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HomeMy WebLinkAboutMN-B&A-1989-02-23 t BUDGET AND ADMINISTRATION COMMITTEE REGULAR MEETING 7 : 30 P.M. FEBRUARY 23 , 1989 MINUTES PRESENT: Committee Members: Schlather, Hoffman, Killeen, Cummings, Romanowski OTHERS PRESENT: Alderperson - Lytel City Controller - Spano Police Chief - McEwen Fire Chief - Olmstead Supt. of Public Works - Dougherty Youth Bureau Director - Cohen Acting Personnel Administrator - Walker Building Commissioner - Datz Director of Planning & Development - Van Cort Deputy Director of Planning & Development - Mazzarella Fire Commissioner - Cornelius C.S.E.A. Representative - Baker Members of Public and Press 1 . TOMPKINS COUNTY ARTS COUNCIL Alderperson Lytel presented a resolution asking that $5,000 allocated for the United Arts Fund be used by the Arts Council for operating support in 1989 . Discussion followed and Commit- tee voted 5-0 to table until the March meeting. Arts Council to be notified so that a Representative could be in attendance to answer questions . 2 . CENTER ITHACA BOX OFFICE The Cayuga Chamber Orchestra and the Ithaca Opera Association requested that $2 ,500 previously allocated to the Tompkins County Arts Council to maintain the Box Office in Center Ithaca be released to them. After discussion, Committee, by a 4-1 vote, with Alderperson Hoffman against, agreed to the request provided the Box Office becomes self sustaining within the year from sales of tickets and advertising, and that the transfer of funds is acceptable to the Arts Council . 3 . FIRE DEPARTMENT VEHICLES Fire Chief Olmstead presented bid information on two pumpers. After a lengthy discussion, Committee, by a 5-0 vote, accepted the Board of Fire Commissioners ' recommendation to award the bid to Saulsbury Fire Equipment Corporation for their net bid of $518 ,290 . Funding to be provided from Capital Reserve #15 for $25 ,915 and Bond Anticipation Notes for $492 ,375 . FEBRUARY 23 , 1989 -2- 4 . PARKING REGULATIONS ENFORCEMENT PROGRAM Supt . of Public Works Dougherty presented a resolution approved by the Board of Public Works to extend the Parking Meter Enforce- ment Program into other areas of parking violations. Police- Chief McEwen indicated he was not aware of the program and wanted some time to look at it. Committee , after discussion, voted 4-1, with Alderperson Cummings against, to table until March meeting to allow for further discussion between the Police Chief and the Supt. of Public Works. 5 . NEWMAN GOLF COURSE IRRIGATION SYSTEM Supt. of Public Works Dougherty presented a resolution approved by the Board of Public Works requesting $1 ,500 to hire a consul- tant to design a new irrigation system for the Golf Course . Committee approved the request, after discussion, by a 5-0 vote with the funds being provided from Capital Reserve #25 , Capital Improvements. 6 . NEW REVENUE PROGRAM Supt. of Public Works Dougherty will contact former employee Charles Barber to see if he would be willing to prepare infor- mation for the Council in regards to City owned property. Supt. to report back to the Committee at the March meeting. 7 . PERSONNEL AGENDA ITEMS A motion was moved and seconded to adjourn into Executive Session at 9 : 10 P.M. to discuss Personnel items. Committee reconvened at 9: 55 P.M. and the following items were approved: 1. By a 5-0 vote, Committee approved the addition of 1 Police Lieutenant to the Department Roster at a salary of $35 ,376 and 2 Typists at Grade 7 , with a salary range of $12 ,591 - $15 ,993 . 2 . By a 5-0 vote , Committee approved the filling of a Building Inspector III Position at a salary of $22 ,378 . 8 . YOUTH BUREAU STAFF DEVELOPMENT Youth Bureau Director Cohen requested $1 ,500 be added to the Staff Development Line in the Youth Bureau Budget for expenses relating to his being the Association of NYS Youth Bureau's liaison to the Governor ' s office . After discussion, Committee approved the request by a 4-0 vote with funds to be transferred from Unrestricted Contingency. S FEBRUARY 23 , 1989 -3- 9 . PART TIME YOUTH WORKER Youth Bureau Director Cohen requested that $8 ,498 for a part time Youth Worker be restored to the Budget. Position had been approved in the Mayor ' s Budget . Committee felt that there was sufficient funds in the Hourly P/T and Seasonal Salary line to absorb this amount and denied request by a 2-3 vote with Alder- persons Schlather, Killeen and Romanowski voting against. 10 . YOUTH DEVELOPMENT SERVICE AREA Youth Bureau Director Cohen requested the approval to expand the Youth Development Service Area for 1989 to include the Towns of Caroline, Danby, Enfield and the Ithaca School District. Agree- ments have been reached whereby City will receive a total of $25 ,000 for the period January 1, . 1989 to June 30 , 1989 . An additional $25,000 could be received for the period July 1, 1989 to December 31, 1989 if the School District 's share of $15,000 is approved. Committee, after discussion, by a 5-0 vote approved the request as follows: 1 . Release of $10 ,000 from Restricted Contingency to Youth Bureau Account A7310-120 , Hourly P/T and Seasonal . 2 . Service Area Expanded to cover period January 1 , 1989 to June 30 , 1989 . 3 . Release of $5 ,000 from Restricted Contingency to Youth Bureau Account A7310-120 , Hourly P/T and Seasonal and expand service area to cover period July 1, 1989 to December 31, 1989 when Towns and School District agree to the additional $25,000 . 4 . Youth Bureau directed to increase recreation rates for the 1989 summer programs and beyond. 11 . PLANNING DEPARTMENT EQUIPMENT LIST Director of Planning & Development Van Cort requested to amend the Equipment List to purchase a 40 MEG Hardrive Unit for $490 and a MEG Tape Drive Unit for $575. After discussion, Committee approved the request by a 4-0 vote with the money to be transferred within the Planning Department Budget from A8020-425 , Office Expense to A8020-210 , Office Equipment. 12 . CONTRACT FOR ENGINEERING SERVICES Director of Planning and Development Van Cort requested $13 ,750 to retain Peter D. Novelli to provide a detailed design of the proposed Route 13 Industrial Site. Committee approved request by a 5-0 vote with funding to be provided from Capital Reserve #25 - Capital Improvements . FEBRUARY 23,. 1,989 -4- 13 . CONTRACT APPROVAL PROCESS. Director of Planning & Development Van Cort and Committee Chairperson Schlather will get together to discuss changes in our present Contract Approval Process . 14 . KATHERINE EVANS CONTRACT Deputy Director of Planning & Development Mazzarella requested $16 ,859 to allow the City to _enter into an agreement with Katherine Evans to provide services relating to the development and implementation of the emergency planning priorities identi- fied by Common Council in August 1988 . After discussion, Committee approved the request by a 3-2 vote, with Alderpersons Schlather and Romanowski being opposed. Funding to be provided by transferring $16 ,859 from Restricted Contingency to Planning Department Account A8020-435, Contractual Services. 15 . CIVIL SERVICE AGREEMENT Committee approved agreement by a 5-0 vote with no discussion. 16 . TAX ROLL CORRECTION Committee approved correction by a 5-0 vote with no discussion. The meeting adjourned at 11:45 P.M.