HomeMy WebLinkAbout12-18-18 Board of Public Works Meeting AgendaBPW Meeting
Board of Public Works
AGENDA ITEMS
Topic
1. Call to Order/Agenda Review
2. Mayor's Communications
3. Communications and Hearings from Persons
Before the Board
4. Response to the Public
5. Reports
A. Special Committees of the Board
B. Council Liaison
C. Board Liaisons
D. Superintendent and Staff
6. New Presentations
7. Administration & Communications
A. Approval of Minutes
1) July 17, 2018
8. Buildings, Properties, Refuse & Transit
A. Approval of Use City Property for a Public Space
Recycling Station - Resolution
Voting?
No
No
No
No
No
DATE: December 18, 2018
TIME: 6:00 pm
LOCATION: 3rd Floor,
City Hall, Council Chambers
108 E. Green St., Ithaca
Time
Presenter(s) Allowed
Mayor Myrick
Mayor Myrick
Public 5 min.
Commissioners
Various
15 min.
Yes Mayor Myrick 3 min.
Yes
Supt. Thorne
5 min.
Per the Board's discussion, a resolution approving the request is provided for consideration.
B. Approval of the Installation of a Mosaic Mural on Yes Supt. Thorne 10 min.
the Southside Community Center Building -
Resolution
Annmarie Zwack has provided the enclosed drawing of a self -supported frame for the mosaic
project, per the Board's request from the October 2018 discussion. With this additional
information, a proposed resolution is provided for consideration.
9. Highways, Streets & Sidewalks
A. Resolution to Deny an Appeal for a Driveway Curb Yes Dir. of Eng. Logue 5 min.
Cut on West Martin Luther King Jr. Street/ West
State Street at 1006 West Seneca Street
A proposed resolution is provided for consideration.
B. Proposed South Aurora Street Sidewalk Alignment No Dir. of Eng. Logue 10 min.
Common Council has approved funding to install sidewalk from Hillview Place south to the
City/Town line. The purpose of this discussion is to determine which side of the street the
sidewalk should be installed.
10. Parking & Traffic
11. Creeks, Bridges & Parks
A. 2019 Newman Golf Course Rates - Resolution Yes Asst. Supt. Benjamin 10 min.
Mike Addicott, Goff Course Manager, has requested adjustments to the rates and fees for 2019.
If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at
507-274-6570 at least 48 hours before the meetiny.
The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public comment
period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The
Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may
then be used to create committee agendas, with the speaker or author invited to attend.
Topic
12. Water & Sewer
A. Request for Removal of Penalties on the Water No Asst. Supt. Whitney 10 min.
Bill for 221 South Geneva Street
The director of the McGraw House is requesting that the penalties their water bill
B. Appeal for Sewer Use Billing from GreenStar Yes Asst. Supt. Whitney 5 min.
Cooperative Market - Resolution
This appeal was discussed by the Board in August 2018.
13. New Business No
Time
Voting? Presenter(s) Allowed
14. Adjournment Yes
Date: December 12, 2018
Page 2 of 7
8A. Approval of Use City Property for a Public Space Recycling Station — Resolution
WHEREAS, Tompkins County Recycling and Materials Management seeks to expand its
Public Space Recycling Program by locating recycling bins in public areas that have high
pedestrian traffic, and
WHEREAS, County staff visited sites to explore potential sites and recommend placing
recycling bins near the TCAT Bus Shelter at 210 Hancock Street, and
WHEREAS, the County will be responsible for servicing the recycling center, including trash
and recycling removal and maintaining the area around the center, and
WHEREAS, the Board of Public Works discussed the proposed location at its meeting on
November 20, 2018, now therefore be it
RESOLVED, That the Board of Public Works approves Tompkins County's request to locate a
Recycling Center in the public right of way near the TCAT bus shelter at 210 Hancock Street,
and directs City staff to work with County staff to determine the best location within the right of
way.
Page 3 of 7
8B. Approval of the Installation of a Mosaic Mural on the Southside Community
Center Building — Resolution
WHEREAS, in 2010, the City of Ithaca Public Art Commission (PAC) created a mural and
street art program to beautify blank walls within the city while providing local artists from all
sections of the community an opportunity to showcase their work, and
WHEREAS, the Board of Public Works approved several City -owned sites for inclusion on the
list of potential sites in the Mural and Street Art Program by resolution on May 19, 2010 and
has approved additional sites for inclusion in the program since that time, and
WHEREAS, as a result of this approval, more than 50 artists have installed murals on City -
owned property throughout the city, and the response to the new murals has been
overwhelmingly positive, and
WHEREAS, the Southside Community Center has asked the Board to consider installing a
mosaic mural on the exterior of the building, and
WHEREAS, the Board of Public Works discussed the proposal in October 2018, requesting
additional information, now, therefore, be it
RESOLVED, That the Board of Public Works approves the installation of the Southside Mosaic
Mural Project on the Southside Community Center Building contingent upon (1) a
recommendation of support from the Community Life Commission; (2) final approval of the
artwork by Common Council; the (3) the issuance of a Building Permit; and (4) the execution of
an agreement between the Artist and the City (as reviewed by the City Attorney) prior to
installation.
Page 4 of 7
Z
SOUTHSIDE COMMUNITY CENTER MURALS
305 S. PLAIN STREET
ITHACA, NEW YORK 14850
9A. Resolution to Deny an Appeal for a Driveway Curb Cut on West Martin Luther
King Jr. Street/ West State Street at 1006 West Seneca Street
WHEREAS, the City of Ithaca is sponsoring a project entitled, "West Martin Luther King Jr.
Street Corridor Enhancements," PIN 395050, and
WHEREAS, as a part of this project, staff proposed and the Board of Public Works approved, a
street design that removed a driveway on West MLK Jr. Street for the property at 1006 West
Seneca Street, leaving the property with an existing driveway on West Seneca Street, and
WHEREAS, the driveway was within the City's right of way with no existing easement or other
titled right to maintenance of the driveway within the West MLK Jr. Street right of way, and
WHEREAS, as a part of the public outreach effort for this project, in addition to other efforts,
staff went door to door in the corridor to discuss the scope of work with each business in the
project limits„ and
WHEREAS, the property owner at 1006 West Seneca Street has appealed the decision to
remove the driveway on the West MLK Jr. Street frontage, and
WHEREAS, BPW agreed to reopen the design considerations and consider the driveway as if
the appeal was heard during the design phase of the project, based on the merits of the
appeal, and
WHEREAS, the property owner submitted written and oral comment at the BPW meetings in
August and September of this year, and
WHEREAS, at the BPW's direction, staff had prepared sketches of two different sized
driveways to accommodate various vehicles, and
WHEREAS, City staff prepared a memo to the BPW, dated September 16th, recommending a
denial of the appeal,
WHEREAS, on September 27th, two Commissioners of the BPW met at the property with the
property owner, a prospective tenant, and staff to consider the appeal, and
WHEREAS, the Board of Public Works finds that the proposed driveway is not in the public
interest on this frontage of the property, has not otherwise heard a compelling rationale from
the property owner why a driveway is so critical at this location, and feels that the property is
not only adequately served and accessible to motor vehicles from the West Seneca Street side
of the property, but also that there are benefits to the property without the W. MLK Jr. St.
driveway (e.g., additional parking, potential outdoor dining or landscaping, etc.), now, therefore
be it
RESOLVED, That after hearing the appeal from the property owner and duly considering the
stated reasons for and against the driveway, the Board of Public Works hereby denies the
appeal from the property owner of 1006 West Seneca Street to allow for a driveway on the
West Martin Luther King Jr. Street frontage of the property.
Page 5 of 7
14-i93
CITY OF ITHACA
108 East Green Street, Ithaca, New York 14850-5690
Office of City Engineer
Telephone: 607 / 274-6530 Fax: 607 / 274-6415
TO: Board of Public Works
FROM: Johnathan Licitra, Sidewalk Improvement District (SID) Program Manager
DATE: 12/11/2018
RE: Proposed South Aurora St. Sidewalk Alignment
On 7 November 2018, Common Council approved Ithaca Urban Renewal Agency (IURA)
funding for a continuous sidewalk along S. Aurora St. between Hillview Pl. and the City/Town
boundary. The sidewalk design was completed in 2016 and there is enough funding for only
one side of the road to be constructed. The original design plans have been updated to
eliminate a large retaining wall by changing the alignment slightly via a permanent easement
along the Ithaca City School District property. As funding was being approved, there was
some discussion at Common Council (CC) about whether it would make sense (be less
expensive or have fewer impacts, such as grading or screening, on adjacent residential
properties) to have the sidewalk on the west side of the street. In the end, I understand CC
decided to approve the funding and allow the BPW to consider which side to install the
sidewalks.
Engineering staff supports the construction for the new sidewalk along the east side of S.
Aurora for the following reasons:
1. The construction estimate is $362,000 and there is funding up to $386,000. This does
not include construction inspection, but this cost is expected to be absorbed via the
Engineering staff.
2. This approach enables a natural flow for pedestrians to continue down the hill coming
from Ithaca College. This alignment will connect with the Town of Ithaca's sidewalk
project that will conclude at the City/Town boundary in 2019-2020.
3. The City/Town boundary and Grandview Ave are un -controlled intersections—
meaning that they do not have traffic signals. Crossing this road which averages over
12,000 vehicles per day increases the risk for pedestrian crashes.
4. South Hill Elementary School's Principal, Perry Gorgen, encourages this project via
a letter of support. Additional letters of support were provided by the South Hill Civic
Association, Bike Walk Tompkins, Ithaca College and the Town of Ithaca.
5. I have spoken to all 5 of the property owners thus far where new sidewalk is proposed
in -front of their property, and the consensus is that this project is long overdue and
welcomed.
6. East side is fully designed.
7. A future opportunity to build sidewalk on west side exists as part of the Chainworks
development approval process.
Enclosures: Overview of S. Aurora St. Plans (4)
00.11 0. 0001
10.1 0,00,00,07. 00000.0,0 ;00A000,0, 0:00:: ,.."0,„0, 00,0, 00. 0.0.70,70.F000A°00,
„ .0.
IN CHARGE •''''"
NESBNNEN BY, NAY
,LC 1,00,7: 00 000 A.:AA:000. 00 0, 0, 00 AA, c C,A A 0.75,45,0:, ,,Ann,,A,51,00A
\0100 000,00 A 01 0AE0 0000 0.0,0 10 0,0 0: 000 10., / AI,S,10000050 C.,' 01 0 ir0t,U0K,
NE:BAILED BY BRENNEN BY Nyw
NAME 15.31.324:11SNieNcik Cur -b IU 09991 9999999999199,N9'31j90i 9999p KIRA...OA:Qr.
NATE /S1:12n
ilSE owncocy
IT IS a ,410.1)0ti Of LA14 EOR ANY FRO YL U9E'Z, THEY ORE ACT!NG UNDER !PE DOOECTIUM OF A LICAN'9,D IriCEC9ADNAL ENEANEER, ARCHIJECI, LANDSCAPE 991IFECF, DR LAND SURVEYOR. TO ALTER AN ITEM 9 AAFF WAY, IF AN ITEM BEARENC THE STOUP OE A LICENSED PRDEESSICkot
91EITED, THE 9 TERING ENCINEER, AREAMTT9 ,EAWSCAPi AHIHJIEL o!.? LAND SORPEYOR :ELEA 99, Fd. ,NINN 99 AND IF`CLLOF. THE WCIATION 'ALTERED Br FOLLOWED 9Y THEIR S1GMOTURE, THE DATE OF UCH ALTERATION. IND A SPECIE C DESCRIPTIO:A OF ToE ALEERATIOI,
IN CHARGE OF CJM DESIGNED BY! SAS [REEKED 6Y CJM DETAILED BY ; SAE CHECKED BY : CJM
W"9
OLE NOTO : FO:2015 E22153432FEE SozetTE:F. Corb R000 BooTo. FE OSEDEEBTEBEBEBEEEBBEBBEFE: EYEBO:YBOBBOBETBBEEE,YEOBYTEBBBB
EBY E : i YOB/2M ii i0:32:B7 EYY
El S E O 5 FotTEEEFEB
o. :5 st YEEETEN Ey 5Ety FGH MA PSRS,A, EULESS TEEN FRE HERING uNDER TIRE DIREFFIGH GE A LICENSED PROFESSIONAL ENGINEER, ARCANE:El, EADUSFAPE ARCHITECT,. DR RAND SURVEADIEN AO ALTER AN FREW IN ADE DAD, IF AG ITEM REARM THE 57RO OE A LICENSED PROFESSEMEAR
NA ALFRED, TEE DIETRIEN ENGINEER, ARDWITHET, ITAKEISDAPH ADITHIERGL OR i. AND SURVEYOR SEAL, STAMP TRIE OCHEIMENE AND INETARDE THE NOTATIRD "RETREAT BEI FURROWED EN THEIR SIDNATURER, THE DATF RE FIER FITIRRATION„ AND A SHEFIIIID. DESCRIPTION CIE THE ALTERAna
BE CHARGE OF : BBB OBSAGNED. BY: BBB CHECKED BY E r Ofri. GMBH BY : FAS BBECKED BY 5 CO
......—........
0- 0-10
EDF
01 AHVSS333N 1N31X3 01 VINO 0309110 aNY 6381,31a
830Nfl 0IVd '1)3PC8c1 3H1 1)1181S
VlJ
01 S 14:.? SS 'Y:S !YON:: NlVA1301S 0NIH3G 031''ISHI
-cal °ON '0A10 335 'AVM3A180 100H35 3H
4334
BME
H LIN
IN CHARGE OF : 22", PIPNE 2 P.= =PP CHE.PP.D s
: WIASED
b' • ..337,"-"," 337 n" 3n33 7 3 337 = 3 3(3 7
P2 2,22.2 BY
1,7'333" 3Z3,
,373
2 2
2 2
crt
2 2
71.
"2 A
g 222
Cg,
12g9
222
Cg99
738
RI
.M2
= 2 = AB
r2.--• c
2. 22
2 2
0. 2
MS — •
2 en =
29C
$22 9292
-A =1
=
ca 2.1
2 I
2 FA I
Z.
2
111".
R.b
C21
C, C72
229
292 0.5
5,4:5
slvos
31,10°
11A. 2019 Newman Golf Course Rates — Resolution
WHEREAS, the Rates and Fees for the Newman Golf Course was last adjusted for the 2016
season, and
WHEREAS, a List of Rates and Fees for 2019 was discussed by the Board of Public Works on
December 18, 2018, from a proposal by Golf Course Manager Mike Addicott, and
WHEREAS, setting the membership rates in advance of the beginning of a new season seems
like a prudent course of action to help increase membership, now therefore be it
RESOLVED, That the Board of Public Works hereby adopts the following List of Rates and
Fees for 2019 for Newman Golf Course:
Membership Fees
Current Rates
Individual $630
$567
$882
$827
$140
$966
$410
$609
$347
$347
Senior
Domestic Couple
Senior Domestic Couple
JuniorIndividual
Family (up to 4, dependents 18 years old and under
_
Weekday Only, Individual
Weekday Only, Domestic Couple
College Membership (Ages 18-22) (*Restricted weekdays
before 4 p.m. w/ college ID and weekends after 12 noon)
City Employee
Retired City Employee
Proposed
2019 Rates
$660
$595
$925
$865
$150
$1,014
$430
$640
$347
$347
$460
Daily Greens Fees
9 Hole (per person)
18 Hole (per person)
Current
2019
Current
2019
WEEKDAY
Walking
$15.00
15.00
$19.00
19.00
With Cart
$27.00
24.00
$32.00
32.00
League Fee
$14.00
Removed
N/A
N/A
WEEKEND
Walking Until 2:00 p.m.
$16.00
Removed
$22.00
Removed
After 2:00 p.m.
$14.00
Removed
$18.00
Removed
Walking
17.00
22.00
With Cart
$19.00
26.00
$25.00
33.00
Foursome Special After 3:00 p.m.
N/A
N/A
$80.00
Removed
Cart Renta!Fees
Member
$7.00
8.00
$ 11.00
12.00
Non -Member
$8.00
9.00
$ 12.00
14.00
Page 6 of 7
McGraw House
700 McGraw House
Ithaca, New York 14850-5468
To: Mayor Svante Myrick, City of Ithaca
Sent by email on October 23, 2018
Re: Estimated Water Bill
Good Morning Svante!
1 -1 -em Zq
I'm wondering if you might be able to help this non-profit, serving low-income
Senior Citizens, with a one-time problem.
When we pay our City water bill, we are required to get a second signature from
the NYS Homes and Community Renewal (HCR) office in NYC. The most recent
water bill, dated 9/20 and due 10/22, was sent to HCR on 10/2. HCR signed it on
10/15. Our mail carrier often arrives after 5:00 and the approved payment arrived
in yesterday's mail after 5:00. Today, when we paid the bill in person and
explained the payment problem, we were told a 5% penalty of $935.34. is still due,
no exceptions.
To make this hurt a little deeper, for some reason, the gizmo that allows the City to
read our water meter as a drive-by does not work and this recent bill is the 3rd one
that's been estimated. I'm pretty sure the bill we paid today is over estimated.
Going forward, we will figure out a quicker method of getting our water bill paid
on time, as it has been in the past. Meanwhile, is there any way to forgive the
penalty on this one -day late payment from a non-profit customer with a good
payment history?
I hope this is the most difficult problem you face today... Thanks for any help you
can provide!
Carol Mallison
Executive Director
xc: Sally Klein, Financial Manager
607-272-7054 FAX: 607-272-3614
E-mail: Carol@mcgrawhouse.org Web site: http://www.mcgrawhouse.org
Street address (not for mailing): 221 South Geneva Street
12B. Appeal for Sewer Use Billing from GreenStar Cooperative Market - Resolution
WHEREAS, at the Owner's request, a new 4 -inch combined fire and domestic water service
line was completed on 10/30/2013. A new 1 -inch domestic water meter was subsequently
installed on 1/7/2014 and account 4514924701 was activated, and
WHEREAS, upon activation of the account, an error occurred and only the water billing was
activated, and
WHEREAS, during a periodic review of all existing accounts in 2018, the missed sewer billing
for this account was noted and a bill for $28,498.74 along with a memo detailing the bill was
sent to the Owner of the account on March 23, 2018. At that time, the account was also
corrected to include the sewer part of the billing from then on, and
WHEREAS, from the existing historical record of water meter readings for this account, the
sewer billing was calculated using the rates that were in effect at the time of usage, as follows:
2014 Annual Metered Consumption 526-HCF X $5.47 = $2,877.22
2015 Annual Metered Consumption 1,015-HCF X $5.47 = $5,552.05
2016 Annual Metered Consumption 1,463-HCF X $5.69 = $8,324.47
2017 Annual Metered Consumption 1,677-HCF X $5.80 = $9,726.60
2018 Metered Consumption thru Feb 348-HCF X $5.80 = $2,018.40
Total Unbilled Sewer Due $28,498.74
,and
WHEREAS, the City of Ithaca missing the billing for the sewer portion of the water and sewer
services does not change the fact that the sewer service was used, and
WHEREAS, since the sewer service was used, the City of Ithaca is obligated to bill the Owner
of the account. Otherwise the costs would be distributed and paid for by all other City sewer
customers, now therefore be it
RESOLVED, That the Owner of this water and sewer account is responsible for the sewer bill
totaling $28,498.74 without late fees or interest accrued to the account to date, and be it
further
RESLOLVED, That the Owner has the option to set up a payment plan with the City of Ithaca
Chamberlain with from one (1) year up to five (5) years of regular quarterly payments.
Page 7 of 7