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HomeMy WebLinkAboutMN-B&A-1988-10-27 BUDGET AND ADMINISTRATION COMMITTEE REGULAR MEETING 7: 30 P.M. OCTOBER 27 , 1988 M I N U T E S PRESENT: Committee Members: Schlather, Hoffman, Killeen, Cummings, Romanowski OTHERS PRESENT:. City Controller - Spano Deputy Controller - Cafferillo Police Chief - McEwen Personnel Administrator - Baker Personnel Associate - Walker Supt. of Public Works - Dougherty Asst. Supt. of Public Works - Fabbroni Fire Chief - Olmstead Motor Equip. Supervisor - Ferrell Purchasing Agent - Clynes City Chamberlain - Parsons City Attorney - Nash Planning Director - Van Cort Deputy Planning Director - Mazzarella Members of Public and Press 1 . Committee went into Executive Session at 7:10 P.M. Following Executive Session, which ended at 9:05 P.M. , the following items were reported on: A. Purchasing Agent Performance Evaluation Committee complimented Purchasing Agent Clynes on his work performance . B. Servicing of Fire Department. Vehicles Consensus of Committee, with limited exception, that there is a presumption that all mechanical repairs on fire vehicles be done by the Department of Public Works; the final decision whether or not to send out any repair work rests in the discretion of the Motor Vehicle Supervisor. C. C.S .E.A.-Administrative Unit Grievance Adjourned on consent of all parties for further information. Discussion to be continued at 7:00 P.M. , on November 10 , 1988 . Committee returned to regular Agenda at 9:10 P.M. 1 . TAX SALE PROCEDURES ' City Attorney Nash explained the need for making changes to our present method of handling property that goes to Tax Sale . After discussion, Committee recommended City Attorney and Finance Depart- ment work together to come up with recommendations in time for the 1989 Tax Sale . -2- October 27 , 1988 2 . BENEFITS FOR ADOPTIVE PARENTS City Attorney Nash explained this matter in reference to the new State Legislation requiring leave to adoptive parents on the same basis as leave to birthing parents . After discussion, Committee suggested gathering more information and that City Attorney work with Personnel Department. 3 . POLICE DEPARTMENT REQUEST TO AMEND EQUIPMENT LIST Police Chief McEwen explained the need to acquire office furniture for the Chief' s office and a mobile radio for his car . Committee agreed by a 5-0 vote, to amend Authorized Equipment List to allow the Police Chief to purchase furniture for $2 ,846 and a mobile radio for $3 ,000 by transferring funds within the Police Department Budget . Committee adjourned into Executive Session at 9 :30 P.M. and returned at 10 :20 P.M. 4 . POLICE DEPARTMENT CONSULTANT Committee . by a 5-0 vote approved the hiring of a consultant, as requested by the Police Chief, for $6 ,000 , with funding to be provided within the Police Department Budget. 5 . CONFIDENTIAL SECRETARY TO POLICE CHIEF Committee , by a 5-0 vote, approved the elimination of an Adminis- trative Secretary .position and the creation of a Confidential Secretary to Police Chief, at a salary of $17 ,581, that being Step 4 on the 1988 Compensation Plan for confidential employees not covered by a union, effective November 14 , 1988 . 6 . CONFIDENTIAL SECRETARY TO CITY ATTORNEY Committee, by a 5-0 vote, approved the replacement of the Confi- dential Secretary to City Attorney, at a salary of $13 ,815 , that being Step 4 on-the 1988 Compensation Plan for confidential employees not covered by a union, effective November 14 , 1988 . 7 . TOMPKINS COUNTY FOCUS Clarence Reed, Melissa Siegel and Linda Bein explained the request for $2 ,000 as the City share to conduct a Comprehensive Human Services Community Needs Assessment. After discussion, Committee approved the request by a 3-2 vote , with Committee members Schlather and Romanowski voting against. Funding to be provided from Unrestricted Contingency. ti -3- October 27 , 1988 8 . 'DEVELOPMENT EXACTIONS CONSULTANT Deputy Planning Director Mazzarella indicated that several proposals had been received ranging from $22 ,300 - $95 ,200 . A Committee of 3 members consisting of Hoffman, Cummings and Killeen was established to review the proposals and make a recommendation. 9 . CENTRAL BUSINESS DISTRICT PARKING CONSULTANT Planning Director Van Cort indicated that 8 proposals had been received. After review, they were narrowed down to 4 , with a range of $34 ,500 - $47 ,000 . Committee took no action but agreed to look at them when reviewing the Planning Department's 1989 Budget on November 9 , 1988 . 10 . FINANCE DEPARTMENT' PERSONNEL ROSTER Committee, by a 5-0 vote, approved 2 amendments to the Finance Department Personnel Roster. The reclassification of -a Steno position to Senior Steno in the City Clerk' s Office, as approved by the Civil Service Commission, and the downgrade of a Senior Clerk to Account Clerk/Typist upon the resignation of a Senior Clerk in Traffic Violations, as recommended by the City Controller. 11 . WELLNESS PROGRAM Deputy Controller Cafferillo and Committee member Killeen discussed this program and the Committee agreed to review fund- ing required during the Budget review. 12 . DENTAL PLAN Personnel Administrator Baker indicated that a vendor would be approved by January 1, 1989 . 13 . CITY INVESTMENT POLICY Deputy Controller Cafferillo presented a City Investment Policy that needed to be adopted by the Common Council as mentioned in our Annual Audit Report. After discussion, Committee, by a 4-1 vote, with Committee member Romanowski* voting against, gave their approval. 14 . TELECOMMUNICATIONS CONSULTING SERVICES No staff person available *to discuss this issue . Committee agreed to table until next meeting. Suggested that Purchasing Agent and Supt . of Public Works seek proposals for providing a City Hall telephone system. Committee adjourned into Executive Session at 12 :05 A.M. to hear an update on Labor Negotiations.