Loading...
HomeMy WebLinkAboutMN-B&A-1989-11-14 - Budget Meeting BUDGET AND ADMINISTRATION COMMITTEE BUDGET MEETING 7: 00 P.M. NOVEMBER 14, 1989 PRESENT: Committee Members: Schlather, Hoffman, Killeen, Romanowski Committee Member Excused: Cummings Other Council Members Present: Johnson, Lytel, Nichols, Peterson, Booth (late) Others Present: City Controller: Cafferillo Deputy Controller: Thayer Youth Bureau Director: Cohen Youth Development Coordinator - Green Commons Coordinator - Deming Representatives of GIAC and Youth Bureau Representatives of TCAD Members of the Press Members of the Public 1 . Agenda Chairperson Schlather opened the meeting by listing the items that will be discussed tonight. The budgets to be reviewed tonight include the Human Services Agencies, Other Human Services, Youth Bureau, GIAC and Commons Advisory. Other items to be discussed would include, but are not limited to, other revenues sources related to the above budgets. 2. Human Services Agencies Budget Review Chairperson Schlather presented the Human Services Agencies budget requests for 1990. The 1990 Funding request, in total, for the Human Service Agencies is $131,825. The Human Services Committee recommended $104,427 and the Mayor recommended $104,667. After discussions by the Committee members on certain Human Services Agencies such as the Community Dispute Resolution Center and the Southside Community Center the following motion was made: Restore all of the Human Services Agencies funding from the 1990 budget back to the Human Services Committee recommendation giving a total 1990 funding from the City of Ithaca of $104,427. Motion passes 7-0. Note that the approval of the $104,427 total instead of the Mayor's recommenda- tion of $104,667, leaves a difference of $240 reduced from the Mayor's budget. A brief discussion on the fact that there will be no change in funding to the Southside Community Center because of the emergency shelter. It was noted that there was no public disapproval to the above motion. Alderperson Lytel discussed the AIDS Program specifically the AIDS-Work- Client support which was funded for $1,544, but requested $2,000. Alderperson Lytel felt that because of an increase in the workload for this program that the City should increase the funding for this program from the current recommended Human Services Committee funding. The following amending motion was made: BUDGET MEETING - PAGE 2 NOVEMBER 14, 1989 Move to transfer the remaining $240 balance from the Mayor's recommendation to the AIDS-Work-Client Support Program for a total 1990 funding by the City of $1,784. Motion passed 6-1 . It was noted that Alderperson Peterson felt uncomfortable supporting the above motion because if the City funds an increase in money for one agency, why should we not do it for all of the agencies. Continued discussion on the AIDS work program continued. A motion to approve the Human Services Agencies funding for 1990 as amended with a total funding of $104,667 was approved 7-0. The following is a list of the Human Services Agencies increases in funding for 1990 from the Mayor's Budget recommendation. Community Dispute Res. Center $295 Literacy Volunteers 175 Displaced Homemakers 1,000 Drop-In Center 1,000 Offender Aid and Restoration 275 Day Care Council 29 Ithaca Rape Crisis 100 Southside Community Center 1,000 Suicide Prevention 89 Task Froce for Battered Women 1,143 AIDS-Work-Client Support 240 $5,346 Note that the I NHS funding was reduced by $5,346 during the previous budget meeting. The result is no increase in the Mayor's budget recommendation. 3. Other Service Agencies Budget Request Chairperson Schlather presented the funding request of the Other Service Agencies for 1990. The 1990 request for funding, in total, was $101,377. The Human Services Committee recommended a 1990 total of $84,177 and the Mayor recommended a 1990 total of $78,177. Chairperson Schlather felt the best way to approve these agencies was by reviewing the list one at a time. The United Arts fund requested $10,000 for 1990 funding. The Mayor's recommendation was $7,500. After a brief discussion on this agency, a motion was made to transfer the $7,500 into restricted contingency for the United Arts Fund. Passed 8-0. The Human Services Coalition request for $12,320 for 1990 funding was amended. The funding mechanism was changed, with the net amount requested of $8,870 being paid as opposed to paying the full $12,320, followed by the receipt of $3,450 from the participating Towns. The coalition will retain the Town shares when paid. BUDGET MEETING - PAGE 3 NOVEMBER 14, 1989 The Tompkins County Area Development Corp. requested $7,800 for 1990. The Mayor recommended $7,800. A discussion on the program followed. A representative from TCAD spoke to the Committee on the program and the current budget. Chairperson Schlather stated that it was Common Council's recommendation to only fund $3,900 for 1990 phasing this program out in 1991 . The notes of the July meeting in which there was a 3-0 vote to reduce the funding to $3,900 were presented. The representative from 1CAD stated that the situation had changed since that time and the TCAD budget for 1990 changed from $199,000 to $99,800. Discussion on the TCAD program followed. Chairperson Schlather stated he could not support the $7,800 1990 funding by the City. A motion was put on the floor to move that a reduction to $3,900 for the Tompkins County Area Development Corp. be made. The vote was split 4-4. Alderperson Lytel stated that the program was a good program and that $7,800 should be funded for 1990. A discussion continued on the floor related to the TCAD's 1990 proposed budget. Chairperson Schlather asked why the $20,000 revenue from real estate operations was taken out of the revised TCAD budget. The representative from TCAD stated that they were now going to get out of the real estate management area. It was noted that TCAD had rented a building for years and the owner of the building (Cornell) is currently selling the building. A portion of the proceeds from the sale of this building would help balance the 1990 TCAD budget deficit. Alderperson Killeen asked if the City did not fund the $7,800 in 1990, could TCAD continue to operate. The representative stated that, yes, TCAD could continue to operate and that the difference could probably be absorbed. Because of the split in the vote the $7,800 will remain in the 1990 proposed budget until the final vote on the budget. Finger Lakes Association requested $1,207 for 1990 funding. The Mayor recom- mended $1,207 for 1990. No changes were made. However, it was stated by Alderperson Nichols that the funding for 1991 by the City will be cut or attempted to be cut. The S.P.C.A. requested $42,000 for 1990 funding. The Mayor recommended $35,000 for 1990 funding. No representatives from the S.P.C.A. attended the meeting. After a brief discussion on Dog and Cat control in the City, no changes to the Mayor's request were made. The Celebration Agency requested $800 for 1990 funding. The Mayor requested the same amount. The Committee made no changes to the amount. The Tompkins-Cortland Labor Coalition requested $22,000 for 1990 funding and the Human Services Committee recommended $18,000. The Mayor's recommenda- tion was $12,000. BUDGET MEETING - PAGE 4 NOVEMBER 14, 1989 Alderperson Nichols stated that this agency has been doing a good job with their program and recommends an increase above the Mayor's recommendation. A motion was put on the floor to increase the 1990 funding amount by $6,000 for a total funding of $18,000 to the Tompkins-Cortland Labor Coalition. Motion failed 3-5. A discussion on the Coalition's budget numbers followed. It was stated by Chair- person Schlather that some of the numbers in their budget were not justified and that the City originally funded them, but now they have a large amount of funding from the New York State Grants. For those reasons, he could not sup- port an increase in funding over the Mayor's recommendation. The following motion was put on the floor: Move to increase the 1990 funding to the Tompkins-Cortland Labor Coalition by $3,000 to a total of $15,000. Motion passed 7-1 . The DeWitt Historical Society requested 1990 funding in the amount of $5,250 and the Mayor recommended $5,000. After a brief discussion on this program the following motion was put on the floor: To reduce the 1990 funding for the DeWitt Historical Society from $5,000 to - 0 -. Motion passed 5-2. A discussion on the fact that the City funded the Society in 1989 because of the Centennial and the City did not fund this Agency prior to last year. Alder- person Johnson felt that because the Agency provides the City with services that we should fund it at an amount less than what the Mayor recommended. The following motion was put on the floor : To reduce the 1990 funding for the DeWitt Historical Society from the Mayor's recommendation by $3,000 leaving a total of $2,000 funded. Motion failed 2-5. Main motion approved. Radio station WSKG is requesting no funding for 1990 and the Mayor recommended the same. The City will not fund this Agency per the City Attorney's recommen- dation that the City cannot fund an Agency without it providing a public service. No change in the Mayor's recommendation. 4. Commons Advisory Budget Request Commons Coordinator Deming presented the 1990 budget request for the Commons Advisory Department. The 1990 request is for a total $39,300 and the Mayor recommended $33,285. Commons Coordinator Deming discussed the program briefly and stated that if the Mayor's recommended amount was approved the Musician Trust Fund could not be funded in 1990. Also, the department has taken on increased responsibilities for the Arts and Culture program and have only asked for $250 for that program. Chairperson Schlather asked if the department could get by with decreasing the department's request by $5,317, $3,000 in the advertising account and $2,317 in the office expense account. This would leave a budget total of $33,983, a difference of $698 from the Mayor's request. Commons Coordinator Deming felt the department would be able to survive with those cuts. The following motion was put on the floor: BUDGET MEETING - PAGE 5 NOVEMBER 14, 1989 Move to put an additional $700 in the 460 account for the Commons Advisory Department leaving a total 1990 budget balance of $33,985. Motion passed 7-1 . This is a $700 increase over the Mayor's recommendation. 5. Youth Bureau Budget Youth Bureau Director Cohen, Youth. Development Coordinator Green and Carol Wilson presented the 1990 budget request for the Youth Bureau. The 1990 department request is $1,284,528 and the Mayor's recommendation is $1,146,958. Youth Bureau Director Cohen noted several items voted on by Common Council during the year that were not included in the revenue accounts in the Mayor's recommendation. A question came up between Alan Green and Carol Wilson if the revenue was actually recorded in the Mayor's budget. It appeared to be a problem with the New York State Revenue accounts. The Youth Bureau staff was not sure if the revenue was, in the budget or not. After the Youth Bureau staff reviewed the records it was noted that all revenue was in the Mayor's budget. Chairperson Schlather noted that the Youth Bureau should double check their records after this meeting and let the City Controller know if there will be any changes to the revenue lines. Youth Bureau Director Cohen discussed other additions to the Mayor's budget that are needed. Director Cohen noted that there was money from a state matching Grant Program, Tompkins County and the Town of Enfield that needed to be added to the revenue accounts for the Youth Bureau. After discussions on Youth Bureau revenue the following motion was made: Amend the revenue in the Mayor's Budget in the A3820 Youth Programs account for a State Matching Grant Program by increasing the revenue by $8,165. Motion passed 8-0. Director Cohen noted expenditures that were approved by the B E A Committee in 1989 that were not in the Mayor's budget. These expenditures were for programs for fiscal year 1989-1990. A discussion on expenditures followed. The following motion was made: Amend the Mayor's Budget by the addition of $46,590 in expenditures to account A7310 for items approved in 1989 for fiscal year 1989-1990. Motion approved 8-0. The City Controller gave an update on the County situation related to paying the City for Youth costs. In summary, the County budget has approved for the payment of 800 of the recreation mainstream costs $77,190 and 70% of the Youth Development cost $285,529 for a total of $362,719. Also $50,000 was put into restricted contingency for the Adult Recreation Mainstream program. Currently, the Mayor's budget has included $349,898 from the County in account A2350 Youth Services Other Governments. The following summary of revenue that needs to be added to the Mayor's budget: BUDGET MEETING - PAGE 6 NOVEMBER 14, 1989 $ 4,447 From Town of Enfield for Youth Recreation Funding 50,000 From Tompkins County for Mental Health Funding 12,821 From Tompkins County for Youth Bureau Funding - represents difference between the $362,719 in the County budget and $349,898 in Mayor's Budget $67,268 Following a discussion on Youth Bureau Programs and Youth Development, the following motion was made: Amend the Mayor's Budget by the addition of $67,268 in revenue to account A2350 for revenue items from Tompkins County of $62,821 for Youth Bureau and Youth Recreation funding and from the Town of Enfield of $4,447 for Youth Recreation funding. Motion passed 8-0. Youth Bureau Director Cohen presented the 1990 Youth Bureau requests for additions to Mayor's budget recommendation. The list included the following: Account 110 - Account Clerk Typist (Cass Park) $11,046 - Rec. Assistant (All Stars) 10,375 $21,421 Account 120 - 6 mo. Acct/Clerk Typist $ 5,524 Youth Development - YES Program (MJP) 24,701 Administration (Admin Asst) 7,222 Recreation 22,465 $59,912 Account 225 - Administration (Air Conditioner) $20,000 $20,000 Total Requests 1990 $101,333 Chairperson Schlather asked Director Cohen to list his most important request. Director Cohen noted that the 120 Account for Hourly, P/T and Seasonal Help request would have to be the most important. The quality of help is not as good as in prior years because the salary amounts can not compete with other businesses in the City. Particularly the Youth Employment Service and Recre- ation Hourly positions need to be added or upgraded. Chairperson Schlather noted, based on tonight's spending, that we have a surplus of approximately $28,000 available to spend in the Youth Bureau Accounts if the Committee so chooses. Director Cohen noted that there is another $15,123 to add to revenues from the County for Youth Bureau funding. After discussions on the Youth Bureau requests, the following motion was made: Amend the Mayor's Budget by increasing account A7311-120 by $24,701 for the YES Program and amending account A2350 by $15, 123 for the increased Tompkins County funding. Motion passes 8-0. A discussion on Cass Park revenues followed. John Doyle discussed what he felt the 1990 revenues would be for the Cass Park rink and pool. It was noted that Cass Park Rink charges could be increased by $3,200 over the Mayor's Budget. BUDGET MEETING - PAGE 7 NOVEMBER 14, 1989 Also a discussion on the Recreation current salaries and programs offered by the Youth Bureau took place. It was noted that the consensus of the Committee was to increase the Hourly salaries of the Summer Recreation workers. The following motion was put on the floor : Amend the Mayor's budget by increasing account A7310-120 by $22,465 for the Recreation program salaries of part-time, hourly and seasonal employees and amend account A2065 by $3200 for an increase in Cass Park Rink charges. Motion passed 8-0. Another motion was put on the floor: Amend the Mayor's budget by increasing account A2025 Pool Revenue by increasing it $5,000. Motion fails 2-6. A brief discussion on the remaining items in the Youth Bureau budget for 1990 followed. The following motion was put on the floor: Approve the 1990 Youth Bureau budget as amended. Motion passed 6-1 with Alderperson Booth abstaining because he had just arrived to the meeting. 6. GIAC Budget Request Youth Bureau Director Cohen and representatives of GIAC presented the 1990 budget request for GIAC. The GIAC request $366,815 for 1990 and the Mayor's recommendation was $305,514. Director Cohen noted that, as in the Youth Bureau budget, some of the revenues and expenditures must be added to the Mayor's budget as they were not included. After a discussion on items that need to be added, the following motion was made: Amend the Mayor's budget by increasing account A3820 by $7,892 for a State Matching Grant Program. Motion passes 8-0. After a discussion on expenditures the following motion was put on the floor: Amend the Mayor's budget by increasing account A7311-120 by $6,142 and account A7311-460 by $1,750 for items approved in 1989 for fiscal year 1989-90. Motion passes 8-0. The GIAC budget requests were presented as follows: Account 7311-110 Upgrade and Bottom line Program $16,968 7311-120 Include 1 /2 time position 21,539 7311-125 O.T. for new position 300 7311-200 New Copier Machine 2,800 Total Requests 1990 $41,607 A discussion on the Bottom line Program followed. It was noted that a part time position would be needed for this program but the revenue line could be amended to reflect the State Matching Grant amount. The following motion was presented: BUDGET MEETING - PAGE 8 NOVEMBER 14, 1989 Amend the Mayor's Budget by increasing account A7311-120 by $6,000 for a part-time position and amend the A3820 account by $6,000 for the increase in the State Matching Grant Program. Motion approved 8-0. A discussion on the current salary positions for the GIAC Program followed. It was noted many of the hourly positions are being compensated too low and that they can not compete with other summer jobs. After discussions on the hourly rate the following motion was made. Amendment to the Mayor's Budget by increasing the A7311-100 series accounts by $15,000 for additional upgrade of current Personnel positions. Motion passes 8-0. An amendment to the above motion was put on the floor. Amendment to the Mayor's Budget by increasing the A7311-100 series accounts by $20,000 for additional upgrade of current Personnel positions. Motion fails 3-5. Main motion stands. It was noted that it was the consensus of the Committee to make sure at least the summer part-time hourly workers received a W increase in compensation. No further discussion was made. The following motion was presented: Approve the 1990 GIAC Budget as amended. Motion was approved 8-0. Meeting adjourned 11 :50 P.M. a f REVENUES Mayor's Recomm. $20,269,696 55,144 A2706 Contributions for Low and Moderate Income Housing, for Contract with INHS, from Eddy- gate HODAG Payback 9,856 A2706 Contributions for Low and Moderate Income Housing, for Contract with INHS, from Com- munity Development UDAG Payback on Iszards Building. 35,000 A2555 Building and Alteration Permits - Building Commissioner Datz will provide Council with a proposed fee schedule at the November 29, 1989 meeting. $20,369,696 100,000 Net Increase in Revenues thru meeting of 11 /9/89. ( 91,185) Net Reduction in Mayor's Budget $20,369,696 Youth Bureau 8,165 A3820 Increased for State Matching Grant Program 27,944 A2350 Increased for Tompkins County Youth Bureau 50,000 A2350 Increased for Tompkins County Funding Mental Health Funding 4,447 A2350 Increased for Youth Recreation Funding, Town of Enfield 3,200 A2065 Increased Cass Park Rink Charges G.I.A.C. 13,892 A3820 Increased State Matching Grant Program for GIAC $20,477,344 107,648 Net Increase in Revenue, Meeting of November 14, 1989 207,648 Overall Increase in Revenues through meeting of November 14, 1989 $ 72, 139 Net Change in Mayor's Budget to Date AMENDMENTS TO 1990 MAYOR'S BUDGET APPROPRIATIONS Mayor's Recomm. $20,889,696 ( 80,236) Reduction Resulting from Reorganization 20,809,460 15,783 Net Increases in Finance, Personnel, Purchasing 20,825,243 ( 2,600) Decrease in Personnel relating to Arbitration 20,822,643 ( 200) Delete City Historian Position 20,822,443 700 Increased Staff Development and Travel and $_20,823,143 Mileage in Mayor's Office Budget ( 66,553) Net Reduction in Mayor's Budget from meeting of No vember 2, 1989 $20,823,143 Balance prior to Budget Meeting of November 9, 1989 Planning Department Budget A8020 ( 34,286) Reduction in Planning Dept. A8020 435 Contractual Serv. 15,000 Increase in Restricted Contingency - Planning Purposes Low and Moderate Income Housing A8515 55,144 Increase in Ithaca Neighborhood Housing Contract A8515 from Eddygate HODAG Payback Revenue 9,856 Increase in Ithaca Neighborhood Housing Contract A8515 from Community Development, Iszards UDAG Paybac ( 5,346) Reduction in Ai010-435 for Ithaca Neighborhood Housing, Other Human Services included in Mayor's Budget. Building Department Budget A3620 22,378 Increase in A3620-110 Staff Salaries, for two Housing Inspector positions, one for approximately nine months (April-December 1990), and one for ap- proximately three months (October-December 1990) . 6,300 Increase in A3620-110 Staff Salaries, for one half-time Account Clerk Typist position. Employee Benefits A9000 Series 6,322 Increase various employee benefit lines for Building $_20,898,511 Department positions described above. 75,368 Net overall increase in Mayor's Appropriation from November 9, 1989 meeting. 8,815 Combined Net Increase in Mayor's Budget after the November 2 and November 9, 1989 meetings $20,898,511 Mayor's Budget balance after the meeting of 11 /9/89 Adjustments Approved at November 14, 1989 meeting: Human Service Agencies 295 Increased Funding for Dispute Resolution Center 175 Increased Funding for Literacy Volunteers 1,000 Increased Funding for Displaced Homemakers 1,000 Increased Funding for Drop-in Center 275 Increased Funding fro Offender Aid and Restoration (OAR) 29 Increased Funding for Daycare Council 100 Increased Funding for Ithaca Rape Crisis Center 1,000 Increased Funding for Southside Community Center 89 Increased Funding for Suicide Prevention 1,143 Increased Funding for Task Force for Battered Women 240 Increased Funding for AIDS Client Support Other Service Agencies 3,000 Increased Funding for Tompkins-Cortland Labor Coalition ( 5,000) Decrease funding for DeWitt Historical Society Commons Advisory 700 Increased Funding for Commons Advisory A8510-460 Program Youth Bureau Supplies 46,590 Increase A7310, for items approved in 1989 for fiscal 1989-90 24,701 Increase A7310-120 for Youth Employment Service 22,465 Increase A7310-120 for Recreation Hourly/Part-Time/Seasonal G. I.A.C. 7,892 Increase A7311, for items approved in 1989 for fiscal 1989-90 6,000 Increase A7311-120 for Hourly/Part-time/Seasonal 15,000 Increase A7311-100 Series, for adjustments to existing staff salaries $21,025,205 126,694 Net Increase in Mayor's Budget from November 14, 1989 meeting $ 135,509 Overall Increase in Mayor's Budget Appropriation through meeting of November 14, 1989