The URL can be used to link to this page

Home My WebLink AboutMN-B&A-1996-11-20 - Budget Meeting 't BUDGET AND ADMINISTRATION COMMITTEE BUDGET MEETING 7 :30 P.M. NOVEMBER 20, 1996 MINUTES Present:. Committee Members: Shenk, Thorpe, Efroymson, Marcham, j Mackesey Other Alderpersons Present: Sams, Johnson, Blumenthal, Hanna, Gray Others Present: Mayor Cohen City Controller Cafferillo Deputy Controller Thayer Fire Chief Wilbur Deputy Fire Chief Dorman Volunteer Coordinator Lynch . Administrative Secretary Wilbur Community Development Staff Stevenson Board of Fire Commissioner members Members of the media 1 . Opening Comments Chairperson Shenk stated that the agenda for this meeting is as follows: A. Public Comment .B. Council Concerns C. Capital Projects D. Specific Department Budgets : Fire Department Mayors Budget Revenues Restricted Contingency Members of the public were asked to speak; no members spoke. 2 . Council Comments on the Budget Alderperson Efroymson stated that he will not be at t e Police Budget discussion meeting, and stated that he is infavor of drug investigators, but that the investigators should be selected from the current work force. 1 ` J B & A COMMITTEE - BUDGET MEETING NOVEMBER 20, 1996 3 . Capital Projects A discussion concerning the 1997 proposed Capital Projects followed. The Committee discussed the Southside Community Center code compliance project which was proposed at $14, 175. Paul Stevenson and Martha Armstrong, IURA staff, discussed adding $50, 000 to the code compliance project for Southside. Armstrong stated that the Community Development Program will be investing $475,000 in the Southside building over the next three years . The $50,000 increase would allow for fire and safety upgrades to the building. The funding increase would bring the total project to $64, 175. Controller Cafferillo stated that the debt service on $64, 175 would be $5,300 for twenty years. A discussion regarding the elevator at Southside followed. The need for an elevator in this building was addressed, and Council agreed that the elevator should be added. The following motion was made: RESOLVED, That the code compliance project for Southside Center be increased by $50,000 to a total project cost of $64, 175 which would include the installation of an elevator in the Southside Center. The motion passed 10-0. Alderperson Hanna voiced concern that other older capital projects .need to be completed prior to new projects being authorized. Alderperson Mackesey stated that the CIRC process should be modified in the future to be sure older projects are. being completed and include appropriate design services. Controller Cafferillo stated that a working group will be formed to prioritize all the outstanding capital projects. Alderperson Efroymson stated that the working group should include BPW, Council and the Controller' s Office. Debt service, as it related to capital projects, was discussed. Cafferillo stated that we are attempting to keep the City' s debt load constant over the long term. He stated that the City' s debt service is approximately 11-12% of the total General Fund budget. A discussion regarding the Skateboard. Park Project followed. Chairperson Shenk made the following motion: RESOLVED, That the Skateboard Park Construction Project be reduced to $30,000 from the proposed $65,000 project. Voting results on the motion were as follows: 2 B & A COMMITTEE - BUDGET MEETING NOVEMBER 20, 1996 Ayes : (3) Shenk, Johnson, Blumenthal Nays : (7) Marcham, Thorpe, Mackesey, Sams, Hanna, Gray, Efroymson The motion failed 7-3. A brief discussion on the other capital projects followed. The following motion was made: RESOLVED, That the 1997 Capital Project list be approved as amended in the amount of $2, 613,410. 4 . Fire Department Budget The Mayor recommended a 1997 Fire Department Budget in the amount of $3, 831,748 . Fire Chief Wilbur voiced the following points related to the 1997 Fire Budget: - Asking for the tools to do the job. - Lack of staffing is hurting the services provided. - Fire Department is the third largest department, and is in need of administrative staff. - Ten new firefighter positions needed. - Two new positions in the Mayor' s Budget include a code enforcement officer and an administrative assistant. - Life safety system is critical to the community. - Chapter C program needs to be developed. - Loss of Deputy Fire Chief position will hurt department. Board of Fire Commissioners member Yahn stated that the Board of Fire Commissioners is recommending additions to the department' s administrative staff. She also stated that ISO Insurance rating may be affected without additions to Fire Department staff. A discussion regarding the Fire Department budget followed. Wilbur stated that the Fire Department and Building Department will be looking at future cooperation. He is concerned with efforts to do special projects, and how much longer he can do special projects. Fire Department overtime was also discussed. Personnel changes in the 1997 Budget related to the Fire Department were discussed. The Mayor proposed the fallowing: Add: One Code Enforcement Officer $45,000 Add: One Administrative Assistant $19,906 Deletion: One disability retirement 3 B & A COMMITTEE - BUDGET MEETING NOVEMBER 20, 1996 The Code Enforcement Officer position was discussed. The following motion was made: RESOLVED, That the Code Enforcement Officer proposed by the Mayor be deleted from the 1997 Budget, $45,000. Alderperson Mackesey stated that department reorganization should not be done during the budget process. She stated that staff should develop a reorganization plan. Voting results on the motion were as follows: Ayes: (6) Efroymson, Hanna, Shenk, Mackesey, Thorpe, Gray Nays: (4) Sams, Marcham, Blumenthal, Johnson The motion passed 6-4. A discussion regarding the administrative position in the Fire Department followed. Chairperson Shenk stated that .the full- time administrative position should be reduced to half-time.. . The following motion was made: RESOLVED, That the Fire Department' s proposed new Administrative Assistant position be reduced to part-time. After a discussion concerning the motion, Chairperson Shenk withdrew the motion. The following motion was made: RESOLVED, That the 1997 Fire Department Budget be approved as amended in the amount of $3,788., 673. The motion passed 10-0. 5. Mayor's Office Budget The Mayor recommended a 1997 Mayor's Office Budget in the amount of $125, 087. The major changes in the Mayor' s Office Budget for 1997 are: - Account 110 includes a System Administrator position, $50, 000 . Account 110 includes $2,922 to increase the Mayor' s Administrative Assistant to 40 hours per week to assist the System Administrator. A discussion regarding the Mayor's Office Budget followed. Mayor Cohen stated interns and various contract obligations will be using the Contractual funds for 1997 of $6,*000. He stated that Boards and Commissioners are not funded out of the 4 B & A COMMITTEE - BUDGET MEETING NOVEMBER 20, 1996 Mayor' s Office Budget. Cohen stated that there is $2 ,000 in the Contracts line for Boards and Commissions located in Account A1010-435 . A discussion concerning the System Administrator position and staff support for that position followed. Chairperson Shenk stated that the System Administrator position should be moved in the future, but the position does not need the additional five hour support at this time. The following Imotion was made: RESOLVED, That Account A1210-5110 be reduced by $2,922 for the purpose of moving the Mayor' s Administrative Assistant back to 35 hours per week. Voting results on the motion were as follows : Ayes : (7 ) Shenk, Thorpe, Marcham, Hanna, Gray, Mackesey, Efroymson Nays : (1) Johnson Abstain: (2) Sams, Blumenthal The motion passed 7-1-2. A discussion regarding the Mayor' s Contract line followed. The following motion was made: RESOLVED, That Account A1210-5435 be reduced by $2,500 and Account A1010-5435 be increased by $2,500 for the purpose of moving the funding of Mayor's interns for 1997 to Common Council. Voting results on the motion were as follows : Ayes: (3) Efroymson, Gray, Hanna Nays : (7) Shenk, Marcham, Thorpe, Sams, Johnson, Blumenthal, Mackesey The motion failed 7-3. The following motion was made: RESOLVED, That Account A1210-5435 be reduced by $2,500 . Voting results on the motion were as follows : Ayes: (2) Thorpe, Mackesey Nays: (8) Hanna, Sams, Efroymson, Gray, Shenk, Johnson, Blumenthal, Mackesey The following motion was made: 5 B & A COMMITTEE - BUDGET MEETING NOVEMBER 20, 1996 RESOLVED, That the 1997 Mayor' s Office Budget be approved as amended in the amount of $122, 165 . The motion passed 10-0. 6 . Revenues The Committee briefly discussed the remaining revenues not yet discussed at a previous budget meeting. The Committee made no changes to the revenues . The following motion was made: RESOLVED, That the 1997 Revenues be approved as proposed by the Mayor. The motion passed 10-0. 7 . Restricted Contingency The Committee discussed. the Restricted Contingency account, which was proposed in the amount of $250, 605 . Salary increases for City Management employees were discussed. Currently, the 1997 Budget does not include salary increases for management. Alderperson Efroymson asked to place a 1.5% increase for management on the additions list. The Committee took a straw vote and did not place the 1.5% salary increase for management on the list. The $20,000 TQM funding proposed by the Mayor was discussed. Most of the Committee felt that there needs to be some management assistance program, but the $20,000 amount is too high for the _early stages of such a program. Alderperson Efroymson stated that $5, 000 would be appropriate to start the process . Mayor Cohen felt that some type of management program is needed, and that $20,000 is a reasonable for the first year expenditure, based on other communities experience. . He stated that the funds . are needed to improve the relationship between the City and its employees. The following motion was made: RESOLVED, That $20,000 be reduced from Account A1990 Restricted Contingency, and $5, 000 be added to Account A1990 Restricted Contingency for the development of a management initiative program. Voting results on the motion were as follows : Ayes: (6) Efroymson, Mackesey, Gray, Shenk, Hanna, Thorpe Nays: (4) Marcham, Johnson, Blumenthal, Sams 6 B & A COMMITTEE - BUDGET MEETING NOVEMBER 20, 1996 The motion passed 6-4. The following motion was made: RESOLVED, That an additional $5, 000 be added to Account A1990 Restricted Contingency for a management initiative program. Voting results on the motion were as follows : Ayes : (3) Johnson, Blumenthal, Sams Nays : (7) Shenk, Hanna, Mackesey, Thorpe, Efroymson, Gray, Marcham The motion failed 7-3. A discussion followed regarding neighborhood programs. The Committee added this item to the meeting of November 25th. The meeting adjourned at 11 :25 P.M. 7 a B & A COMMITTEE - BUDGET MEETING NOVEMBER 20, 1996 BUDGET ADJUSTMENTS REVENUES Mayor' s Recommendation $27, 134,705 Net increase in Mayors Budget Revenues through 11/19/96 -0- Balance Mayors Revenues prior to Budget meeting of 11/20/96 $27, 134,705 No action taken during meeting of 11/20/96: Mayors Adjusted Revenues as of conclusion of 11/20/96 B&A/COW meeting $27, 134,705 Net increase in revenues from 11/20/96 meeting $ -0- Combined net increase in Mayors revenues after 11/7, 11/12, 11/14, 11/19 and 11/20/96 meetings $ -0- Combined net increase in Mayor's Budget (Revenues & Appropriations) after 11/7, 11/12, 11/14, 11/19 and 11/20/96 meetings $ 194,684 Cr; 8 B & A COMMITTEE - BUDGET MEETING NOVEMBER 20, 1996 BUDGET ADJUSTMENTS APPROPRIATIONS Mayor' s Recommendation $27,464,296 Net increase in Mayor' s Budget Appropriations through 11/14/96 194, 684 Balance Mayor' s Revenues prior to Budget meeting of 11/19/96 $27, 658, 980 Action taken during meeting of 11/20/96: Capital Projects Increase Code Compliance Reconstruction Project for Southside Community Center by $50,000 to a a total project of $64,175 to accommodate all code changes including elevator (Vote 10-0) -0- Fire Department Decrease A3410-5110 Salaries for deletion of Code Enforcement Officer position (Vote 6-4) (45,000) Related Benefits Decrease A9015 Police & Fire Retirement (21700) Decrease A9030 Social Security (3,442) Decrease A9060 Health Insurance (2,200) Mayor's Office Decrease A1210-5110 Salaries to reduce Admin. Assistant to 35 hours (Vote 7-1-2) (2, 922 ) Related Benefits Decrease A9030 Social Security (224) Contingency Account Decrease A1990 Restricted Contingency to delete TQM program (Vote 6-4) (20,000) 9 B & A COMMITTEE - BUDGET MEETING NOVEMBER 20, 1996 Increase A1990 Restricted Contingency to fund Management Initiative program (Vote 6-4) 5, 000 Mayor' s Adjusted Recommendation as of conclusion of 11/20/96 B&A/COW meeting $27 ,587 ,492 Net overall reduction in Mayor' s Budget Appropriations from 11/20/96 meeting $ (71,488) Combined net increase in Mayor' s Budget Appropriations after 11/7, 11/12, 11/14, 11/19 and 11/20/96 meetings $123, 196 r 10