HomeMy WebLinkAbout01-15-20 City Administration Committee Meeting Agenda IT
3? Date: January 15,2020
CITY ADMINISTRATION Time: 6:30 PM
TT Location: Common Council Chambers,
COMMMIEE
Ra �$ j j 3"Floor,City Hall
AGEN A TTE S
USE=
6 e
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Chair,Deb Mohlenhoff
1. Call to Order No *Note: We will review the number of 15 Mins*
1.1 Agenda Review cards received at the beginning of each
1.2 Review and Approval of Minutes meeting and adjust time if needed.
Approval of December 18,2019 Minutes Yes
1.3 Statements from the Public
1.4 Council's Response
2. Consent
3. Finance, Budget and Appropriations
3.1 YB—NYS Grant for Cass Park Yes Liz Klohmann, YB Director 5 Min
3.2 PD—Request to Amend 2020 Budget for Grant Yes Dennis Nayor,Police Chief 5 Min
Memo to be presented prior to meeting
4. City Administration, Human Resources and Policy
4.1 Request to Fly Pan-African Flag Yes Dan Cogan, Chief of Staff 5 Min
4.2 Atty- City Apprenticeship Incentive Program for Yes Ari Lavine, City Attorney 5 Min
Public Works Contracts
5. Discussion
5.1 Dogs on the Commons No Public Safety and Information Comm. 15 Min
5.2 Council Rules of Procedure No 25 Min
6. Meeting Wrap-Up No All 5 Min
6.1 Announcements
6.2 Next Meeting Date: February 19, 2020
6.3 Review Agenda Items for Next Meeting
6.4 Adj ourn
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meeting,please contact the City Clerk at 274-6570 at least 48 hours before the meeting.
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scented personal care products at City of Ithaca meetings. Thank you for your cooperation and understanding.
This meeting can be viewed via livestream on https://ithacany.viebit.com/
3. Finance, Budget and Appropriations
.1 Youth Bureau -NYS Grant for Enclosure of Cass Park Rink Project
RESOLVED, That the City of Ithaca applied for financial assistance from the New York State
Office of Parks, Recreation and Historic Preservation("OPRHP") under the Environmental
Protection Fund Grant Program for the purpose of funding the Enclosure of Cass Park Rink
project; and
RESOLVED, That the City of Ithaca is authorized and directed to accept these grant funds in an
amount not to exceed $523,269 for the project described in the grant application; and
RESOLVED, That the City of Ithaca is authorized and directed to agree to the terms and
conditions of the Master Contract with OPRHP for such Enclose Cass Park Rink project; and
RESOLVED, That the City of Ithaca is authorized and directed to agree to the terms and
conditions of any required deed of easement granted to OPRHP that affects title to real property
owned by the municipality and improved by the grant funds, which may be a duly recorded
public access covenant, conservation easement, and/or preservation covenant; and
RESOLVED, That the governing body of the municipality delegates signing authority to
execute the Master Contract and any required deed of easement to the individual(s) who hold(s)
the following elected or appointed municipal office(s) or employment position title(s): Mayor
and/or City Controller.
CERTIFIED TRUE COPY
1, Julie Holcomb, Clerk,of City of Ithaca, hereby certify that the foregoing is a full, true, and
accurate copy of a resolution duly and regularly adopted by the governing body of the
municipality, at a meeting duly and regularly held on January 15, 2020, at which quorum was
present throughout, and the required majority of the governing body voted in favor of this
resolution. I further certify that this resolution is still in full force and effect and has not been
revoked or modified.
Dated:
Signature: Affix Seal of Municipality Here
Clerk
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®,Ot B�fQq
c
oIthaca Youth Bureau U.-
Ithaca, New York 14850
1 James L. Gibbs Drive "
Phone: (607) 273-8364
Fax: (607) 273-2817
"Building a foundation for a lifetime."
To: City Administration Committee
From: Liz Klohann, Director
e: Authorizing Resolution and Certification for EPF Grant Funding
Date: 1/15/20
The Youth Bureau was awarded a matching grant in the amount of $523,269 from the
Environmental Protection Fund Grant Program for Parks, Recreation, Preservation and
Heritage (EPF) for the Enclosure of Cass Park Rink.
To receive the award from a grant program administered by the New York State Office
of Parks, Recreation and Historic Preservation ("OP"), we must submit a duly
adopted Resolution and Certification approving the City's acceptance of grant funds and
delegating signing authority to execute the New York State Master Contract for Grants
and any deed of easement that may be required.
3. Finance, Budget and Appropriations
.2 Police—Request to Amend 2020 Budget for Grant
WHEREAS, the Ithaca Police Department recently received a $10,000 grant from the Jason
Sokoloff fund of the Jewish Commercial Fund, and
WHEREAS, the grant is to be used for a ground control and arrest training room, which will
improve the hands-on skill for the officers during arrest situations; now, therefore be it
RESOLVED, That Common Council hereby amends the 2020 Authorized Police Department
budget for said grant as follows:
Increase Revenue Account:
A3120-2705 Police Gifts and Donations $10,000
Increase Appropriation Account:
A 3120-5435 Police Contracts $10,000
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4. City Administration, Human Resources and Policy
.1 Request to Fly Pan African Flag
WHEREAS, the Community Life Commission was tasked with developing a policy regarding
the flying of advocacy and commemorative flags on City facilities and protocols and procedures
for flying flags at half-staff, and
WHEREAS, the Community Life Commission has reviewed an application to fly the Pan-
African flag on City Hall during the month of February 2020 and has forwarded its
recommendation of approval to Common Council for its consideration; now, therefore, be it
RESOLVED, That Common Council hereby approves the request to fly the Pan-African flag on
City Hall during the month of February 2020.
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Application for Flying cal civocacy Flag
*.
a
r
Adcla~ess: t4 '
T �chsitc: F'haacw ..._ a
Contact Name: 'A �'
Contact atas t Email:
j �� CF ntact F'l�one n�
Flag requested to be flown- a
What are the dates you would like the City to fly this ag?
From �' � tod'
P �F
Is there a specific location in the City where you would lilac to see this `lag flyiTig'
YES: (.° c)Ose from this list:
ity F kill (flag dimensions 3' x 5')
as-s Park, (flag diniensi ns 3" x z)
Stew ail Par (flag dimensions A' x B)
NO: 'rhe City may choose where it is most appropriate to fly this flag
Would the advocate like the flag returned alter it is flown?
/YES: The advocate should make arrangements to collect the flab;in a timely
manner.
NO: `T"lac City can take possession of the flag so it can be flown again.
NOTE: The advocate is responsible for determining whether the City already
possesses the advocacy flag being requested. If the City daces not possess it,the
advocate is responsilale fair roviding one to the City Clerk.
Applicant Signature: �� C;` a Date:
J4—At re
r
Please submit this form with an image of the flag to N NNN( Cityoflthaea.or
(City Clerk's email).
4. City Administration, Human Resources and Policy
.2 City Apprenticeship Incentive Program for Public Works Contracts
WHEREAS, the City of Ithaca from time to time undertakes construction contracts which
involve the construction, reconstruction, improvement, or rehabilitation of buildings, facilities,
and structures in the City of Ithaca; and
WHEREAS,the City of Ithaca is making considerable efforts to increase the number of jobs in the
city, and is consistently advocating for quality employment opportunities for city residents, in
particular young people in the city; and
WHEREAS, maintaining a qualified and skilled labor force is essential to a healthy and dynamic
local economy; and
WHEREAS, per Common Council resolution of January 2005, the City previously required all
contracts in excess of$500,000 to include apprenticeship programs, repealing that requirement in
December 2010 due to the "substantial expense incurred by the City ... without a showing that
this extra expense results in the local job creation that was originally intended; internal
administrative problems associated with the selection process for qualified bidders ..."; and
WHEREAS, the City has successfully implemented and/or funded other workforce development
programs such as the Hospitality Employment Training Program, the Finger Lakes ReUse Job
Skills Training program, and an internship program in the City's Department of Public Works,
each of which have successfully developed a talent pool of benefit to the City; and
WHEREAS, the Common Council is committed to providing such additional funding to pending,
already-funded 2020 projects as may be necessary to cover the expenses of this Program's cost
arising from those projects; now, therefore, be it
RESOLVED, That the Common Council of the City of Ithaca does hereby establish the City
Apprenticeship Incentive Program as follows:
1. Any contractor that is awarded a contract by the City of Ithaca, and any subcontractors
to that contractor, shall thereafter be eligible to participate in the City Apprenticeship
Incentive Program for purposes of fulfillment of the awarded contract, thereby
receiving:
a. An incentive of$5 per hour for each hour worked by an eligible apprentice on
the awarded contract, subject to a minimum of I 00-hours of apprentice work on
the project per Program-participating contractor or subcontractor,
b. Up to an aggregate project-wide maximum of 2% of the total contract amount.
2. In order to qualify under the preceding paragraph, the contractor and/or subcontractors
must:
a. Reasonably demonstrate as part of its application to the Program that the
eligible apprentices to be employed on the project are either(or both)
i residents of the City of Ithaca, or
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ii residents of Tompkins County who also either satisfy the definition of
"minority group member" in New York State Executive Law Section
310(8) or are women (or both), and
b. maintain or participate in a bona fide New York State Apprentice Program
approved by the Division of Apprentice Training of the Department of Labor
for each apprenticable trade or occupation represented in their workforce and
must abide by the apprentice to journeyman ratio for each trade prescribed
therein in the performance of the contract,
and, be it further
RESOLVED, That Common Council directs that the City Apprenticeship Incentive Program be
funded by the department responsible for funding of each associated contract, except that where
the City has agreed to bid out a contract for an outside entity (generally, a non-profit
organization), which outside entity is in fact paying the cost of that contract in part or whole, the
outside entity shall also be responsible for reimbursing the City for the out-of-pocket costs of the
Program incurred by the City in connection with that contract; and, be it further
RESOLVED, That the department responsible for accepting the certified payroll of the
contractor pursuant to any given public works contract shall also be the department responsible
for administering the Program with respect to that project, in accord with a Program Participation
Agreement, including by tracking the per-project costs of this Program; and, be it further
RESOLVED, That the Engineering Office of the Department of Public Works together with the
City Attorney's Office and the Controller's Office shall prepare a template Program Participation
Agreement for use under this Program, containing recommended terms not inconsistent with this
resolution; and, be it further
RESOLVED, That this resolution shall take effect 90 days after passage.
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December 1, 201
Amending Resolution:
By Alderperson Coles: Seconded by Alderperson Mohlenhoff
RESOLVED, That the third, fourth, and fifth Resolved clauses be emended to read as
follows;
"RESOLVED, That Common Council hereby authorizes the Mayor to sign said contract,
upon consultation with the Attorney for the SC, and be it further
RESOLVED, That said contract shall be contingent on its approval of the contract b
the Towns of Ithaca ;and Dryden, and be it further
RESOLVED, That in accordance with the performance contract to be negotiated by the
IAWWTF Chief Operator and JCI, funding for said project minus the $406,179
NYSERDA grant award will be provided by the owners based on the following
schedule,"
Carried Unanimously
Main Motion As Amended:
A Vote on the Main Motion as Amended resulted as follows:
Carried Unanimously
goo Findings and Recommendations can the Apprenticeship Polio
Background
In 2001 the New 'York State Legislature adopted a new law (labor Law, Section 815-b)
that gives municipalities the caption of requiring contractors and subcontractors for a
construction contract (to which the municipality is a direct or indirect party) to have
apprenticeship agreements (providing for the approved training and placement of
apprentices).
In January 2005 Common Council exercised its authority under said statute, and
adopted a resolution that required that all City construction contracts for more than
500, 00 "must include contractors that participate in New 'York State certified
apprenticeship programs," that this requirement is to be imposed upon "all bidders and
all subcontractors under the bidder," and is to apply to "each apprenticeable trade or
occupation represented in their workforce," and that all bidders and their subcontractors
"must abide by the apprentice-to-journeyman ratio for each trade prescribed therein,"
but that 25% of the monetary value of the general contract may be exempted from the
apprenticeship requirement "to permit the use of small or specialty subcontractors who
would otherwise be excluded".
By 2009 the Mayor and the Council had become aware of certain problems and
concerns associated' with the implementation of the City's Apprenticeship Policy. As a
result of these concerns, Common Council decided in December 2009 to suspend' the
Apprenticeship Policy until August 5, 2010, and to ask for a "working group" (including
staff and Council members) appointed to research the matter to make a
recommendation on the subject to Common Council before August 5, 2010.
The working group, which consisted of Mayor Carolyn Peterson; Alerperons J.R.
Clairborne (Chair), Dan Cogan, and Eddie Rooker„ and Staff members City Attorney
[Daniel Hoffman„ Building Commissioner Phyllis Radke, City Controller Steve Thayer,
Assistant. City Attorney Mhandikile Sokoni, Assistant City Engineer Tom West, and
Community Development Deputy director Sue Mittel, met regularly over the past year
and heard directly from union representatives, affected contractors and others. Included
among the various issues aged were difficulty in navigating the intricacies of the policy,
how the policy's implementation affected competition, gauging and monitoring success
via hires of local and diverse labor, and what other vehicle(s) could deliver the intended
benefits per Common Council's resolution of 2005 absent an apprenticeship policy.
Note: The working group viewed "local" as residents of Tompkins County.
14
December 1, 2010
The working group sought an extension until November 10, 2010 (Common Council
Resolution of August 4, 2010), to allow the group additional time to complete its
examination of, and deliberation about, the issue of the Apprenticeship Policy or
possible alternative approaches to the goal of enhancing employment readiness and
opportunities for City residents, particularly those who are young and/or disadvantaged,
and to provide a recommendation to the Mayor and the Chair of the City Administration
Committee.
Findings
The working group made the following findings:
1. The Apprenticeship Policy costs the City, a significant amount of money (e.g. 2%
extra for the Columbia Street bridge project, and 21% extra for the Cayuga
Waterfront Trail Project) because, where applicable, the City is compelled, by this
policy to award the contract not to the lowest qualified bidder but to one that also
has a qualifying Apprenticeship Program.
2. The policy does not result in the placement of significant numbers of apprentices.
For instance, for the South Aurora Street Bridge over Six-Mile Creek and Green
Street project, which cost the City $2 million, approximately 11 hours out of a
total of 8,512 hours were documented as hours worked by apprentices.
3. Apprenticeships are not widely available. For instance, at one time in the
electricians' apprenticeship program there were 250 applications for only 10
available slots.
4. A majority of the unions that are most likely to have apprenticeship programs
cover multi-county areas. For instance, the painters' union covers the
Binghamton, Rochester, Buffalo, and Erie, Pa, area. Other unions cover similarly
large areas and do not necessarily provide job opportunities locally.
Recommendations
The working group, having identified several flaws with the Apprenticeship Policy
(including the substantial expense incurred by the City, in selecting only those
contractors with an accredited apprenticeship policy without a showing that this extra
expense results in the local job creation that was originally intended; internal
administrative problems associated with the selection process for qualified bidders
whose apprenticeship programs qualify for consideration, etc), concluded that the
existing Apprenticeship Policy had not yielded the intended results as outlined in the
original resolution establishing the policy and that, as such, its continued
implementation was not justified.
The working group supports a separate initiative to explore alternative ways of creating
local job opportunities (possibly in conjunction with the Ithaca Urban Renewal Agency).
Alderpersons J.R. Clairborne and Eddie Rooker undertook to continue exploring, in
conjunction with the relevant City and IURA staff, other ways of generating the local job
opportunities that were envisioned by the original apprenticeship policy. More
specifically the working group would like Common Council to recommend that the IURA
view the implementation of a job-training/skills-development program as a priority in
accordance with the 12009-2013 City of Ithaca Consolidated Plan.
For the reasons and based on the findings outlined above, the working group
recommends that the "Apprenticeship Policy" that was established by resolution of the
Common Council of the City of Ithaca, on January 5, 2005, be repealed.
Discussion followed on the floor with Alderperson McCollister asking how the Findings
were determined, particularly the cost differential. Alderperson Cogan explained that
staff had researched the certified payrolls of the identified projects.
9.5 Repeal of the of the City of Ithaca's Apprenticeship Policy - Resolution
By Alderperson Clairborne: Seconded by Alderperson Rooker
WHEREAS, in 2001 the New York State Legislature adopted a new law (Labor Law,
Section 816-b) that gives municipalities the option of requiring contractors and
subcontractors for a construction contract (to which the municipality is a direct or
indirect party) to have apprenticeship agreements (providing for the approved training
and placement of apprentices); and
18
December 1, 2010
WHEREAS, in January 2005 Common Council exercised its authority under said statute
and adopted a resolution that required that all City construction contracts for more than
$500,000 "must include contractors that participate in New York State certified
apprenticeship programs," that this requirement is to be imposed upon "all bidders and
all subcontractors under the bidder," is to apply to "each apprenticeable trade or
occupation represented in their workforce," and that all bidders and their subcontractors
"must abide by the apprentice-to-journeyman ratio for each trade prescribed therein,"
but that 25% of the monetary value of the general contract may be exempted from the
apprenticeship requirement "to permit the use of small or specialty subcontractors who
would otherwise be excluded;" and
WHEREAS, by 2009 the Mayor and the Council were made aware by staff of certain
problems and concerns associated with the implementation of the City's Apprenticeship
Policy; and
WHEREAS, as a result of these concerns, Common Council decided in December 2009
to suspend the Apprenticeship Policy until August 5, 2010, and to ask for a "working
group" (including staff and Council members) appointed to research the matter to make
a recommendation on the subject to Common Council before August 5, 2010; and
WHEREAS, this working group, chaired by Alderperson J.R. Clairbome, met regularly
over the past year and heard directly from union representatives, affected contractors
and others; and
WHEREAS, the working group sought an extension until December 2, 2010 (Common
Council Resolution of August 4, 2010), to allow the group additional time to complete its
examination of, and deliberation about, the issue of the Apprenticeship Policy or
possible alternative approaches to the goal of enhancing employment readiness and
opportunities for City residents - particularly those who are young and/or disadvantaged
- and to provide a recommendation to the Mayor and the Chair of the, City
Administration Committee; and
WHEREAS, the working group, having identified several flaws with the Apprenticeship
Policy (including the substantial expense incurred by the City in selecting only those
contractors with an accredited apprenticeship policy without a showing that this extra
expense results in the local job creation that was originally intended; internal
administrative problems associated with the selection process for qualified bidders
whose apprenticeship programs qualify for consideration, etc), concluded that the
existing Apprenticeship Policy had not yielded the intended results as outlined in the
original Resolution establishing the policy, and that as such its continued
implementation was not justified, and
WHEREAS, the 2009-2013 City of thaca Consolidated Plan, which sets priorities for
spending of HUD Entitlement Funds in Ithaca, establishes a goal of Job Training and
Placement in the City and job-training programs and/or job-creating activities have been
funded yearly since 2004 under this program, and
WHEREAS, the working group supports these activities and the exploration of additional
job-creating opportunities, possibly in conjunction with the IURA, and
WHEREAS, the working group has submitted a report to the Mayor and the Common
Council with its findings and recommendations, now therefore be it
RESOLVED, That the "Apprenticeship Policy" that was established by resolution of the
Common Council of the City of Ithaca, on January 5, 2005, be and hereby is repealed.
Carried Unanimously
9.6 HUD Entitlement Program — Reaffirm Job Training as a Priority Communit
Development Need - Resolution
By Alderperson Clairborne: Seconded by Alderperson Rooker
WHEREAS, the City of Ithaca is making considerable efforts to increase the number of
jobs in the city and is consistently advocating for quality employment opportunities for
city residents, in particular young people in the city, and
10