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HomeMy WebLinkAbout1997-06-25 1 Town of Danby Bid Opening June 25. 1997 TOWN OF DANBY TOWN BOARD MEETING BID OPENING 2 : 00 P.M. JUNE 25, 1997 Town Hall Renovation\Addition Project PRESENT : , y Supervisor Mary Oltz Councilpersons : Edward Inman, Howard Steiner Absent : Councilperson Joe Schwartz (Excused) Councilperson Rosa Lee Johnson (Excused) Others Present : Carol W. Sczepanski - Town Clerk Chris Warner - Huber Hares Glavin Members of the Public : Paul Yaman Construction, Kimble, Inc . , Collins & Walton, B . Schickel , Mark Vallequette RBSM, James L . Lewis, Inc . , Josefina Griffin, Sue Howe, Mary Lou Hardesty Bid Opening Declared Open Supervisor Oltz declared the Bid Opening open at 2 : 00 P . M. and read the following "Notice of Publication" : "INVITATION TO BID The Town of Danby, the Owner, invites separate sealed bids for : General Construction Heating and Ventilating Electrical Plumbing work in connection with construction of Danby Town Hall Addition and Renovations . Sealed bids will be received no later than 2 : 00 P . M. on Wednesday, 25 June 1997 at the Town of Danby Clerk ' s Office, town Hall , 1830 Danby Road, Ithaca, NY at which time and place all bids will be opened and publicly read aloud . Separate proposals are invited for each of the above Prime Contracts . The bidding documents may be examined at the following : Huber Hares Glavin Syracuse Builders Exchange Architects/Landscape Architects/Engineers 6563 Ridings Road 726 West Onondaga Street Syracuse, NY 13206 Syracuse, NY 13204 F. W. Dodge Corp Danby Town Clerk ' s Office 231 Salina Meadows Pkwy Danby Town Hall Suite 130 1830 Danby Road Syracuse, NY 13212 Ithaca, NY 14850 Associated Building Contractors of the Triple cities, Inc . 1 Endicott Avenue Johnson City, NY 13 790 Copies of the documents may be obtained at the office of the Architect and at the Town Clerk ' s . ,. .. , , ... , 2 Town of Danby Bid Opening June 25, 1997 Office, in accordance with Section 00100 , Instructions to Bidders upon deposit of $40 . 00 per set. As bid security, each proposal shall be accompanied by a certified check or Bid Bond made out to the Owner, in accordance with the amounts and terms described in Section 00100 , Instructions to Bidders. 1 i. The Owner reserves the right to waive any informalities in, or to reject any and all bids . No bidder may withdraw his proposal within 45 days after the actual date of the opening thereof By order of the Town Board Carol W . Sczepanski , Town Clerk Dated : June 10 , 1997 Publish : June 12 , 1997 The Sealed bids were opened by Supervisor Mary Oltz and read by Chris Warner of HHG . General Contractor Bids : Base Bid Alt. # 1 Alt. #2 Alt. #3 Alt. #4 Alt. # 5 Bid Security 1 ) Schickel Construction 298, 393 9 ,200 21 , 500 36,600 18 ,200 12 , 800 yes 2) Paul Yaman Const. 309,918 6,048 15 , 630 60,942 38 , 560 no bid yes Base Bid Bid Security Plumbing Contractor Collins & Walton 17 ,290 Yes Kimble, Inc. 34, 515 Yes James L. Lewis, Inc . 16 , 161 Yes HVAC Contractor Collins & Walton 33 ,210 Yes Rainbow Sheet Metal, Inc . 27 ,288 Yes Kimble, Inc . 55 ,424 Yes Electric Contractor Shicler Electric 28 ,990 Yes Supervisor Oltz thanked everyone for coming to the Bid Opening and reported that HHG Architects and the Board would be talking to the low bidders after reviewing the proposals . Bid Opening Declared Closed The Bid Opening was declared closed at 2 : 15 P . M . adtai&j.5.S Wartirith Carol W . Sczepar own Clerk bom-6-25 .97 1 7 1 Town Board Minutes Special Meeting June 25, 1997 TOWN OF DANBY TOWN BOARD MEETING Special Meeting 2 : 15 P . M. June 25 , 1997 PRESENT : Supervisor Mary Oltz Councilpersons : Edward Inman, Howard Steiner Absent: Councilperson Joe Schwartz (Excused) Councilperson Rosa Lee Johnson (Excused) Others Present: Carol W. Sczepanski - Town Clerk Chris Warner - Huber Hares Glavin Members of the Public : Josefina Griffin, Sue Howe, Mary Lou Hardesty Supervisor Oltz called the Special Meeting to order at 2 : 15 P . M. The Board discussed the bids received for the Town of Danby Town Hall Renovation\Addition Project with Chris Warner from HHG. The combined total of low bids is $ 370, 742 for the building project and does not include other expenses for architect fees and bonding insurance, etc . The approved budgeted amount is $387,223 . The bids are good for 45 days and options will be explored and the Alternates in the proposed project 1 -5 will be reviewed . Other Business : Planning Board Resolution No . 6 of 1997 - Community Center Project Councilperson Steiner reported to the Board that at the June 18 , 1997 Planning Board Meeting, the Planning Board passed a resolution approving the Special Permit, Site Plan and the General Site Plan for the Community Center Building Project with the contingency that a task force be developed to consider alternative sites through November 30, 1997 and that within this period if no other site is approved then the contingency be removed . The Town Board has received a communication from Danby Community Council , Dated June 24 , 1997 requesting the Town Board to review the Planning Board Resolution No . 6 of 1997 and to remove the contingency that a Task Force be developed . They feel that they have satisfactorily addressed the issue of other sites and would like to move forward in a expeditious manner. Attached to the request is a summary of meetings and issues that have been addressed related to the request for a Special Permit . Josephina Griffin said that Community Council is requesting the Town Board to consider an Appeal to the contingency placed on the Special Permit approved by the Planning Board in Resolution No . 6 of 1997 on June 18 , 1997 . The Board reviewed the information presented regarding the Special Permit for Community Council Community Building project. Motion to Set Public Hearing Date Appeal of Planning Board Resolution No. 6 of 1997 A motion was made by Councilperson Steiner and seconded by Supervisor Olts to hold a public ... I - , 2 Town Board Minutes Special Meeting June 25 , 1997 hearing and that the public hearing date be set for Monday, July 14, 1997, 6 : 00 P . M. , Danby School Building, 54A Gunderman Road, Ithaca, New York to hear the Appeal of Community Council of the Planning Board Resolution No . 6 of 1997 that was approved with contingency. Carried Unanimously Adjournment : On a motion the meeting adjourned at 3 : 20 P . M . tiwt Carol W . Sczep sVti, Town Clerk spm-6-25 -97 I '