HomeMy WebLinkAboutMN-B&A-1988-02-25 i
BUDGET AND ADMINISTRATION COMMITTEE
REGULAR MEETING 8 :00 P.M. FEBRUARY 25 , 1988
M I N U T E S
PRESENT:
Committee Members: (4) Schlather, Romanowski, Hoffman, Killeen
ABSENT:
Committee Member: (1) Cummings
OTHERS PRESENT:
Deputy Controller - Cafferillo
Supt. of Public Works - Dougherty
Personnel Administrator - Baker
Planning Director - VanCort
Community Development - Goldwyn
Youth Bureau- Cohen
Fire Chief - Olmstead
Alderpersons - Nichols , Lytel
Member of Ithaca Civil Service Commission
County Youth Director - Zahler
Water and Sewer Dept. - Baker
Members of Public. and Press
1. YOUTH SERVICES CONTRACT PROPOSAL
Request from Tompkins County, Town of Ithaca, Village of Lansing,
for an interim Youth Services Agreement. Nancy Zahler presented
a resolution prepared by the above mentioned municipalities .
Following discussion several amendments were made:
A. Paragraph #4 was deleted (as attached) , vote was 3 - 1 .
B. Paragraph #5 was deleted (as attached) , vote was 4 - 0 .
C. The first RESOLVED, paragraph #9 (as attached) , was amended.
Vote was unanimous 4 - 0 .
D. The third RESOLVED, paragraph #1 (as attached) , was amended,
first by deleting the sentence "excluding the months village
residents paid higher rate" . This amendment was approved
by a 3 - 1 vote . The second amendment involved adjusting
the amounts to be contributed by the Town of Ithaca and
Village of Lansing. The rational for such adjustments
involved taking original amounts of $88 ,000 and $6 ,000
respectively and adding thereto the amount of Division for
Youth money to be obtained by each municipality, $17 ,000 by
the Town of Ithaca and $3 ,000 by the Village of Lansing.
The amended totals were then $105 ,000 for the Town of Ithaca
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-2- February 25 , 1988
and $9 ,000 for the Village of Lansing. This amendment
was passed 4 - 0 . -Additionally, Chairman Schlather wished
the record to show that all DFY moneys received by the City
were reflected in the computation. of the original contri-
bution requested from all municipalities . Therefore , it is
only appropriate that the Town and Village aid amounts are
to City program purposes as well.
2 . ENGINEERING TECHNICIAN RECLASSIFICATION
The Superintendent of Public Works was directed to compensate
three employees: John Debell , Neil Bieberich and Arthur Santora,
as Engineering Technicians, retroactive to the original date of
reclassification, December 9 , 1987 . The vote followed lengthy
discussion with members of the City' s Civil Service Commission
and the C.S .E.A. Admin. Bargaining Unit representative . The vote
was 3-1 in favor.
3 . CITY ATTORNEY'S OFFICE RECLASSIFICATION
Request of the City Attorney to reclassify the Senior Stenographer
position currently assigned to his office to the position of
Confidential Secretary. The resolution was approved 4-0 , subject
to required approval of the State and local Civil Service
Commissions .
4 . DEFERRED COMPENSATION PLAN
The proposal put forth by the Search Committee and- representatives
of various City Bargaining Units was presented. The New York State
Plan, currently administered by the Copeland Companies , was the
primary selection of all parties. Subsequent to discussion, the
motion was approved by 4-0 vote of the Committee.
5 . EXECUTIVE SESSION - NEGOTIATIONS WITH BARGAINING UNITS
Following an Executive Session, one resolution was approved
relative to the City Executive Association. This resolution
was approved 4-0 .
A second resolution was approved for possible presentation to
Common Council , subject to a vote of such Bargaining Unit' s
membership. Committee approval was 4-0 . The Bargaining Unit
involved would only be disclosed if the impending offer was
accepted, per the Personnel Administrator.
6 . EXECUTIVE SESSION - BARGAINING UNIT FOR ASSISTANT FIRE CHIEF
POSITIONS
Subsequent to an Executive Session, the formation of a new
Bargaining Unit for Assistant Fire Chief positions took place .
Additionally, the City recognizes the Ithaca Paid Fire Fighters
Association, Local 737 , AFL-CIO-CLC, as the sole bargaining
agent and representative for such officers. Passage was attained
by a 4-0 vote of the Committee .
-3- February 25 , 1988
7 . YOUTH BUREAU - AMENDMENT OF PROGRAM BUDGET
Request of Youth Bureau staff to amend the 1988 Adopted Budget
was presented as follows:
Increase Estimated Revenue (A2350) $14 ,200
Increase Appropriations (A7310-110) $ 1 ,000
(A7310-120) 4 ,200
(A7310-225) 4 ,000
(A7310-460) 4 ,600
(A7310-470) 300
(A7310-445) 100 $14 ,200
The Revenues projected are to be attained from two sources:
first from the Ithaca City School District for $4 ,200 , and
secondly from the State of New York for $10 ,000 . Subject to the
approval of such grants in aid, the budget amendments were
approved 4-0 .
8 . YOUTH BUREAU AMENDMENT TO EQUIPMENT LIST - LIFT FOR GARAGE
A request to acquire a hydraulic lift for the Mechanics Allstars
garage was approved dependent upon approval and funding of the
$10 ,000 Youth Development Grant disclosed in the prior resolution.
The cost of such lift shall not exceed $4 ,800 . Passage was
approved by a 4-0 vote of the Committee .
9 . COMPUTER EQUIPMENT FOR THE FINANCE DEPARTMENT
A personal computer, inclusive of word processing software and
related training, was approved and recommended for addition to
the 1988 Authorized Equipment List. This equipment shall be used
by the City Clerk' s Office of the Finance Department to inhance
computer capabilities already in place . The vote was 4-0 .
10 . ELECTION ACCOUNT - ADDITIONAL FUNDING
The City Clerk has been notified of a second Primary Day election
to be held April 19 , 1988 . Additionally, a one day seminar for
individuals who set up voting machines was requested. The cost
of such amendment is $5 ,375 and $250 , respectively, with the
funds required to be transferred from the Unrestricted Contingency
Account . Approved by a 4-0 vote.
11 . REQUEST FOR EXTENSION OF COUNTY TAX WARRANT
The City Chamberlain requested authorization to extend the period
for collection of the County Tax Roll until June 1 , 1988 .
Approved 4-0 .
12 . CITY ASSESSMENT ROLL CORRECTIONS
A. A correction to the 1988 City Tax Roll relating to Cornell
University property involving a $10 ,000 reduction in assessed
valuation and taxes levied of $170 was approved 4-0 .
-4- February 25 , 1988
B. A second correction to the 1988 City Tax Roll relative to
property owned by Student Agencies Property Inc . , at 409
College Avenue , was tabled by a 4-0 vote pending additional
information from the County Assessment Department .
13 . CIVIL SERVICE AGREEMENT WITH SCHOOL DISTRICT
Request to execute an Agreement with the Ithaca City School
District, for the period July 1 , 1988 to June 30 , 1989 , in the
amount of $15 ,169 .64 . Motion was approved by a vote of 4-0 .
14 . REQUEST TO FILL SENIOR ACCOUNT CLERK POSITION
The City Chamberlain has requested that a Senior Account Clerk
position within the Finance Department be filled by the provi-
sional appointment of Kathleen Boyd, at Step V on the 1987
Administrative Unit Compensation Schedule , of $12 ,205 .
15 . ESTABLISHMENT OF NEW POSITION IN CITY CHAMBERLAIN 'S OFFICE
A proposal to establish a new position, an Account Clerk, within
the City Chamberlain' s Office of the Finance Department, was
presented. Subject to the required approval of the City Civil
Service Commission, the establishment of such position was
approved 4-0 .
16 . CONSULTANT FOR CIVIL SERVICE COMMISSION
A request of the Civil Service Commission to transfer $5 ,000
from Unrestricted Contingency to the Personnel Department ,
budget line item A1430-430 , for professional consulting services ,
was approved by a vote of 4-0 .
17 . REQUEST TO CONTACT BONDING ATTORNEY
The City Controller requested permission to contact the City' s
designated Bond Counsel for the purpose of acquiring a Bond
Resolution relative to the renovation and construction of City
fire stations . The motion was approved 4-0 .
18 . FUNDING OF AN ENVIRONMENTAL REVIEW
The Planning Department required $4 ,600 to hire a consultant
to perform an Environmental Review of the Ithaca Industrial
Park site . Such funds would be appropriated from Capital Reserve
#25 and transferred to the Planning Department Budget, A8020-430 ,
Fee for Professional Services. Approval was attained by a 4-0
vote of the members .
19 . REQUEST TO ESTABLISH TWO PART-TIME POSITIONS
The Board of Public Works was seeking approval of two part-time
meter checker positions . Such positions would be temporary
pending conclusion of a ninety-day .medical leave of absence
granted to G. Welch. The Committee approved the creation of such
positions , subject to the corresponding deletion of one full
time meter checker position should Mr . Welch be unable to return
to work. Approved 4-0 .
-5- February 25 , 1988
20 . REQUEST FOR NEW POSITION - WORKING SUPERVISOR/GOLF COURSE
Following discussion of the creation of this position; the
action did not receive a seconding motion and was, therefore ,
defeated.
21 . ADDITIONS AND IMPROVEMENTS TO WATER PLANT
_ Request to establish a capital project for improvements to the
City Water Supply and Treatment System for $1,000 ,000 was
tabled pending review of a related engineering study by the
members . Such resolution to be reconsidered at the March 31
meeting . Tabling motion approved 4-0 .
22 . HAZARDOUS MATERIALS GRANT
Request to authorize the Mayor to sign a grant application for
hazardous .materials transport, storage and use . The motion was
approved 4-0 .
23 . ADDITION TO AUTHORIZED EQUIPMENT LIST - FIRE DEPARTMENT
The addition of $3 ,000 to the 1988 Authorized Equipment List
for acquisition of lightweight fire hose for high-rise hose
packs . The funds necessary to purchase said equipment to be
appropriated from Capital Reserve #15 , for fire apparatus.
Approved 4-0 .
24 . ADDITION TO FIRE DEPARTMENT EQUIPMENT LIST
Request to acquire an airway obstruction suction unit, for
an amount not to exceed $475 , and the addition of same to the
Authorized Equipment List. No additional funds shall be
allocated to effect this purchase; the moneys to be appropriated
from existing adopted Budget. Approved 4-0 .
PROPOSED RESOLUTION: COMMITMENT TO COMPREHENSIVE YOUTH SERVICES
PLANNING.
Y
Whereas, the City of Ithaca has been providing worthwhile youth
recreation and development services to youth - and families from
throughout the County and
Whereas, the Town. of Ithaca and the Village of Lansing have
heretofore participated in the funding of these programs and
Whereas, The City, the Town of Ithaca,' the Village of Lansing and
the County of Tompkins acknowledge the financial burden this has .
placed on City taxpayers and the desire of Common Council to
- reduce that burden, and -
the planning and budgeting for 1988 youth servi
eD completed by oc es rio p ion of Common
Council 's resolut "1111111se re es and limit access
3' evelopment programs, and
Z� ther municipalities of the County ha
officially been a vi the resolution nor
a, d invited to indi ar icipate financi Bureau
s, and
Whereas, negotiating meetings have officially begun to
respond to this long-term problem, and
Whereas, the ad hoc negotiating committee including City, County,
Town of Ithaca and Village of Lansing representatives sincerely
desires to minimize the disruption in youth programming during
1988, and
Whereas, the transition to proportional funding of youth programs
based on participation must go hand in hand with a coordinated
county-wide planning for the delivery of youth services, now
therefore be it
esolved, that the City of Ithaca, the Town of Ithaca, the
Village of Lansing and the County of Tompkins agree to
LD participate actio 1 it�- the development of a comprehensive plan
9 AND ffiBL�/ FlJN9i
P�� for providingnrecrea ion anaa y uth development services that
would assure that all children a� outFi have access to
�� w"y"+ gL N waw, a or£ implementation January
� worthwhile services�^b Au ust 1 1��� "�
1989 and further
Resolved, that the plan would explain the role and relationship
of all youth development and recreation services provided in
local communities and clarify how any city services offered to
non-City youth should be paid for and further,
mar S Resolved, that with a commitment from all of the aforementioned
A,0'0o�ST�to participate in . such comprehensive planning , the Town of Ithaca
,(,1.06" 0 will contribute $ os, oa ' to oe, City for 1988 and the Village of
v,0 Lansing will con rt i�ute ' to the City for calendar year
Df,�i�°N1988, '
o04Fcy as good faith efforts to continue their former relationship as
SE"3r� participating municipalities entitled to City rates and full
access to youth development programs while the Comprehensive Plan
is being developed .
Resolved, that the County will provide staff time and resources
to support and coordinate the planning process.
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