HomeMy WebLinkAbout071-5187 EHS_Design_ReviewEHS Design Review Checklist
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SDS for all
Due date
Action item Status
Project Information
Name
Ergonomics
Maintenance
Environmental
TBD
Instructions
Task of Concern
Person Responsible
EHS_resources
Lee Polizzi
Nancy Laurie
Jim Schoeneman
Paul Hickey
Paul Rushlow
Dave Dimarco
Frank Colavecchia
Mark Slomski
Manny Rodriguez
Susie Roncone
Status
Open
In progress
On Hold
Waiting
Date
Equipment
Action Item
Trigger_answer
Yes
No
EHS Design Review Checklist
Process Step
Recommendations
Results / Findings
Description
Soma Chengalur
Project Manager:
Project Manager
Proposed Project Description:
site drawings
light level estimates, light sources
list of proposed equip with specs, cut sheets and/or manuals including energy source
list of proposed PIT with specs, cut sheets and/or manuals including energy source
Machine Safeguarding Worksheet
Department
Building
Completed By
Approved By
6-10
12-16
17
18
#
Machine / Equipment
/ Components
Hazardous Motions
and/or Actions
Tasks Performed in the
hazardous area / Activities done
in / around hazardous area
by Operator or Others
Existing Controls
Initial / Existing Risk
Proposed Control
Alternatives
Risk After
Proposed Controls
Notes
(Other control options, Risk Tolerance Considerations, acceptance rationale, etc)
Responsible
Person
Date
Completed
S
C
E
H
M
L
N
C SCORE
1
N
2
Chemicals
(including liquids, solids, gases, metals, powders, aerosols, lubricants and radioactive materials)
Outside grounds / docks
(e.g. traffic patterns)
Design Recommendation
Motorized equipment (PIT, Mat handling equip, elevated work platforms) that have not gone through the 'new equipment review process'
Applies to
Design
Confined spaces
Date of Final Design Review
What to Expect During the EHS Review Process
Features of this EHS Project Review Tool:
2. Up to date design recommendations are linked from a SharePoint site so they stay current.
Purchasing
Fuel Storage Tanks (Aboveground or Underground)
Engineering
Air Emission Sources (emergency generators, ovens, boilers, cooling towers)
HVAC System (heating, refrigeration, air conditioning, dehumidification, air intakes, air quality, exhaust)
Site
List of tasks
new work method
demands (Force, Posture, Duty cycle)
proposed layout
Emergency Equipment (safety showers, eye wash stations, fire extinguishing systems required, phones, lighting, signs, exits, security cameras)
Electrical Systems (powerhouses, electrical panels, switch gear, breakers, etc.)
Item #
Date of Mid Design Review
Wegmans expects Architects, Engineers, and Designers to construct buildings that meet building codes and regulatory standards and also provide a safe and healthy environment for occupants
and maintenance personnel. In addition to providing designs in accordance with all current laws, statutes, ordinances, building codes, rules and regulations applicable to the design
of a project, this checklist provides some additional background on certain design requirements that relate to environmental, health and safety (EH&S) issues.
An EHS Review should be completed at the concept phase, around mid design and at the time of final design. Once each review is complete all members of the review team should sign
in the table at the bottom of the checklist.
The EHS commissioning checklist should be used to document any residual risk that was not designed out and the impact on operations, maintenance and sanitation functions.
Concept Design Checkpoint:
There will be a conversations with the Project Manager and/or the designated discipline lead. Primary EHS resource assigned to the project to discuss scope and conceptual design. The
EHS rep will ask a series of trigger questions to be answered Yes, No or TBD. This will define the scope of the EHS areas that will be applicable for the project. The Project Manager
should leave the meeting with a high level set of design recommendations and a list of resources to follow as the design is developed. Focus will be placed on any major changes to
standard program design and unique location requirements that require new or modified workspaces designs, equipment or chemicals.
Design Development Checkpoint:
This should take place when more design details are available and prior to the Merchants signing off on the A100. EHS risks are most effectively mitigated with minimal cost during the
design development. In order for a thorough review the EHS representative(s) will need the specific information documented in the checklist (e.g. workspace layout, list of equipment
with spec sheets, chemicals, ingredients with weights, furniture and control locations, a 3D model if available).
Based on the information provided to the EHS rep, an assessment will be performed to determine if an unacceptable risk exists and what can be done to reduce it to an acceptable level.
The analysis results and recommendations will be documented in the Design Review Checklist. EHS will collaborate with stakeholders to determine the best design options.
Final Design Checkpoint:
This review will take place when construction documents are available at permit release. EHS will verify that sufficient controls have been incorporated into the design via drawings,
specifications or other means provided by the project manager or project team representatives.
Commissioning Review:
The impact of any residual risk on operations, maintenance and sanitation will be documented in the Commissioning Checklist. If necessary, further recommendations such as the use of
administrative controls or PPE to reduce the risk to an acceptable level will be identified. For new stores this will be coordinated individually with construction and maintenance
before store opening and with operations after store opening.
Project_Leads
Architect
Who else?
Lighting Conditions (food prep and other)
Design, Engineering
Hazardous material (e.g. lead, mercury, asbestos, PCBs, tritium)
Site or Engineering?
Lead Designer
Lead Engineer
Lead Architect
Lead Purchasing
Lead MEP Coordinator
Lead Site
Operations / CIS
Store Planning Programs - Safety Concerns
Noise zones, nuisance noise and vibration
Answer
(yes/no)
Chemicals (including liquids, solids, gases, metals, powders, aerosols, lubricants and radioactive materials) or Flammable or Combustible liquid storage (inside rooms or storage cabinets)
Equipment or tools used for controlling known EHS risk factors (e.g.: ergonomic interventions, safety ladders, bins for capturing regulated waste)
Trigger Answer
1. The EHS Design Review Checklist can be simplified by showing only those questions that apply to a specific audience, project phase or trigger question answer by clicking the buttons
at the top of the checklist.
New production equipment or equipment or tools used for controlling known EHS risk factors (e.g.: ergonomic interventions, safety ladders, bins for capturing regulated waste, cleaning
switches)
Powerhouses or other major electrical system changes
Store Remodel EHS screening checklist
Customer Food display cases, bars and racking
(beer & wine, grocery, food bars, health & wellness, natures market)
Maintenance areas
(utility rooms, powerhouse, shops ...)
Food prep or production areas
(bakery, coffee, kitchen, pizza, subs, seafood, sushi, Bakeshop, CIC, Affinage…)
Non-food production areas
(Pharmacy, front end, floral, scullery, cart cleaning, bottle return)
Storage areas
(Distribution, manufacturing, store - backroom, cooler, freezer, janitorial closet, secured Beer/Wine Storage, hallways, compactor)
Workstation or floorplan layouts that change the way employee perform jobs or tasks
Pest Control
Flammable or Combustible liquid storage (inside rooms or storage cabinets)
Equipment list included with store build,
Equipment on 'not visible layer'
small wares list included with store build.
Production equipment, Tools (including handyman shop) or Small wares that have not gone through the 'new equipment review process'
db. estimates, noise sources
List of flammable or combustible liquids to be stored with quantity.
Office environments
(Corporate, Dist./Mfg., Maintenance or Store - HR, AP, computer room, scheduling, accounting, receiving)
Primary EHS Contact
Will this project
modify, remove
or
introduce new
:
Air Emission Sources, Hazardous Waste Generation, Hazardous Material Survey/Abatement (lead, asbestos, tritium, mercury), soil/groundwater remediation, high strength wastewater discharge
(pH, fat, oil, grease)
Contact EHS to schedule motorized equipment review
Contact Susie Roncone
Done
Will this project
modify, remove
or
introduce new
:
Select Project Type
Review Team (only some may apply)
Waste disposal areas and methods (Regulated Waste Accumulation Areas, sewered, non-sewered, regulated waste)?
Select Project Phase
Location:
Date of Conceptual Review or Project Kickoff Meeting
Fill out during Kick off meeting or Conceptual Review with PM
Design Review(s)
Did you give design recommendations to PM to add to the design action log?
Based on your risk assessment of the proposed design, what do you recommend to incorporate into the design to get the risk to an acceptable level (green or yellow)?
Compliance Issue or Description of Risk
EHS Action Items to give to Construction
Risk assessment results
(H, M, L)
Action item to remedy situation
Is the issue non-conformance to spec or a design issue?
List information you need to be able to assess the hazard / risk. Ask the PM or dicipline lead to provide it to you.
Identify EHS Subject Matter Resource you engaged to help if applicable.
Did you do hazard or risk assessment and develop recommendations for design to reduce risk to acceptable level?
Did you review EHS Guidance doc and provide PM applicable recommendations highlighted?
Document(s) used to verify EHS recommendations are in the design
Where EHS recommendations incorporated into design?
Final Design Review
Compliance Issue or
Description of Risk
Recommendations or Action Item to get risk to an acceptable level
(elimination, substitution or engineering control)
Item Applies to
(design, construction, maintenance, operations)
EHS Recommendations / Action Items to give to Design PM, Construction PM, Maintenance or Operations
Did you update Guidance Document with lessons learned from this Project?
Elevated Walking & Working surfaces 4 ft or more avoce a lower level to include: platforms, catwalks, access hatches, skylights, roofs, cooler/freezer tops or other applications.
Comments
Will this space house Wegmans activities?
Elevated Walking & Working surfaces 4 ft or more above a lower level to include: platforms, catwalks, access hatches, skylights, roofs, cooler/freezer tops or other applications.
Significant change to standard store program or store shell design that would impact customer/employee activities.
Primary EHS
If you answered NO, then stop. No need for further action
If you answered Yes, fill out the screening questionnaire below
Documents needed for a remodel review
Project statement
Provided?
Demo and construction plans
Project scope of work
Equipment list
If you answer yes to any of these screening questions you may need a formal EHS review.
Please contact Nancy Laurie (x2229) and send the documents listed below.
Review version number 6.5
Release date June, 2018
Project Name / EAM Project #:
EHS Design Review Form
Version # 6.5
Effective Date 6/1/2018
n/a
Infrastructure - HVAC Upgrade
071-5187/971-32
Tom Burke
Derrick Winters
Kurt Van Bramer
Reviewed with Frank, adding gripstrut platform around unit.
e.g. new bulk oil system
e.g. New Multi-vac or other R&D equipment
e.g. changing entry ways, adding new activities to an area or by shrinking surrounding area and impacting tasks in other areas
If the building was built before 1990, then assume need for testing for asbestos etc. If adding oven etc consider air emissions,
Members:
Team members are determined by project type, size and scope (New Stores, Remodels, Facilities)
Emergency eyewash stations and safety showers must be provided (using tempered water) where the eyes or body of any person may be exposed to injurious corrosive materials.
Eyewash and/or safety showers must be located within an unobstructed, 10-second walking distance (50 ft. walking at normal pace).
Eyewash stations should either be hard piped to drain or allow 15" clearance between drain pipe and floor for bucket access.
Use 'ring down' phones directly to AP.
Adequate emergency lighting for exiting the space with clear maintenance access for any battery backup systems.
Consider windows in fire doors if visibility is needed. Consider magnetic stops if door will be routinely propped open.
• Provide fall protection for working heights >4 feet (e.g. 42" parapets around the entire roof).
• Stairs must have a vertical clearance to any overhead obstruction of at least 6' 8"
• Ladder rungs shall be slip resistant such as dimpling, knurling, shot blasting, coating, or spraying and any fix ladder greater than 24 feet shall have either ladder cage or a ladder
safety system.
Use slip resistant covers on all drains and grease traps
Design to Eliminate Confined Spaces
Definition:
It is large enough for an employee to enter and perform assigned work,
It has limited or restricted means for entry or exit, and
It is not designed for continuous employee occupancy.
Light levels should meet minimum requirements for the task (click link under design recommendations for table of light levels).
Light placement should consider tasks being performed (e.g. material handling, precision work).
Lights placement should consider maintenance accessibility.
all equipment placed in the area must be <80 dBA
include signage and hearing protection at entrances
use vibration isolation devices on large reciprocating types of equipment
• Entrance ways should be designed to prevent birds from perching directly overhead. Pigeons, starlings, finches and other bird droppings create aesthetic and health problems.
• Entry ways, including exit doors, electrical cables, exhausts, piping, plumbing and other penetrations through the building exterior should be rodent-tight.
• Air intake systems should be designed so that filters will block insects and birds.
any new pest control device/insecticides must go through Food Safety and the Chemical review team
Clearance - adequate head and clearance around equipment 36"
Design line of sight from disconnect to equipment
Valves should be lockable and accessible
Labeling must be spec'd on designs - including PPE signage
Design with adequate ventilation for tasks and emergency ventilation for refrigerants
Design the handyman shop to have enough power supplied to it
If volume of flammable or combustible liquid exceeds criteria an approved flammable storage cabinet must be used and you may need to access the electrical classification of the space.
Gas cylinders must be chained and protected from being struck
Review requirements for secondary containments (e.g. drums of oil).
Final design must not obstruct exits and be ADA compliant. (ADA requires a minimum of 5' clearance for a wheelchair to turn around).
Use CSP / Ergonomic approved equipment list & furniture list
More to come
Reaching (horizontal, vertical and lateral) should be minimized. Consider using adjustable furniture and equipment when possible (Pallet pals & adjustable height tables). Click the
guidance link to get specifics.
Workflow & personal work space must protect employees from contact with other employees, equipment and tools during normal use.
Don't place shelving above hand wash sinks (head bumps).
Specific design recommendations by area are located in Store Planning Programs (click Design recommendation link).
Design access for maintenance above all cases (includes all cases with K-panels above them) prefer to access through maintenance hatch through a wall accessible via lift prefered over
ladder.
if using material handling lifts to put product on racking - protect from pushing product over to the other side
specify two bolts min to anchor racking to floor for racking used on the sales floor (Madix over gondola)
All frozen food storage areas shall be equipped with a form of condensation management (i.e. floors and doors) to prevent slip and fall injuries from ice buildup on and around the doors.
Acceptable methods are a heated doors, fans, vestibules and dehumidifiers.
Frasier ergo beams for warehouse racking is the preferred ergonomic solution
use waterfall in grating on all warehouse racking - preferred safety solution
Assess fire protection requirements based on product being stored.
Specify an area to hold mobile uniform racks. (Electrical hallways are not preferable from a regulatory standpoint.)
Minimum of 3 adjustable height registers.
36" of clearance must be provided around electrical panels
Electrical disconnects must be readily accessible (if you need a ladder to access it - it is not readily accessible)
NEMA 4x rated boxes must be used for electrical disconnects in wash-down areas.
minimize arc flash ratings in panels & use external power detection ports when possible
ensure all circuits and panels are labeled and directories are updated as part of the commissioning process (including an arc flash coordination study)
Provide supply air around very hot point sources such as the new pizza ovens to minimize risk of employee heat stress.
Adequate refrigerant detection and emergency ventilation for Powerhouses and refrigeration rooms.
Personal ventilation requirements should take into account any chemical usage.
CO detectors must be included in designs x / square feet of floor space. They must be located within x ft. of combustion sources at breathing zone height.
Ammonia refrigeration to follow PSM requirements.
• The tank should be provided with overfill and leak detection systems and properly sized pressure relief valves to minimize the risk of spills.
• The tank should be protected from vandalism, collision and accidental damage (e.g. with bollards or wire fences).
• Secondary containment, capable of containing 110% capacity of the tank should be provided.
Wegmans has registered air permits to meet all regulations as applicable. Permits are based on the amount of emissions. Changes to our emission sources must be reviewed by Susie Roncone
to determine effect on our permits. Allow enough lead time for the permit process.
air modeling must be performed for generator stacks in NJ
Provide adequate distance between air emission sources and air inlets to prevent re-entry of contaminants into our buildings.
All new equipment MUST go through the new equipment review team for approval.
If an approved piece of equipment is being used in a different location or for a different purpose it MUST go through the new equipment review team for approval.
EHS has worked with Operations to control risk via different pieces of equipment or tools.
Check the list provided under the design recommendations to make sure the design has not omitted a critical control tool.
All new equipment MUST go through the new equipment review team for approval.
If an approved piece of equipment is being used in a different location or for a different purpose it MUST go through the new equipment review team for approval.
All new chemicals MUST go through the new chemical review team for approval.
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If the quantity of an already approved chemical is being increased it MUST go through the new chemical review team for approval.
If an approved chemical is being used in a different location or for a different use it MUST go through the new chemical review team for approval.
Consider chemical containment when storing 1 drum or more.
Regulated waste accumulation areas must be designed into all new facilities (must be inside).
All regulated waste accumulation areas must be kept 1 foot away from any exterior building wall.
No floor drains within close proximity.
Do not use food grinders or garbage disposals in stores or manufacturing facilities.
Ensure grease trap sizing complies with county sewer use laws.
Do not locate storm drains under compactors.
Buildings built before 1980 often contain asbestos in floor tiles, mastic, insulation and fireproofing. Plan for hazardous material testing (e.g. lead and asbestos) during the conceptual
phase.
Plan for costs associated with hazardous material found on site or existing building or equipment during the construction phase.
o Use dedicated truck entrances and vendor parking if possible.
o If there are two docks that face in opposite directions a two-way entrance and exit is preferred so it is easier to back in to docks. If all docks face in the same direction, one-way
traffic flow is preferred.
o Avoid truck traffic flow through parking lots or in front of stores / facilities
dock locks preferred or smart chocks
rain dams over dock entrance
D&L dock lights
Powered dock doors (garage door openers) are recommended to minimize shoulder injuries.
Hints:
1) Design PM gets recommendations (elimination, substitution, engineering controls) that will reduce risk in design
2) Construction gets action items to fix items that don't conform to EHS specifications put in the design or other compliance issues.
3) Maintenance and Operations get action items needed to be complete before the project can be put in production mode
Usually involve Administrative Controls and PPE.
Examples:
LOTO procedures written
PPE purchased
Job Aids and SSOPs written (EHS controls added)
Employees trained on procedures and PPE
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Facilities
New Store
Remodel pre-screen
Remodel Review
EHS Action Logs
This shape represents a table slicer. Table slicers are supported in Excel or later.
If the shape was modified in an earlier version of Excel, or if the workbook was saved in Excel 2007 or earlier, the slicer can't be used.
Conceptual Project Review
Design Review<
Final Design Review
This shape represents a table slicer. Table slicers are supported in Excel or later.
If the shape was modified in an earlier version of Excel, or if the workbook was saved in Excel 2007 or earlier, the slicer can't be used.
Commissioning
Construction