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HomeMy WebLinkAbout03_IFP_Instructions w_CostINFORMATION FOR PROPOSERS 1. PROPOSAL FORMS a. Proposals shall be signed by Principals or Officers duly authorized to execute such documents on behalf of their respective firms or organizations. Proposer's legal name must be fully stated. 2. METHOD OF SUBMISSION a. Proposals shall be prepared and enclosed in a sealed envelope. Envelope shall be addressed to: MAIL OR BRING TO: Nancy A. Phelps, Manager Facilities Contracts 121 Humphreys Service Building Cornell University Ithaca, New York 14853 Proposal for: Submitted by: Proposer b. Proposals shall be delivered to the Owner at the address listed above no later than TIME on BID DATE. c. Proposals will be opened publicly by the Owner, in Room XXX Humphreys Service Building, Cornell University Campus, Ithaca, New York, TIME on BID DATE. The Owner reserves the right to postpone the time and date of opening of proposals at any time prior to the time and date announced in this Invitation to Proposers or amendment thereto. 3. AWARD OF CONTRACT a. The Owner reserves the right to reject any or all Proposals, to waive minor informalities in any Proposal, and to make award in the best interest of the Owner. b. Prices shall be guaranteed for a period of sixty (60) calendar days after Proposal opening. 4. PROJECT START AND COMPLETION a. The project should be started within 10 calendar days from written authorization to proceed, and shall be completed by November 31, 2014. 5. DRAWINGS AND SPECIFICATIONS FURNISHED a. Contract Documents may be obtained from the Facilities Contracts website (http://finance.fs.cornell.edu/contracts/pob/projects.cfm ). For assistance call 607-255-5343. b. Additional sets will be available at $_____per set without refund. All subcontractors and suppliers requiring may order these at $_____per set without refund. No partial sets will be issued. The Contract Documents remain the property of the Owner. c. The successful bidder will be allowed ten (10) sets of drawings and specifications. 6. ADDENDA AND BULLETINS a. Addenda and/or bulletins issued during the period prior to Proposal due date shall be acknowledged in the Proposal. 7. EXAMINATION OF SITE AND CONTRACT DOCUMENTS a. Each Proposer shall visit the Site of the proposed work, fully acquaint and familiarize him/herself with the conditions as they exist and the character of the Operations to be carried on under the proposed Agreement, and make such investigation as he/she may see fit so that he/she shall fully understand the facilities, physical conditions and restrictions attending the work under the Agreement. b. Each Proposer shall also thoroughly examine and become familiar with the outline specifications, with the Proposed Agreement, and with Cornell's Standard General Conditions. c. By submitting a Proposal, the Proposer covenants and affirms that he/she has carefully examined the Drawing, outline specifications, and associated General Conditions, the Addenda and Bulletins, if any, and the site; that he/she relies on no representation by the Owner, and that from his/her own investigation he has satisfied him/herself as to the nature and location of the work, the general and local conditions, and all matters which may in any way affect the work or its performance; and that as a result of such examination and investigation, he/she fully understands the conditions of making a Proposal and that he/she will not make any claim for, and waives any right to, damages because of misinterpretation or misunderstanding of the Invitation Documents and the conditions of making a Proposal. 8. ALTERNATE PROPOSALS a. Certain Alternate Proposals may be requested. They are listed in the Bid Form and all Bidders are required to bid on all Alternates without exception, in the spaces provided. b. Alternate Proposals shall include all overhead, profit and other expenses in connection therewith. 9. DISCREPANCIES a. Should a Proposer find discrepancies in or omissions from the Invitation Documents, or should he/she be in doubt as to their meaning, he/she shall at once notify Michael Stewart, Project Manager, (255-7441), who will send written instructions to all Proposers. 10. PRE-BID MEETING a. A pre-bid meeting is being scheduled for PRE-BID DATE at PRE-BID TIME AND LOCATION to clarify the intent of the contract documents as necessary. 11. TAX EXEMPTION STATUS a. The Owner, Cornell University, a non-profit educational institution is exempt from payment of certain Sales and Use Taxes and certain Federal Excise Taxes. b. Proposers shall inform all prospective subcontractors and suppliers, from whom they expect to obtain proposals or quotations, of the tax exempt status of the Owner as set forth above and request that they reflect anticipated tax credits in their proposals or quotations. c. At the Proposer's request, following the award of a Contract, Contractor exempt purchase certificates will be furnished by the Owner to the Contractor with respect to such tax exempt articles or transactions as may be applicable under the Contract. 12. BONDS a. Performance and Payment Bonds. The successful Proposer shall furnish the Owner with "Performance" and "Labor and Material Payment Bonds", each in the amount of 100% of the Contract Price. The cost of such bonds shall be included in the Proposal. Each of these Bonds are to be in a form with such sureties as the Owner may approve. b. Bid Bond. Each Bidder will be required to furnish a Bid Bond in the amount of 10% of Bid Amount. Such Bid Bond shall guarantee that the Bidder will execute the Contract if it is awarded to him in conformity with his Proposal. Such Proposal Guarantee Bond shall include a statement that the Insurer shall, at the option of the Bidder, be willing to provide the Bidder the Contract Bonds as described in 11a. above. 13. QUALITY CONTROL a. The implementation of effective quality control shall be the responsibility of the Contractor. While the Owner's Representative is authorized to review, stop, and reject the work, no actions or communications on the part of the Owner's Representative shall be construed to represent an approval of any part of the work nor to release the Contractor from any obligations under the provisions of the Agreement. b. A list of names from which the Proposer proposes to select subcontractors, material supplies, and/or manufacturers for the principal trades or subdivisions of the work is required as part of the Proposal. 14. CONSTRUCTION TRADES a. All labor for this project which is normally under the jurisdiction of one of the local unions as covered in the contract between the Tompkins-Cortland Building Trades Council, Maintenance Division and Cornell University shall be performed by members of the appropriate local union including Electricians, Plumbers & Pipefitters, Carpenters, Bricklayers, Masons & Plasterers, Painters, and Sheet Metal Workers.