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HomeMy WebLinkAboutMN-B&A-1989-01-26 1 BUDGET AND ADMINISTRATION COMMITTEE REGULAR MEETING 7 :30 P.M. JANUARY 26, 1989 M I N U T E S PRESENT: Committee Members: Schlather, Hoffman, Killeen, Cummings, Romanowski OTHERS PRESENT: Alderpersons - Nichols, Lytel City Controller - Spano Deputy Controller - Cafferillo Police Chief - McEwen Fire Chief - Olmstead Acting Personnel Administrator - Walker Youth Bureau - Allen Green City Engineer - Gray Acting Building Commissioner - Dieterich Centennial Commission - Lynch Commons Coordinator - Deming G.I .A.C. Board Members Fire Department Personnel - Members of Public and Pies-s- - - 1 . POLICE DEPARTMENT VEHICLES Police Chief McEwen requested an additional $6 ,808 for purchase of police vehicles authorized in the 1989 Budget. Vehicles will be purchased under State Contract and will cost more than what had been anticipated. After discussion, Committee by a 4-0 vote approved the additional funds which will be taken from Unrestricted Contingency. 2 . POLICE DEPARTMENT CLERICAL HELP Police Chief McEwen explained the need for additional civilian clerical help. After discussion, Committee requested the Chief to put together a proposal relating to manpower requirements in time for the February B&A Meeting. 3 . POLICE DEPARTMENT OTHER AGENDA ITEMS A motion was moved and seconded to adjourn into Executive Session at 7 :50 P.M. Committee reconvened at 8 :25 P .M. No action required. -2- JANUARY 26 , 1989 4 . G. I.A.C. DIRECTOR POSITION Mrs. Sams, from the G.I .A.C. Board, read a letter relating to the dismissal of Charles Manning. Discussion followed with no action being taken. 5 . FIRE DEPARTMENT PERSONNEL Fire Chief Olmstead requested the release of $134 ,850 from Restricted Contingency for the 5� positions , and related clothing, approved by the City and the Town of Ithaca. After a lengthy discussion, Committee , by a 5-0 vote, approved the request. 6 . YOUTH BUREAU BUDGET AMENDMENT Allen Green requested amending the Youth Bureau One-to-One Program Budget, in the amount of $5 ,112 , for a Grant that the City will be receiving from the N.Y. State Division of Probation. After discussion, Committee approved the request by a 5-0 vote, . contingent upon receiving a formal notification from the State . 7 . BUILDING DEPARTMENT PERSONNEL ROSTER Acting Building Commissioner Dieterich requested to amend the Building Department Authorized Personnel Roster by eliminating a Senior Stenographer position and adding a Senior Typist position. Committee approved the request by a 5-0 vote . 8 . CENTENNIAL COMMISSION GIFT OF ART TO THE CITY Marcia Lynch and Jean Deming explained the nature of the gift and the criteria the City would be required to follow. After discussion, Committee, by a 5-0 vote , accepted the offer with minor changes to the requirements . 9 . NORTH QUARRY STREET RETAINING WALL City Engineer Gray requested an additional $28 ,000 for the North Quarry Street Retaining Wall Capital Project, bringing the total authorization to $215 ,000 . After discussion, Committee, by a 4-1 vote, Chairman Schlather against, approved the request subject to the B.P.W. acceptance and approval. 10 . NEW REVENUE PROGRAM Committee Member Killeen discussed the reason for presenting this information. After discussion, Committee requested Deputy Con- troller Cafferillo to meet with the Superintendent of Public Works for the purpose of obtaining more information about the properties in question and their uses . Information gathered will be sub- mitted to B&A for review and possible action. -3- JANUARY 26 , 1989 11. LOCAL LAW TO REMOVE PROPERTY TAX EXEMPTION Committee , by a 5-0 vote , recommended the adoption of Local Law that was placed on the table at the last Council Meeting reducing the per centum exemption pursuant to New York State Real Property Tax Law Section 485-B. 12 . PERSONNEL AGENDA ITEMS A motion was moved and seconded to adjourn into Executive Session at 10 :20 P .M. to discuss Personnel items . Committee reconvened at 10 :45 P.M. and the following items were approved: 1 . By a 5-0 vote, Committee approved the 1989 salary for the Building Commissioner, at $40 ,281 , effective February 6 , 1989 . 2 . By a 5-0 vote, Committee approved the 1989 salary for Denise Malone, at $16 ,405 , retro- active to the first pay period of 1989 . 13 . CONTINUATION OF EXTERNAL AUDIT Committee , by a 5-0 vote , approved a proposal from the firm of Ciaschi, Dieters=Hagen, Schaufler and Mickelson, for a 3-year period 1989-1991 , at a total cost of $38 ,500 , for examination of the City' s financial statements . 14 . CAPITAL RESERVE FOR LAND ACQUISITION Committee , by a 5-0 vote , approved the establishment of a Capital Reserve to acquire property located in the area of the City's water supply. $20'0 ,000 was approved in the 1989 Water Fund Budget for this purpose. 15 . CITY CONTROLLER WAIVER Committee , by a 5-0 vote , approved the request of the Mayor that . steps 2 (A) through 2 (D) of Charter, Section 2 .27 , be waived for the filling of the City Controller position. 16 . DEPUTY CONTROLLER POSITION Committee recommended that Alderpersons Schlather, Killeen and Romanowski serve on the Search Committee for the Deputy Controller position. -4 JANUARY 26 , 1989 17 . SUPERINTENDENT OF PUBLIC WORKS Committee recommended that Alderpersons Nichols, Cummings and Hoffman serve on the Search Committee for the Superintendent of Public Works position. 18 . PLANNING DEPARTMENT PERSONNEL ROSTER Committee, by a 5-0 vote , approved the addition of a Landscape Architect/Environmental Planner position to the Authorized Personnel Roster of the Planning Department, contingent upon passage of the Site Plan Review Ordinance , at Grade 28 of the 1989 C.S.E.A.-Administrative Unit Compensation Plan, with a salary range of $20 ,855 - $26 ,388 . Committee , by a 5-0 vote, approved the transfer of $20 ,000 from Restricted Contingency to the Planning Department Account A8020-110 , Staff Salaries ,for $19 ,000 , and Account A8020-450 , Advertising, for $1 ,000 . The Meeting adjourned at 11: 15 P .M.