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HomeMy WebLinkAboutMN-SJC-2009-01-14 1 SJC MEETING January 14, 2009 Present: Mayor Carolyn Peterson Steve Thayer Jason Leifer Erik Whitney Supervisor Herb Engman Jeff Soule Pat Leary Scott Gibson Supervisor MaryAnn Sumner Mary Tomlan Absent Wade Wykstra, Chair Dan Cogan Carolyn Peterson called the meeting to order at 12:40 PM. Approval of December 2008 minutes: Approval of minutes was deferred to February’s meeting. Also, Carolyn noted that the election of officers should be added to the February agenda. Financial Report – Steve Thayer Steve distributed the current financial activity through December 31, 2008, noting that the final numbers have not yet been received or posted. There are still payables and receivables coming in from the end of the year to be reconciled. At this time we have a positive of approximately $290,000 in revenue over expenses. This will change as we make adjustments for expenses not yet posted for year-end. Steve also included a copy of the final 2009 budget. The final payment for the Phosphorous removal project is in process and this will close the project out. The other two active projects include the Flow Meter rehabilitation and the Miscellaneous Plant Improvement project. We are awaiting one final reimbursement from the State. The Amendment #5 for Stearns & Wheler for $135,500 (design and bid phase for the septage receiving facility) presented by Erik Whitney at the December meeting will fit within the current over-all authorization that we have for the Miscellaneous Plant Improvement project. Steve reminded the members that the first quarterly payment is due January 15, 2009. 2 Operators Report Summary – Jeff Soule The touch screen panel for the Actiflow has been repair at a cost of $2,500. Staff is in the process of interviewing candidates for the Operator Trainee position. We are waiting for a list of candidates for the Operator position. We received approval from the Vacancy Review Committee to parallel the Chief Operator position. We have written a letter to the Civil Service Commission requesting that the residency requirement for this position be extended state-wide. Currently, the residency for this position is within Tompkins County. We have notified, in writing, the Generators of leachate (water type waste) of the price increase from $0.006 to $0.010 per gallon effective January 1, 2009. Both Co-gens have gone down in the past month. One has a burnt out valve, and we are awaiting a quote. The other burned a hole in the elbow of the exhaust. We ordered a new elbow at a cost of $1,000. We are getting quotes for a new air flow meter for aeration system as ours is no longer sending a signal to operations office. The DEC has issued some guidance for wastewater plants in regards to accepting fracture water wastes. A copy was distributed to the members. Chesapeake Energy has contacted us to see if they can help with the head-works loading study or anything else regarding this waste stream. We also had a call from an engineering firm asking if we would be interested in hosting some form of pretreatment facility to pre-treat and treat this type of waste. Scott noted that we are in the beginning phase of the head works loading study so now would be the right time to get information on what materials from this type of waste should be included in the study to determine how it would impact the plant. The cost should be within the scope of the existing project. The holidays found us very shorthanded. Foster has turned in his resignation, we had an operator who was sick and then injured for a total of 3 weeks, and another operator who experienced a death in his immediate family. Our trainee is currently at school. Foster’s resignation has opened another Operator vacancy. We now have vacancies for 2 Operators and 1 Operator Trainee. The timers on the bar screens have been replaced at a cost of $1,000. We are awaiting quotes for replacing the alarm panel in the operations office. The contractor for the Miscellaneous Plant Improvement project has begun installing the insulation and siding on the digesters. The roof is almost finished. Action Item - Cornell would like to have a permit in place by mid-March for the hydrolysate waste as their project is about 6 weeks ahead of schedule. We need to make a decision whether to accept this waste stream into our facility. 3 Carolyn stated that she would like to see a resolution stating the conditions under which we would accept the hydolysate waste. It was agreed that Jeff and Pat Leary will work together to write a resolution. This will be on the agenda for the February meeting. Action item - We also have an MOU from Johnson Controls that needs to be signed to begin the preliminary energy audit. The members voted to authorize Jeff to sign the MOU. Engineering Report Summary – Scott Gibson Phosphorous Removal – We are processing the final invoice from Crane-Hogan and finalizing the paperwork to close the phosphorous project out. Head works Loading – A kick-off meeting will be scheduled with MRB to get this study underway. We will discuss the fracture water waste with them and report back to the board. On a motion, the meeting was adjourned. The next meeting is scheduled for February 11, 2009 at 12:30PM.