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HomeMy WebLinkAbout05-21-19 Board of Public Works Meeting AgendaBPW Meeting Board of Public Works Topic AGENDA ITEMS Voting? DATE: May 21, 2019 TIME: 6:00 pm LOCATION: 3rd Floor, City Hall, Council Chambers 108 E. Green St., Ithaca Time Presenter(s) Allowed 1. Call to Order/Agenda Review 2. Mayor's Communications 3. Communications and Hearings from Persons Before the Board 4. Response to the Public 5. Reports A. Special Committees of the Board B. Council Liaison C. Board Liaisons D. Superintendent and Staff 6. New Presentations Yes No No No Mayor Myrick Mayor Myrick Public No Commissioners No Various 7. Administration & Communications A. Minutes for Approval 1. January 2019 2. February 2019 3. April2019 8. Buildings, Properties, Refuse & Transit A. Street Permit Fees for Work Zones on the No Chief of Staff Dan 15 min. Commons Cogan Discussions have been held by staff about adjusting the fees charged for work sites on the Commons to more reflect the impact such work zones have on pedestrian access to amenities. 9. Highways, Streets & Sidewalks A. Requests to Close Streets on a Recurring Basis — Yes Supt. Thorne Resolution Per the Board's discussion, a proposed resolution is provided that approves the street closure requests contingent upon agreement from IFD and IPD. B. Request for Extended Vending Hours on the No Supt. Thorne 10 min. Commons The owner of Adam's Grill is requesting permission to operate for extended hours until 2:00 a.m. C. Request to Dedicate Land at the Southerly End of Yes Nels Bohn, IURA 15 min. Cherry Street as a Public Street — Proposed Resolution The Ithaca Urban Renewal Agency is requesting that a 70' segment at the end of Cherry Street be dedicated as a city street to allow public access to an adjacent property. 10. Parking & Traffic 5 min. 15 min. 10 min. Yes Mayor Myrick 5 min. 5 min. If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607-274-6570 at least 48 hours before the meeting. The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. Topic Time Voting? Presenter(s) Allowed 11. Creeks, Bridges & Parks A. Request to Redirect the Cayuga Waterfront Trail Yes Supt. Thorne 10 min. during ReggaeFest — Proposed Resolution The organizers of this year's ReggaeFest are requesting permission to detour the waterfront trail around their event that Stewart Park on June 29, 2019. 12. Water & Sewer A. Appeal of Water Bill for 112 West Jay Street — Yes Asst. Supt. Whitney 5 min. Resolution The property owner is appealing her water bills going back to 2014. 13. New Business No 14. Adjournment Date: May 15, 2019 Page 2 of 6 Yes To: From: Date: Re: CITY OF ITHACA 108 East Green Street, Suite 202 Ithaca, New York 14850-5690 OFFICE OF THE CITY ENGINEER Telephone: 607274-6530 Fax: 607/274-6587 Board of Public Works Tim Logue, Director of Engineering May 16, 2019 Street Permit Fees for Work Zones on the Commons There have been discussions in City Hall that in order for fees to better reflect the impacts on the public, the City ought to charge more for work zones on the Commons, particularly ones that restrict access to public amenities such as the playground, the Bernie Milton pavilion, or the fountain, and to ones that impact special events on the Commons, such as festivals and concerts. Fees for work zones on the Commons are set by the Board of Public Works; they were established last summer after Common Council updated related legislation. The Board set permit fees on a square foot basis using the current license fees for the central business district. In 2019, the fee is calculated by a measured or estimated area on the Commons and then prorated to a daily rate based on a $2.98/square foot/year basis. Each year it is adjusted based on a consumer price index. At your next meeting, I'd like to discuss this concept and some preliminary rates being considered by staff. If you are interested in pursuing a change to the permit fee, some issues we'll have to work through include: • How to set the rates, perhaps differentiating among the different public amenities on the Commons with different rates. • Clarifying which amenities trigger the different rate - table/chair areas, benches, planters, public art, etc. • Consider the rate for other areas of the Commons • How to define "special events" - concerts, festivals, etc. How to implement for projects that currently have an approved work zone on the Commons, with an established rate. • How to charge based on duration - are short term (e.g., less than a week) work zones charged the same or differently than long term work zone (some last for more than a year). "An Equal Opportunity Employer with a commitment to workforce diversification" 9A. Approval to Close City Streets on a Recurring Basis — Resolution WHEREAS, the Board of Public Works received a request to close the following one -block sections of city streets on a recurring basis over the Summer: 1. Madison Street between Fourth and Fifth Streets from 12:00 pm to 4:00 pm each Monday, Tuesday and Wednesday between July 1, 2019 and August 28, 2019; and 2. South Titus Street between Plain and Fair Streets from 12:00 p.m. to 4:00 p.m. each Sunday between June 30, 2019 and August 25, 2019 And WHEREAS, the purpose of these recurring street closures is to allow regular play and neighborhood gatherings throughout the summer months, and WHEREAS, the residents of these streets agree to ensure the street barricades are put up and taken down, and to supervise the barricades to prevent vehicles from driving through the closed streets, and WHEREAS, the Board of Public Works discussed the requests at the April 16, 2019, meeting and agreed to allow a pilot program in 2019, now therefore it RESOLVED, That the request to close Madison Street and South Titus Street is hereby approved contingent upon approval from the Ithaca Fire and Ithaca Police Departments, and that the streets are not blocked in such a manner that would prevent emergency vehicles from getting through, and be it further RESOLVED, That the residents shall pick up and return the barricades from/to Streets and Facilities, maintain the barricades in the same or better condition as they received them, and be it further RESOLVED, That this approval is revocable at any time for any reason by the Superintendent of Public Works or his/her designee. Page 3 of 6 9C. Request to Dedicate Land at the Southerly End of Cherry Street as a Public Street — Resolution WHEREAS, City Code, Section 290-27 authorizes the Board of Public Works to dedicate an area of improved land to the City for dedication as a public street; and WHEREAS, in the process of conveying a parcel of land at 247 Cherry Street it was discovered that the publicly dedicated portion of Cherry Street does not extend to the full length of the improved roadway, leaving the Ithaca Urban Renewal Agency with a 79' by 66' area of land that has been improved with pavement, curbs and underground utilities, but has not been accepted as a public street, and WHEREAS, the legal description for the publicly dedicated Cherry Street terminates 79 -feet before the end of the developed portion of the Cherry Street Industrial Park, and WHEREAS, lack of contiguous street access will impede appropriate development of the Cherry Street Industrial Park expansion area, and WHEREAS, the public, industrial park tenants, and zoning officials have treated this IURA- owned segment of the roadway as a public street for many years, and WHEREAS, the Ithaca Urban Renewal Agency offers to convey this 5,215 square foot area of land to the City for dedication as a public street at no cost to the City, thereby extending the publicly dedicated Cherry Street by a length of 79 feet, now, therefore be it RESOLVED, That pursuant to Section 290-27 of the City Code, the City of Ithaca Board of Public Works hereby approves the request from the Ithaca Urban Renewal Agency to accept and dedicate land as a public street to extend the length of Cherry Street by 79 feet as shown on a survey map entitled "Parcel to be Conveyed by Ithaca Urban Renewal Agency to City of Ithaca Located at South End of Cherry Street", prepared by T.G. Miller P.C., dated 4/11/19, and be it further, RESOLVED, That the Superintendent of Public Works is hereby authorized to execute any and all documents to implement this resolution, including but not limited to a deed to convey property from the IURA to the City of Ithaca. Page 4 of 6 IUrban �� .��R�y��| �� ~~ .1 Agency 108 E. Green St. Third FlooCity of Ithac(City Hall) Ithaca, NY 14850 To: Date: From: Subject: MEMORANDUM City of Ithaca Board of PubIic Works May 1, 2019 NeIs Bohn, Director of Community Development, IURA Request to Dedicate Land at the Southerly End of Cherry Street as a Public Street The Ithaca Urban Renewal Agency (IURA) requests the Board of Public Works to consider dedicating a 79' foot long segment at the southerly end of Cherry Street as a public street. A recent conveyance of property along Cherry Street revealed that the final 79' of the roadway was excluded from the legal definition of Cherry Street when the industrial park was created circa 1980, leaving the IURA as property owner of a short segment of a private roadway with pavement, curbs and utilities constructed to city street standards. Currently, driveways serving parcels Iocated at 245 and 247 Cherry Street lack a direct connection to a public street. It appears this gap in the public street was intentionally created at a time when the rear 8.25 acre lot at the end of Cherry Street was privately owned. The City has since acquired the rear lot and conveyed 6 acres of it to the IURA for expansion of the Cherry Street Industrial Park. Lack of street frontage to this 6 -acre parcel impedes its feasibility for development. Acceptance of this 5,415 square foot area of land improved as a roadway will recognize the commonly understood status of this area as a portion of the public Cherry Street and require no change in DWP operations. Please find attached the foliowing documents: * Site location map A larger scale diagram showing the location of the street segment in question • A survey map depicting the proposed area to be accepted as a public Street City Code excerpt regarding public street dedication — Section 290-27 Please let me know if you have any questions about this matter. moismaua malls AtlaHH3 A.ONHOV IVAHNIgH NVERIfl VD H I 3 I (13:?,,333 dciti aJ 11) = > -0 c O 0 - co faJ -0 fp o RS 4-, L.? CO Ca 6 , 6 6 CO ,47 LEGEND ZN —COMPUTED POINT a70. —PIN SET WITH CAP —IRON PIN FOUND —IRON PIPE FOUND UTILITY POLE MAP REFERENCES: 1) FINAL PLAT CNERFIT STREET INDUSTRIAL PARK DATEO MAY 20, 1980 Br JOHN A. COUCHERTY AND OLEO IN CABINET Z MVP! OPE 21, 2) SURVEY MAP SHOPANC A PORTION OF (ANDS 09 ITHACA URBAN RENEWAL AGENCY DATED AUGUST 19, 1992 AND LAST AMENDED NOV. 5, 1996 BY Ea MUER, P.C. 3) SURVEY MAP Na 239 CHERRY STREET 8Y TO MILLER P.C. ARO DATED 11/16/2004. ITHACA URBAN RENEWAL AGENCY (aa) 581/68d TAX MAP No. 96-2-1,1 Na 240 CHERRY STREET CROSS HATCHED 741 BE CONVEYED BY ITHACA URBAN RENEWAL AGENCY TO CITY OF ITHACA (FOR CITY STREET PURPOSES) AREA,K5,215 sq.. R. 4 I 7 I 50160560 140 241 1. MAGACHERRX LLC 5530.) 8010:5:004 TAX MAP No. 96-2-7,22 APApPpRZ,LLOCA00117770:141b0F trET,71 coat) CRO„f1 2E11 1 03386 1:11X L.L11P 116 2 ,5-181611,11-21G, ; ,11;15 136 - 50'41'52' 66.1 a NFORMA770N La_ _ GRAVEL -14 PARKING W.1 -1D GRAVEL existing R.O.W. see 794/192 141111,41 DRIVE SEE 2014-003386 14 S 5014152' 66.12' CA UR: YAL AGENCY P/0 DEED LK 580 PAGE 394 ARE4=8,215 sq. ft. CERTIFICATION ME CRY OF /7NAC.4 ITHACA RENEWAL AGENCY 1 hereby certify to that 1 am a licensed kind surveyor New York Stole License No.0 96, and that this mop correctly delineates on actual surrey on the round made oy ma or under my direct supervision and that 1 round no visible 22121250ehments either way across p lines except os shown hereon. DATED,- t L SIGNED' T. G. MILLER P.C. ENGINEERS AND SURVEYORS 203 NORTH AURORA STREET ITHACA. NEW YORK 14850 TEL(607)272-6477 TITLE: ITHACA URBAN RENEWAL AGENCY (910) P/0 DEED ROOK 580 PAGE 394 TAX MAP NO. 96-2-1.23 ITHACA URBAN RENEWAL AGENCY (5.0.) 2073-07489 TAX MAP No. 10D-2-1.21 NOTES, 1,)THIS sower MAR PREPARED WITHOUT BENEFIT 01 AN ABSTRACT OFT TITLE PROVIDED, SUBJECT TO ANY STATE OE FACT THAT AN UPDATED ABSTRACT 09 TITLE MAY SHOW, SURVEY MAP PARCEL TO BE CONVEYED BY UR: RENEWAL AGENCY TO CITY OF CA AT SO END OF CHERRY E CITY OF ITHACA, TOMPKINS COUNTY, NEW YORK DATE 4/11/2019 ALTMANN (96, COWY18426' =TM , 5202222224 1,02 YORK STATE aliCATE8,1 122, 2.22 PROKtflk,O fie LAW 4,1, CE1177.,,,iitRa4 .m ARK Mie MN MS AMP ME COPES 71AXECC mar r SAM 1222 At &WS WAR 'ME &SWESOM SEAL Of ThZ 22222211 Wei St.filiftUR KNOW SIONATERE AWEARS kERCOSt 190 1 4 City of Ithaca, NY https://www.ecode360.com/print/IT1348?guid=8393382 City of Ithaca, NY Wednesday, May 1, 2019 Chapter 290. Subdivision of Land Article IV. Design Standards § 290-27. Requirements for streets and infrastructure. A. Any streets and utility infrastructure necessary to the proper service and function of the property subdivided shall be provided at the subdivider's expense before final approval of the subdivision becomes effective. If such improvements are not complete, provision for completion shall be made by means of a performance bond, as further specified under § 290-13 above. Staged or phased development of a subdivision may be undertaken in this manner, with the required infrastructure for each section covered by a performance bond acceptable to the Board. B. Any streets or infrastructure provided by the subdivider shall conform tri the folio wirig requirements, and in the event that such improvements are to be offered to the City for dedication; they shall sig conform before they may be accepted. (1) Street network and block size. All regulations of this chapter pertaining to block length and width, dead-end streets, grades and lines shall have been complied with, unless otherwise in compliance with the City Master Pian or Official Map, if any. (2) Trees and shrubs. Clearing and grubbing of trees and brush shall be done for the full width of the right-of-way of each new street, unless otherwise specified by the Board. (3) Grades and grading. (a) Grades proposed for the streets, surface drainageways and all water and sewer mains must be approved by the City Engineer before any street development is begun. Cross sections through street rights-of-way shall be such that sidewalks can be constructed in the same general plane as the street pavement. Any deviation in the above due to special conditions must have prior approval from the City Engineer. (b) In rough grading the right-of-way for a new street, the subdivider shall be responsible for the proper disposition of any rock excavated or of any excess soil or other material. The subdivider shall also be responsible for providing for any additional fill needed to meet the approved grades for streets and sidewalks. (4) Storm drainage. (a) Any swales, ditches or channels within street or rights-of-way must be approved by the City Engineer with respect to capacity and construction design, including connecting with storm sewers, and their construction shall be 1 of 4 5/1/2019, 2:23 PM City of IthacaNY httpyzYwww.eoodo360.con`*ninnII1348?guid=8393382 coordinated with the construction of any streets or other vehicular or pedestrian accessways serving the subdivision and shall have been completed before any subdivision streets may be accepted by the city. (b) Necessary storm sewers of capacity and construction design approved by the City Engineer shall have been completed in conjunction with construction of any new streets. (c) Storm drainage facilities provided in accordance with this section shall be designed to accommodate surface runoff from adjoining undeveloped property uphill; and where storm drainage from the subdivision will discharge into natural or artificial surface drainageways, the subdivider shall ensure that such discharge will not occur at a greater rate than would occur under the most severe conditions if the subdivision site were undeveloped. (5) Sanitary sewers. In accordance with City opacifioations, sanitary sewers of adequate capacity to serve the subdivision and adjacent areas shall have been insta||ad, connecting to existing City mains. Plans for such sanitary sewers must have received the approval of the Board of Public Works and of the Tompkins County Department of Health before sewer installation. (6) Curbs and gutters. Curbs and gutters constructed in accordance with City specifications shall be required to serve all or any portion of any street in the subdivieion, unless an alternate design is approved by the Planning and Development Board and the Board of Public Works. (7) Sidewalks. Construction of sidewalks serving all streets in the subdivision shall be required, unless that requirement is waived by the Planning and Development Board and the Board of Public Works. Any such sidewalks shall conform to City specifications. (8) Trees. The Planning and Development Board may require the planting of trees within the space between the pavement and the edge of the right-of-way of any new eubdivision, street or portion thereof. The tree epeciea, size, spacing and method and location of planting shall be as directed or approved by the Board in consultation with the City Forester and shall conform to the guidelines and specifications of the city's Tree Ordinance,[11 if any. Appropriate guaranties for tree health may be required. If appropriate, existing trees may be utilized. [1] Editor's Note: See Ch. 306, Trees and Shrubs. (9) Street monuments. Street monuments sha be paced at such block corners, angle pointm, points of curvature in the streets and such intermediate points as may be necessary to furnish a complete, permanent marking of the bounds of the proposed streets. The street monuments sha be of such material, size and length as may be fixed by the City as a standard or as approved by the City Engineer. (10) the City for dedication, the subdivider shall furnish an alostract of title or other evidence satisfactory to the City Attorney and shall also furnish an acceptable map on recordable Mylar, or other material acceptable for record, showing the boundaries of the property offered and describing them by dimension, bearings and other data necessary to provide a complete, permanent record of the rights-of-- way and street monuments. (11) Water mains. Water mains of capacity adequate to serve the entire subdivision and 2 of 4 City of IthacaNY 6uyv://v"`^ncndn360.cnm/prut/[T848?goid~8393382 the City Engineer, shall be installed in accordance with City specifications. When a subdivision is opened and developed in sections, the Board may decide not to require installation of mains in a section until it is to be opened. (12) Street grading. Final grading of the full street width to the approved grades shall be oomop|eted, including provision of any fill noeded, which shall be of a type and quality acceptable to the City Engineer. The developer shall also be responsible for removal of any dirt in excess of that needed and for its disposition in accordance with applicable regulations. (13) Gravel roadway. A compacted gravel roadway of a finished depth and width suitable to carry the anticipated type and volume of traffic, as approved by the City Engineer, shall be provided by the subdivider. (14) Street paving. Paving of the street to City etandarda, including base and wearing courses of material approved by the City Engineer, shall be provided by the subdivider. Such street shall be designed and built to carry the anticipated type and volume of traffic, as approved by the Engineer. (15) Curb cuts and driveway aprons. Curb cuts and daprons installed by the subdivider in cojunction with the initial development of a subdivision shall conform to City standonde, shall be approved by the City Engineer as to location and width and shall further conform to the specifications of § 325-20 of Chapter 325, Zoning, of the City Code. (16) Fire hydrants. Fire hydrants of a type acceptable to the Department of Public Works and the Ithaca Fire Department shall be installed at Iocations specified by the Department of Public Works in consultation with the Fire Department and connected to water mains by piping adequate to carry the volume of water required to serve the hydrants. (17) Manholes, control wakxae, inketo, culverts and utility structures in streets. All nnanho|es, control wakxas, in|ate, culverts and utility structures required for access to and control and operation of utilities and services installed or required to be installed by or for the subdivider in conjunction with the initial development of a subdivision, or any section thereof, shall conform to City standards or, to the standards of the provider of the utility or oarvioa, as opp|ioab|e, and shall be approved by the City Engineer. The installation of such otruc{ureo, controls, etc., shall be coordinated with the construction of subdivision streets at all stages and shall be completed before the street may be accepted by the city. (18) Storm drainage connections to streams. The connection of any storm drain, ditch or swale that is constructed by the subdivider, emptying into a stream or xva0arnouree, shall be made in accordance with City standards or as approved by the City Engineer and with applicable state requirements. Such storm drainage connection shall be completed before the beginning of any development of any lot in any section of the subdivision which would be served by the dnain, ditch or swale. (19) Underground electric transmission and distribution facilities and other utilities. If primary facilities for underground electric service or other utilities within the subdivision, whether required by state law, by the Board or otherwise provided by the subdivider, are to be installed before subdivision streets are offered to the city, the subdivider shall be responsible for assuring that such installation does not impair or damage any other subdivision infrastructure. In the event that such installation does impair or damage other infroetruc1ure, the subdivider shall be City of Ithaca, NY https://www.ecode3 6Ioom/prinuIT1348?guid=899338 responsible for correcting the impairment or repairing any damage to meet app//cao|e�~ig/aUandardaanddleepprowa/nfthm(�itvEnginee� �e (20) Retaining walls, etc. The dam/gn, construction material and details of any retaining .~ll /o. otherspecial engineering feature which is to be located in or d/rocU adjoining any street or pedestrian right-of-waywithin the oubdi � iy approved bythe (�ib/Engineer phortonons�uotionofthe feature. «aon must be (21) Streetlighting. The developer shall provide streetlighting as required bytheB o7�^uU/ioVVorkmorshall provide such ducts orother infrastructure oerd Public V�orkoshall determine willinstallation tao�|ito�e /e�eras the Board of of lighting facilities. 5/1/2019, 2:23 PM 11A. Approval of the Ithaca Reggae Festival Request to Re -Route Cayuga Waterfront Trail through Stewart Park and Close the Road within Stewart Park — Resolution WHEREAS, the Ithaca Reggae Festival will be held in the west end of Stewart Park on June 29, 2019, with proceeds going to local non-profit organizations to benefit Cayuga Lake, and WHEREAS, event organizers have requested to close the road within Stewart Park west of the tennis courts in order to fence off the festival area, and WHEREAS, the Special Event Committee recommends that the Cayuga Waterfront Trail remain open during the event, which will require the trail to be re-routed around the fenced area, and WHEREAS, the Board of Public Works discussed the request to close the road and re-route the trail within Stewart Park on May 21, 2019, now therefore be it RESOLVED, That the Board of Public Works hereby approves the closure of the Stewart Park access road west of the tennis courts, contingent upon the Cascadilla Boathouse and Paddles - N -More concessions sites remaining accessible to members and customers, and be it further RESOLVED, That the organizers will work with the Director of Engineering Services to create a detailed detour plan to re-route the Cayuga Waterfront Trail through Stewart Park for the Ithaca Reggae Festival on June 29, 2018. Page 5 of 6 Kathy Servoss From: Ben Marian <ben@0khacareggaefestzom^ Sent: Monday, April 29, 2019 1:54 PM To: Kathy Servoss Subject: Proposal for redirecting Cayuga Waterfront Trail for June 29th 2019 ReggaeFest Attachments: imaQeljpeg;ATTOOODl.txt Categories: BPW Hello Cathy! Nice to talk with you on Monday. Here is our proposal and request to be added to the agenda for the next Department of Public Works meeting on May Zlst. We are proposing to redirect the Cayuga Waterfront Trail on June 29th at Stewart Park from park opening to park closing time. Below is the map. Highlighted in yellow and labeled is where we would like to reroute the trail. This is the same rerouted arrangement we had last year, which turned out to work very well, and with no complaints. *Public vehicle traffic is closed off (aside of emergency vehicle access) at the two places where the trail crosses the pavement, so there will not be any danger to pedestrians. Every year we upgrade our signage and clear marking for redirecting those on the trail and plan to continue the same effort this year. VVevviUhavesecurityandvo|unteerpemnnne|atnurgatestohe|pvvithanyquesdonsnrdinections Please let meknovvofanything else wecan supply for information ornnaps. ' Thank you and speak soon, QeniaminK4ar|an Director ofVenue (607) 280-2803 ben@ithacareggaefest.com 1 12A. Appeal of Water Bill for 112 West Jay Street — Resolution WHEREAS, the owner of the property at 112 West Jay Street has appealed the water bills for this location going back to 2014, stating that she rarely, if ever, used the amount of water she was billed each quarter, and WHEREAS, the City of Ithaca charges a minimum of 12 units for residential properties to cover the costs of maintaining the water distribution system and to provide adequate fire -fighting water pressure and flow at each property in the City, and WHEREAS, it is standard practice for municipalities and water providers to charge minimum fees to cover maintenance and operational costs of water distribution systems regardless of the amount of water used, now therefore be it RESOLVED, That the Board of Public Works has reviewed the request for relief from the water bills for the property at 112 West Jay Street since 2014, and hereby denies the appeal. Page 6 of 6