Loading...
HomeMy WebLinkAbout2008-01-07 TOWN OF DANBY TOWN BOARD MINUTES ORGANIZATIONAL MEETING JANUARY 7,2008 PRESENT: Supervisor Dietrich Councilpersons: Eugene Beavers, Leslie Connors, Daniel Klein, Joseph Salino Others Present: Carol Sczepanski - Town Clerk Susan Beeners - Code Enforcement Officer Laura Shawley- Bookkeeper Roy Casterline - West Danby Water District Superintendent Members of the Public: Joel Gagnon, Charley Stanton, Ronda Roaring Supervisor Dietrich called the Organizational Meeting of the board to order at 6:30 p.m. The first item of business was the installation of new officers: The Town Clerk administered the "Oath of Office" to Supervisor Dietrich, Leslie Connors and Daniel Klein. JANUARY 7, 2008 SUPERVISOR'S STATEMENT TO THE BOARD Roberts Rules of Order will be followed at all Town Board Meetings except when special roll call vote is necessary. Roll call will be alphabetical with the Supervisor voting last. All meetings will begin at 6:30 p.m. and terminate no later than 8:30 p.m. Method of claims for payment of all bills will be by voucher. Vouchers and items for the agenda must be submitted no later than Thursday preceding the Board meeting. Vouchers may be submitted to the Supervisor or the Town Clerk. The Town Board in accordance with Town Law AT103 will audit all bills. All personnel matters will be discussed in executive session. RESOLUTION NO. 1 OF 2008 APPROVAL TO INVEST IDLE FUNDS RESOLVED, that the Town Board of the Town of Danby authorize the Supervisor to invest idle 2 Town Board Minutes Organizational Meeting January 2, 2006 funds. RESOLUTION NO 2 OF 2008 YEAR 2008 SALARIES APPROVED RESOLVED, that the Town Board of the Town of Danby set the year 2008 Annual Salaries as follows: Quarterly Salaries: Councilpersons $ 9,092 (4@ $2.273.) Water District Clerk $ 3,903 Asst.Water District Plant Operator $ 3,178 Bi-weekly Salaries: Town Justices (2) $24,840 (2@ $12,420 Town Clerk $26,200 Deputy Town Clerk $ 4,716 Court Clerk $ 6,500 Highway Superintendent $47,665 Highway Clerical $23,000 Water District Plant Operator $10,817 Supervisor $20,000 Code Enforcement Officer $41,920 Code Office Assistant $19,678 Bookkeeper $17,759 Town Historian $300 per year honorarium - Paid in July Deputy Town Supervisor- $52.00 - Paid Annually and be it further RESOLVED, That the Town Board of the Town of Danby authorize the Supervisor to pay the above salaries prior to the first meeting of each month with December payrolls adjusted to meet all budget requirements. RESOLUTION NO. 3 OF 2008 PAYMENT OF BILLS RESOLVED, That the Town Board of the Town of Danby approves a blanket resolution to authorize the Town Supervisor to pay utility bills, freight,postage, contracts and to conduct other normal proceedings such as payroll in advance of audit in order to keep affairs moving on a timely 3 Town Board Minutes Organizational Meeting January 7, 2008 basis, and be it further RESOLVED, that a contract is not a bid award. RESOLUTION NO. 4 OF 2008 2007 FINANCIAL REPORT RESOLVED, That the Town of Danby Town Supervisor, in lieu of preparing a financial report under Town Law#29-(10) shall submit to the Town Clerk by March 1, 2008 a copy of the report submitted to the State Controller required by Section 30 of Municipal Law. RESOLUTION NO. 5 OF 2008 AUTHORIZATION FOR PURCHASE OF TOOLS, EQUIPMENT, ETC. RESOLVED, That the Town Board of the Town of Danby authorizes the of Danby Highway Superintendent to purchase tools,equipment(other than motorized equipment), small implements, tires and tubes, etc. in the amount not to exceed$2,500 at any given time without prior approval of the Town Board. RESOLUTION NO. 6 OF 2008 TOWN OF DANBY OFFICIAL NEWSPAPER AND BANK DEPOSITORY RESOLVED,That the Town Board of the Town of Board names the Ithaca Journal as the Official Newspaper and the Tompkins Community Trust Company as bank for the depository of Town Funds. RESOLUTION NO. 7 OF 2008 TOWN OF DANBY ATTORNEY RESOLVED, That the Town Board of the Town of Danby names the firm of Miller Meyer be named as the law firm to represent the Town of Danby in all Zoning, Planning Board, and general Town of Danby business. The Town Board reserves the right to seek other legal aid if it deems necessary. RESOLUTION NO. 8 OF 2008 TOWN MILEAGE RESOLVED, That the Town Board of the Town of Danby authorizes the mileage for Town Business to be paid at forty-eight and one half cents ($.48.5) per mile. 4 Town Board Minutes Organizational Meeting January 7, 2008 RESOLUTION NO. 9 OF 2008 HIGHWAY IMPROVEMENTS REIMBURSEMENT RESOLVED,That the Town Board of the Town of Danby be authorized to sign an agreement that monies collected for repairs and improvements of Town Highways in the amount of$111,200 (State Aid DA3501)be expended upon 71.98 miles of Town of Danby highways. RESOLUTION NO. 10 OF 2008 WATER COMMISSIONER APPOINTMENT RESOLVED, that the Town Board of the Town of Danby approves the appointment of Tom Westmiller as Water Commissioner for the West Danby Water District for a five year term as recommended by the Board of Danby Water Commissioners. Term of appointment begins January 1, 2007 and expires December 31, 2012. RESOLUTION NO. 11, OF 2008 ACKNOWLEDGMENT OF DEPUTY TOWN CLERK RESOLVED, That the Town Board of the Town of Danby acknowledges the Town Clerk's appointment of Linda Howe as her Deputy Town Clerk. RESOLUTION NO. 12, OF 2008 TOWN BOARD MEETINGS RESOLVED, That the Town Board of the Town of Danby regular monthly board meetings be scheduled at 6:30 P.M. on the second Monday of each month for the year 2008. RESOLUTION NO. 13, OF 2008 ACKNOWLEDGMENT OF COURT CLERK RESOLVED, That the Town Board of the Town of Danby acknowledges the Town Justices appointment of James Herson as Danby Court Clerk. RESOLUTION NO. 14, OF 2008 REAFFIRMATION OF TOWN OF DANBY PROCUREMENT POLICIES AND PROCEDURES AS APPROVED IN RESOLUTION NO. 24 OF 1993 RESOLVED,that the Town Board of the Town of Danby reaffirm the Town of Danby Procurement Policies and Procedures as established in Resolution No. 24 of 1993. RESOLUTIONS NO. 1 - 14 OF 2008 5 Town Board Minutes Organizational Meeting January 7, 2008 ADOPTION OF ORGANIZATIONAL RESOLUTIONS 1 - 14 OF 2008 By Councilperson Beavers: Seconded by Councilperson Klein RESOLVED, that the Town Board of the Town of Danby adopts Organizational resolutions numbers 1 - 14 as presented. A roll call vote on the resolution resulted as follows: Beavers Aye Connors Aye Klein Aye Salino Aye Dietrich Aye Carried Unanimously On a motion the meeting adjourned at 7:10 p.m. Carol W. Sczepanski, Town Clerk org-meet-1-07-08 There was no action on Resolutions 15 - 19. Appointments to the Planning Board and Board of Zoning Appeals were deferred until the January 14, 2008 or after interviews of applicants.