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HomeMy WebLinkAbout00 Milestone Schedule & Critical SubmittalsPark Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 1 SECTION 00 43 83 - MILESTONE SCHEDULE AND CRITICAL SUBMITTALS PART 1 – GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 00 & 01 Specification Sections, apply to this Section. B. Related Work Described Elsewhere: 1. Agreement 1.2 SUMMARY A. The work specified in this section includes the requirement to prepare, maintain, and update all detailed schedules as described in this section using the Critical Path Method (CPM). The CPM Schedules shall be prepared in such a manner as to permit the orderly planning, organization, and execution of the Work and be sufficiently detailed to accurately depict all the Work required by the Contract, including all Milestones as described in other sections of the Specifications, or elsewhere in the Contract Documents. 1.3 DEFINITIONS A. Contract Float: The number of working days between Contractor’s anticipated completion date for early completion of the Work and the corresponding Contract Time. B. Expanded Project Schedule Update: expanded detail of a Project Schedule Update in order to further explain the construction sequence or other details. C. Look-Ahead Schedule: A schedule that shows planned Work over the next three weeks. D. Original Baseline Schedule: The first approved revision 0, Project Schedule. E. Guideline Schedule: The schedule included with the contract documents is intended as a guide for bidding purposes. Schedule durations may change from this schedule to depict the actual work flow, but the start, finish and milestone dates will remain the same. Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 2 F. Preliminary Schedule: The Contractor’s construction schedule showing the planned Work over the first 120 days following Notice to Proceed or Letter of intent or Contract. G. Project Schedule: The Project Schedule shall represent the Contractor’s best judgment and intended plan for the completion of the Work in compliance with the Contract Documents. It represents the Contractor’s first schedule covering the complete duration of Contract Time submitted for review and approval of the General Contractor. Upon approval by the General Contractor, the Project Schedule shall become the Original Baseline Schedule. Subsequent revisions of the Project Schedule shall be Revised Baseline Schedules. H. Total Float: The number of working days by which a part of the Work in the Baseline Schedule may be delayed from its early finish dates without extending the Contract Time. I. Project Schedule Update: The latest Baseline Schedule updated monthly to reflect actual Work performed, but not logic changes in the Baseline Schedule. J. Revised Baseline Schedule: The latest approved Baseline Schedule that reflects logic changes and all approved change orders. 1.4 SUBMITTALS A. Project Schedule: Discuss with and obtain the General Contractor acceptance of the proposed coding, activity-numbering system, screen layout, graphics used to generate the networks and bar charts, and exceptions to the size of the network printed sheets, all prior to submitting the Project Schedule. 1. Submit to the General Contractor a detailed Project Schedule within 14 calendar days after receipt of the Notice to Proceed using the CPM format, and in both hard copy and electronic format. 2. The Project Schedule shall supersede the Preliminary Schedule upon the General Contractor acceptance of the Project Schedule. 3. The Project Schedule shall include a written narrative that explains all Work activity durations and describes the plan and approach for meeting interim and final completion milestones. Include as a minimum all: bases and assumptions used in preparing submittals, crew sizes, equipment requirements, anticipated delivery dates, restraints, critical path activities, production rates, production and maintenance shifts, Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 3 time contingencies to account for weather conditions, permits, long-lead time items, and coordination issues with General Contractor, Owner, utilities, other contractors or other third-parties. The narrative shall discuss the Contractor’s plan for management of the site (e.g., laydown, staging, traffic, etc), and buildup of trade labor. 4. A meeting will be held with all contractors upon receipt of the individual Project schedules to coordinate each schedule into one combined Project Schedule. 5. Contractors are required to include on their Schedule of Values costs allocated for second shift, and this will align in detail with the milestone schedule which must be approved by the General Contractor prior to first billing. 6. A separate superintendent must be assigned for all 2nd shift work, and each contractor is required to provide a resume to be reviewed and approved by the General Contractor prior to that person starting work. 7. All prospective winning contractors will be required to bring to the de- scope meeting the labor hours they have estimated in their bid. 8. Work force plan must be provided as a submittal and as a part of each contractor’s first application for payment. B. Project Schedule Update and Progress Report: Submit the following on the first working day of each month, updated as of the 25th calendar day of the previous month: 1. Project Schedule Update 2. Monthly-to-date Progress Report Comprising: a. A narrative of all Work performed that includes the following. b. Work completed since the last update. c. Description of the current critical path, including any changes to the critical path since the last update and an identification of the reasons for the changes. d. Description of problem areas. e. Current and anticipated delays. Include causes thereof and impacts to other activities, milestones, and completion dates. Identify all activities where progress has slipped more than 5 working days since the last schedule update and discuss the cause of the delay or interruption. Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 4 f. Pending items, such as permits, change orders, and time adjustments, and status. 3. Contract completion date status. Include the number of days ahead of, or behind all milestone dates and the contract completion date, and the reason(s) for any change(s). C. Submit a Project Schedule Update and month-to-date Progress Report in accordance with the foregoing requirements upon submitting any proposed Revised Baseline Schedule. Use a cut-off date for the Project Schedule Update that corresponds to the effective date for the proposed Revised Baseline Schedule. D. Look-Ahead Schedule: Submit the three-week look-ahead schedule at least 24 hours prior to the progress meetings, with number of copies submitted, layout, and format acceptable to the General Contractor. E. Time Impact Analysis: Submit in accordance with, and when required by the General Conditions of the Agreement. F. All submittals, within the time provided herein and in a form acceptable to the General Contractor, of schedules, monthly progress reports, schedule updates, and revisions of the Project Schedule are conditions precedent for the Contractor to receive the full amount of each progress payment, less retention and other adjustments. Should the Contractor fail to submit timely, acceptable reports, schedules, updates, or revisions, the General Contractor may withhold the amount designated in the Schedule of Values from each monthly partial payment estimate. Should the Contractor continue to fail to submit the above mentioned submittals the General Contractor may, in addition to other retentions or remedies provided by the Contract or by applicable law, withhold 25 percent of each monthly partial payment estimate until acceptable submittals have been received. 1.5 QUALIFICATIONS A. The Contractor shall perform the work covered in this section with personnel having at least three (3) years’ experience in using computer based scheduling on construction projects of the magnitude and complexity of this project. PART 2 - PRODUCTS (Not Used) PART 3 – EXECUTION 3.1 SUMMARY Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 5 A. The Schedule shall be constructed and the work performed in accordance with the milestone dates set forth and the coordinated project schedule. Any additional costs for overtime, shift work and/or additional manpower, required to maintain these milestones, will be at each Contractor’s expense. 3.2 PROJECT SCHEDULE A. Furnish a Project Schedule and participate with the General Contractor in its review, evaluation and coordination. Such joint review and coordination shall not relieve the Contractor of the sole responsibility for scheduling the Work. Furnish a Project Schedule demonstrating adequate planning and execution of all phases of the Work and which enables the General Contractor to evaluate progress of the Work. Maintain such Project Schedule so that it shall, at all times, represent the Contractor's planned means, methods, and sequences for performing the Work required under this Contract within the Contract Time specified. Show the following schedule elements in detail: 1. The start and completion of all items of the Work, their major components and milestone completion dates, including Contract milestones. 2. Mobilization 3. Submittals and approval of submittals including shop drawings, permits and steps required to obtain permits, safety plans, temporary facilities and utilities, record documents, and operators and maintenance manuals. a. Critical submittals shall be tracked independently and include but are not limited to the following. Contractor shall review milestone schedule to determine long lead items and include into critical submittals. LIST OF CRITICAL SUBMITTALS SECTION 033000 - CAST-IN-PLACE CONCRETE SECTION 034100 - PRECAST STRUCTURAL CONCRETE SECTION 042000 - UNIT MASONRY SECTION 047200 - CAST STONE MASONRY SECTION 051200 - STRUCTURAL STEEL FRAMING SECTION 053100 - STEEL DECKING SECTION 054000 - COLD-FORMED METAL FRAMING SECTION 055000 - METAL FABRICATIONS SECTION 055113 - METAL PAN STAIRS Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 6 SECTION 071326 - SELF-ADHERING SHEET WATERPROOFING SECTION 072100 - THERMAL INSULATION SECTION 072119 - FOAMED-IN-PLACE INSULATION SECTION 072500 - WEATHER BARRIERS SECTION 072726 - FLUID-APPLIED MEMBRANE AIR BARRIERS SECTION 074213.23 - METAL COMPOSITE MATERIAL WALL PANELS SECTION 075423 - THERMOPLASTIC-POLYOLEFIN (TPO) ROOFING SECTION 076200 - SHEET METAL FLASHING AND TRIM SECTION 077100 - ROOF SPECIALTIES SECTION 077200 - ROOF ACCESSORIES SECTION 078100 - APPLIED FIREPROOFING SECTION 078123 - INTUMESCENT FIREPROOFING SECTION 081113 - HOLLOW METAL DOORS AND FRAMES SECTION 081416 - FLUSH WOOD DOORS SECTION 081473.20 - WOOD SLIDING DOOR ASSEMBLIES SECTION 083113 - ACCESS DOORS AND FRAMES SECTION 084113 - ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS SECTION 084413 - GLAZED ALUMINUM CURTAIN WALLS SECTION 085800 - ALUMINUM SLIDING SERVICE WINDOWS SECTION 087100 - DOOR HARDWARE SECTION 087113 - AUTOMATIC DOOR OPERATORS SECTION 088000 - GLAZING SECTION 088810 - FIRE RATED GLASS AND FRAMING SECTION 088813 - FIRE-RESISTANT GLAZING SECTION 092116.23 - GYPSUM BOARD SHAFT WALL ASSEMBLIES SECTION 092216 - NON-STRUCTURAL METAL FRAMING SECTION 092900 - GYPSUM BOARD SECTION 101419 - DIMENSIONAL LETTER SIGNAGE SECTION 103100 - MANUFACTURED FIREPLACES SECTION 107100 - ALUMINUM EXTERIOR SUN CONTROL DEVICES SECTION 142123.16 - MACHINE-ROOM-LESS ELECTRIC TRACTION PASSENGER ELEVATORS COORDINATION DRAWINGS BY ALL TRADES SECTION 220150 - EXCAVATION AND BACKFILL SECTION 220600 - PIPING SYSTEMS AND ACCESSORIES Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 7 SECTION 220700 - UNDERGROUND PIPING – EXTERIO BUILDING PIPING SECTION 223300 - WET FIRE SPRINKLER SYSTEM SECTION 223750 - FIRE STANDPIPE SYSTEM SECTION 224400 - PLUMBING FIXTURES AND TRIM SECTION 224500 – EQUIPMENT SECTION 230180 - MOTORS SECTION 237730 - VARIABLE REFRIGERANT SYSTEM SECTION 237736 - VARIABLE REFRIGERANT VOLUME (VRV) HVAC SYSTEM ADVANCED MULTI-ZONE CONTROLLER SECTION 237750 - PACKAGED ROOFTOP HEAT RECOVERY UNIT SECTION 237810 - WALL MOUNTED ROOM AIRCONDITIONING UNIT (AIR COOLED) SECTION 238320 - UNIT HEATERS AND CABINET UNIT HEATERS (HYDRONIC AND ELECTRIC) SECTION 238600 - FANS SECTION 238900 - SHEET METAL AND DUCTWORK ACCESSORIES CONSTRUCTION SECTION 239720 - HVAC CONTROLS SYSTEMS (DDC) SECTION 261200 - CONDUCTORS SECTION 261400 - WIRING DEVICES SECTION 263210 - DRY TYPE TRANSFORMERS SECTION 264200 - SERVICE ENTRANCE SECTION 264700 - LOW VOLTAGE POWER DISTRIBUTION EQUIPMENT SECTION 264850 - MOTOR STARTERS AND CONTROL DEVICES SECTION 264900 - VARIABLE FREQUENCY DRIVES SECTION 265000 - INTERIOR LIGHTING WITH LED DRIVER SECTION 266200 - POWER GENERATION SECTION 266200.1 - TRANSFER SWITHCES SECTION 267200 - POINT ADDESSIBLE FIRE ALARM SECTION 267221 - FIRE ALARM RADIO RESPONDER SYSTEM LIST OF NON CRITICAL SUBMITTALS REMINDER OF SUBMITTALS PER DRAWINGS, SPECFICATIONS AND CONTRACT DOCUMENTS, BUT NOT IDETIFIED AS CRITICAL SUBMITTALS. Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 8 4. All construction activities, including the fabrication and delivery of materials or equipment incorporated into the Work, adjacent Work done by others and Work area changes. 5. The number of working days required for completion of each activity and all the Work. 6. Commissioning, punch list and close out. B. The Contractor’s key personnel involved in preparing the Project Schedule shall initiate and attend one or more meetings upon direction of the General Contractor to present to, and coordinate with the other contractors. Personnel shall be competent and prepared to discuss: 1. The planned logic, content, form, and layout of the activity table (spreadsheet). 2. The bar chart format. 3. Activity identification and coding. Number the initial activity identifications (IDs) by 10s or 100s to allow for the insertion of any future required activities that enhance detail. 4. Presentation and printouts of the Project Schedule. C. The General Contractor will review the proposed Project Schedule and meet with the Contractor’s key personnel performing the scheduling to discuss the proposed construction schedule within 21 calendar days of its submission. D. The General Contractor acceptance of the Project Schedule shall not: 1. Imply that the General Contractor has conducted an exhaustive review or evaluation of the sequencing, logic, or duration of all activities contained therein. 2. Constitute a warranty of its feasibility, suitability, reasonableness, or completeness. 3. Provide a basis for claims occasioned by any future revisions required in the schedule to conform to the Contract requirements. 4. Relieve the Contractor of the sole responsibility for scheduling and performing the work. Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 9 5. Relieve the Contractor of sole responsibility for means, methods, and techniques of construction employed. E. The Project Schedule initially accepted by the General Contractor shall be designated as the Original Baseline Schedule. The accepted Original Baseline Schedule shall not be updated, revised, or changed over the Project duration, but shall be used for comparison with the current updated schedule, until a Revised Baseline Schedule is accepted by the General Contractor. F. An activity shall be defined as an element of Work that is measurable and definable and that is necessary to accomplish in order to incrementally achieve progress of the Work as a whole. At any time, the General Contractor may require additional detail to that previously provided. Float shall not be an activity. 1. Carefully analyze activities comprising the Project Schedule to determine activity durations in units of project working days. Base durations on the labor crews, crafts, equipment, and materials required to perform each activity. Unless supplemented with a detailed linear schedule to indicate production progress, split activities with durations greater than 30 working days into activities no longer than 20 working days, except for summary activities and non-construction activities such as submittal preparation and review, material procurement, and equipment delivery, or as allowed by the General Contractor. 2. Clearly identify the critical path on the Project Schedule. 3. Identify the following as lag activities and include full lag time associated therewith in the duration of the activity. Do not schedule negative lag time. a. Start-to-start and finish-to-finish lag times greater than 1 working day. b. Finish-to-start lag times greater than 1 day. c. Start-to- finish lag times of any kind. 3.3 DEFINITIONS OF CONTRACT MILESTONES A. SUBSTANTIAL COMPLETION: As determined by the General Contractor, all work and systems are complete, operational, tested and ready for facility operations and certificate of occupancy. All closeout documentation required by the “Closeout Procedures,” including warranties, certifications, record or ‘as-built’ documents, and operation and maintenance manuals, etc., must be Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 10 submitted and satisfactory. Substantial Completion will not be recognized by General Contractor until all Closeout Documents and Submittals are received in full and are satisfactory to Owner’s Representatives. B. FINAL COMPLETION: As determined by the General Contractor, all punch list work is complete; and closeout documentation, warranties, certifications, record documents, and operation and maintenance manuals are approved. 3.4 MILESTONE SCHEDULE A. In order to meet the Substantial Completion dates, all overtime costs for extended work hours, Premium time, Saturdays (and Sundays when required), Holidays, Multiple Shifts must be included in the contractor’s bid; no special consideration will be given to any contractor that fails to include said costs in his/her bid. Extended work days and/or hours will be required to make up lost time due to weather and other unforeseen occurrences. B. A guideline schedule is included in herein as an illustration setting forth goals for milestone activities for the Project and anticipated completion dates. The annexed guideline is for bidding purposes only and may be modified during the course of the Contract. Contractors must complete all Work in a coordinated manner to achieve timely completion. C.The below included milestone schedule reflects anticipated milestones (“No. of Days” represents the number of calendar days from the date of the Notice to Proceed (NTP) ). All Contractors need to understand that this is a fast track project and Time is of the Essence for any and all aspects of this project. 1.Anticipated Date, Notice of Award: (Insert Date) 2.Anticipated Date, Contract Award: (Insert Date) 3.Anticipated Date, Notice to Proceed or Letter of Intent: (Insert Date) 4.Mobilization: XX Calendar Days from NTP. 5.Temporary power for construction and hoist: XX Calendar Days from NTP. 6.Critical Submittals: XX Calendar Days from NTP. Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 11 7.Non - Critical Submittals: XX Calendar Days from NTP. 8.100% Co-ordination Drawing Completion: XX Calendar Days from NTP. 9.Foundation Completion: XX Calendar Days from NTP. 10.Unit Masonry Installation Completion at Elevator Shaft at all floors: XX Calendar Days from NTP. 11.Structural Steel Installation Completion at all floors: XX Calendar Days from NTP. 12.Roofing Completion: XX Calendar Days from NTP. 13.Applied Fire Proofing Completion at all floors: XX Calendar Days from NTP. 14.Cast-In-Place Slab on Deck Concrete Pour Completion at all floors: XX Calendar Days from NTP. 15.Exterior Framing Completion at all floors : XX Calendar Days from NTP. 16.Glazed Aluminum Curtain Walls Completion at all floors : XX Calendar Days from NTP. 17.Metal Composite Material Wall Panel Completion at all floors : XX Calendar Days from NTP. 18.Underground Utility Installation Completion : XX Calendar Days from NTP. 19.Cast-In-Place Slab on Grade Concrete Pour Completion at all floors: XX Calendar Days from NTP. 20.Temporary Weather Protection Walls/Heating/Ventilation/Cooling Installation at all Floors: XX Calendar Days from NTP. 21.Building Dry-In: XX Calendar Days from NTP. 22.Distribution and energize permanent power to each floor: XX Calendar Days from NTP. Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 12 23.First Floor Interior Framing Completion: XX Calendar Days from NTP. 24.First Floor Wall & Ceiling MEP Rough-In Completion: XX Calendar Days from NTP. 25.First Floor Finish Completion: XX Calendar Days from NTP. 26.First Floor Punchlist Completion: XX Calendar Days from NTP. 27.Second Floor Interior Framing Completion: XX Calendar Days from NTP. 28.Second Floor Wall & Ceiling MEP Rough-In Completion: XX Calendar Days from NTP. 29.Second Floor Finish Completion: XX Calendar Days from NTP. 30.Second Floor Punchlist Completion: XX Calendar Days from NTP. 31.Third Floor Interior Framing Completion: XX Calendar Days from NTP. 32.Third Floor Wall & Ceiling MEP Rough-In Completion: XX Calendar Days from NTP. 33.Third Floor Finish Completion: XX Calendar Days from NTP. 34.Third Floor Punchlist Completion: XX Calendar Days from NTP. 35.Fourth Floor Interior Framing Completion: XX Calendar Days from NTP. 36.Fourth Floor Wall & Ceiling MEP Rough-In Completion: XX Calendar Days from NTP. 37.Fourth Floor Finish Completion: XX Calendar Days from NTP. 38.Fourth Floor Punchlist Completion: XX Calendar Days from NTP. 39.Fifth Floor Interior Framing Completion: XX Calendar Days from NTP. Received by DiMarco 02/25/2021 Park Grove – Cayuga Medical Center MEDICAL OFFICE BUILDING Cayuga Park, Ithaca, NY 14850 HOLT Project No. 2018089 MILESTONE SCHEDULE AND CRITICAL SUBMITTALS 00 43 83 - 13 40.Fifth Floor Wall & Ceiling MEP Rough-In Completion: XX Calendar Days from NTP. 41.Fifth Floor Finish Completion: XX Calendar Days from NTP. 42.Fifth Floor Punchlist Completion: XX Calendar Days from NTP. 43.Elevator Installation completion and ready for beneficial use: XX Calendar Days from NTP. 44.Curb, Sidewalk, Asphalt, Striping & Sign Completion: XX Calendar Days from NTP. 45.Landscape Completion: XX Calendar Days from NTP. 46.Substantial Completion: XX Calendar Days from NTP. 47.Commissioning Completion: XX Calendar Days from NTP. 48.FFE Installation Completion: XX Calendar Days from NTP. 49.Owner Occupancy: XX Calendar Days from NTP. 50. Project Completion: XX Calendar Days from NTP. 51.Closeout & Training Completion: XX Calendar Days from NTP. 52.Warranty Period Ends (retainage will be held until warranty completion): XX Calendar Days from NTP. END OF SECTION 00 43 83 Received by DiMarco 02/25/2021