Loading...
HomeMy WebLinkAboutMN-B&A-1992-03-17 BUDGET AND ADMINISTRATION COMMITTEE REGULAR MEETING 7 : 30 P.M. MARCH 17, 1992 MINUTES PRESENT: COMMITTEE MEMBERS: Booth, Berg, Romanowski, Daley COMMITTEE MEMBER EXCUSED: Johnson OTHER ALDERPERSONS PRESENT: Golder OTHERS PRESENT: Mayor - Nichols City Controller - Cafferillo Deputy Controller - Thayer Youth Bureau Director - Cohen Personnel Administrator - Saul City Chamberlain - Parsons BPW Commissioner - Gerard Superintendent of Public Works - Gray Planning Staff Member - Chatterton Planning Director - Van Cort Fire Chief - Olmstead City Attorney - Guttman Assistant City Attorney - Kennedy CSEA Union Representative - Baker Members of the Media 1 . Opening Comments Chairperson Booth stated the following changes to the Agenda: A. Add a discussion on the Science Center Purchase Agreement. B. Delete the request to temporarily adjust hours of the Deputy City Clerk. Members of the public were asked to speak on any topic; the following members spoke: A. A GIAC Board member spoke in favor of the proposed municipal pool at GIAC. She stated that the City needs the pool and that the B&A Committee should support the request for additional funds . B. Mike Shier spoke in support of the municipal pool. He stated that the community needs another pool and that he is hopeful that the B&A will approve the additional funding needed for the pool. No other members of the public spoke. BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 2 . C.S.E.A. Administrative Unit Discussion C.S.E.A. Administrative Unit Representative Baker discussed several items that the Union wanted to bring to the attention of the B&A Committee. He stated that he was not speaking for or against any City employees. He raised the following concerns : A. Departmental In-House Promotion: He stated that the City should do these more often but that a select group of employees in the City are not getting promotions . He stated he was concerned about the job qualifications being written to promote certain individuals. B. Job Posting: He stated that job posting is not being done consistently. The City Buyer position was vacant and was filled without a posting of the position. C. Hiring above Step I without proper notice to the Union: He stated that recently an employee was hired without proper Union notification. D. Hiring from Manpower: He stated that recently a former city employee was hired back through Manpower, which possibly was a "Union Busting" activity. E. Employee working long periods of time in out of title: He stated that the City has a number of employees working out of title. F. City employees not following job specifications: He referred specifically to Deputy/Assistant positions . The Committee briefly discussed these several Union concerns. The B&A Committee directed the Personnel Administrator to meet with Bill Baker to get more details on these matters, including a specific listing of employees involved, and report back to the Committee in the coming months . Bill Baker stated that the Union was notified four hours ago regarding the item on the agenda hiring above Step I . No formal action was taken on the Union concerns. 3 . Finance Department Chamberlain A. Request to Correct Tax Roll City Chamberlain Parsons presented a request to correct the 1991 and 1992 tax roll. Parsons explained that the following correction was needed to the 1991 City Tax roll: 2 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 Property at 334 Elmira Road had an incorrect parcel size - the property value needs to be reduced by $33,299 . Parsons stated that the following corrections are needed to the 1992 City Tax roll: - A veterans exemption of $20, 000 for 54 Woodcrest Avenue was omitted. The property at 334 Elmira Road had an incorrect parcel size - the property value needs to be reduced by $33,299 . On property at 120-22 W. State Street a 485B exemption (sliding business exemption) was omitted in the amount of $53,275. After a brief discussion the following motion was made: WHEREAS, an investigation of errors in essential fact, pursuant to Section 554(4A) of the Real Property Tax Law revealed the following: a. A Veterans exemption of $20,000. for 54 Woodcrest Ave. in the name of Mollie Zall was omitted from the 1992 City Tax Roll; b. The value of 334 Elmira Road in the name of Reuben Weiner, was overstated by $33,299. on the 1991 and the 1992 City Tax roll due to an error in the listed size of the parcel; and C. A 485E exemption of $53,275. for 120-22 West State Street in the name of John Novarr was omitted; now, therefore, be it RESOLVED, that the 1992 City Tax roll be amended to reduce the assessment of Tax Map number 118-1-1 by $33,299. and be it further RESOLVED, that the 1992 City Tax roll be amended to reduce the assessment of Tax Map number 118-1-1 by $33,399. , Tax Map number 70-1-10 by $53,275. , and Tax Map number 112-2-8 by $20,000. , and be it further RESOLVED, that the City Chamberlain is authorized and directed to make the appropriate changes in the tax roll, prepare new tax bills for said properties, and refund overpayments as required. The motion passed 4-0 . 3 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 B. Request Extension of County Tax Warrant City Chamberlain Parsons presented a request to give her the authority to continue to collect county taxes through the end of May. Parsons explained that this is a recurring resolution. The following motion was made: RESOLVED, that the City Chamberlain be authorized to request the County of Tompkins to extend its warrant for collection of the 1992 taxes until May 29, 1992. The motion passed 4-0 . 4. Planning Department - Request for Additional Funding for Municipal Pool Planning staff member Chatterton presented a request for $100, 000 additional funding for the Municipal Pool Capital Project. Chatterton explained that the second set of bids for the pool project were over the authorized budget. She stated that this was the second set of bids on this project. The first bids were also above the authorized project budget amount. It was noted that at that time the project budget was increased to $520,000, which is currently the authorized project amount. Chatterton stated that the project client committee is recommending that the B&A Committee accept the low bid on the project, including all the alternates. This recommendation would require a $100,000 increase in the project budget. The low base bid with alternates including the plumbing and electrical low bids was as follows: Construction $416, 600 Alternates #1 - 7 42,255 Plumbing 24, 600 Electrical 24, 047 $507, 502 Contingency 25, 375 Arch. Services 57, 767 Misc. Services 28, 950 TOTAL COST $619,594 Alderperson Romanowski recommended that if possible the pool project should be done in stages or in-house. A discussion on the alternates followed. Mayor Nichols stated that the pool project should be all or nothing. He 4 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 explained that he would like to see the pool project approved. Controller Cafferillo stated that the extra $100,000 of borrowing would mean an additional $8, 000 to $12, 000 in debt service cost a year for the City. After a brief discussion regarding the low bid received for the Commons Improvement project, the following motion was made: WHEREAS, the bids for the Municipal Pool project near GIAC have come in over budget for the second time, and WHEREAS, the total project budget shortfall, inclusive of all alternates is $99,594. ; now, therefore, be it RESOLVED, that Capital Project #217 for the construction of the Municipal Pool and related improvements be hereby increased from $520,000. to a maximum cost of $620,000. and, be it further RESOLVED, that the additional amount necessary to complete said project, inclusive of all project supervision and contingencies be derived from the issuance of $100,000. in serial bonds. The vote on the motion was as follows: Ayes (2 ) : Berg, Daley Nays ( 1) : Booth Abstention ( 1) : Romanowski The motion will be sent on to the COW meeting with a 2-1-1 vote. Alderperson Romanowski stated that at this time he has not determined his vote. 5 . Youth Bureau - Cass Park Fees Youth Bureau Director Cohen discussed with the Committee the possibility of differential fees at Cass Park for City and non-City residents . Cohen explained that the question is whether City residents and participating municipalities ' residents will pay a lower fee for the use of Cass Park than other residents. The Youth Bureau Board passed a resolution stating that the fees should be held at current levels while a possible intermunicipal program is being pursued. Cohen stated that currently the intermunicipal program is in the process of being established. 5 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 The Committee decided to direct Youth Bureau Director Cohen to return in two months and report on the intermunicipal program and/or differential fee program. No formal action was taken. 6 . Committee to Proceed into Executive Session The Committee voted 4-0 to move into executive session to discuss a Youth Bureau incentive award and a Personnel Department personnel item. 7 . Report From Executive Session A. Youth Bureau - Employee Incentive Award Chairperson Booth reported that the Committee acted on a merit award item. It will be sent to the Committee of the Whole. The motion passed 3-1. Alderperson Daley voted against the motion. B. Personnel Department - Personnel Item The Committee discussed a personnel item involving the Personnel Department. No decision was made, and the item will be tabled until next month. The Committee voted 4-0 to move back into regular session. 8. Committee to Proceed Into Executive Session The Committee voted 4-0 to move into executive session to discuss the possible disposition of City lands to the Science Center. 9 . Report From Executive Session Chairperson Booth reported that the following action was taken during the executive session: WHEREAS, by resolution adopted on July 11, 1990, the Common Council of the City of Ithaca authorized the City Attorney to negotiate and draft a proposed contract with the Science Discovery Center of Tompkins County, Inc. for the transfer of an approximately one acre parcel of land encompassing the westerly one-half of tax parcel 25-2-1; and WHEREAS, by resolution adopted on August 1, 1990, this Council directed the City Clerk of the City of Ithaca to give public notice of the proposed sale of the said premises pursuant to the proposed purchase agreement; and 6 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 WHEREAS, by resolution adopted on September 5, 1990, this Council determined that the property had an appraised value, if it were zoned as B-4, of $159,000; and considering that the property is zoned as P-1, is intended to remain zoned as P-1 and, further considering the deed restrictions which are to be applied to the property, that the full value of the property with such deed and zoning restrictions is $104,000; and WHEREAS, by resolution adopted on September 5, 1990, this Council further authorized the Mayor of the City of Ithaca to enter into a purchase agreement with the Science Discovery Center of Tompkins County, Inc. and WHEREAS, on October 5, 1990 the City of Ithaca and the Science Discovery Center of Tompkins County, Inc. entered into a purchase agreement; and WHEREAS, pursuant to the contract of October 5, 1990, on October 5, 1990 the Science Discovery Center of Tompkins County, Inc. paid to the City of Ithaca a $25,000 deposit and took possession of the premises; and WHEREAS, the contract of October 5, 1990 provided for a closing on or before December 31, 1991 at which time the City of Ithaca would convey to the Science Discovery Center of Tompkins County, Inc. the subject premises and the Science Discovery Center of Tompkins County, Inc. would pay to the City the remaining $79,000; and WHEREAS, the Science Discovery Center of Tompkins County, Inc. has requested a delay in the closing; and WHEREAS, the Science Discovery Center of Tompkins County, Inc. is now requesting that the terms regarding the transfer of the property be modified to provide that instead of purchasing the property at this time that the Science Discovery Center of Tompkins County, Inc. enter into a long-term lease of the site with an option to purchase the site; and WHEREAS, the Science Discovery Center of Tompkins County, Inc. has represented to the City that it is an organization exempt from tax under Section 5O1(c) (3) of the Internal Revenue code; now, therefore, be it RESOLVED, that the City Clerk give public notice of the proposed lease and option to buy the approximately one acre parcel of land, being the westerly one-half of tax parcel number 25-2-1, according to the terms of the agreement. The motion passed 4-0 . 7 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 10 . City Attorney - Request for Settlement Fees On Property Assistant City Attorney Kennedy and City Chamberlain Parsons presented a request to allow two property owners to redeem their properties . Kennedy stated that properties at 107 Fayette Street and 425-426 North Aurora Street were acquired by the City after the owners failed to redeem their properties three years after the 1988 tax sale. She stated that the City has yet to establish a procedure for the disposition of properties acquired when the City has purchased the liens and the liens have not been redeemed within the statutory period. Kennedy explained that the County has a procedure in which the property owner can buy back their property up to a foreclosure auction. The County charges the property owner additional costs and related interest. Kennedy recommended that the City establish a policy that is similar to the County policy in which the owner could buy back the property and create a procedure reflective of the City Charter including an interest charge calculation. The Committee agreed to allow the property owners to redeem their properties . The Committee also directed the City Attorney to bring a procedure for redemption back to the Committee next month. The following motion was made: RESOLVED, that the existing owners per permitted to redeem the properties at 426-432 North Aurora Street and 107 Fayette Street for the total lien amount outstanding, plus additional interest penalty and related costs computed through the date of redemption. The motion passed 4-0 . 11 . Fire Department - Request to Amend Equipment List Fire Chief Olmstead presented a request to amend the Fire Department ' s 1992 Equipment list by $4, 856 to allow the addition of two combustible/hazardous Vaper Detectors and two Communication Interface Modules . Chief Olmstead explained that the $4, 856 in funds needed for these purchases will come from a transfer within his existing budget. After a brief discussion the following motion was made: RESOLVED, that the 1992 authorized equipment list for the Fire Department be amended to include the following: 8 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 A. Two (2) combustible/hazardous Vapor Detectors with software and accessories for an amount not to exceed $3,626. B. Two (2) Communication Interface Modules for Motorola Portable Radios, for an amount not to exceed $1,230. and be it further RESOLVED, that $4,856. be transferred from account A3410-460, Program Supplies to account A3410-225, Other Equipment to fund the acquisition of said equipment within the 1992 Fire Department Budget. The motion passed 4-0. 12 . Planning Department - Request Authorization to Apply for Environmental Quality Bond Act Funds Planning Department Staff member Chatterton presented a request to apply for Environmental Quality Bond Act Funds for the purpose of repairing the Cascadilla Boathouse. Chatterton stated that the Boathouse is in very bad shape and that she is requesting that only emergency measures to maintain the Boathouse be done at this time with other repairs and improvements to be done at a later date. Chatterton stated that the following items should be done as emergency items : Jacking and Shoring $15,000 B/C Stair Hall & Fireplace Wall 7,500 Roof Shingles 18, 000 Repoint & reflash main chimney 5, 000 Protect Windows and Doors 2,000 Fire Detection System 4, 500 Rewire 11,400 Consultant Fees/Other 25, 645 $89, 045 Chatterton explained that the EQBA Funds require a 50% match by the City. She stated that if the project cost $90,000 the City would have to apply $45, 000 to the program. A discussion followed regarding other repairs needed for the board house and the future use of this building. It was noted that these funds would only stabilize the building until a decision was made on the future use of this building. 9 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 Controller Cafferillo stated that the City could establish a capital project for the repairs and borrow the City' s share of the project. After a discussion on the building, the following motion was made: RESOLVED, that H. Matthys Van Cort, as Director of Planning and Development, is authorized and directed to file an application on forms prescribed by the New York State Office of Parks, Recreation and Historic Preservation for financial assistance in accordance with the provision on Title 9 of the Environmental Quality Bond Act of 1986, in an amount not to exceed $49,985. , and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance to this Municipality for the Cascadilla Boathouse project (and a covenant to the deed of the assisted property for a term of not more than 23 years) , and, be it further RESOLVED, that the required City matching share of $49,990. shall be transferred to a capital project for this purpose, contingent upon final approval and receipt of said grant funds, and, be it further RESOLVED, that the City share of $39,055. shall be derived from the issuance of serial bonds. The motion passed 4-0. 13 . D.P.W. A. Request to Amend Streets & Facilities Personnel Roster Superintendent of Public Works Gray presented a request to remove one Automotive Mechanic position from the 1992 DPW Authorized Roster. Gray explained that the Streets & Facilities budget did not fund one of the Automotive Mechanic positions. He explained that because the employee in this position was on Workers Compensation leave, the position was not eliminated. Gray stated that the employee will be returning to work in late March and, therefore, the position needs to be eliminated. A discussion on seniority and bumping followed. The following motion was made: WHEREAS, one Automotive Mechanic position was not funded in the 1992 Streets and Facilities Budget, therefore, be it 10 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 RESOLVED, that one Automotive Mechanic position be removed from the authorized roster of positions effective March 23, 1992. The motion passed 4-0 . B. Request for Ithaca Transit Operating Assistance Funds Superintendent of Public Works Gray presented a request for the Mayor to sign the agreement between the City and New York State for Transit Operating Assistance funds in the amount of $85, 000 . Gray stated that this is a standard annual motion for the DPW. Controller Cafferillo stated that Bernie Carpenter is working on making a change in this funding from Section 18 to Section 9 . This change would mean a greater amount of funding to the City. He stated that he would keep the Committee updated on the progress of this change. The following motion was made: WHEREAS, the City of Ithaca has submitted a request for a grant of funds to the New York State Department of Transportation and the United States Department of Transportation, pursuant to Section 18 of the Urban Mass Transportation Act of 1964 as amended, for a project to provide operating assistance funds for transportation services within the City of Ithaca and partly in two adjoining municipalities, provided by the City of Ithaca Transit System for fixed route, scheduled, open and available to the general public during the period January 1, 1992 to December 31, 1992 (PIN 3791.33.406) ; now, therefore, be it RESOLVED, that Benjamin Nichols be authorized to sign the Agreement between the City of Ithaca and the State of New York for the above named Project, and, be it further RESOLVED, that Benjamin Nichols is authorized to act on behalf of the City of Ithaca to progress and complete the above named project. The motion passed 4-0 . C. Request to Establish Capital Project Superintendent of Public Works Gray presented a request to renovate the golf course maintenance building. The building, which is in very poor condition, serves as a maintenance and chemical storage building for the golf course. 11 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 Gray stated that the cost of the renovations would not exceed $30,000. He stated that the project could be paid for by golf course revenue, which at the current time has a positive cash flow. Controller Cafferillo explained that a capital project would be established for this purpose and financed over the life of the Bond issuance. A discussion on golf course fees followed. It was noted that the Board of Public Works should examine the golf course fees to be sure that the revenue will meet the 1992 Budget amount. The following motion was made: WHEREAS, the Board of Public Works has recommended that the Golf Course Maintenance Building be reconstructed at a cost of $30,000. ; and WHEREAS, the Capital Project will be paid for by golf course fees, now, therefore, be it RESOLVED, that Capital Project #259 be established for the reconstruction of the Golf Course Maintenance Building in an amount not to exceed $30,000. , and, be it further RESOLVED, that the funds required to finance this project shall be derived from the issuance of Bond Anticipation Notes. The motion passed 4-0. 14. Finance/Personnel - Request to Adopt Layoff Agreement Personnel Administrator SAul presented a request to adopt a City Layoff Agreement for CSEA DPW Unit employees . Saul explained that she has been working with the CSEA on these procedures . She noted that the procedures are basically the same items that the City currently has, but that a formal agreement has not been adopted. Saul stated that the following items in this agreement are new: A. Permanent employees who are laid off will be placed on a recall list for up to four years. Employees will be recalled from the list by seniority. B. Employees who are to be laid off will be given a minimum of three weeks notice. C. Access to the Employee Assistance Program will continue for six months following layoff. Saul stated that the CSEA Unit basically agrees with all of the items in the agreement. 12 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 The B&A Committee agreed that Common Council should adopt this agreement. A discussion on the agreement and layoffs followed. It was noted that the Mayor still has a policy of avoiding layoffs if at all possible. The following motion was made: RESOLVED, that the Mayor be authorized to sign the accompanying Memorandum of Understanding between the City and the DPW Unit of Tompkins County Local 855, CSEA, which agreement sets forth an established layoff procedure. (See attached agreement procedure) The motion passed 4-0 . 15 . Department of Public Works A. Request To Hire Engineering Aide for Commons Reconstruction Inspection Superintendent of Public Works Gray presented a request to hire Jeffrey Caster as an engineering aide for the Commons Reconstruction project. Gray stated that Jeffrey Caster will perform construction inspection during the Commons Improvement project. Gray stated that this person is a current work/study engineering aide in the engineer' s office. The cost for this inspection work will be $6,000. , which will be derived from the existing Commons Improvement budget. Gray explained that because of the amount of construction work this summer, his office just does not have the time to inspect this project. Gray stated that this was a good opportunity for the City and that this person has adequate qualifications for the job. The following motion was made: WHEREAS, the Board of Public Works has recommended that because of the current workload of the Engineering Department that an Engineering Aide be hired to perform construction inspection of the Ithaca Commons Reconstruction Project; now, therefore, be it RESOLVED, that Jeffrey Caster be hired as a seasonal fulltime Engineering Aide at a cost not to exceed $6,000. for the purposes of construction inspection of the Ithaca Commons Reconstruction Project, and, be it further RESOLVED, that said funds will be derived from the existing funds available in Capital Project #243 Ithaca Commons Improvements. The motion passed 4-0 . 13 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 B. Request to Amend Water Treatment Plant Engineering Agreement Superintendent of Public Works Gray presented a request to amend the current water treatment plant engineering agreement for a cost not to exceed $80,000. Gray explained that this amendment in services is due to the following additional requests by the City: 1. Additional design to upgrade the raw water flow meter. 2. Design of a new concrete block chemical facilities building. 3. Equipment removal associated with the bulk storage tank. 4. Design additional chlorine feed lines . Gray stated that funds would be derived from existing funds in the Water Treatment Plant Improvement Project. The following motion was made: WHEREAS, the Board of Public Works is committed to completing interim improvements at the Water Treatment Plant, and WHEREAS, the City would like to complete design and proceed with engineering and construction phases, and WHEREAS, staff has recommended the approval of several additional design tasks covering instrumentation, process piping and related system improvements as well as construction phase services; now, therefore, be it RESOLVED, that the Mayor and Superintendent of Public Works be authorized to amend the existing contract with Malcolm Pirnie for design services in a total contract amount not to exceed $80,000. , and, be it further RESOLVED, that the additional funding will be derived from existing funds in Capital Project #502 Water Supply Improvements. The motion passed 4-0 . C. Request to Amend Green Street Parking Ramp Engineering Agreement Superintendent of Public Works Gray presented a request to amend the Green Street Parking Ramp Engineering agreement by an additional amount not to exceed $65, 000 . 14 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 Gray explained that his Department had planned on performing the engineering services for this project, but because of the number of projects this summer they do not have the staff to do it. He recommended that because Novelli and Company have provided the design services through the bidding stage of this project that they should continue the engineering services. The funding would be derived from the existing Capital Project. The following motion was made: WHEREAS, the City is committed to repairing the Green Street Parking Garage in a timely manner, and WHEREAS, demands upon the City Engineering staff preclude contract administration and inspection, and WHEREAS, Novelli & Company has provided design services for the Green Street Parking Ramp renovations; now, therefore, be it RESOLVED, that the agreement with Novelli & Co. for engineering services be amended to include contract administration and inspection as enumerated in the Amendment to Agreement dated January 30, 1992 for an additional amount not to exceed $65,000. , and, be it further RESOLVED, that the additional funding will be derived from existing funds in Capital Project #224 Green Street Ramp Renovations. The motion passed 4-0. D. Request to Establish Capital Project and Authorize Consulting Service Agreement Superintendent of Public Works Gray presented a request to establish a capital project to fund consulting services and improvements to the City Dams . He stated that consulting services to complete the Phase II inspection report of the City Dams are required by DEC. Gray explained that the consulting Services would not exceed $86,000 . Controller Cafferillo stated that the $86, 000 could be transferred from existing funds from the Capital Project Water Supply Improvements to fund the improvements to the City Dams . After a brief discussion, the following motion was made: WHEREAS, the City has numerous improvements that are required to be made to City Dams, and WHEREAS, the Board of Public Works is recommending that a consultant be hired to complete the Phase II Inspection 15 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 Report on the City Dams and follow up engineering as needed; now, therefore, be it RESOLVED, that Capital Project #504 be established for the purposes of Dam Improvements in the amount of $86,000. , and, be it further RESOLVED, that the Mayor and Superintendent of Public Works be authorized to sign the Consulting Service Agreement with Stearns and Wheler in an amount not to exceed $86,000. , and, be it further RESOLVED, that $86,000. be transferred from Capital Project #502 Water Supply Improvements to Capital Project #504 Dam Improvement for said purpose. The motion passed 4-0. E. Request to Transfer Funds for Rabies Program Superintendent of Public Works Gray stated that the DPW has developed a program to dispose of possibly rabid animals found dead in the City. Gray stated that four to six people on his staff will be needed to dispose of the animals. He stated that these staff members will have to be inoculated to prevent the possibility of rabies. Gray noted that the estimated cost for this inoculation would be $1, 800 . The Committee agreed to fund the $1,800 from the unrestricted contingency fund. The following motion was made: WHEREAS, the Department of Public Works has developed a program to dispose of suspected rabid raccoons and other rabid animals found dead in the City, and WHEREAS, a number of DPW staff members will need to be properly inoculated against rabies to implement this program; now, therefore, be it RESOLVED, that $1,800. be transferred from Unrestricted Contingency to DPW account A5O10-430 Fees for the purposes of said inoculation. The motion passed 4-0 . 16 . Finance/Controller - Bonds Controller Cafferillo stated that a bond resolution will be ready for the April Common Council meeting. The bond resolution will include the following: , r, C BUDGET & ADMINISTRATION COMMITTEE MINUTES - 3/17/92 Recycling Vehicle $55,000 Bus Damage 25,000 - From Bus/Train Accident Golf Course Maintenance Bldg 30,000 Possible Boathouse Repairs 50,000 Dam Improvements 86, 000 The resolution will be voted on at the next Common Council meeting. Next B&A meeting will be April 22, 1992 . The meeting adjourned at 12 : 10 A.M. NOTE: In many cases the actual texts of the resolutions presented in these minutes were prepared following the Committee ' s deliberations and decisions on the matters involved. The resolutions presented here are in complete accord with decisions made by the Committee. 18 - 11 MEMORANDUM OF UNDERSTANDING BE IT MUTUALLY AGREED, by and between the City of Ithaca and the City of Ithaca DPW Unit of Tompkins County Local 855, CSEA, that the procedure to be utilized in the lay-off of DPW Unit employees shall be based on the strict interpretation of Article IX (Seniority) and Article II (Recognition) of the Lab_Qr Agreement between the City of Ithaca and the City of Ithaca DPW Unit; as follows: a) Pursuant to Article IX, Section 1 and Article II, Section 1, an employee' s seniority date shall be his/her date of permanent appointment as a City employee. Prior service as a seasonal or temporary employee shall not count. Part-time service shall be credited on a pro-rata basis. Unpaid service shall be deducted from an employee's seniority; provided, however, that authorized leaves of absence and worker's compensation leaves shall not reduce an employee's seniority. In the event that two or more employees have equal seniority, a random method shall be used to establish seniority among the individuals . b) Pursuant to Article IX, Section 5, any employee whose position has been abolished shall be allowed to bump a less senior employee in another job title for which he/she is qualified. Bumping may be vertical (downward or upward) or horizontal. C) Should an employee bump down into a lower grade position, his/her hourly rate shall be decreased by eight (8%) percent; provided, however, that in no event shall it be less than the minimum of the new grade. Should an employee bump up into a higher grade position, his/her hourly rate shall be increased by eight (8%) percent; provided, however, that in no event shall it be less than the minimum of the new grade. d) Permanent employees who are laid off shall be placed on a recall list, whichL shall be valid for up to four years. Employees shall -enicrity (most senior be recal"LeCIL "fromm the li-st- in S_ first) . Should a former employee decline the opportunity for recall to his/her previous position, or fail to respond to a canvass letter offering such re-employment, he/she shall be removed from the recall list. The recall list shall be used for both seasonal employment and permanent employment within the Department of Public Works . Acceptance of seasonal employment shall not affect an employee's eligibility for recall for permanent employment. e) Employees who are to be laid off shall be given a minimum of three (3 ) weeks notice. .... ...xi.�_ya'c j.,.....i a,,:..}:.�wtk Mw..�'.il.«ad'l,f..e=:.`.i:f'.CSirY.`F2` �'s5„�L`�ti .•:"'% r.�..7:a.f..A..--t_.:✓. .z� 3" t+•.z "`vt. ;��t Sz,,, Y>. t .Y r:3`;�a.' .4 ,r.�v,:'_c i.... •:�.'..r..iS eFt z+4'7.1)lJw'••3:u.�.n._s•.. .»... p`.:.. .4:"..$_i•...r�'i,. 10 . 11 r MEMORANDUM OF UNDERSTANDING RE: Lay-off Procedures City of Ithaca/CSEA DPW Unit f) Pursuant to current City policy, health and dental- insurance benefits shall be continued for employees during the month in which they are laid- off, and the month following lay-off. Access to the Employee Assistance Program shall continue for six (6) months following lay-off. FOR THE CITY OF ITHACA: FOR THE CSEA DPW UNIT: DATE: DATE: