HomeMy WebLinkAbout05-21-19 Board of Public Works Meeting AgendaBPW Meeting
Board of Public Works
Topic
AGENDA ITEMS
Voting?
DATE: May 21, 2019
TIME: 6:00 pm
LOCATION: 3rd Floor,
City Hall, Council Chambers
108 E. Green St., Ithaca
Time
Presenter(s) Allowed
1. Call to Order/Agenda Review
2. Mayor's Communications
3. Communications and Hearings from Persons
Before the Board
4. Response to the Public
5. Reports
A. Special Committees of the Board
B. Council Liaison
C. Board Liaisons
D. Superintendent and Staff
6. New Presentations Yes
No
No
No
Mayor Myrick
Mayor Myrick
Public
No Commissioners
No Various
7. Administration & Communications
A. Minutes for Approval
1. January 2019
2. February 2019
3. April2019
8. Buildings, Properties, Refuse & Transit
A. Street Permit Fees for Work Zones on the No Chief of Staff Dan 15 min.
Commons Cogan
Discussions have been held by staff about adjusting the fees charged for work sites on the
Commons to more reflect the impact such work zones have on pedestrian access to amenities.
9. Highways, Streets & Sidewalks
A. Requests to Close Streets on a Recurring Basis — Yes Supt. Thorne
Resolution
Per the Board's discussion, a proposed resolution is provided that approves the street closure
requests contingent upon agreement from IFD and IPD.
B. Request for Extended Vending Hours on the No Supt. Thorne 10 min.
Commons
The owner of Adam's Grill is requesting permission to operate for extended hours until 2:00 a.m.
C. Request to Dedicate Land at the Southerly End of Yes Nels Bohn, IURA 15 min.
Cherry Street as a Public Street — Proposed
Resolution
The Ithaca Urban Renewal Agency is requesting that a 70' segment at the end of Cherry Street
be dedicated as a city street to allow public access to an adjacent property.
10. Parking & Traffic
5 min.
15 min.
10 min.
Yes Mayor Myrick 5 min.
5 min.
If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at
607-274-6570 at least 48 hours before the meeting.
The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public comment
period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The
Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may
then be used to create committee agendas, with the speaker or author invited to attend.
Topic
Time
Voting? Presenter(s) Allowed
11. Creeks, Bridges & Parks
A. Request to Redirect the Cayuga Waterfront Trail Yes Supt. Thorne 10 min.
during ReggaeFest — Proposed Resolution
The organizers of this year's ReggaeFest are requesting permission to detour the waterfront
trail around their event that Stewart Park on June 29, 2019.
12. Water & Sewer
A. Appeal of Water Bill for 112 West Jay Street — Yes Asst. Supt. Whitney 5 min.
Resolution
The property owner is appealing her water bills going back to 2014.
13. New Business No
14. Adjournment
Date: May 15, 2019
Page 2 of 6
Yes
To:
From:
Date:
Re:
CITY OF ITHACA
108 East Green Street, Suite 202 Ithaca, New York 14850-5690
OFFICE OF THE CITY ENGINEER
Telephone: 607274-6530 Fax: 607/274-6587
Board of Public Works
Tim Logue, Director of Engineering
May 16, 2019
Street Permit Fees for Work Zones on the Commons
There have been discussions in City Hall that in order for fees to better reflect the
impacts on the public, the City ought to charge more for work zones on the Commons,
particularly ones that restrict access to public amenities such as the playground, the
Bernie Milton pavilion, or the fountain, and to ones that impact special events on the
Commons, such as festivals and concerts.
Fees for work zones on the Commons are set by the Board of Public Works; they were
established last summer after Common Council updated related legislation. The Board
set permit fees on a square foot basis using the current license fees for the central
business district. In 2019, the fee is calculated by a measured or estimated area on the
Commons and then prorated to a daily rate based on a $2.98/square foot/year basis.
Each year it is adjusted based on a consumer price index.
At your next meeting, I'd like to discuss this concept and some preliminary rates being
considered by staff. If you are interested in pursuing a change to the permit fee, some
issues we'll have to work through include:
• How to set the rates, perhaps differentiating among the different public
amenities on the Commons with different rates.
• Clarifying which amenities trigger the different rate - table/chair areas, benches,
planters, public art, etc.
• Consider the rate for other areas of the Commons
• How to define "special events" - concerts, festivals, etc.
How to implement for projects that currently have an approved work zone on
the Commons, with an established rate.
• How to charge based on duration - are short term (e.g., less than a week) work
zones charged the same or differently than long term work zone (some last for
more than a year).
"An Equal Opportunity Employer with a commitment to workforce diversification"
9A. Approval to Close City Streets on a Recurring Basis — Resolution
WHEREAS, the Board of Public Works received a request to close the following one -block
sections of city streets on a recurring basis over the Summer:
1. Madison Street between Fourth and Fifth Streets from 12:00 pm to 4:00 pm each
Monday, Tuesday and Wednesday between July 1, 2019 and August 28, 2019; and
2. South Titus Street between Plain and Fair Streets from 12:00 p.m. to 4:00 p.m. each
Sunday between June 30, 2019 and August 25, 2019
And
WHEREAS, the purpose of these recurring street closures is to allow regular play and
neighborhood gatherings throughout the summer months, and
WHEREAS, the residents of these streets agree to ensure the street barricades are put up and
taken down, and to supervise the barricades to prevent vehicles from driving through the
closed streets, and
WHEREAS, the Board of Public Works discussed the requests at the April 16, 2019, meeting
and agreed to allow a pilot program in 2019, now therefore it
RESOLVED, That the request to close Madison Street and South Titus Street is hereby
approved contingent upon approval from the Ithaca Fire and Ithaca Police Departments, and
that the streets are not blocked in such a manner that would prevent emergency vehicles from
getting through, and be it further
RESOLVED, That the residents shall pick up and return the barricades from/to Streets and
Facilities, maintain the barricades in the same or better condition as they received them, and
be it further
RESOLVED, That this approval is revocable at any time for any reason by the Superintendent
of Public Works or his/her designee.
Page 3 of 6
9C. Request to Dedicate Land at the Southerly End of Cherry Street as a Public Street
— Resolution
WHEREAS, City Code, Section 290-27 authorizes the Board of Public Works to dedicate an
area of improved land to the City for dedication as a public street; and
WHEREAS, in the process of conveying a parcel of land at 247 Cherry Street it was
discovered that the publicly dedicated portion of Cherry Street does not extend to the full
length of the improved roadway, leaving the Ithaca Urban Renewal Agency with a 79' by 66'
area of land that has been improved with pavement, curbs and underground utilities, but has
not been accepted as a public street, and
WHEREAS, the legal description for the publicly dedicated Cherry Street terminates 79 -feet
before the end of the developed portion of the Cherry Street Industrial Park, and
WHEREAS, lack of contiguous street access will impede appropriate development of the
Cherry Street Industrial Park expansion area, and
WHEREAS, the public, industrial park tenants, and zoning officials have treated this IURA-
owned segment of the roadway as a public street for many years, and
WHEREAS, the Ithaca Urban Renewal Agency offers to convey this 5,215 square foot area of
land to the City for dedication as a public street at no cost to the City, thereby extending the
publicly dedicated Cherry Street by a length of 79 feet, now, therefore be it
RESOLVED, That pursuant to Section 290-27 of the City Code, the City of Ithaca Board of
Public Works hereby approves the request from the Ithaca Urban Renewal Agency to accept
and dedicate land as a public street to extend the length of Cherry Street by 79 feet as shown
on a survey map entitled "Parcel to be Conveyed by Ithaca Urban Renewal Agency to City of
Ithaca Located at South End of Cherry Street", prepared by T.G. Miller P.C., dated 4/11/19,
and be it further,
RESOLVED, That the Superintendent of Public Works is hereby authorized to execute any
and all documents to implement this resolution, including but not limited to a deed to convey
property from the IURA to the City of Ithaca.
Page 4 of 6
IUrban
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108 E. Green St.
Third FlooCity of Ithac(City Hall)
Ithaca, NY 14850
To:
Date:
From:
Subject:
MEMORANDUM
City of Ithaca Board of PubIic Works
May 1, 2019
NeIs Bohn, Director of Community Development, IURA
Request to Dedicate Land at the Southerly End of Cherry Street as a Public Street
The Ithaca Urban Renewal Agency (IURA) requests the Board of Public Works to consider dedicating a
79' foot long segment at the southerly end of Cherry Street as a public street.
A recent conveyance of property along Cherry Street revealed that the final 79' of the roadway was
excluded from the legal definition of Cherry Street when the industrial park was created circa 1980,
leaving the IURA as property owner of a short segment of a private roadway with pavement, curbs and
utilities constructed to city street standards. Currently, driveways serving parcels Iocated at 245 and
247 Cherry Street lack a direct connection to a public street.
It appears this gap in the public street was intentionally created at a time when the rear 8.25 acre lot at
the end of Cherry Street was privately owned. The City has since acquired the rear lot and conveyed 6
acres of it to the IURA for expansion of the Cherry Street Industrial Park. Lack of street frontage to this
6 -acre parcel impedes its feasibility for development.
Acceptance of this 5,415 square foot area of land improved as a roadway will recognize the commonly
understood status of this area as a portion of the public Cherry Street and require no change in DWP
operations.
Please find attached the foliowing documents:
* Site location map
A larger scale diagram showing the location of the street segment in question
•
A survey map depicting the proposed area to be accepted as a public Street
City Code excerpt regarding public street dedication — Section 290-27
Please let me know if you have any questions about this matter.
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2) SURVEY MAP SHOPANC A PORTION OF (ANDS
09 ITHACA URBAN RENEWAL AGENCY DATED
AUGUST 19, 1992 AND LAST AMENDED NOV. 5,
1996 BY Ea MUER, P.C.
3) SURVEY MAP Na 239 CHERRY STREET 8Y
TO MILLER P.C. ARO DATED 11/16/2004.
ITHACA URBAN RENEWAL AGENCY (aa)
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TAX MAP No. 96-2-1,1
Na 240 CHERRY STREET
CROSS HATCHED 741 BE CONVEYED BY
ITHACA URBAN RENEWAL AGENCY
TO CITY OF ITHACA
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SIGNED'
T. G. MILLER P.C.
ENGINEERS AND SURVEYORS
203 NORTH AURORA STREET
ITHACA. NEW YORK 14850
TEL(607)272-6477
TITLE:
ITHACA URBAN RENEWAL AGENCY (910)
P/0 DEED ROOK 580 PAGE 394
TAX MAP NO. 96-2-1.23
ITHACA URBAN RENEWAL AGENCY (5.0.)
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TAX MAP No. 10D-2-1.21
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City of Ithaca, NY https://www.ecode360.com/print/IT1348?guid=8393382
City of Ithaca, NY
Wednesday, May 1, 2019
Chapter 290. Subdivision of Land
Article IV. Design Standards
§ 290-27. Requirements for streets and infrastructure.
A. Any streets and utility infrastructure necessary to the proper service and function of the
property subdivided shall be provided at the subdivider's expense before final approval
of the subdivision becomes effective. If such improvements are not complete, provision
for completion shall be made by means of a performance bond, as further specified
under § 290-13 above. Staged or phased development of a subdivision may be
undertaken in this manner, with the required infrastructure for each section covered by
a performance bond acceptable to the Board.
B. Any streets or infrastructure provided by the subdivider shall conform tri the folio wirig
requirements, and in the event that such improvements are to be offered to the City for
dedication; they shall sig conform before they may be accepted.
(1) Street network and block size. All regulations of this chapter pertaining to block
length and width, dead-end streets, grades and lines shall have been complied
with, unless otherwise in compliance with the City Master Pian or Official Map, if
any.
(2) Trees and shrubs. Clearing and grubbing of trees and brush shall be done for the
full width of the right-of-way of each new street, unless otherwise specified by the
Board.
(3)
Grades and grading.
(a) Grades proposed for the streets, surface drainageways and all water and
sewer mains must be approved by the City Engineer before any street
development is begun. Cross sections through street rights-of-way shall be
such that sidewalks can be constructed in the same general plane as the
street pavement. Any deviation in the above due to special conditions must
have prior approval from the City Engineer.
(b) In rough grading the right-of-way for a new street, the subdivider shall be
responsible for the proper disposition of any rock excavated or of any excess
soil or other material. The subdivider shall also be responsible for providing for
any additional fill needed to meet the approved grades for streets and
sidewalks.
(4) Storm drainage.
(a) Any swales, ditches or channels within street or rights-of-way must be
approved by the City Engineer with respect to capacity and construction
design, including connecting with storm sewers, and their construction shall be
1 of 4 5/1/2019, 2:23 PM
City of IthacaNY httpyzYwww.eoodo360.con`*ninnII1348?guid=8393382
coordinated with the construction of any streets or other vehicular or
pedestrian accessways serving the subdivision and shall have been
completed before any subdivision streets may be accepted by the city.
(b) Necessary storm sewers of capacity and construction design approved by the
City Engineer shall have been completed in conjunction with construction of
any new streets.
(c) Storm drainage facilities provided in accordance with this section shall be
designed to accommodate surface runoff from adjoining undeveloped property
uphill; and where storm drainage from the subdivision will discharge into
natural or artificial surface drainageways, the subdivider shall ensure that such
discharge will not occur at a greater rate than would occur under the most
severe conditions if the subdivision site were undeveloped.
(5) Sanitary sewers. In accordance with City opacifioations, sanitary sewers of
adequate capacity to serve the subdivision and adjacent areas shall have been
insta||ad, connecting to existing City mains. Plans for such sanitary sewers must
have received the approval of the Board of Public Works and of the Tompkins
County Department of Health before sewer installation.
(6) Curbs and gutters. Curbs and gutters constructed in accordance with City
specifications shall be required to serve all or any portion of any street in the
subdivieion, unless an alternate design is approved by the Planning and
Development Board and the Board of Public Works.
(7) Sidewalks. Construction of sidewalks serving all streets in the subdivision shall be
required, unless that requirement is waived by the Planning and Development
Board and the Board of Public Works. Any such sidewalks shall conform to City
specifications.
(8) Trees. The Planning and Development Board may require the planting of trees
within the space between the pavement and the edge of the right-of-way of any
new eubdivision, street or portion thereof. The tree epeciea, size, spacing and
method and location of planting shall be as directed or approved by the Board in
consultation with the City Forester and shall conform to the guidelines and
specifications of the city's Tree Ordinance,[11 if any. Appropriate guaranties for tree
health may be required. If appropriate, existing trees may be utilized.
[1] Editor's Note: See Ch. 306, Trees and Shrubs.
(9) Street monuments. Street monuments sha be paced at such block corners, angle
pointm, points of curvature in the streets and such intermediate points as may be
necessary to furnish a complete, permanent marking of the bounds of the
proposed streets. The street monuments sha be of such material, size and length
as may be fixed by the City as a standard or as approved by the City Engineer.
(10)
the City for dedication, the subdivider shall furnish an alostract of title or other
evidence satisfactory to the City Attorney and shall also furnish an acceptable map
on recordable Mylar, or other material acceptable for record, showing the
boundaries of the property offered and describing them by dimension, bearings
and other data necessary to provide a complete, permanent record of the rights-of--
way and street monuments.
(11) Water mains. Water mains of capacity adequate to serve the entire subdivision and
2 of 4
City of IthacaNY 6uyv://v"`^ncndn360.cnm/prut/[T848?goid~8393382
the City Engineer, shall be installed in accordance with City specifications. When a
subdivision is opened and developed in sections, the Board may decide not to
require installation of mains in a section until it is to be opened.
(12) Street grading. Final grading of the full street width to the approved grades shall be
oomop|eted, including provision of any fill noeded, which shall be of a type and
quality acceptable to the City Engineer. The developer shall also be responsible for
removal of any dirt in excess of that needed and for its disposition in accordance
with applicable regulations.
(13) Gravel roadway. A compacted gravel roadway of a finished depth and width
suitable to carry the anticipated type and volume of traffic, as approved by the City
Engineer, shall be provided by the subdivider.
(14) Street paving. Paving of the street to City etandarda, including base and wearing
courses of material approved by the City Engineer, shall be provided by the
subdivider. Such street shall be designed and built to carry the anticipated type and
volume of traffic, as approved by the Engineer.
(15) Curb cuts and driveway aprons. Curb cuts and daprons installed by the
subdivider in cojunction with the initial development of a subdivision shall conform
to City standonde, shall be approved by the City Engineer as to location and width
and shall further conform to the specifications of § 325-20 of Chapter 325, Zoning,
of the City Code.
(16) Fire hydrants. Fire hydrants of a type acceptable to the Department of Public
Works and the Ithaca Fire Department shall be installed at Iocations specified by
the Department of Public Works in consultation with the Fire Department and
connected to water mains by piping adequate to carry the volume of water required
to serve the hydrants.
(17) Manholes, control wakxae, inketo, culverts and utility structures in streets. All
nnanho|es, control wakxas, in|ate, culverts and utility structures required for access
to and control and operation of utilities and services installed or required to be
installed by or for the subdivider in conjunction with the initial development of a
subdivision, or any section thereof, shall conform to City standards or, to the
standards of the provider of the utility or oarvioa, as opp|ioab|e, and shall be
approved by the City Engineer. The installation of such otruc{ureo, controls, etc.,
shall be coordinated with the construction of subdivision streets at all stages and
shall be completed before the street may be accepted by the city.
(18) Storm drainage connections to streams. The connection of any storm drain, ditch
or swale that is constructed by the subdivider, emptying into a stream or
xva0arnouree, shall be made in accordance with City standards or as approved by
the City Engineer and with applicable state requirements. Such storm drainage
connection shall be completed before the beginning of any development of any lot
in any section of the subdivision which would be served by the dnain, ditch or
swale.
(19) Underground electric transmission and distribution facilities and other utilities. If
primary facilities for underground electric service or other utilities within the
subdivision, whether required by state law, by the Board or otherwise provided by
the subdivider, are to be installed before subdivision streets are offered to the city,
the subdivider shall be responsible for assuring that such installation does not
impair or damage any other subdivision infrastructure. In the event that such
installation does impair or damage other infroetruc1ure, the subdivider shall be
City of Ithaca, NY
https://www.ecode3
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responsible for correcting the impairment or repairing any damage to meet
app//cao|e�~ig/aUandardaanddleepprowa/nfthm(�itvEnginee� �e
(20) Retaining walls, etc. The dam/gn, construction material and details of any retaining
.~ll /o. otherspecial engineering feature which is to be located in or d/rocU
adjoining any street or pedestrian right-of-waywithin the oubdi � iy
approved bythe (�ib/Engineer phortonons�uotionofthe feature.
«aon must be
(21) Streetlighting. The developer shall provide streetlighting as required bytheB
o7�^uU/ioVVorkmorshall provide such ducts orother infrastructure oerd
Public V�orkoshall determine willinstallation tao�|ito�e /e�eras the Board of of lighting facilities.
5/1/2019, 2:23 PM
11A. Approval of the Ithaca Reggae Festival Request to Re -Route Cayuga Waterfront
Trail through Stewart Park and Close the Road within Stewart Park — Resolution
WHEREAS, the Ithaca Reggae Festival will be held in the west end of Stewart Park on June
29, 2019, with proceeds going to local non-profit organizations to benefit Cayuga Lake, and
WHEREAS, event organizers have requested to close the road within Stewart Park west of the
tennis courts in order to fence off the festival area, and
WHEREAS, the Special Event Committee recommends that the Cayuga Waterfront Trail
remain open during the event, which will require the trail to be re-routed around the fenced
area, and
WHEREAS, the Board of Public Works discussed the request to close the road and re-route
the trail within Stewart Park on May 21, 2019, now therefore be it
RESOLVED, That the Board of Public Works hereby approves the closure of the Stewart Park
access road west of the tennis courts, contingent upon the Cascadilla Boathouse and Paddles -
N -More concessions sites remaining accessible to members and customers, and be it further
RESOLVED, That the organizers will work with the Director of Engineering Services to create
a detailed detour plan to re-route the Cayuga Waterfront Trail through Stewart Park for the
Ithaca Reggae Festival on June 29, 2018.
Page 5 of 6
Kathy Servoss
From: Ben Marian <ben@0khacareggaefestzom^
Sent: Monday, April 29, 2019 1:54 PM
To: Kathy Servoss
Subject: Proposal for redirecting Cayuga Waterfront Trail for June 29th 2019 ReggaeFest
Attachments: imaQeljpeg;ATTOOODl.txt
Categories: BPW
Hello Cathy!
Nice to talk with you on Monday.
Here is our proposal and request to be added to the agenda for the next Department of Public Works meeting on May
Zlst.
We are proposing to redirect the Cayuga Waterfront Trail on June 29th at Stewart Park from park opening to park
closing time.
Below is the map. Highlighted in yellow and labeled is where we would like to reroute the trail. This is the same
rerouted arrangement we had last year, which turned out to work very well, and with no complaints.
*Public vehicle traffic is closed off (aside of emergency vehicle access) at the two places where the trail crosses the
pavement, so there will not be any danger to pedestrians.
Every year we upgrade our signage and clear marking for redirecting those on the trail and plan to continue the same
effort this year.
VVevviUhavesecurityandvo|unteerpemnnne|atnurgatestohe|pvvithanyquesdonsnrdinections
Please let meknovvofanything else wecan supply for information ornnaps. '
Thank you and speak soon,
QeniaminK4ar|an
Director ofVenue
(607) 280-2803
ben@ithacareggaefest.com
1
12A. Appeal of Water Bill for 112 West Jay Street — Resolution
WHEREAS, the owner of the property at 112 West Jay Street has appealed the water bills for
this location going back to 2014, stating that she rarely, if ever, used the amount of water she
was billed each quarter, and
WHEREAS, the City of Ithaca charges a minimum of 12 units for residential properties to cover
the costs of maintaining the water distribution system and to provide adequate fire -fighting
water pressure and flow at each property in the City, and
WHEREAS, it is standard practice for municipalities and water providers to charge minimum
fees to cover maintenance and operational costs of water distribution systems regardless of
the amount of water used, now therefore be it
RESOLVED, That the Board of Public Works has reviewed the request for relief from the water
bills for the property at 112 West Jay Street since 2014, and hereby denies the appeal.
Page 6 of 6