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HomeMy WebLinkAboutMN-B&A-1998-09-23 BUDGET AND ADMINISTRATION COMMITTEE SEPTEMBER 23, 1998 7:30 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight's Agenda A. Co on Council Historic Ithaca Request Concerning State Theater Discussion Clothing/Footwear Sale-s Tax Holiday, Week of Jan. 17, 1999 - Discussion Voicemail Operating Guidelines, ad hoc Committee? - Discussion B. Building Department Reciprocal Electrical License Fees - Possible Resolution Request to Approve Concept Memo to Amend Zoning ordinance Possible Resolution C. DPW (YI qel- 1�4tv I' kil Roller Sports Park - Rep ,port D. G&C k6bc"' W (7' tRequest to Amend 1998 GIAC Budget - Resolution Request to Amend 1998 GIAC Budget - Resolution GIAC Board of Directors, Recommendation for 1999 Salaries for GIAC Director and Deputy Director Positions Discussion E. Finance/Controller Sales Tax Update NOTE: *C = Consent Agenda. if you have questions, or want this item discussed at B & A, call Jane Marcham, 273-5754. (OVER) BUDGET AND ADMINISTRATION COMMITTEE AGENDA SEPTEMBER 23, 1998 PAGE 2 F. Mayor Acquisition of Carousel at Stewart Park - Discussion G. Reports Approval of July, 1998 Minutes 4 TCAT Funding City Share - Report Vacan%�-� - Report Letter, Titus Towers Tenant Council re: computers pQ Letter, Taxi Company rate request �6. Mayor' s Report " 7 . Council Members ' Announcements 8. Next month's B & A Meeting: Thursday, October 22, 1998 t l qod to, t -pigt� o � '44 Aw r .rt -O - - 1 _ Ar I 1pey �l ctdz -v , _,-2d Oil c 77 vw IV ryo -060V C3 44D t-,/—v ' ppma 10I 0-o u 1_� aM 1141V( - d F o 6r( trP� QCT f ot i 0 ef 'Plot t 1 • 4 7t�,t Z7 3 37 � � z_ ° � Cf& i 25'N�— (4(f Is 61�� n�, w �CID MA, Ain 9 r �i�. p„ C�9wfYU^ l �Jf"E Dalt . /ineef�,a� a� PiTj � GAP Ce ?Soon —0 i s � f ' IN . 's HISTORIC . ITHACA Dedicated to the Preservation of Tompkins County Landmarks Sept. 11, 1998 Jane Marcham Budget and Appropriations Committee Common Council Ithaca, NY Dear Committee, When Historic Ithaca purchased the State Theatre in Feb. of 1998 we acquired with the building the back taxes owed the City on the property, an obligation that with penalties and interest now totals $43,672. This debt accrued during the years 1PAC owned the building because they did not establish not for profit status, and did not pay the taxes due. The oldest of these tax bills dates to 1995, which means the City could take the building for delinquent taxes as early as this fall. Historic Ithaca will not be in a position to pay the bill by then, and so we hope to work with the City to resolve the problem to everyone's satisfaction here at the beginning of our restoration efforts. We assume the City has little interest in acquiring the State for the taxes due. However lovely, the building has little re-sale value at the present time because of the great amount of capital that will be required to make the building usable or even demolishable. Furthermore, by taking the building the City will forfeit all of the $43,672 currently owed. Consequently we propose to establish a long term basis by which most of the current tax bill can be paid while the building stays under the ownership of Historic Ithaca. We also assume the City recognizes that a restored State Theatre can play an important role in the revitalization of our downtown. Our audiences will provide much needed foot traffic that will stimulate and support other businesses, our operations will provide a h nv downtown jobs, and our promotions expect to attract people from a wide area who currently come to Ithaca rarely. Therefore, we propose a payment scheme that will still let us work to get the theater up and running as soon as possible. Finally we assume the City would provide significant financial backing to the restoration of the State Theatre if budget considerations allowed. The City did provide some funding to the foundering 1PAC initiative, and did participate in funding the Zeigler feasibility study. While we do hope for greater participation by the City in the State Theatre project in other years, it may be that negotiation of the overdue tax bill is the best way the City can support our efforts at this time. The options are actually somewhat limited by law. We understand the City is not legally empowered to forgive any of the $33,900 in original taxes levied on the building even if Council so desired. However, the remaining $9,771 of penalities and interest can be forgiven and would be a contribution to Historic Ithaca that costs the City no real money. Our proposal is a way the City can support our project outside of the normal 4 budget structure. The Clinton House • 120 North Cayuga Street • Ithaca, New York 14850 Tel: (607) 273-6633 Fax:(607) 273-4816 • email: hi@lightlink.com • http://www.lightlink.com/-hi/ We propose the City forgive the entire interest and penalties portion of the overdue tax bill to reduce the bill to $33,900. Historic Ithaca could make an immediate payment of$3,500, and then agree to pay at least $3,500 again next year on Sept. 1. For each year thereafter, we would pay at least $5,000 until the debt is retired. This would allow us to use as much money as possible for the renovation of the theater in the next two years, and also provide some modest but perhaps unexpected money to the City for the back taxes. Furthermore, the amount forgiven by the City would be a contribution that would count toward our match for funds we expect next year Each dollar forgiven by the City would therefore be transformed into an equal amount of real money we can use in the rehab effort. Finally, this contribution would allow us to say to other potential funders that we do indeed have financial support from the City, which will help as we seek to find the funds to bring the theater back. We think this proposal is in the best interest of all parties. The City will be paid the bulk of the money due and at the same time make a meaningful contribution to the rescue of the State. This contribution will cost the City nothing but we can turn it into actual cash. Historic Ithaca will remain as owners of the State and can report in funding proposals that the tax bill has been resolved and that our city is providing a level of financial support. We hope you will accept our proposal, and of course we would be happy to meet with you to talk through any details that might need further clarification. Sincerely, JIn 0, S L-0 i,-,.1"'r Ed Franquemont Executive Direct&f- Sept. 18, 1998 To: All Common Council members From: Jane Marcham, B & A chair Re: one-week sales tax holiday in January 1999, on B&A agenda Sept. 23 As you've probably noticed, the Tompkins County Board of Reps locked in a 7-7 tie in their Sept. 15 vote on participation in the state's one-week clothing/footwear sales tax exemption, set for Jan. 17-24, 1999 (this time it applies to all purchases of less than $500 per item) . But board members agreed to revive the issue at their next meeting Sept. 28 (when library use of the Woolworth's building is expected to be the prime topic) . The timing is awkward for us. If all members are on deck on the 28th, the county board may indeed vote FOR the tax holiday. And if the city decides to follow suit (opting out would hamper" our merchants, competitively and computationally) , we'd have only until Oct. 1 to vote to participate. That would mean a special meeting of Council, which should be scheduled NOW in case it's needed (maybe noon on the 30th? suggestions are welcome) . If the county opts out, and we do the same, no city vote is needed. COUNCIL MEMBERS, call me if you have opinions about this, before the B&A session on the 23rd. Incidentally, the Sept. 15 county debate made it appear less likely they'd opt for PERMANENT exemption of clothing/footwear sales from the sales tax, as the state has proposed starting next year. But that's by no means certain: I've already asked county board members to include city council members and city staff in their deliberations, and I will put that request in writing. rw CITY OF ITHACA vi' �'••;�� 108 East Green Street Ithaca, New York 14850-5690 'Jti�Oq. M•,,1`�0� BUILDING DEPARTMENT PoL� O Telephone: 607/274-6508 Fax: 607/272-7348 To: Jane Marcham Budget and Administration Date: 17 September, 1 98 Committee Chair From: Richard L. Eckstrom, Building Commission ( v. Re: Concept Memo Zoning Amendment-- Zoning Approval Fees This is a concept memorandum to discuss a proposed fee that relates to the administration of the zoning ordinance. This new fee will shift the burden for providing this service to the customers that request approvals. The fee will result in some increase in revenues,-however, I project only a modest increase at this point. This fee is based on the cost of providing the service. I propose an hourly fee of$50 per hour with a $25 minimum. We process these requests at the rate of a couple a week. Often, lenders require verification that property is in compliance before they will close on a mortgage. There are other regular requests as a result of other agency demands on owners. These can be liquor license renewal or auto repair garage renewals. The individual fees for most of these requests will probably be in the $25 range. I am proposing that we use the expedited method of amending the zoning ordinance to enact this change, therefore this memo is also sent to all city agencies that might wish to provide input. qfc*Qaow0mpIish the change I propose the language below. This amendment adds to the existing administration section of the ordinance. The actual collection of the fee will be handled by the City Chamberlain in the same way that she collects other hourly fees that the department generates for housing inspections. The process would be to amend Section 325-37 by adding Subsections C, D and E. C. Approvals. It shall be the duty of the building commissioner to review any zoning compliance approvals requested for any property within the city by any property owner or his/her agent. When the building commissioner has determined that a zoning compliance approval can be issued for a property a fee for this approval shall be charged at a rate of$50 per hour involved in the issuance of the approval, with a minimum fee of$25 dollars. However, this fee does not apply to the issuance of a Certificate of Compliance or a Certificate of Occupancy where other fees are assessed by the municipal code. "An Equal Opportunity Employer with a commitment to workforce diversification." is To: Jane Marcham Budget and Administration Date: 17 September, 1998 Committee Chair From: Richard L. Eckstrom, Building Commissioner Re: Concept Memo Zoning Amendment-- Zoning Approval Fees Page 2 D. Collection of Fees. Upon the issuance of a zoning compliance approval, the property owner shall be billed for services rendered at the rates established pursuant to Subsection C. This fee shall be paid to the City Chamberlain within thirty (30) days of the billing date. If the required fee is not paid within thirty (30)days of the billing date, the City Chamberlain shall enter the same as a lien against the premises as provided in § C-54 of the Charter of the City of Ithaca. The Chamberlain shall add the same to the next assessment roll of general city taxes and shall collect and enforce the assessment in the same manner and by the same proceedings, at the same time and with the same penalties as the general city tax and as a part thereof, except that, in addition to the penalties provided for in the aforementioned provisions, interest shall accrue from the date of billing to the date of actual payment at twelve percent(12%) per annum or three dollars ($3.)per month, whichever is greater. E. Appeal of Bill. The exclusive administrative remedy for a property owner wishing to appeal the amount of the bill which has been established pursuant to Subsection C is to file a notice of appeal with the Building Commissioner within seven(7) days of the mailing date to the property owner of the bill for the inspection services. When a notice of appeal is filed, the Building Commissioner, using the regulations of the Board of Zoning Appeals except that any of the public notice requirements shall not apply, shall schedule the matter at the next possible regular meeting of the Board of Zoning Appeals. The property owner then has the responsibility to perfect the appeal to the Board of Zoning Appeals, by submitting six copies of the appeal and detailing the reasons why the property owner believes the fee is not justified. The property owner bears the burden of establishing that the accounting submitted by the building commissioner is inaccurate. The Board of Zoning Appeals shall have the authority to -approve or reject such appeal in whole or in part. cc: Mayor City Attorney Engineering Department Planning Board Conservation Advisory Council To: Jane Marcham, Chair Date: 17 September, 1998 Budget& Administration Committee From: Richard L. Eckstrom, Building Commissioner RE: Electrical License Fees Page 2 Currently all Ithaca licensees pay a$100 renewal fee each year to renew their license to practice. We also review the licenses of electricians licensed in other cities and allow them to work if their credentials are the equivalent of those licensed locally. Essentially this is the grant of a temporary or special license. The board has no fee to charge for this service. We have not kept records that would reveal the number of times these special licenses occur per year, but my estimate is that it occurs about twenty times a year. The board has discussed a$100 special license fee that would be assessed for each special license. The board has also learned that the City of Auburn charges significantly more than this for their special license. I have attached their fee schedule to this memo. As you can see they assess a fee of one percent based on the cost of the electrical work. By the way, this assessment is higher than the building permit fee that covers the whole project. The building permit fee maximum rate is six-tenths of a percent of the cost of the total project. Therefore, the policy decisions that you must make include whether to charge.a fee. I would recommend that you do, because it levels the field for local electricians. The second question is which rate? cc: Mayor Cohen Examining Board of Electricians o�ITH9 �,� .••• "'��4's CITY OF ITHACA Ca= r4 318 North Albany Street Ithaca, New York 14850 sc �� p,PPo� O�`a YOUTH BUREAU-GREATER ITHACA ACTIVITIES CENTER Telephone: 607/272-3622 Fax: 607/272-0250 TO: Dominick Cafferillo, Controller FROM: Marcia Fort, G.I.A.C. DATE: September 16, 1998 RE: B&A Agenda Items I have two items for the Budget 8v Administration Committee Meeting. 1. G.I.A.C. received $3,600. from an anonymous donor. The money was earmarked for seasonal staff for operation of the G.I.A.C. Food Cart program. I am requesting that the $3,600. be placed in the 1998 G.I.A.C. budget, Teen program #1158, account #A7311-5120. 2. G.I.A.C. has received $9,440. from the 21St Century Learning Center Grant the Ithaca City School District received. The money is to be used to supplement staffing funds for the Youth and Teen program's academic assistance programs. I am requesting that the $9,440. be placed in the 1998 G.I.A.C. budget as follows: IT,een Program #1158, account A7311-5120 $4,720. Youth Program #1101, account A7311-5120 $4,720. Thank you. "An Equal Opportunity Employer with a commitment to workforce diversification." n C.• o a ° GREATER ITHACA ACTIVITIES CENTER 318 North Albany Street Ithaca,New York 14850 607-272-3622 TO: Dominick Cafferillo, City Controller FROM: Audrey Cooper, President, G.I.A.C. Board of Directors DATE: September 16, 1998 RE: B & A Agenda Item The G.I.A.C. Board of Directors has an agenda item for the September B&A Committee Meeting. We would like to discuss with the B&A Committee our recommendation for the 1999 salaries for the positions of G.I.A.C. Director and Deputy Director. The titles and duties were approved at the September Civil Service Commission Meeting. We will present the information at the B&A Committee Meeting. Thank you. Ww"_ IuAe Gw* jKAe& 9,Uto, gAmeta Jenant eouna, jAc. a e 798-800 South Y'WA Sued , r § r JAMaca, .lVm 2 oNA 14850 August 27 1998 ----Dear-�Eommittee, understand from your meeting Wednesday night that the City of Ithaca will be up grading its computers. From what l understood you maybe better off getting new ones in some of the city offices. if this is right and you plan to sell some of the older ones, the Titus Towers Tenant Council would very much like to buy some of them from you, if we can agree on a price. The Residents have been learning to use computers and we have a person that comes here to teach them, but with only one computer many Residents have dropped out of the class as it takes so long for them to get to even use it for a very short while. We need more badly. Residents that are able to get out have gone to classes in the city, and some have been able to get a second hand computer, others only dream of having one. The Tenant Council Office door is open to all the = +a Residents as it is there office and we could place three or four there. We have many Residents.not able to get out. They could learn the computer here. This would open a new world for them and be just wonderful. Some of our Residents who were sure they could never learn -. to use a computer, I was able to talk into giving ours a try. That was all it took for some. They went on to classes and are now just thrilled at what they can do, it is like they have come back to life. Please feel free to call me any time on this matter and I thank you for your time. Yours truly, Bernice Zupancic Phone 607/275-3728 (0) President Phone 607/273-1275 ( H) Fax 607/273-1151 CC; E-Mail tttc@lightlink.com Doe— ` N` Sep-23-98 Oa: 20P Egner S. Associates 607 272 eSaa P -01 Tompkins County BOARD OF REPRESENTATTVES Courthouse,Ithaca, N.Y. 14850 MEMORANDUM To: City of Ithaca Common Coutts' From: Barbara Blanchard,Chaimi[n Economic & Workforce Developm nt Committee Date: 23 September 1998 Re: Committee Action on TCAT Budget In the County's committee structure, Tompkins Consolidated Area Transit ('TCAT) falls under the jurisdiction of the Economic & Workforce Development Committee of the Board of Representa- tives. The following information is provided as additional information for your discussion regarding the TCAT budget request. 1. The Base Budget for TCAT at the County level includes appropriations (if $2.972,100 and revenues of 52,122,068. This results in a local share of$850,038 in county tax dollars. The $2,972,106 includes sales tax revenues which the County pays to TCAT on behalf of the City. 2. At the beginning of our budget process, hack in the summer, TCAT requested an additional $115.079 from the County, referred to as an Over Target Request in our budget documents. 3. The Acting County Administrator recommended that the OT request be reduced to $85,079. The rational for this reduction was based on her feeling that, in this first consolidated budget, the estimates of expenditures were high and the revenue estimates low. She also noted that the addition of a financial software package would make tracking of revenues and expenditure more reliable in future years, 4. As.a.result of negotiations with NYS DOT, TCAT was able to reduce the original OT request of$115,079 to $75.079, which is $10,000 less than the Acting Administrator's recommendation. This was accomplished by obtaining approval from NYS DOT to apply $120,000 ($40,000 for each partner) in capital funds to the acquisition of parts. 5. During EWD Committee discussions, die OT request was reduced by an additional 518,000 with the understanding that this would result in a cutback in training and education and that quality management initiatives would be delayed for a year. 1 had intended to move to restore the $18.000 during our budget process but have decided against that, given the concerns of City representatives on the 'TCAT Board. 7. The TCAT budget appropriation will be considered at the Friday October 2nd meeting of the County Budget and Personnel Committee which, for budget purposes, functions as a Commute of the Whole. This meeting will be in the Board of Reps chambers from 9 am to l pm. The TCAT budget will likely conk up about 11 am. %j Recycled paper 09/23/98 WED 14:34 [T%/R% NO 58471 1a001 LOCAL LAW No. Of the Year 1998 City of Ithaca A Local Law to amend the Ithaca City Charter to rename the position of Personnel Administrator to Director of Human Resources and to rename the Personnel Department to Human Resources Department. Be it enacted by the Common Council of the City of Ithaca, County of Tompkins, State of New York, as follows: Section 1. Legislative Intent. The City Charter and Municipal Code of the City of Ithaca shall rename the Personnel Department to "Human Resources Department" and rename the position of Personnel Administrator to "Director of Human Resources" as set forth in sections 2 through 7 below: Section 2. Section C-5(C.4) of the City Charter is hereby amended as follows: Officers appointed by the Mayor pursuant to§ C 26: Superintendent of Public Works, Fire Chief, Police Chief, Youth Bureau Director, Building Commissioner, City Controller, City Clerk, Director of Planning and Development, City Chamberlain, [Personnel Administrator] Director of Human Resources, and Assistant City Attorney. Section 3. Section C-21 of the City Charter is hereby amended as follows: § C-21 [Personnel Administrator] Director of Human Resources. A. There shall be a[Personnel Department]Human Resources Department, the head of which shall be the [Personnel Administrator]Director of Human Resources. The [Personnel Administrator]Director of Human Resources shall be appointed by the Mayor in the manner provided in § C-26 below. B. Powers and duties of the [Personnel Administrator]Director of Human Resources. The [Personnel Administrator]Director of Human Resources shall: (1) Organize the work of the [Personnel Department]Human Resources Department. The [Personnel Administrator]Director of Human Resources may assign and transfer administrative functions,powers and duties within the [Personnel Department]Human Resources Department as the best interest of the city may appear, subject to the Charter, local law or ordinance. 9/21/98 QAA170RNEY\DUNNXL0CALLAW.WPD (2) Have such other powers and duties as may be prescribed by the Charter, local law or ordinance. Section 4. Section 26.A of the City Charter is hereby amended as follows: The following officers of the city shall be appointed by the Mayor subject to the search committee procedure as defined in Article VII of Chapter 90: Superintendent of Public Works, Fire Chief, Police Chief, Youth Bureau Director, Building Commissioner, City Controller, City Clerk, Director of Planning 'and Development, City Chamberlain, [Personnel Administrator]Director of Human Resources and Assistant City Attorney. Section 5. Section 26.1.of the City Charter is hereby amended as follows: A. Application of this section. (1) The following city officers are subject to the discipline and removal procedures found in this section: (e) [Personnel Administrator]Director of Human Resources. Section 6. Chapter 113-2(F) of the City Charter is hereby amended as follows: To assist the Superintendent of Public Works and the[ Personnel Administrator]Director of Human Resources in the selection of a Six Mile Creek Gorge Ranger by reviewing applications and interviewing candidates. Section 6. This Local Law shall take effect immediately upon filing with the Secretary of State of the State of New York. proposed new language=underlined language proposed to be deleted= [bracketed] 9/21/98 QAATTORNEY\DUNN\LOCALLAW.WPD 2 14. ADMINISTRATION AND COMMUNICATIONS ITEMS A. Award of Bid for Fuel System Upgrade. The city's fuel dispensing system must be upgraded to meet mandated EPA regulations by December 31, 1998. Bids were received on July 14, 1998 to perform the work necessary to meet the regulations. Staff has reviewed the submissions and is prepared to award the work to the low bidder. RESOLVED, That the Beaver Petroleum, 88-B Ridge Road, Horseheads, New York 14845 be awarded the bid to upgrade the fuel dispensing system for their low bid of $77,250, and be it further RESOLVED, That the funding be authorized by expanding the $70,000 Capital Project established for this project and use of operating funds from the A 5010-5430 and 5435 accounts to cover the amount exceeding the capital funding, and be it further RESOLVED, That the Assistant Superintendent for Streets and Facilities be authorized to enter into the agreement with Beaver Petroleum. B. Authorization to Extend Labor Contract. WHEREAS, Steve Torrant, Golf Course Manager, has been working without a contract during 1998; now, therefore, be it RESOLVED, That the Board of Public Works hereby extends the terms and conditions of the 1995 contract with Mr. Torrant and that he receive a 2.5 percent raise for 1998 (retroactive to January 1998) which is consistent with other negotiated contracts for this year. 8/18/98 TCAT CY1999 Budget 1999 EXPENSES Expenses Department Amount 6.72% Operations $3,194,937 3.25% ®Operations Vehicle Maintenance 925,833 6.36% ®Vehicle Maintenance Operations Administration 225,369 4.04% l7 operations Administration Maintenance Adminstration 93,990 Facility Maintenance 77,681 1.37% 1.86°h o Maintenance Adminstration Service Development 229,318 Exec./Accounting/Finance/Administration 362,210 3.9796 " " ........ ■Facility Maintenance Marketing and Public Relations 184,659 f 56.30% ©Service Development Board&Undistributed 381,146 TOTAL $5,675,143 ' ®Exec./Accountin /Finance/Administration El Marketing and Public Relations ■Board&Undistributed 1999 REVENUES Revenues ®Passenger Revenue Source Amount 8.29% ®CU Pre-Paid Fares Passenger Revenue $ 1,239,773 0.09% OTioga Transport Passenger Revenue CU Pre-Paid Fares 385,000 0.13% Tloga Transport Passenger Revenue 93,972 11.921A laSwarthout Passenger Revenue Swarthout Passenger Revenue 90,990 1.07% 8.297E"'t' YSTOA-TCAT Service STOA-TCAT Service 1,384,041 0.82% 8.29% OSTOA-TiogaTransport Service STOA-Tioga Transport Service 205,406 1.29% ' :. 0STOA-Gadabout STOA-Gadabout 118,861 3.86% 'k 13STOA-Swarthout STOA-Swarthout 86,709 2.64% ■NYSDOT Dedicated Fund(for parts) NYSDOT Dedicated Fund(for parts) 150,000 i Federal Operating Assistance-Urban 219,051 1.53% } ®Federal Operating Assistance-Urban 2.09% M Federal Operating Assistance.Rural Federal Operating Assistance-Rural 73,000 3.62°A 21.85% ©Federal Capital Grant Administration Federal Capital Grant Administration 35,000 Gadabout payment 60,754 f ' ®Gadabout payment Special Service Revenue 109,000 I IS Special Service Revenue NET Partners Payment 7,300 j ®NET Partners Payment Vending and other 5,200 ie Vending and other Total Non-local Revenue $ 4,264,057 2a.3s% s•76% 0 C Local Share CU Local Share 470,362 1.661A ©County Local Share County Local Share 470,362 1.60% 0City Local Share City Local Share 470,362 Total Revenue $ 5,676,143 Op.raaol4 Op.rtllen. VdYd.f FaeWy M.kA.run.. S.nric.Ow. Mkft Ea..WM-,.lAed. UIM.tdbul.e Cytppy TOW cvtsee censdl4n.a eu4 %el Tp4 O.padm.nl Apmwnnl- mwnk .nw AamkanrWen O.p.d D.pW.M D.p.rimml Erp.n.w % Total Budget 1•I.1 %chane. Mcn... Salaries $ 1,477,602 S 173,285 376,251 E 54,750 $ 112,431 E 31,245 S 239,137 t:«• 2 464 701 43.43% IF 2,337,202 127,499 5.46% 20.97% Fringe Benefits 468,515 46,084 141,094 20,531 33,559 11,717 94,364 815,864 14,38% 770,193 45,671 5.93% 7.51% Tool allowance 5400 ;''.i"• 5400 0.10% 5.400 0.00% 0.00% Fuel 184,500 184.500 3.25% 203,775 119,275) -9.46% •3.17% Contracted Service 691,332 891.332 15.71% 641,731 49,601 5.89% 8.16% Miscellaneous Contracts 1,609 13 24,000 39,529 0.70% 39,529 0.00% 0.00% Insurance 141,108 87 000 228,188 4.02% 231,647 13,459) -1.49% 457% Physicals 6.670 &670 0.12% 6.670 N/A 1.10% Uniforms 10,000 11,000 21,000 0.37% 29,003 (9,003 -27.59% •1.32% Bus Registration 1,600 1,600 0.03% 1,600 N/A Training,Meetings&Education 13,530 4,000 3,600 3,600 14,800 2,500 8,600 8,540 59 170 1.04% 18,700 40,470 216.42% 6.664 i Slrate is Planning 58,750 58,750 1.04% 59.750 NIAI 9.66%) Quality Management Initiative 0.00% NIA 0.00% Misc.Supplies 2,000 34,000 3,500 2.000 31,000 i 72,500 1.28% 42,955 29,545 68.78% 4.86% Fret hl 4,500 4,500 0.08% 4,500 NIA 0.74% Parts 395,000 6,000 401,000 7.07% 237,554 183,446 68.80% 26.88% Miscellaneous Maintenance 23 600 23,600 0.42% 23,600 N/A 3.88 Radio Service 4.000 4.000 1 0.07% 4,000 NIA 0.66% Towing; 3,120 3,120 0.05% 3,120 N/A 0.51% Misc.Equipment 450 5.000 5,450 0.10% 11,125 15,675 -51.01% -0.93% Equipment Re air 1,500 1,500 0.03% 1,500 N/A 0.25% Dues&Fees 4,000 2.5D0 140 11,775 18,415 0.32% 14,175 4,240 29.91% 0.70% Auto Reimbursement 800 1,050 1 850 0.03% 1,825 25 1.37% 0.00% Books 2,150 2.150 0.04% 100 2,050 2050.00% 0.34% Public Notices - 1,600 1,600 0.03% 1,600 NIA 0.26%- PrIntina 1000 1,000 0.02% 11,000 NIA 0.16% Posta e 1,728 1 1100 : 2,728 0.05% 1,025 1,703 166.15% 0.28% Marketing,Advert.&Promo. 137,197 137,197 2.42% 70,000 67,197 96.00% 11.05% Professional Services 15.240 15,240 0.27% 6 000 9,240 154.00% 1.52% Utilities 178.025 176.025 3.10% 187,075 11050 .5.91% -1.82% Other Ez enses 26566 . 26566 0.47% 18150 8416 46.J7% 1.38% ...... :•::• ....................::::::::::::::::.�::::.....w.�:::ii'•\• •+.:-.•..i::•:i^:._:C�:•i:6:•:::••i:vi:•i:iTi}i::3i}:.;..::.::::.v.n:•Ti:ri:^:::'•.'44:::.:. .. ;381-146 Total 3 194 937 225]69 1 003 S15 83 990 229 318 184 659 ]62 211 S 5,675,145_ 100.00% 5 067164 607 981100.00% LOCAL LAW No. Of the Year 1998 City of Ithaca A Local Law to amend the Ithaca City Charter to rename the position of Personnel Administrator to Director of Human Resources and to rename the Personnel Department to Human Resources Department. Be it enacted by the Common Council of the City of Ithaca, County of Tompkins, State of New York, as follows: Section 1. Legislative Intent. The City Charter and Municipal Code of the City of Ithaca shall rename the Personnel Department to "Human Resources Department" and rename the position of Personnel Administrator to "Director of Human Resources" as set forth in sections 2 through 7 below: Section 2. Section C-5(C.4) of the City Charter is hereby amended as follows: Officers appointed by the Mayor pursuant to § C 26: Superintendent of Public Works, Fire Chief, Police Chief, Youth Bureau Director, Building Commissioner, City Controller, City Clerk, Director of Planning and Development, City Chamberlain, [Personnel Administrator] Director of Human Resources, and Assistant City Attorney. Section 3. Section C-21 of the City Charter is hereby amended as follows: § C-21 [Personnel Administrator] Director of Human Resources. A. There shall be a[Personnel Department]Human Resources Department, the head of which shall be the [Personnel Administrator]Director of Human Resources. The [Personnel Administrator]Director of Human Resources shall be appointed by the Mayor in the manner provided in § C-26 below. B. Powers and duties of the [Personnel Administrator]Director of Human Resources. The [Personnel Administrator]Director of Human Resources shall: (1) Organize the work of the [Personnel Department]Human Resources Department. The [Personnel Administrator]Director of Human Resources may assign and transfer administrative functions,powers and duties within the [Personnel DepartmentlHuman Resources Department as the best interest of the city may appear, subject to the Charter, local law or ordinance._ 9/21/98 QAATT0RNEY\DUNN\L0CALLAWMPD (2) Have such other powers and duties as may be prescribed by the Charter, local law or ordinance. Section 4. Section 26.A of the City Charter is hereby amended as follows: The following officers of the city shall be appointed by the Mayor subject to the search committee procedure as defined in Article VII of Chapter 90: Superintendent of Public Works, Fire Chief, Police Chief, Youth Bureau Director, Building Commissioner, City Controller, City Clerk, Director of Planning and Development, City Chamberlain, [Personnel Administrator]Director of Human Resources and Assistant City Attorney. Section 5. Section 26.Lof the City Charter is hereby amended as follows: A. Application of this section. " (1) The following city officers are subject to the discipline and removal procedures found in this section: (e) [Personnel Administrator]Director of Human Resources. Section 6. Chapter 113-2(F) of the City Charter is hereby amended as follows: + To assist the Superintendent of Public Works and the[ Personnel Administrator]Director of Human Resources in the selection of a Six Mile Creek Gorge Ranger by reviewing applications and interviewing candidates. Section 6. This Local Law shall take effect immediately upon filing with the Secretary of State of the State of New York. proposed new language=underlined language proposed to be deleted=[bracketed] 9/21/98 QAATTORNEY\DUNN\I.00ALLAW.WPD 2 i AUG 2 419Q8 207 Fifth St. • Ithaca, NY 14850 607-277-2842 It �ca h :ffic. August 19, 1998 Jane Marcham Budget and Administration Committee Common Council 108 E Green St. Ithaca, NY 14850 Dear Jane, March of 1999 will mark two years since the two companies have received a rate1i17ce.Unless gasoline costs return to previous high levels we will only request a very modest increase.The impact of future increases on the community may be mitigated by declaring the two campuses to be special taxi zones and setting rates accordingly.Sufficient justification can be presented for Council to make this revision.Both campuses impose unique traffic,access,and theft of services burdens to the two operators which noticeably increase our operating costs.Please let us know your opinion about the above proposition as soon as possible. Sincerely, �I John A. Kadar CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272-1234 Fax: 607/272-2793 IGI SEP 0 8 1998 By---� TO: Steve Thayer, Deputy City Controller Debbie Parsons, City Chamberlain FROM: Christine M. Wilbur, Administrative Secreta RE: Ithaca Fire Department- 175th Celebration DATE: 08 Sep 98 After talking with Brian,he indicated that the funds that were approved on July 1, 1998 - $1,500 for the Ithaca Fire Department's 175h Celebration were already in the City's budget and a transfer was needed to our Trust & Agency account. Steve, can you make arrangements for this to happen? I'm getting a little anxious,as we are committing funds based on this approval as well as the over several thousand dollars we have already raised. Debbie, I also would like to have as soon as possible,an accounting of monies deposited in the Trust & Agency account for the 175th celebration. I am making another deposit today in the amount of$531-00 and before the end of this week,I will be requesting payments drawn on this account for over $2,500.00 and I need to make sure we are all in agreement on the balances. Thank you both for your help. cc: Brian H. Wilbur 1998— Our 175t' Year of Saving Lives and Protecting Property "An Equal Opportunity Employer with a commitment to workforce diversification." �7// F 19.5 Fire Department - Request Funds for 175th Anniversary Celebration 1 WHEREAS, the Ithaca Fire Department is celebrating its 175th anniversary this year, and WHEREAS, the members of the Ithaca Fire Department have planned several events and activities to celebrate this notable event, and WHEREAS, these activities include the sharing and stewardship of the proud history of the Ithaca Fire Department, and WHEREAS, Tompkins County has provided funds to localities for such purposes, and WHEREAS, the Ithaca Fire Department has raised over $4, 000 towards their goal; now, therefore, be it RESOLVED, That Common Council hereby appropriates $1, 500 of the funds provided by Tompkins County for use by the Ithaca Fire Department in celebrating its 175th anniversary, and be it further RESOLVED, That Common Council authorizes and encourages the Ithaca Fire Department to seek additional funding in the amount of $500 directly from Tompkins County in recognition of the anniversary nature of the event, such amount having been designated in county . yy''UU;55 resolution 103 of 1998 , and be it further RESOLVED, That the Controller be directed," to make all necessary transfers for said purpose . From: Chris Wilbur To: coi.main.STEVET Date: 8/27/98 10:44am Subject: Celebration Funds Hi Steve - Just following up on July 1st Council meeting where Council approved $1,500 be requested from Tompkins County (celebration funds) , and that also indicated your office would make the arrangements to receive the money to be deposited in our T&A Account titled: 175th Celebration. Just don't want to get too far behind the 8 ball as at some point (probably October) we will need to expend some or all of the funds . Thanks, Chris CC: coi.main.BRIANW CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 . ..... OFFICE OF THE FIRE CHIEF Telephone: 607/272-1234 Fax: 607/272-2793 MEMORANDUM To: Dominick CafferillS,,City Controller From: Brian H. Wilbur ; 4"- Re: B&A Committee Ag yda Items Date: 11 JUN 98 Attached are materials related to two items that I am forwarding for the upcoming B&A Committee meeting agenda. The first item.is a proposed ordinance providing the authority to charge fees for master box connections to the City's municipal fire alarm system. A copy of this is also going to the City Attomeys and Chamberlain's offices for review. The proposed fee ordinance was approved by the Fire Commission at their regular meeting on 09 JUN 98. The current estimate of revenue (don't hold me to this estimate) is 100 master boxes X $150.00 per box = $15,000.00. Programmatic analysis of costs through the balance of this year will provide a much more accurate number to work with. The second is a request for $2,000.00 for our 175th anniversary celebration from the local celebration allocation seeded by Tompkins County. A copy of the county resolution relating to this is also attached. The initiative to submit for funding from the County's local celebration allocation came from the Board of Fire Commissioners at their regular June meeting. As we had hoped sales of the program book would fund all costs associated with the celebration, our initial plans did not include seeking public funding. However, disappointing program book sales now indicate that we look elsewhere for help with funding the anniversary activities. Unfortunately, the Ithaca Veteran Volunteer Firemen's (sic) Association already committed Town celebration funding for use in building a new enclosure to display the 1896 steamer at their Elmira Road location. Please let me know if you have any questions or concerns with this. cc: Board of Fire Commissioners J. Marcham 19, 98— Our 175' Year of Saving Lives and Protecting Property "An Equal Opportunity Employer with a commitment to workforce diversification." i Proposed Addition to Chapter 181, Article I, section 181-3. Fire Alarms. Background Like many cities, Ithaca maintains a municipal fire alarm system. This system consists of a series of aerial and underground wires which form loops throughout the City. Each loop starts and stops at Central Fire Station, where alarm equipment energizes, supervises, and receives fire alarms from the fire alarm boxes distributed in the community. There are two basic kinds of fire alarm boxes. A street box is usually seen on a pole or pedestal and will send an alarm to Central Fire Station. It is designed for use by the public to report fires or other emergencies. A master box is usually attached to the street face of a building. It will function like a street box, but is also has connections for the.fire alarm and/or sprinkler system in the building so that an alarm will be transmitted to the Fire Department when the system is activated. The system is highly reliable, and requires relatively little in terms of maintenance. However, like any protective system, there are testing and monitoring costs. To date, no building owner has been charged for any maintenance costs associated with the municipal fire alarm system. A high estimate of these costs would be up to $15,000 per year (includes materials and salary). The initial cost of the master box, and the cost of extending the system to the building, have been the only costs passed on to the building owner. There shall be added a new paragraph 'C' to section 181-3, as follows: C. Fees for Master Box Connections to municipal fire alarm system. ( 1 ) An annual fee shall be assessed to each premise which has a master fire alarm box which interconnects the building fire alarm system with the municipal fire alarm system. This fee shall be the reasonable and expected costs associated with the maintenance of the municipal fire alarm system, as developed through the program budget accounting system. This cost will be .divided by the number of master fire alarm boxes connected to the'system, as documented by the Fire Chief. The fee for a master box connection shall be calculated each year and approved by the Board of Fire Commissioners. Upon approval, the Fire Chief shall send notices of such charge and the locations of each master box to the City Chamberlain, but not sooner than March 1 st of each year. (2 ) The property owner shall be billed for the annual fee as established in (1) above. This fee shall be paid to the City Chamberlain within thirty (30) days of the billing date. If the required fee is not paid within thirty (30) days of the billing date, the City Chamberlain shall enter the same as a lien against the premises as provided in section C-54 of the Charter of the City of Ithaca. The Chamberlain shall add the same to the next assessment roll of general city taxes and shall collect and enforce the assessment in the same manner and by the same proceedings, at the same time and with the same penalty as the general city tax and as part thereof, except that, in addition to the penalties provided for in the aforementioned provisions, interest shall accrue from the date of billing to the date of actual payment at twelve percent (12%) per annum or three dollars ($3.) per month, whichever is greater. printed: 09 Jun 98 RESOLUTION NO. 103-ADOPTION OF GUIDELINES AND ALLOCATION OF CELEBRATION FUNDS MOVED by Ms. Blanchard,seconded by Mr.Koplinka-Loehr. WHEREAS, the sum of$15,500 was allocated in the 1998 budget to assist municipalities and community organizations with the cost of local celebrations,and WHEREAS, there is a need for the County Board to establish guidelines for the distribution of such funds, and WHEREAS, the Special Committee on Arts, Culture, and Tourism has reviewed and analyzed the many celebrations that occur in the County annually or for specific anniversaries, now therefore be it RESOLVED, on recommendation of the Arts, Culture, and Tourism Committee, That the following guidelines be adopted by the County Board for distribution of celebration funds: I. I-LuKISShall he distributed to all Towns and the City of Ithaca on a per capita basis. 2. The allocation shall be$0.15 per capita, based onthe 1990 United States Census (see below). 3. The celebration grants that were approved at the Board meeting of April 15, 1998 shall be 7 subtracted from this allocation,but will not take the balance below zero. 4. Each Town Board and the Ithaca City Council shall select and designate one or more celebrations in its municipality for receipt of such funds. 5. Each municipality shall show that there is an equal match-of resources in funds or in-kind expenses. The municipality or the designated celebration shall apply for these funds from the relevant committee of the Board of Representatives and is subject to approval by the full Board of Representatives. 6. Anniversary celebrations shall be eligible for a bonus of $500, and funds for any eligible anniversary that causes the budget to be exceeded shall be drawn from the Contingency Fund. RESOLVED, further, That these guidelines shall be distributed in writing to each Town Supervisor and the City Mayor by the Chair of the Board of Representatives. Municipality Population Allocation Caroline 3,044 $ 456.60 Danby 2,858 428.70 Dryden 13,251 1,987.65 Enfield 3,054 458.10 Groton 5,483 822.45 Ithaca City 29,541 4,431.15 -)(—Ithaca Town 17,797 2,669.55 Lansing 9,296 1,394.40 Newfield 4,867 730.05 Ulysses 4,906 735.90 SEQR ACTION: TYPE 11-20 STATE OF NEW YORK )ss: COUNTY OF TOMPKINS) I hereby certify that the foregoing is a true and correct transcript of a resolution adopted by the Tompkins County Board of Representatives on the 19th day of May, 1998. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the said Board at Ithaca, New York, this 20th day of May, 1998. Oc) ��Clerk Tompkins Count-v ROaTd of Renreqpntnfivec