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HomeMy WebLinkAboutMN-B&A-1989-10-26 BUDGET AND ADMINISTRATION COMMITTEE REGULAR MEETING 7:30 P.M. OCTOBER 26, 1989 MINUTES PRESENT: Committee Members: Hoffman, Cummings, Killeen, Romanowski EXCUSED: Schlather OTHERS PRESENT: City Controller - Cafferillo Deputy City Controller - Thayer City Chamberlain - Parsons City Attorney - Nash Police Chief - McEwen Fire Chief - Olmstead Personnel Administrator - Walker Personnel Associate - Patz Director, Planning and Development - Van Cort Director, Youth Bureau - Cohen City Engineer - Gray Commons Coordinator - Deming Representatives from GIAC Charles Barber Members of the Media 1 . Mayor - Cultural & natural Resources After an executive session for a grievance hearing, members of the Community Arts Coalition, with the support of Mayor Gutenberger, presented a request for funding of a comprehensve study of our cultural and natural resources. A discussion on our current cultural tourism in Tompkins County followed. The amount of this request is $5,000. Other funding sources for this study include $15,000 from Tompkins County and $10,000 from the New York State Natural Heritage Trust. The total amount of funding needed is $30,000. The $5,000 requested from the City would be used to complete this comprehensive study of the Cultural and Natural Resources throughout Tompkins County. The major concerns over this re- quest included where will the $5,000 be funded from, 1989 monies or from 1990 monies. After further discussion, it was resolved that $5,000 be transferred from Account A1990 Unrestricted Contignency, to Account A1010-435 Legislative Contractual Ser- vices and that the Mayor be authorized to enter into a contract with the Community Arts Coalition for such purpose. Said motion was approved 3-1 . 2. GIAC Contract + Renovations Youth Bureau Director Cohen and members of GIAC presented the proposed con- tract with GIAC and the City of Ithaca. The same main issues surfaced on the proposed contract. The unresolved issues dealing with building space needs, who has final decision, GIAC or the City, and the day care issue were again discussed. Alderperson Hoffman suggested that before the space issue is discussed that an B S A MINUTES - Page 2 October 26, 1989 architect be selected for the GIAC renovations. Discussion followed related to the GIAC renovations and status of the selection process for such an architect. It was agreed upon that the B S A Committee authorize the GIAC renovations client committee and the Department of Planning and Development to begin the architect selection process for the GIAC renovations. It was also resolved that the Mayor be authorized to execute an agreement with a selected architectual firm, for the preparation of a schematic design of said renovations, at an amount not to exceed $10,000 and that capital project #226 GIAC renovations, be and hereby established at a maximum cost of $500,000, and that the authorized down payment of $25,000 be transferred from A1990 Restricted Contingency to capital project #226, with the balance of $475,000 to be derived from the issuance of serial bonds. The said resolution was approved 4-0. The final resolution on the GIAC contract _was tabled-____ 3. Youth Bureau A. Personnel Item Youth Bureau Director Cohen presented a request for a position upgrade and salary increase. Director Cohen requested that the position of Recreation Specialist currently held by Nancy Pace be reclassified to Recreation Supervisor, at an annual salary of $18,146, which is Step one on the CSEA Administrative Unit Compensation Plan. After a brief discussion, said request was approved 4-0. B. Petty Cash Allowance Youth Bureau Director Cohen presented a request to increase the Youth Bureau's petty cash allowance from $175 to $350. Director Cohen said the increase was needed because the current balance of $175 was not substantial enough to reimburse petty cash receipts on a timely basis. After a brief discussion, the said request was approved 4-0. 4. Charlie Barber Update Charlie Barber presented a report on the status of his search for unrecorded City property project. Mr. Barber reported that the first phase of his project was completed, which included real estate research from 1967 to 1989. During this phase of the project he found, and presented a list of, 58 documents that were not recorded in the City Clerk's office. The second phase of his project, which includes research from 1939 to 1966, has been started and is currently completed back to 1950. Due to some personal problems in recent months this part of the project is taking longer than expected. However, Mr. Barber expects to complete this phase of the project by November 30, 1989. B & A MINUTES - Page 3 October 26, 1989 Mr. Barber also presented his current balance sheet on the project which showed a city balance of $1,715 out of the total project cost of $3,000. Alderperson Killeen asked Mr. Barber if he had found any surprises during his research. Mr. Barber mentioned that 200 ft by 200 ft lot on Willow Avenue is owned by the City and currently does not have a deed. Mr. Barber was asked by the committee if he could include costs of each document found as to make it easier to update the City's fixed asset records. He agreed to include the cost. The next update_on this project will be at theNovember30, ._.1.9$9 B & A meeting 5. Commons Advisory Request for Funding Commons Coordinator Deming presented a request for funding of $2,317 to complete a City of Ithaca Facilities and Services Booklet. Commons Coordinator Deming noted that this was a project that was started three years ago and has grown from a four page report to a sixteen page booklet. The booklet had an original budget of $1,000 and now, because of its size, has grown to $3,317. The $2,317 requested would complete this project and produce 10,000 copies of the booklet. After a brief discussion on the booklet draft and sources of funding for this booklet, it was resolved that $2,317 (total cost $3,317 less $1,000 already encumbered) be transferred from A1990 Unrestricted Contingency to Account A8510-450 Commons Advisory Advertising, for the preparation of a City Facilities and Services Booklet. The said resolution passed 4-0. 6. Attorney: A. Lawsuit - State of N.Y., v. City of Ithaca Attorney Nash updated the Committee on the current status of this lawsuit. Attorney Nash reported no new items relating to the lawsuit. Said item was tabled until the November B S A meeting. B. Block 99 Partnership Parking Agreement Attorney Nash presented information regarding the Block 99 Partnership parking agreement. Nash received a request to dissolve the Block 99 Partnership from the General Manager of the DIVI Executive Tower. No action was taken on this item, tabled to the November B 6 A meeting. C. 1989 Tax Sale - Purchase of all Lands by City Attorney Nash and City Chamberlain Parsons presented a resolution regarding the 1989 City Tax Sale. A brief discussion on property sale followed. After the dis- cussion it was resolved, pursuant to Ithaca City Charter Section 4.6(E), the City Chamberlain is hereby authorized and directed on behalf of the City of Ithaca to purchase all lands at the 1989 City Tax Sale, without competitive bidding, for the gross amount due. Said resolution was approved 4-0. B S A MINUTES - Page 4 October 26, 1989 D. Judgement for Costs City Attorney Nash requested payment on judgements for costs incurred. Attorney Nash needs the various costs amounting to $2,000 to be paid to clear title for the judgements. The funding for the $2,000 in judgements will come from already encumbered funds. Said item was approved 4-0. 7. Ithaca Industrial Park Improvements Director of Planning and Development Van Cort discussed Ithaca Industrial Park Improvements to the Committee. Director Van Cort asked the Committee to look at the budget numbers for the project and decide if its worth going ahead with the project. Director Van Cort discussed some of the improvements that will be done during this project. If this project does not get approved the possibility exists of losing $150,000 in ARC monies. Following a brief discussion by the _,B 8 A Committee, said item was tabled until the November meeting. 8. Report from Executive Session Following an executive session, Vice Chairman Hoffman disclosed a request to appoint John A. Ecklund to the position of Deputy Police Chief at an annual salary of $44,698, effective November 6, 1989. Also resolved, that the Deputy Police Chief position be assigned to the managerial Compensation Plan at the salary range $31,087 - $46,017. Said items were approved 4-0. 9. Personnel Department - Requests for Proposals Personnel administrator Walker presented a request to seek requests for proposals for a CSEA Administrative Unit Pay Equity Study. Personnel Administrator Walker briefly discussed the purpose of this study. The study is to conduct a classification and compensation review of the positions represented by the CSEA Administrative Unit. Specific requirements for this study were also presented. Whereas, the Personnel Administrator seeks requests for proposals for a CSEA Administrative Unit Pay Equity Study, now therefore be it Resolved, that the Budget and Administration Committee encourage the Personnel Administrator to pursue proposal requests for the CSEA Administrative Unit Pay Equity Study. Said resolution was approved 4-0. 10. DPW - Request for an Equipment List Amendment City Engineer Gray presented a request to amend the Engineering Department's 1989 Equipment List. Engineer Gray explained the need for a new Blue Print machine for the Engineering Department. Engineer Gray said that the current Blue Print machine needed $200 - $300 worth of repairs immediately and that currently he is going to a local press and spending $10 to $15 a week to copy his blue prints. He has received proposals for a new Blue Print machine with total costs between $1,800 - $2,000. i B & A MINUTES - Page 5 October 26, 1989 After a brief discussion on funding sources for this machine it was resolved that the Equipment list for the Engineering Department be amended to include a new Blue Print machine and that funding for said acquisition be distributed as follows: A. General Fund A1440-210 Engineering Office Equipment $500 B. Water Fund F8311-210 Administrative Office Equipment 500 C. Sewer Fund G8111-210 Adminsitrative Office Equipment 500 D. Joint Activity Fund J8150-210 Treatment Plant Office Expense 500 Said resolution was approved 4-0. 11 . City/County Youth Services Contract City Controller Cafferillo gave an update on the City and County Youth Services Contract. Cafferillo noted that the County has their B 8 A Committee meeting tonight. Cafferillo said the Youth Services contract should pass tonight, he will give an update at the first budget meeting November 2, 1989. No action was taken. 12. Finalize Meeting Schedules for Budget City Controller Cafferillo presented to the Committee the tentative schedule for review of the 1990 Mayor's Budget. Cafferillo noted one change in the schedule distributed earlier, the November 27th meeting was rescheduled for November 21st. The following is the finalized 1990 Budget Review schedule: Date Time Location To Be Reviewed 11/2/89 7:00 PM Common Council Chambers Overview of Budget, Mayor, City Attorney, Elections, City Prosecutor, Traffic Violations, Finance, Purch. 11 /9/89 7:00 PM Common Council Planning Dept., Building Chambers Dept., Personnel, Employee Services (Day Care 8 Well- ness) Commons Advisory, Ithaca Neighborhood Housing 11114/89 7:00 PM Common Council Human Services Agencies, Chambers Other Human Services Agen- cies, Legislative Contracts, Youth Bureau, GIAC 11 /15/89 7:00 PM Common Council Dept. of Public Works, Water, Chambers Sewer E Joint Activity Funds; Consolidation Discussion. B 8 A MINUTES - Page 6 October 26, 1989 11/20/89 7:00 PM Common Council Police 8 Fire Departments Chambers 11/21 /89 7:00 PM Common Council Capital Projects, Capital Chambers Reserves, Revenues and Tax Rate 11/30/89 7:00 PM Common Council Public Hearing on the Chambers Budget and Regular B 6 A meeting Please note that the 11 /2/89 meeting will give an opportunity for public input. Notices for this public session have been placed in the local newspaper and at the Clerk's office. 13. Executive Session The meeting went back into executive session with a possible resolution on a Fire Department Personnel item. The possible resolution will be put on the agenda for the November 1, 1989 Common Council meeting. No other action was taken. Meeting adjourned at 11 :50 P.M.