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HomeMy WebLinkAbout1999-10-11 1 _ ' li 4 vF l k 31 �� 1 . i ; I f d . IH s 1 i 4 i ,I � i a � � 7 i iu,� tl I . _ _ " I ' I .. ! _ o� — IIr . �..� ;.. 4i, � uLI �JI i � a � .E _ 1115 1 Town Board Minutes October 11 , 1999 TOWN OF DANBY TOWN BOARD MINUTES OCTOBER 11 , 1999 PRESENT : Supervisor Kenneth Horst Councilpersons : Joel Gagnon, Edward Inman, Howard Steiner, Naomi Strichartz Others Present: Carol Sczepanski - Town Clerk Code Enforcement Officer - Susan Beeners Highway Superintendent - William Hall Members of the Public : Lauren Bishop, Esther Dotson, Bob Roe, Ames Brown, Dorothy Daetsch, Eileen Wright, Willard Daetsch, Linda Dorn, Gladys Varona-Lacey, Edward M. Roberts , Ernest Payton, Frank Payton, George Payton, Norbert Nolte, Margaret Shepard, Pat Woodworth, Faith Chase Supervisor Kenneth Horst called the meeting to order at 7 : 00 p . m . and led all present to the Pledge of Allegiance to the American flag . ADDITIONS TO THE AGENDA: 1 ) Councilperson Strichartz asked that permission for a English Folk Dance be added to the Agenda under new business . 2) President of Community Council, Dan Klein has requested a resolution to transfer funds received from a NYS Member Grant to Community Council . PRIVILEGE OF THE FLOOR: Town Clerk Carol Sczepanski reported : 1 ) that we have received a response from NYS Department of Transportation that they have received our request . 2) Senator Randy Kuhl will be here at the Town Hall on October 13 , 1999 from 4 : 00 - 4 : 30 p .m . to meet with interested residents . 3 ) A rabies clinic will be held at the Danby Fire Station on October 19 , 1999 from 7 : 00 - 9 : 00 p . m. 4) A Health Department Flue Clinic will be held at the Danby Federated Church on October 22 , 1999 , 9 : 00 to 12 : 00 Noon. Members of the Public : Willard Daetsch - 1344 Danby Road reported that on November 6 , 1999 there will be a " Speak Out on Health Care" information meeting at the Department of Social Services, 320 West State Street at 1 : 00 p . m . Margaret Shepard - 441 Comfort Road reported that Community Council is sponsoring a square dance on Sunday, October 17 , 1999 at the Montessori School on East King Road from 2 : 30 - 5 : 30 p . m. Edward M. Roberts - 47 Bald Hill Road - would like to see the speed limit enforced on Bald Hill Road . Ames Brown - 1840 Danby Road - is interested in the status of the heating system at the Town Hall . COMMUNICATIONS : 1 ) Confirmation of "Request for Speed Test - Comfort Road" 2) Petition from residents of Olde Towne Village requesting a street light at the intersection of Buttermilk Lane and NYS Rte . 96B . EMC Report: Robert Roe reported that the Fire Committee of the Board of Representatives has come up with suggestions for restructuring the EMC . The project manager for the Cornell University Radiation Disposal Site gave the EMC a presentation on the engineering reports and feasibility studies to remediate the site . Bob is willing to continue on the EMC as representative for the Town of Danby should the Board recommend him to the Tompkins County Board of Representatives . Highway Department Report - Received Code Enforcement Office Report - Written report for September 1999 received tonight. 41116 2 Town Board Minutes October 11 , 1999 Senior Citizens - The Senior Citizens meetings from November through April will be held on the first Thursday monthly 12 : 30 p . m . with a dish to pass luncheon. Dog Control - July 1999 report received Recreation Partnership- Councilperson Gagnon reported that they are examining alternative scenarios for how to continue the programs at a reasonable cost to municipalities . Planning Board Report - A public hearing has been scheduled for Wednesday, October 20 , 1999 to hear public comment on the Fort Locks proposal for additional storage buildings . Fort Locks is located adjacent to Bailey Homes on NYS Rte. 96B . OLD BUSINESS Comprehensive Plan - Extension of County Contract The contract has been deferred to November so the Planning Board can review the contract. There is concern that the project cannot be completed with a three (3 ) month extension due to the lack of County Circuit Rider support . Town Hall Heating System Councilperson Gagnon reported that the Building Committee met with a representative from Wheaton' s Sheet Metal and an engineer. The committee received options to address the inadequacies in the heating and ventilation of the Town Hall meeting room . Options for remediation are being explored at this time for the meeting room heating system and getting heat to the restrooms . Councilperson Steiner suggested that the Town solicit proposals from three reputable heating contractors such as Agway, HFC Associates , and Lennox, Burris Heating and Plumbing in addition to Wheaton ' s . We should explain to them what our situation is at this time and ask them to submit proposals to remediate the heating system in the Town Hall . He reported that an evaluation of what the problem is and it appears to be inadequate radiation. Code Enforcement Officer Susan Beeners said that there are two (2) options : 1 ) have the engineers and the heating consultants come to a meeting with the entire board as soon as possible ; or, 2) have them prepare more technical data and specifications of what kind of work is proposed . She said that before we solicit proposals from anybody we need to have a general description of what the problem is . Supervisor Horst asked the Code Enforcement Officer to have the heating engineers give the Town some degree or prediction of success associated with the three (3 ) options that have been presented to the Board . Motion to Approve Resolution No. 66 of 1999 (green copy) Approved RESOLUTION NO . 66 OF 1999 ACTIONS RELATED TO TOWN HALL HEATING SYSTEM By Councilperson Gagnon : Seconded by Councilperson Inman WHEREAS, the Town Board of the Town of Danby by resolution on May 10 , 1999 authorized the Town supervisor to retain a heating consultant to review the Town Hall heating system and to prepare recommendations and a cost estimate for correction of deficiencies ; and WHEREAS, the Town Board of the Town of Danby has heard the recommendation of the Town Hall Building Committee related to a general work scope for remediation of heating and ventilation problems in the Town Hall, and WHEREAS, said remediation is a Type II action under SEQRA, so that no further environmental review is required ; now, therefore, it is RESOLVED, that the Town Board authorizes the following : 1 . Preparation of a scope of work and equipment specifications for the work as recommended; 2 . Seeking of quotations as provided in the Town of Danby Procurement Policy; 3 . Recommendation by the Building Committee of a responsible provider; and 4) Recommendation for action by the Town Board, leading to the signing of a contract by the Town Supervisor with the selected provider for execution of the work as soon as is reasonably possible . I f C II$ ,� ' p II ! �� 1 ir� [ f 'I I4 1117 3 Town Board Minutes October 11 , 1999 Councilperson Steiner said that we should have the heating system done the way it was supposed to be done . Since the main objective in the building was to eliminate the space heaters in the meeting room and electric space heaters . It appears we are now going back to that and does not think that this is the right solution for the taxpayers he is going to vote against this resolution. Supervisor Horst said that he will vote against the resolution due to the uncertainty of the workability of the systems that are being suggested . Councilperson Inman said that he feels that this is the lowest over-all cost to any taxpayers in the Town of Danby to heat the meeting room satisfactorily . A roll call vote on the resolution resulted as follows : Gagnon Aye Inman Aye Steiner Nay Strichartz Aye Horst Nay Carried Noise Ordinance Committee Formed Councilperson Strichartz reported that she has heard from some persons who are interested in serving on a noise ordinance committee . She would like to hear from people who are interested in helping develop a noise ordinance . Councilperson Gagnon will serve with Councilperson Strichartz on a noise ordinance committee . A notice to solicit interest for persons to serve on the committee will be placed in the Danby Area News . RESOLUTION NO. 67 of 1999 AWARD OF BID STREAMBANK STABILIZATION PROJECT By Councilperson Inman : Seconded by Councilperson Steiner WHEREAS, the Town of Danby has advertised for bids for the Streambank Stabilization Project in the Ithaca Journal on September 23 , 1999 , and WHEREAS,on Wednesday, October 6 , 1999 P .M . bids received by the Town were opened by the Town of Danby Town Board, and WHEREAS, all bids received were reviewed by the Town Board and the Highway Superintendent and found to be complete, now be it RESOLVED, that the Town Board of the Town of Danby awards the bid for the Streambank Stabilization Project to JB ' s Excavation Service, Inc . , 2213 Long Creek Road Apalachin, New York 13737 for their bid for their total bid price of $ 13 ,399 . 00 (Alternate bid price using slope stone in place of stacking stone is $ 8 ,280 . 00) and be it further RESOLVED, that the total cost of the project is not to exceed $ 10 ,000 . 00 based upon a possible combination of slope or stacking stone , and further RESOLVED, that the approval of this bid is subject to the extension of a permit from DEC (Department of Environmental Conservation) . A roll call vote on the resolution resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Motion to Extend Meeting A motion was made by Councilperson Gagnon at 9 : 15 p . m . and seconded by Councilperson Steiner to extend the Board meeting to 10 : 00 p . m . 1118 4 Town Board Minutes October 11 , 1999 Carried Unanimously RESOLUTION NO. 68 OF 19999 PUBLIC HEARING DATE SET - PRELIMINARY BUDGET 2000 By Councilperson Steiner : Seconded by Councilperson Inman RESOLVED, that the Town Board of the Town of Danby sets the time and date of November 3 , 1999 at 6 : 45 P .M . for a public hearing on the Town of Danby Preliminary Budget for Fiscal Year 2000 . A roll call vote on the resolution resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously RESOLUTION NO. 69 OF 1999 BUDGET WORKSHOP DATES SET A motion was made by Councilperson Gagnon and seconded by Councilperson Inman to set the budget workshops for Monday October 18 , 1999 at 5 : 00 p . m . and Monday October 25 , 1999 at 9 : 00 a. m . A roll call vote on the resolution resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously RESOLUTION NO. 70 OF 1999 CONTRACTUAL SERVICES BETWEEN THE TOWNS OF DANBY AND NEWFIELD AGREEMENT - Approved By Councilperson Steiner: Seconded by Councilperson Inman WHEREAS , the Town of Danby Highway Superintendent and the Town of Newfield Highway Superintendent have agreed to a contractual services for VanBuskirk Gulf Road , Tupper Road to NYS Rte . 34/96 , and Townline Road to Layen Road to West Jersey Hill Road, and WHEREAS, the Town of Danby Attorney recommends this agreement for VanBuskirk Gulf Road, and Townline Road, now be it RESOLVED, that the Town Board of the Town of Danby authorize the Town of Danby Attorney to draw up a reciprocal agreement between the Towns of Danby and Newfield which will delineate the swap of services on VanBuskirk Gulf Road and Townline Road, and be it further RESOLVED, the Town Board of the Town of Danby authorizes the Town of Danby Supervisor to sign said agreement. A roll call vote on the resolution resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously RESOLUTION NO . 71 OF 1999 EXTENSION OF CONTRACT FOR TOWN HALL REVITALIZATION PROJECT By Councilperson Steiner: Seconded by Councilperson Inman WHEREAS, a grant was received from the Tompkins County Commercial Revitalization program for various work on the Town Hall property; and ggq}} aGG t Ig( 1�, ! I � � . . � . �, ``did � .. LI I C.l i � 1� � } 1 � , 1i� t` •, . � ' n 4 4t 1 . s , f :( IL} LL 1119 5 Town Board Minutes October 11 , 1999 WHEREAS, the Town Hall Building committee has recommended that the gutters and down spouts installation component of the grant work scope not be done, and that outdoor lighting improvements are important to make, especially before any improvements to the Town Hall driveways and parking lot; now, therefore, it is RESOLVED , that the Town Board of the Town of Danby hereby authorizes the Town Hall Building Committee to request a modification of the grant work scope to delete the gutters and down spouts installation component and to substitute lighting improvements , provided that the cost of said lighting improvements does not exceed the $ 5500 total estimated cost of the gutters and down spouts installation. Discussion : Councilperson Steiner is concerned that the County could not agree to extend the contract. Code Enforcement Officer Susan Beeners said that if the County does not extend the contract you will have to recoup 50% of the $ 5 ,500 . 00 . The County suggested that the Town prepare a modified grant for the next grant cycle . A roll call vote on the resolution resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Motion to Approve Use of Building - Community Council Folk Dance A motion was made by Councilperson Strichartz and seconded by Councilperson Inman that the Town Board of the Town of Danby approves the use of the Town Hall Meeting Room by Community Council on November 20 , 2000 from 6 - 11 for an English Country Folk Dance . Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Purchase Offer for Additional Land for Highway Department Additional land is needed to build a salt storage shed for the Highway Department . The Board reviewed a draft proposed purchase offer for the purchase of additional land adjacent to the Town Highway Barns The draft proposed purchase offer was amended by the board and the following resolution was adopted by the Board. RESOLUTION NO. 72 OF 1999 AUTHORIZATION FOR SUPERVISOR TO SIGN PURCHASE AGREEMENT FOR TO OBTAIN PROPERTY ON HORNBROOK ROAD By Councilperson Steiner : Seconded by Councilperson Strichartz WHEREAS, the Town of Danby is in the process of negotiations for the purchase of property adjacent to the Town of Danby Highway Barns located on Hornbrook Road, and WHEREAS, a Proposed Purchase Offer for the acquiring the property has been received, and WHEREAS, the Town of Danby Town Board has reviewed and amended the proposed purchase offer, now be it RESOLVED, that the Town Board of the Town of Danby authorizes the Town Supervisor to sign the Purchase Agreement for the land acquisition adjacent directly behind the Town Highway Barns on Hornbrook Road as modified by the Board on October 11 , 1999 . A vote on the resolution resulted as follows : 1120 6 Town Board Minutes October 11 , 1999 Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Motion to Extend Meeting A motion was made by Councilperson Gagnon and seconded by Councilperson Steiner at 10 : 05 p .m. that the Town Board of the Town of Danby extend the Board Meeting to 10 : 15 to conclude business . A vote on the motion resulted as follows : Carried Unanimously Town Clerk September 1999 Report Approved A motion was made by Councilperson Steiner and seconded by Councilperson Gagnon to approve the Town Clerk' s September 1999 Report as submitted. A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Building Fund Account - Warrant Approved A motion was made by Councilperson Inman and seconded by Councilperson Strichartz to approve the Building Fund Account (HA) voucher numbers 1 and 3 in the amount of $ 1 ,256 . 03 and voucher No . 2 for an amount of up to $900 . 00 for a total of $2 , 156 . 03 . A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously West Danby Water District Warrant No. 10 of 1999 - Approved A motion was made by Councilperson Gagnon and seconded by Councilperson Strichartz to approve the West Danby Water District Warrant No . 10 of 1999 voucher numbers 34 - 35 in the amount of $ 304 . 54 , , A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously General Fund Warrant No . 10, of 1999- Approved A motion was made by Councilperson Strichartz and seconded by Councilperson Inman to approve the General Fund Warrant No . 10 of 2999 voucher numbers 436 - 471 in the amount of $ 10 , 868 . 00 . 1 p S [ ' � 1OrIftf. ill 1 y ' . II � 1 E _ . I 1 . _ ' .. �.�. , d . li . it, l III ; 11 : fly . I:1 j ,11 , 4 , . , _: ,3.,. 7 Town Board Minutes October 11 , 1999 A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Highway Department Warrant No. 10 of 1999 - Approved A motion was made by Councilperson Steiner and seconded by Councilperson Gagnon to approve the Highway Department Warrant No . 10 of 1999 voucher numbers 252 - 265 in the amount of $37 ,040 . 67 . A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously Town Supervisor' s September 1999 Report - Approved A motion was made by Councilperson Steiner and seconded by Councilperson Gagnon to approve the Town Supervisor' s September 1999 report as submitted . A roll call vote on the motion resulted as follows : Gagnon Aye Inman Aye Steiner Aye Strichartz Aye Horst Aye Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 10 : 20 p . m . IP /1 46/1 �y, I ,J r Carol W . Scze . : • i, Town Clerk min- 10 - 11 . 99