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HomeMy WebLinkAboutMN-B&A-1992-07-15 i BUDGET AND ADMINISTRATION COMMITTEE REGULAR MEETING 7 : 30 P.M. JULY 15, 1992 MINUTES PRESENT: COMMITTEE MEMBERS: Booth, Romanowski, Berg, Daley COMMITTEE MEMBER EXCUSED: Johnson OTHERS PRESENT: City Controller - Cafferillo Deputy Controller - Thayer Superintendent of Public Works - Gray Youth Development Coordinator - Green Members of the Public Members of the Media 1 . Opening Comments Chairperson Booth made the following changes to the Agenda: A. Deletion of the City Attorney item dealing with tax redemption for a property located at 426-432 North Aurora Street, the individual paid the full amount due to the City. B. Bill Deery, from 512 South Plain Street, spoke to the Committee regarding the DPW Sidewalk Assessment program and City Sidewalk Ordinance. He stated that he was directed by the Mayor to speak to the B&A Committee. He stated that the sidewalk maintenance cost should be spread evenly by all the tax payers of the City. Currently, only the property owner of the sidewalk is responsible for the upkeep of the sidewalk in front of his property. He felt the Ordinance should be examined and changed. He explained that if the City sidewalk costs were evenly allocated to all City tax payers, then the City could get a uniform contractor rate and a uniform quality of sidewalk throughout the City. The Committee recommended the individual discuss this item with the Board of Public Works . 2 . Request to Approve the Ithaca Housing Authority Establishment of Salaries And Positions Controller Cafferillo presented a request by the Ithaca Housing Authority ( IHA) to approve the comparability of IHA' s salaries with City salaries . He stated that this was an annual resolution requested by the IHA. The resolution basically states the fact that the IHA' s salaries and positions are comparable to the City' s salaries for comparable positions . After a brief discussion, the following motion was made: R BUDGET & ADMINISTRATION COMMITTEE MINUTES - 7/15/92 WHEREAS, the Ithaca Housing Authority is mandated by the Department of Housing and Urban Development, funding agency, to demonstrate that the Salaries and Wages of the employees of said Housing Authority are comparable with the practices of the local governing body for all positions of similar responsibility and required competence, and WHEREAS, the City of Ithaca authorized 5%-10% increases for 1992, including step increases for qualified employees, and WHEREAS, the IHA negotiated a three year Contract with the UAW at 17% per year for maintenance employees, and WHEREAS, the Ithaca Housing Authority authorized a 7% increase for all qualified employees to bring the IHA employees closer to parity and comparability with City of Ithaca employees, and WHEREAS, the IHA has established the following positions, comparability and salary ranges for its Public Housing Section and covered by its Operating Budget: Position Comparable Position Salary Executive Director Director of Planning & $43,556-64,474 (16 years) Development/Controller $56,673 6,297 Salary $62,970 Family Self- Supervisor of Case- $30,245-32,859 Sufficiency workers - TC DSS Salary $24,610 Coordinator Principal Account City of Ithaca CSEA $17,716-22,417 Clerk/Fiscal Offi- (40 hours) Salary . $33,179 cer (15 years) Administrative City of Ithaca CSEA $17,716-22,417 Secretary (13 yrs) (40 hours) Salary $25,040 Site Manager Planner II (35 hrs) $22,125-27,995 (10 yrs) (40 hrs) - Max $31,993 $31,258 Tenant Relations Administrative Asst $15,202-19,235 Assistant (2-1/2 (35 hrs) (40 hrs.- Salary $17,120 yrs) (40 hrs. ) $22,592 Max. ) Acct Clerk/Typist City of Ithaca CSEA $13,358-16,902 (7 yrs) (40 hrs) Salary $17,963 Senior Account City of Ithaca CSEA $14,694-18,593 Clerk/Typist (40 hrs) $12,059 (2 yrs) 6,493 $18,552 2 R BUDGET & ADMINISTRATION COMMITTEE MINUTES - 7/15/92 Dir. of Resident Recreation Super- $19,252-24,360 Services visor CSEA Salary '$21,732 (1-1/2 Yrs. ) (35 hrs) Resident Initia- Assistant Recreation $18,032-22,816 tives Coordinator (35 hrs) Salary $19,260 CIAP Program Assistant Civil $28,253-35,749 Coordinator Engineer (40 hrs) $25,680 5,350 Salary $31,030 Working Foreman Ithaca School Dist. *** Range not (19 years) (40 hours) available Salary $31,426 Storekeeper City of Ithaca CSEA $14,211-17,981 (1 year) (40 hours) Salary $18,190 Building Main- Maintainer CSEA $ 7.75-8.45/hr tenance mechanic (40 hours) IRA $12.08+0.T. (14 years) guaranteed Salary *$24,615 Maintenance City of Ithaca CSEA $ 7.11-7.81 Worker (11 yrs) (40 hrs) IHA $8.97+0.T. Guar. Salary *$19,296 Maintenance City of Ithaca CSEA $ 7.11-7.81 Worker (7 yrs) (40 hrs) IRA $8.37+O.T. Guar. Salary *$18,007 Maintenance City of Ithaca CSEA $ 7.11-7.81 Worker (6 yrs) (40 hrs) IHA $8.21+0.T. Guar. Salary *$17,661 Laborer City of Ithaca CSEA $ 6.74-7.44/hr (6 yrs) (40 hrs) IHA $7 .18+0.T. Guar. Salary *$16,579 Laborer City of Ithaca CSEA $ 6.74-7/44/hr (2-1/2 yrs) (40 hrs) IHA $6.36+0.T. Guar. Salary *$14,686 * Per UAW Union Contract Laborer (Summer Help) Seasonal $5.00/hr $2,600 Laborer (Summer Help) Seasonal $5.00/hr $2,600 it Camp Counselors Seasonal $14,364 3 1 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 7/15/92 Camp Director Seasonal $10.00/hr SECTION 8/VOUCHER Section 8 Planner II - CSEA $22,125-27,995 Administrator (35 hrs) $31,993 (40 hr) (15 yr) (40 hrs) Salary $32,958 Tenant Selector Administrative $15,202-19,235 (4 yr) (40 hrs) Assistant CSEA Salary $19,845 (35 hrs) Tenant Selector Administrative $15,202-19,235 (40 hrs) Assistant CSEA Salary $16,716 (35 hrs) Account Clerk/ City of Ithaca CSEA $13,358-16,902 Typist (4 yrs) (40 hrs) Salary $16,150 Account Clerk/ City of Ithaca CSEA $13,358-16,902 Typist (3 yrs) (40 hours) Salary $15,933 Now, therefore, be it RESOLVED, that pursuant to its responsibilities under Section 3, Article 32(1) of the New York State Housing Law the Common Council agrees that the salaries and wages of the employees of the IHA are comparable to those paid by the City for all positions of similar responsibility and required competence. The motion passed 4-0. 3 . Department of Public Works A. Request to Establish Joint Activity Capital Project Superintendent of Public Works Gray presented a request to establish a Joint Activity Capital Project in the amount of $100, 000 for the purpose of the Kline Road Sewer Relief Project. Gray explained that this was the first capital project requested by the Sewer Special Joint Subcommittee (SJS) . He stated that both the SJS and the BPW have approved this project. Gray stated that the sewer line in question serves all of the joint owners: i.e. , City of Ithaca, Town of Ithaca and Town of Dryden. Gray explained the current problem that needs to be resolved with this project. He stated that the Kline Road sewer serves the newest half of Cornell and the Varna Pump Station from Dryden. He explained that the sewage flows near the 4 i BUDGET & ADMINISTRATION COMMITTEE MINUTES - 7/15/92 High School and that at that point the main is unable to handle the sewage and overflows the manholes near the High School . This proposed project would alleviate that problem. City Controller Cafferillo and the Committee discussed the funding for this project. It was agreed upon that funding for this project would be provided by the three owners at a pre-established rate. It was noted that the rate would be determined by the joint owners at a later date. After further discussion on the project, the following motion was made: WHEREAS, the Sewer Special Joint Subcommittee (SJS) and the Board of Public Works have passed resolutions recommending the establishment of a Capital Project entitled "Kline Road Sewer Relief Project", and WHEREAS, the SJS and the Board of Public Works have set a goal for said project, whereby the design of this by pass sewer would divert up to one million gallons a day of flow from the Kline Road main to the existing sewer mains located on Lake Street, now, therefore, be it RESOLVED, that Kline Road Sewer Relief Project be hereby established at an amount not to exceed $100,000, and be it further RESOLVED, that the funding for said project shall be provided by the participating municipalities at a pre-established shared allocation based on projected use as determined by SJS, and be it further RESOLVED, that pending a final determination of the method of financing each municipality' s proportionate share, the City Controller is hereby authorized to temporarily advance Joint Activity Capital Reserve Fund moneys for such purpose. The motion was passed 4-0. B. Report on Solid Waste Revenues City Controller Cafferillo and Superintendent of Public Works Gray gave the Committee a report on the status of Solid Waste Revenues versus Tipping Fee costs . Cafferillo stated that this was a tentative report because some of the numbers were not complete at this time. Cafferillo explained that he has monitored tonnage amounts going to the landfill. He stated that currently the City is taking more garbage to the landfill than tags are sold. Gray explained that in previous years the full tags were used to a greater extent; now the half tags are being used 5 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 7/15/92 much more extensively. He also stated that individuals are placing more trash in the bags than they were iA previous years. He stated that the bags are not being weighed as often as they should be by the collectors. He has recommended that scales be placed on the DPW trucks to weigh more bags . Cafferillo stated that the Solid Waste Fund is currently projected to have a budget shortfall if revenues and costs continue as is . He also stated that the City' s cost per sheet of tags is on the average 45% below what haulers are charging outside the City. Cafferillo stated that the 1992 Budget for tipping fees was based on 4,380 tons of refuse going to the landfill. At the current rate garbage is being collected in 1992, 3,500 tons of refuse will be hauled to the landfill during this year. He explained that if present trends continue, the City would spend only $504,000 in tipping fees instead of $635,000 budgeted. This would represent a $131,000 savings to the City. However, he also stated that the 1992 revenue for tag sales was budgeted at $1,236,000. Our current rate of tag sales would generate $902, 000 in tag sales or a $334, 000 shortfall of revenue. Cafferillo stated together this would represent a net $203,000 Budget shortfall. He stated the City has three options to cover this projected shortfall: 1 . Adjust the cost of the tags in the 3rd quarter of 1992 . 2 . Advance monies from the General Fund to the Solid Waste Fund and pay back the General Fund by increased tag costs in 1993 . 3 . Allocate $200,000 from the General Fund to subsidies to cover the shortfall in the Solid Waste Fund. Both Gray and Cafferillo stated that the garbage activity will be monitored and evaluated. The City will have to adjust the 1992 Solid Waste Budget soon, either by reducing current operating costs or by increasing revenues . The Committee did not want to look at increasing the tag cost until 1993 . No formal action was taken. Future reports on this issue will be made. Cafferillo also stated that the proposed legislation to establish a Benefits Assessment District for Trash has been stalled by the State. The County is also trying to establish a Benefit Assessment District. Cafferillo stated that this may eventually reduce the County' s tipping fee, which would in turn reduce the City trash tag cost. These possibilities will not alter the current situation. 6 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 7/15/92 4 . Youth Bureau - Request to Amend the 1992 Youth Development Budget —� Youth Development Coordinator Green presented a request to amend the 1992 Youth Bureau Budget by $6,975 . 00 . Green explained that the Youth Bureau will receive an additional $6, 975 from the Ithaca City School district to expand the summer programming in the Access to College and Employment (ACE) program. He explained that this program is supported by a New York State Grant. This budget amendment increases revenues by $6, 975 and increases expenditures by $6,975. After a brief discussion, the following motion was made: WHEREAS, the Youth Bureau has received a proposal from the Ithaca City School District to expand the Access to College and Employment (ACE) Program, and WHEREAS, the School District has receivedconfirmation of a New York State Education Department Grant to fund said program expansion, now, therefore, be it RESOLVED, that the 1992 General Fund Budget for Youth Bureau purposes be amended as follows: APPROPRIATIONS A7310-210 Office Equipment - Computer $1,100 A7310-435 Contracts 1,249 A731O-440 Staff Development 100 A7310-460 Program Supplies 4,526 REVENUE A3820 Youth Programs $6,975 The motion passed 4-0 . 5 . Finance/Personnel A. Contract for Employees Not Covered by a Union Chairperson Booth explained that this item was placed on the Agenda to discuss the possibility of forming guidelines for 1993 and the future regarding how to determine salary increases for employees not covered by a Union. The basic issue is whether salary increases for these employees should be across the board increases at the lowest contract increase (as Common Council has done in the past) or whether Common Council will want to send a message by reducing the increase for 1993 for these employees . Alderperson Berg stated that he needed to consider this issue when the total Budget is examined. 7 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 7/15/92 After further discussion on the concept of the increases, the consensus of the Committee was to discuss this issue during the overall 1993 Budget discussions . No formal action was taken. B. Request Authorization to Implement Grievance Decision City Controller Cafferillo presented a request to authorize the implementation of a grievance decision recently made by the Human Services Committee in favor of the Ithaca Paid Fire Fighters Association. Cafferillo stated that the fire fighters ' contract requires that any grievance decision that has a financial impact must be authorized by the B&A Committee prior to implementation. The financial impact in this case is $696. 60. After a brief discussion on the contract, the following motion was made: RESOLVED, that in conjunction with the applicable section of the current contract with the Ithaca Paid Fire Fighters Association, the Budget and Administration Committee hereby authorizes the implementation of a grievance decision in the amount of $696.60, as approved ;by the Human Services Committee. The motion passed 4-0 . C. Parking Meter Collection City Controller Cafferillo stated that the City has been looking at the collection of parking meter money closely. The City has received a proposal from a vendor out of Syracuse to perform the collection of parking meter money for the City. Cafferillo stated that he will have a recommendation next month on the meter collection system. The next B&A meeting will be August 19th at 7 : 30 P.M. The meeting was adjourned at 9 : 15 P.M. NOTE: In many cases the actual texts of the resolutions presented in these minutes were prepared following the Committee ' s deliberations and decisions on the matters involved. The resolutions presented here are in complete accord with decisions made by the Committee. 8