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HomeMy WebLinkAbout1997-08-11 733 1 Town Board Minutes HUD 1 Public Hearing August 11 , 1997 TOWN OF DANBY PUBLIC HEARING MINUTES - HUD 1 6 : 00 P.M. - AUGUST 11 , 1997 PRESENT : Supervisor Mary Oltz Councilpersons : Mary Lou Hardesty, Edward Inman, Howard Inman ABSENT : Councilperson Joseph Schwartz (Excused) Others Present: Karl Hect - Tompkins County Planning Representative Carol Sczepanski - Town Clerk Members of the Public : Olivia Vent, Naomi Strichartz, Walter Sczepanski, Donna B . Inman, Xenia Coulter, Roy Casterline, John R. Henderson, Tammy M. Lopez, Roland Manley, Rick Lopez, Bruce Coulombe, Faith Chase, Judith Shehman, Susan Hautala, Pat Woodworth, Susan H . Compton, Betsy Wilkinson Public Hearing Declared Open Supervisor Mary Oltz declared the Public Hearing Open at 6 : 00 P.M. and read the following Notice of Publication : "PLEASE TAKE NOTICE, that THE Town of Danby has authorized two public hearings for the purpose of discussing its 1997 U. S . Department of Housing and Urban Development (HUD) Small Cities Community Development Block Grant and Abbreviated Consolidated Plan. These hearings will take place on Monday, August 11 , 1997 at 6 : 00 P .M . and Monday, September 8 , 1997 at 6 : 00 P . M . with the hearings taking place at the Danby Town Hall, 54A Gunderman Road, Ithaca, New York. At such time and place, all persons interested in the subject matter shall be heard concerning the same. Published : July 24 , 1997 " Karl Hect addressed the Board and public and presented a overview of the United States Department of HUD Small Cities Community Development Block Grant and Abbreviated Consolidated Plan and submitted a description of the program . This public hearing is the first of two (2) hearings . The Town of Danby applied last year ( 1996) for a HUD funding and was unsuccessful . It is anticipated that the application deadline from HUD will be in late October or early November. At the September 8 , 1997 public hearing more of the particulars of the application and guidelines will be discussed. The County is anticipating that applications will be accepted by HUD for up to $400,000 for the County. No public addressed the hearing . Councilperson Inman asked Mr. Hect if it was necessary for residents who submitted applications to HUD in 1996 to re-apply to be considered in the 1997 application. Karl Hect said that it was not necessary, however households cannot receive both HOME and CDBG funding. Public Hearing Declared Closed Supervisor Mary Oltz declared the public hearing closed at 6 : 05 P . M . c.CI.LPC w Carol W. Scz • • ski, Town Clerk X34 1 Town Board Minutes August 11 , 1997 TOWN OF DANBY TOWN BOARD MINUTES AUGUST 11 , 1997 6 : 00 P.M. PRESENT : Supervisor Mary Oltz Councilpersons : Mary Lou Hardesty, Edward Inman, Howard Inman ABSENT : Councilperson Joseph Schwartz (Excused) Others Present : Karl Hect - Tompkins County Planning Representative Carol Sczepanski - Town Clerk County Representative - Frank Proto Code Enforcement Officer - Susan Beeners Members of the Public : Olivia Vent, Naomi Strichartz, Walter Sczepanski, Donna B . Inman, Xenia Coulter, Roy Casterline , John R. Henderson, Tammy M. Lopez, Roland Manley, Rick Lopez, Bruce Coulombe, Faith Chase , Judith Shehman, Susan Hautala, Pat Woodworth, Susan H. Compton, Betsy Wilkinson Supervisor Mary Oltz called the meeting to order at 6 : 05 P . M . and led all present to the Pledge of Allegiance to the American flag . Supervisor Oltz reported on the following: 1 ) The Board needs to appoint a representative from Danby to serve on the Tompkins County Youth Board because our representative has resigned . 2) She has heard from Assemblyman Luster that $ 15 , 000 has been approved for the Town of Danby Town Hall Renovation\Addition Project . 3 ) Tompkins County is continuing to work on the Comfort Road Bridge even though they have received correspondence from Attorney Dan Hoffman asking them to hold up the project . Members of the Public : Donna Inman - 52 Bald Hill Road - urged the Board not to approve of the rezoning of the Town Highway Department property located at 15 Bald Hill Road from Residential to Commercial Zone "C" . She is concerned for safety of neighborhood and that the property is not large enough for the proposed masonry sales and supplies and does not fit into a residential neighborhood . Betsy Wilkinson - 21 John Hill Howland Road - hopes she is still on the list for HUD funding. She applied last year and has heard nothing since application. Naomi Strichartz - 708 Comfort Road - said that she would like to see a higher level of planning before projects are approved. The Board should have more detail before they approve or disapprove of a proposed project such as what has happened with commercial proposals in Danby. . j Olivia Vent - 1874 Danby Road - reported that she sent a letter to the Town Board with concerns related to the rezoning of the Town Highway Barns property located at 15 Bald Hill Road. There were very serious concerns listed as she thinks this is not suitable for a commercial property . This would have a great impact on this residential neighborhood that has one of the highest concentrations of children in the Town with a lot of pedestrian traffic . Bruce Coulombe - 72 Bald Hill Road - is concerned about the rezoning of the Town Highway Barns property and the process . 35 2 Town Board Minutes August 11 , 1997 Tammy Lopez - 10 Bald Hill Road - is concerned with the request for rezoning of the Town Highway Barns property. She said she would like to see the property remain residential as the rest of the neighborhood . Roland Manley - 8 Gunderman Road - addressed the Board related to safety on Bald Hill Road with increased traffic from a commercial operation and access to the cemetery located adjacent to the property. Rick Lopez - 10 Bald Hill Road - shares the same concerns as his wife (Tammy Lopez) . Roy Casterline - 459 Brown Road - we should be concerned that the culverts on Bald Hill Road have not been properly maintained by the County . Walt Sczepanski - thinks that the Town should get rid of the Old Town barns if they can as there are only certain things that it can be used for. The property should be put back on the tax rolls . He also is concerned about the offensive odor in the school building offices . Xenia Coulter - 40 Bald Hill Road - is a new resident in Danby and moved here because of our zoning. She would like to see her neighborhood stay residential . Pat Woodworth - 305 Gunderman Road - concerned with the process of our zoning and that we are not being careful about choosing residential sites so that people who are coming here will not be staying here . Susan Hautala - Town Historian - concerned about the Highway Barns property as that area has a historic history for Danby . The area is historically a residential area and the cemetery next to the Town Barns is the oldest cemetery in Danby . Susan Compton - 39 Bald Hill Road - urged the Town Board not to rezone the Highway Barns property to commercial . County Representative Report Representative Frank Proto reported on the following : 1 ) Public Information Meeting - thanked the Town Board for hosting the Public Information Meeting on the Comfort Road Bridge . Serious questions were raised about whether the County was going to complete the work started on the road the remains of an old grist mill , and increased speeding traffic . The County also post speed limits on the road when the resurfaceing has been completed . Mr. Proto is preparing a response to the questions and concerns that were raised concerning the bridge and road . 2) Hours for County Representative at Town Hall - Mr. Proto said that is trying to arrange a time schedule that he can be available on a weekly or bi-weekly basis here at the Town Reading Room to meet with the public to help keep communication lines open. 3 ) Tax Bill Printing Increase - The cost to the Town for the printing of the tax bills has increased from $ . 08 to $ .25 per copy. The increase was reported to be that the County billing in the past was in error and the $ . 25 per copy reflects the actual cost of printing . 4) Danby Reading Room - The Public Library coordinator has responded to the request of Joanne Dennison to have our books delivered on a timely basis . 5 ) Tompkins County Budget Input Sessions - September 3 , 1997 at the Boynton Cafiteria the County will have an open meeting for the public to have input on the 1998 budget . (Time unknown at this time) . 6) County Water Resources Council and Technical Committee - The Board has developed a County Water Resources Council and a Technical Committee . The Water Resources 37 6 3 Town Board Minutes August 11 , 1997 Council will have representatives from every township in Tompkins County and will start meetings early next year. 7) Commercial Center Revitalization Plan - funding is available to townships through the County Commercial Center Revitalization Plan to help preserve areas that can be identified as home base for the Town and must be something that would enhance the area. 8) Sales Tax - There will be no sales tax on clothing the first week of September in 1997 and 1998 in Tompkins County . The sales tax reduction is limited to the first $ 100 per item . REPORTS : EMC - there will be a meeting of the Tompkins County EMC on Thursday, August 14, 1997 at 7 : 00 p . m . at the Ithaca City Transit Building . The Lake Source Cooling Project and Lake Front Development Project are on the Agenda. Highway Department - July 1997 Report - received Zoning - July 1997 Report of Code Enforcement Office received . Dog Control - SPCA June 1997 Report received Planning Board - July 14, 1997 Public Hearing Minutes and Minutes of Meeting have been received and are on file in the Clerk' s Office . NEW BUSINESS : Town Hall Renovation\Addition Project Supervisor Oltz reported that the Town Board held a Bid Opening for the Town Hall r Renovation\Addition Project on July 28 , 1997 . We received a bid from B . Milligan Construction, ! ; Inc. Of Oswego, New York and is within our budget. The Town has received a letter from Hueber Hares Glavin Architects stating that B . Milligan Construction is a qualified firm and they recommend that the Town accept their bid. Supervisor Oltz introduced the following resolution. RESOLUTION NO. 53 OF 1997 ACCEPTING PROPOSALS AND AWARDING CONTRACTS FOR PUBLIC WORK - Adopted By Supervisor Oltz : Seconded by Councilperson Inman WHEREAS, the Town Board of the Town of Danby, by public notice duly published according to law, invited sealed proposals for the furnishing of materials and labor necessary for the Danby Town Hall addition/renovations project (HHG Project No . 97001 ) ; and WHEREAS , all such proposals received were considered publicly at the Town of Danby Clerk ' s office, Danby School Building 54A Gunderman Road, Ithaca, New York at 2 : 00 p . m. on Monday, July 28 , 1997 , the time and place specified in said public notice ; and WHEREAS, Hueber Hares Glavin, the town' s architects for said project has reviewed the bids and made its recommendation to the Town Board for the award of contracts for said work as set forth in a letter from such architects to the Town Supervisor dated July 30 , 1997 , and WHEREAS, it appears that the contractors referred to below are responsible contractors and that their bids were the lowest bids received for the work delineated below; THEREFORE, NOW BE IT RESOLVED, that the proposals of the following named contractors be accepted for the amounts set forth below with the alternates indicated below : 1 . General Construction Contract B . Milligan Construction Base Bid $ 243 , 750 . 00 37 7 Resolution no 53 of 1997 4 Plus . Alt. 2B 10, 770 . 00 Alt . 2C 11 ,610 . 00 Alt. 4 9 ,960 . 00 Alt . 5 8 ,921 . 00 Minus : Alt. 6 - 1 ,782 . 00 Alt . 8 - 6 , 800 . 00 Total Contract Award $ 276 ,429 . 00 2 . Plumbing Contract James L . Lewis Inc . Total Contract Price : $ 15 , 951 . 00 3 . Heating, Ventilation and Air-Conditioning Contract : Airtech Heating Total Contract Price $ 24 , 725 . 00 4 . Electric Contracts : Blanding Electric Base Bid $ 28 , 583 . 00 Less : Alt . El - 4 , 060 . 00 $ 24, 523 . 00 AND BE IT FURTHER RESOLVED that the Town of Danby enter into a contract with each of the above named contractors for the performance of the denominated work on the Danby Town Hall addition/renovation project for the prices specified as total contract prices above, all in accordance with the plans and specifications for said project, said contracts to be executed on behalf of the town and the Town Board by the Supervisor and to be approved by the Town Supervisor with the advice of the architectural firm of Hueber Hares Glavin and the Town Attorney, John C . Barney, and such contracts to provide for the furnishing of the required security for the performance of each of said contracts specified in the project manual and related documentation for such project; and be it FURTHER RESOLVED that the Town Supervisor and other officers of the Town take such steps as may be necessary or appropriate in order to effectuate the intent of the foregoing resolutions . Discussion : Councilperson Steiner reviewed the total costs for the project and said that the total cost of the project will include General Construction Contract for $276,429 . 00, Plumbing Contract $ 15 ,951 . 00, HVAC Contract $24 , 725 . 00, Electrical $24, 523 . 00 for a total $321 ,628 . 00 . In addition to the $ 321 , 628 . 00, we must add the architects fee of $23 , 000 . 00, $2 ,000 . 00 documentation, $2 , 000 . 00 bonding fee, $ 16, 813 . 00 in contingencies, for a total cost of $385 ,441 . 00 . Our referendum approved$ 387,223 . 00 . In the resubmission of this bid to bring down the cost we eliminated some work on the roof and the interior cabinetwork . Councilperson Inman said that the bidders were given options for the excavation under the Town Hall i . e . deletion for cabinets, alarm system, sign, fiberglass trim on the exterior, insulation in the old portion of Town Hall , but the options did not reduce the quality of the project. Councilperson Hardesty said that she would like to see the insulation on the old section of the Town Hall left in the plans for the renovation . Councilperson Steiner said that he voted against the proposal for the project in the past because he feels that we do not need what was proposed . We should make an effort to reduce the size of the :I 3 8 5 Town Board Minutes August 11 , 1997 office space and to utilize more of the old part of the building . The Board reviewed the alternate options submitted by the bidders and items that were deleted form the original bid proposals . A roll call vote on the resolution resulted as follows : Hardesty Aye Inman Aye Steiner Nay Oltz Aye Carried RESOLUTION NO. 54 OF 1997- Adopted CLERK OF THE WORKS APPOINTED FOR TOWN HALL PROJECT - Approved By Councilperson Steiner : Seconded by Supervisor Oltz RESOLVED, that the Town Board of the Town of Danby appoints Edward Inman as "Clerk of the Works" , for the Town Hall Renovation/Addition Project for a flat rate fee of $2 , 500 . 00, and be it further RESOLVED, that the appointment of "Clerk of the Works" is to begin immediately and will expire on the completion of the project. A roll call vote on the resolution resulted as follows : Hardesty Aye Inman Abstained Steiner Aye Oltz Aye Carried RESOLUTION NO. 55 OF 1997- Adopted TERMS OF PLANNING BOARD AND BOARD OF ZONING APPEALS MEMBERS Approved By Supervisor Oltz : Seconded by Councilperson Hardesty WHEREAS, it has been brought to the attention of the Town of Danby Town Board that terms of office for Planning Board members and Board of Zoning Appeals members are to be measured by calendar years and end at the end of calendar years . See attached section 271 ( 5 ) of the Town Law as revised in 1993 dealing with Planning Boards . Almost identical language is found in Section 267(5 ) which governs Boards of Zoning Appeals ; and WHEREAS, currently terms of Planning Board members and board of Zoning Appeals members run from July 1st to June 30th; now, therefore, it is RESOLVED, that in order to comply with New York State Town Law 271 (5 ) and 267(5 ), currently terms of members of either the Planning Board or Board of Zoning Appeals which expired in June will automatically be extended through the balance of the calendar year and new appointments made effective January 1 . A roll call vote on the resolution resulted as follows : 1 . Hardesty Aye Inman Aye Steiner Aye Oltz Aye Carried e Motion to Adjourn to Executive Session A motion was made by Councilperson Inman and seconded by Councilperson Hardesty to adjourn to an Executive Session of the Town Board to discuss a personnel issue at 7 : 35 P . M . i `` 3 9 6 Town Board Minutes August 11 , 1997 A vote on the motion resulted as follows : Carried Unanimously The Board Meeting reconvened at 7 : 50 P .M . RESOLUTION NO. 56 OF 1997 PLANNING BOARD APPOINTMENT - Adopted By Councilperson Hardesty : Seconded by Councilperson Steiner WHEREAS, a vacancy exists on the Town of Danby Planning Board, and WHEREAS, Robert Roe of 1820 Danby Road has expressed an interest in serving on the Town of Danby Planning Board, now be it RESOLVED, that the Town of Danby Town Board appoints Robert Roe of 1820 Danby Road to the Town of Danby Planning Board to fill the vacancy, and be it further RESOLVED, that the term of appointment is to begin immediately and will expire on December 31 , 2002 . A roll call vote on the resolution resulted as follows : Hardesty Aye Inman Aye Steiner Aye Oltz Aye Carried Unanimously RESOLUTION NO. 57 OF 1997 EQUIPMENT PURCHASE FOR COURT - Approved By Councilperson Steiner: Seconded by Supervisor Oltz WHEREAS, Town of Danby Town Court has submitted a request for the purchase of a computer for Town Court, and WHEREAS, the Court Clerk has obtained quotes for the purchase a computer system; now be it RESOLVED, that the Town Board of the Town of Danby approves the purchase of a computer system for the Danby Town Court for the purchase price of $2 , 306 . 00 as submitted . A roll call vote on the resolution resulted as follows : Hardesty Aye Inman Aye Steiner Aye Oltz Aye Carried Unanimously PUBLIC HEARING SET - PROPOSED LOCAL LAW - REZONING TOWN HIGHWAY BARNS PROPERTY AT 15 BALD HILL ROAD A motion was made by Supervisor Oltz and seconded by Councilperson Inman to set Wednesday, August 25 , 1997 at 7 : 00 P .M. for a public hearing to Consider Approval of a General Site Plan and Enactment of a Local Law Amending the Zoning Ordinance with respect to a request for the rezoning of Town of Danby Tax Parcel No . 10 . - 1 -39 , located at 15 Bald Hill Road and containing the former Town Highway Barn, from High Density Residential Zone to Commercial Zone "C" . d 40• 7 Town Board Minutes August 11 , 1997 A roll call vote on the motion resulted as follows : Hardesty Aye Inman Aye Steiner Aye Oltz Aye Carried Unanimously Approval of July 14. 1997 Town Board Minutes A motion was made by Councilperson Steiner and seconded by Councilperson Hardesty to approve the July 14, 1997 Town Board Minutes as submitted. A roll call vote on the motion resulted as follows : Hardesty Aye Inman Aye Steiner Aye Oltz Aye Carried Unanimously Approval of the July 1997 Town Supervisor' s Report A motion was made by Councilperson Steiner and seconded by Councilperson Hardesty to approve the July 1997 Town Supervisor' s Report as submitted. A roll call vote on the motion resulted as follows : Hardesty Aye Inman Aye Steiner Aye Carried Approval of Town Clerk' s July 1997 Report A motion was made by Councilperson Inman and seconded by Supervisor Oltz to approve the Town Clerk' s July 1997 Report as submitted . A roll call vote on the motion resulted as follows : Hardesty Aye Inman Aye Steiner Aye Oltz Aye Carried Unanimously APPROVAL OF WARRANTS The Town Board audited and approved the vouchers for payment as follows : General Fund Warrant No. 8 of 1997 - Approved A motion was made by Councilperson Steiner and seconded by Councilperson Inman to approve the General Fund Warrant No . 8 of 1997 , voucher numbers 213 -236 in the amount of $ 5 ,790 . 40 . A roll call vote on the motion resulted as follows : I Hardesty Aye I Inman Aye Steiner Aye Oltz Aye Carried Unanimously Highway Fund Warrant No. 8 of 1997 -Approved A motion was made by Councilperson Inman and seconded by Councilperson Steiner to approve the Highway Fund Warrant No . 8 of 1997, voucher numbers 117- 132 in the amount of $9, 806 . 65 . r: E 4 8 Town Board Minutes August 11 , 1997 A roll call vote on the motion resulted as follows : Hardesty Aye Inman Aye Steiner Aye Oltz Aye Carried Unanimously West Danby Water District Fund Warrant No. 8 of 1997 -Approved A motion was made by Councilperson Hardesty and seconded by Councilperson Inman to approve the West Danby Water District Fund Warrant No . 8 of 1997, voucher numbers 27-31 in the amount of $ 825 . 10 . A roll call vote on the motion resulted as follows : Hardesty Aye Inman Aye Steiner Aye Oltz Aye Carried Unanimously ADJOURNMENT : On a motion the meeting adjourned at 8 : 10 P . M . lea) * )2 I ' data; Carol W. Sczep . ' - , Town Clerk min- 8- 11 . 97