adjusted in year end balance of accounts . A roll call vote on the motion resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Inman Aye Carried Unanimously A motion was made by Councilperson Gagnon and seconded by Councilperson Varona-Lacey that the Town Board of the Town of Danby authorizes the Town Supervisor to transfer remaining funds in the General Fund Accounts to balance fiscal year 2001 accounts . A roll call vote on the motion resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Inman Aye Carried Unanimously APPROVAL OF WARRANTS West Danby Water District Fund Warrant No . 13 of 2001 A motion was made by Councilperson Gagnon and seconded by Councilperson Varona-Lacey that the Town Board of the Town of Danby approves the West Danby Water District Fund Warrant No . 13 of 2001 voucher numbers 51 - 54 in the amount of $ 619 . 38 . A roll call vote on the motion resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye i Inman Aye Carried Unanimously Highway Fund Warrant No . 13 of 2001 A motion was made by Councilperson Gagnon and seconded by Councilperson Strichartz that the Town Board of the Town of Danby approves the Highway Fund Warrant No . 13 of 2001 voucher • 1425 5 Town Board Minutes Year End Meeting December 27 , 2001 numbers 195 - 204 in the amount of $ 6 ,692 . 56 . A roll call vote on the motion resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Inman Aye Carried Unanimously General Fund Warrant No. 13 of 2001 A motion was made by Councilperson Varona-Lacey and seconded by Councilperson Nolte that the Town Board of the Town of Danby approves the General Fund Warrant No . 13 of 2001 in the amount of $9 ,467 . 41 . A roll call vote on the motion resulted as follows : Gagnon Aye Nolte Aye Strichartz Aye Varona-Lacey Aye Inman Aye Carried Unanimously ADJOURNMENT : Supervisor Inman adjourned the meeting at 9 : 25 p . m . Carol W . Sczepa ' i own Clerk min12 -27 . 01