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Home My WebLink AboutMN-B&A-1998-04-29 BUDGET AND ADMINISTRATION COMMITTEE APRIL 29, 1998 7:30 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight's Agenda A. Common Council ✓✓1. Request to Establish Capital Project for Res' 'al Parking Permit System - Resolution, pt,M. QULA� 2 . Cayuga Lake Public Relations Consortium Funding Request - Discussion/Possible resolution 3. Cooperative Extension Funding Request - Discussion/Possible resolution V 4. Community*Survey Funding - Discussion/Possible resolution 5. Status of Enabling Legislation to Allow . Ticketing of Vehicles Instead of Drivers for Traffice Violations - s - Discussion/Possible resolution B. Building Department' hate- W./L/ pp'' ate- 7 ✓t/1. Building Department Fees - Discussion s 2 . Request Amendment to Authorized Personnel Roster Resolution - Executive Session C. Police Department V*C 1. Request to Amend Personnel Roster for Senior Typist Resolution 2 . Contractual Services for Town of Ithaca - Possible resolution D. Fire Department 1 . Request Approval of Sale of Fire Station #7 - Discussion/Possible resolution NOTE: *C = Consent Agenda. If you have questions, or want. this item discussed at B & A, call Jane Marcham, 273-5754. BUDGET AND ADMINISTRATION COMMITTEE APRIL 29, 1998 7:30 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight's Agenda A. 'Common Council I /. Request to Establish Capital Project for Residential Parking Permit System - Resolution Cayuga Lake Public Relations Consortium Funding Request - Discussion/Possible resolution Cooperative Extension Funding Request - Discussion/Possible resolution 4 . Community Survey Funding - Discussion/Possible resolution tatus of Enabling Legislation to Allow Ticketing of Vehicles Instead of Drivers for Traffice ' Violations - Discussion/Possible resolution B. Building Department- Building Department Fees - Discussion Request Amendment to Authorized Personnel Roster Resolution - Executive Session C. Police Department *C 1 . Request to Amend Personnel Roster for Senior Typist - Resolution Contractual Services for Town of fthaca - Possible resolution D. Fire Department Request Approval of . -Sale of Fire Station #7 __ Discussion/Possible resolution NOTE: *C = Consent Agenda. If you have questions, or want this item discussed at B & A, call Jane Marcham, 273-5754. w 't BUDGET AND ADMINISTRATION COMMITTEE AGENDA APRIL 29, 1998 PAGE 2 E. Personnel 1 . Managerial Pay Raise Requests - Discussion, Executive Session w Subcommittee on Comp Time for Senior Staff - Report Az Selection Committee for Human Resources Director - Update F. DPW *C Request Amendment to Water & Sewer Personnel Roster - Resolution G. Finance/Chamberlain *C Request to Approve Correction to 1998 City Tax Roll - Resolution *C Request Salary Adjustment for Acting Chamberlain Resolution H. Youth Bureau *C Request to Amend 1998 Youth Bureau Budget - Resolution 2 . Request to Extend Leave of Absence - Discussion/Possible resolution 3 . Request to Amend Youth Bureau Budget - Discussion/Possible resolution I. Finance Controller 1Request to Approve One-Week Sales and Use Tax Clothing Exemption - Resolution Unrestricted Contingency Fund Status - Report 3 Bond Resolution for Bridge Projects (Linn/Giles) J. Reports Approval of January and February, 1998 Minutes Budget calendar for 1998: Same as for 1997, except for a proposal to -move Community Services Grant_fundi-ng. process- -. one month earlier (application deadline would then be June 15) Subcommittee on Grievance Policy - Report Vacancy Review - Report M s BUDGET AND ADMINISTRATION COMMITTEE AGENDA APRIL 29, 1998 PAGE 3 5 . Mayor' s Report 6. Council Members ' Announcements K. Next Month's B & A: May 27, 1998 E F BUDGET AND ADMINISTRATION COMMITTEE AGENDA APRIL 29, 1998 PAGE 2 E. Personnel 1 . Managerial Pay Raise Requests - Discussion, Executive Session 2 . Subcommittee on Comp Time for Senior Staff - Report 3 . Selection Committee for Human Resources Director - Update F. DPW *C 1. Request Amendment to Water & Sewer Personnel Roster - V es lut'on ' r • �� 7Vim+"-m / G. Finance/Chamberlain V *C 1. Request to Approve Correction to 1998 City Tax Roll - Resolution Vol" *C 2. Request Salary Adjustment for Acting Chamberlain - Resolution H. Youth Bureau *C 1. Request to Amend 1998 Youth Bureau Budget - Resolution 2 . Request to Extend Leave of Absence - Discussion/Possible , resolution G3 . Request to Amend Youth Bureau Budget - Discussion/Possible resolution I. Finance/Controller V 1. Request to Approve One-Week Sales and Use Tax Clothing Exemption - Resolution 1f 2 . Unrestricted Contingency Fund Status - Report u� V 3 . Bond Resolution for Bridge Projects (Linn/Giles) PA le Aa- J. Resorts 1. Approval of January and February, 1998 Minutes 2 . Budget calendar for 1998: Same as for 1997, except for a proposal to move Community Services Grant funding process one month eaClierr (application deadline would then be June 15) �(Q� A(a 3 . Subcommittee on Grievance Policy - Report 4. vacancy Review - Report t soy AA t. -- -- ecu: d IV" l c--- - - i 4 t,�& fD _ - - __ W _fid '- i f --- - -- -- -- -- --- ------ -- �f - Geo- —dine- fi n c��e r _ _ __ _ _ - ��. VYVIAJ Cc --- - - T -- -c .n -hu .., - -- ---- dW6 t e t'i --- ------ -- ------ --- Jl _ � . _ --- -- - _._ _ _ -------- _ --- •c�'_K,�7`� --__ `� _ -��-- -��I� -- �1--�-�-sem---- ___ -- __ __ f AO-A, -wig U4 _Azli �- - --- - --- -- -- ---- -- - ---- :CA. ----- ---- ---- - - - - _- � _ _cam -- -��_�►�� _d ------ ----- -__ P -- r Ito-: Wo PAIn Temr v,/- ov <<e A i � - VIP a --PW k f9 1M ------------ or-- _71 ---------------------- E 2- f e Ok" -- - - _ - - - - --- w6b ft. i oYq wd_.__ l _____. _.. __ _ __. ��ITIS ��..•• �.�'' CITY OF ITHACA 1 James L. Gibbs Drive Ithaca, New York 14850 _ P�R�y r`00 YOUTH BUREAU �RATEO '1` lephone: 607/273-8364 Fax: 607/273/2817 r s TO: Dominick Cafferillo, Contr ller FROM: Sam Cohen, Director RE: B & A Agenda for January 28h meeting DATE: April 21, 1998 Please place the following items on the agenda for April 2SP meeting: 1) Cass Park fields 2) Youth Development—extension of leave of absence 3) Youth Development—amend budget. "An Equal Opportunity Employer with a commitment to workforce diversification." �«� CASS PARK CITY OF ITHACA 701 TAUGHANNOCK BLVD. ITHACA,NEW YORK 14850 Telephone:(607)273-1090 Fax: (607)273-8633 TO: Budget and Administration Committee FROM: John M. Doyle, Recreation Facilities Manager DATE: April 14, 1998 RE: Additions to Budget(revenues and expenses) This year the Ithaca United Soccer wants to contract with the City to provide field maintenance/lining and set up for the soccer fields which they are using in Cass Park. To accomplish this, the following budget lines would need to be increased: 11i53'3 1�-;11, a0 A7310-5120 hourly/P $4;33.00 :Art A7310 2410qn ff of real property$1,323.00 This is a no 86A item to the City of Ithaca. CC: Sam Cohen Alice Green "An Equal Opportunity Employer with an Affirmative Action Program" Recycled Paper ° ITo CITY OF ITHACA NV' •`�' 1 •dames L. Gibbs Drive Ithaca, New York 14850 V .s{ i• •0YOUTH BURFAU ��ItATf�O Telephone: 607/273-8364 Fax: 607/273/2317 To: Budget and Administration Committee From: Allen Green R�- Youth Development Coordinator Re: Agenda item for the May B & A meeting Date: April 9, 1998 1) Request to amend the personnel roster and extend a partial leave of absence Common Council approved a request for a partial leave of absence for Ann Rayle (Youth Employment Service) at the November 1997 meeting. Ann had requested permission to reduce her hours from 35 hours per week to 28 hours per week for a six month period, to be able to spend more time with her 11 month old son, Jason. Ann has requested that this partial leave be extended through the end of the year. By adjusting the hours of existing staff and by using temporary/seasonal staff we feel that we can honor her request without significantly impacting our services. Ann has been a dedicated staff member at the Youth Bureau for over eight years. We are recommending that this request be approved. 2) Request to amend the 1998 Youth Development budget We are requesting that the Youth Development (Youth Employment Service) budget be amended in relation to item #1 as follows: Transfer $2958.00 from Account # A7310-5110-01202 to Account # A7310-5120-01202. Thank you. An Equal Opportunity Employer with a commitment to workforce diversification." �� CITY OF ITHACA V~� '••;�� 108 East Green Street Ithaca, New 850-5690 } OFFICE OF THE CHAMBE Off Po�'(EO Telephone: 607/274-658 6 7/22-7348 fl V � 'WON --�- f To: Budget and Administration Committee of Common Council From: Debra Parsons, City Chamberlain +l" Re: Correction to 1998 City Tax Roll Date: April 16, 1998 I have received notice from Tompkins County Assessment Department that an error occurred on the 1997 assessment roll,causing an error in our tax roll. A parcel that had been split appears on the roll twice; once as the whole parcel,then again as the two parcels created by the split. A resolution correcting the tax roll is required. The owner paid both tax bills pending correction to the roll. A refund of$59.32 is. due to Mr.Hertzberg. Whereas,pursuant to Section 554 of the Real Property Tax Law,the Director of Assessment has investigated an application for the correction of an error in essential fact filed by Steven Hertzberg,and Whereas,the investigation revealed that,due to a split,the parcel identified as Elm Street,tax map number 76.-1-2.2,no longer exists as one parcel;now,therefore,be it Resolved,that the 1998 Tax Roll for the City of Ithaca be amended to delete the parcel identified as map number 76.-1-2.2,and be it further Resolved,that the City Chamberlain be authorized and directed to make theappropriaterefund and changes. "An Equal Opportunity Employer with a commitment to workforce diversification." za °4111Tri,9 CITY OF ITHACA V~' 0. 1 James L. Gibbs Drive Ithaca, New York 14850 "�........„�`�� YOUTH BUREAU �PolGTEO Telephone: 607/273-8364 Fax: 607/273/2817 TO: Budget and Administration FROM: John M. Doyle, Recreation Facilities Manager DATE: April 29, 1998 RE: Budget Adjustment The Ithaca United Soccer Adult Program now wishes to have the City provide field maintenance/lining for their program of soccer games. To accomplish this,the following budget lines would need to be increased. A 7310 5120 hourly/PT $356.00 A 7310 5483 construction supplies $1,024.00 (for program#1517—Cass Fields—other) A 7310 2410 rental of real property $1,380.00 This is a no cost item to the City of Ithaca. CC: Sam Cohen Alice Green "An Equal Opportunity Employer with a commitment to workforce diversification." �� -t •�N CITY OF ITHACA ��. o . Cr .� 108 East Green Street Ithaca, New York 1480-5690 OFFICE OF THE CHAMBERLAIN RPoRATTelephone: 607/274-6580 Fax: 60-%272-7348 To: Alan Cohen, Mayor Members of Common Council From: Debra Parsons, City Chamberlain Re,: Vacation Date: April 10, 1998 As many of you are aware,I will be taking an extended vacation this year. My husband and I have spent the past couple of years planning a trip that will begin on June I1 and end August 9. We will be traveling in our motorhome to Alaska. This will be charged to my accumulated vacation time. I have discussed the temporary appointment of Joyce Day as my deputy during my absence with the mayor. I will be coming to Council soon to request the out-of-title salary adjustment as required by contract. I have been here,at the City,for twelve years now. I am looking forward to this trip,not only for the great things we will see and do,but also for what I hope will be a fresh perspective when I return. "An Equal Opportunity Employer with a commitment to workforce diversification." ��,� CITY OF ITHACA G � 108 East Green Street Ithaca,New York 14850-5690 OFFICE OF PERSONNEL/CIVIL SERVICE Telephone 607/274-6539 Fax 607/272-7348 MEMORANDUM TO: Larry Fabbroni, Assistant Superintendent of Public Works i FROM: Valerie Saul, Personnel Administrator ; DATE: April 6, 1998 RE: Grade Assignment of Water Quality Analyst I have completed the point factor analysis of the Water Quality Analyst position. The position scored a total of 493 points, which places it at Grade 12 of the CSEA Administrative Unit Compensation Plan. A copy of the evaluation is attached. The Budget and Administration Committee and Common Council need to formally assign the position to the CSEA Administrative Unit bargaining unit and allocate it to Grade 12. Because you have already received conceptual approval for all of this, I would guess that this can be handled as a Budget and Administration Committee Consent Agenda item (that means you don't have to go to the meeting). lam forwarding a copy of this memo to Budget and Administration Committee Chair Jane Marcham and City Controller Dominick Cafferillo with a resolution attached. I believe that the normal procedure is that Jane will notify you if she feels that this item is not appropriate for the consent agenda and wants you to attend the meeting. Any questions,just call cc: Jane Marcham, Chair- Budget and Administration Committee Dominick Cafferillo, City Controller William J. Gray, Superintendent of Public Works 'An Equal Opportunity Employer with an Affirmative Action Progntn' C«} 4 U' J To: Budget and Administration Committee From: Debra Parsons, City Chamberlain Re: Request for Out-of-Title Pay Date: April 16, 1998 I will be on vacation this summer,from June 12 to August 9. Because of the extended nature of my absense,I believe it is appropriate that Joyce Day acts under her own authority,rather than under my authority. Therefore,I have asked the Mayor to appoint her as Acting Deputy Chamberlain during my absence. This appointment requires an out-of-title salary adjustment. The adjustment can be covered out . of currently budgeted salary lines. WHEREAS, City Chamberlain Debra Parsons will be on vacation for period of 8 weeks,from June 12 through August 9;now,therefore,be it RESOLVED,That Joyce Day,currently the Office Manager in the Chamberlain's Office,be temporarily appointed to the pot� of Deputy City Chamberlain,for a period of eight(8)weeks,at an annual salary of$42,483tiT�.represents an increase of 8%,and is consistent with out of title provisions of the current CSEA Administrative Unit Contra %v,,* W (4 ftfW*Ad.pw fIse w t� eaw S-1-i P 77 Tompkins County Education Center Cornell 615 Willow Avenue Cooperative Ithaca,NY 14850-3555 y y 607-272-2292 U�°tiM Extension FAX 607-272-7088 April 24, 1998 Diann Sams, Chair, Community Issues Committee City of Ithaca-Common Council 108 E Green Street Ithaca,NY 14850 RE: Request for Sponsorships to Effective Black Parenting Facilitator Training Thank you,Diann, and the Committee for supporting this request to Common Council's B&A Committee. Our goal is to have 6-8 trained facilitators in order to sustain an on-going offering of Effective Black Parenting workshops in Ithaca for the next 3 years. Background. During the past year,we worked with Professor Katrina Greene,Department of Human Development at Cornell University,on ways to adapt standard parenting education curricula so that we could more adequately address the issues facing black families raising children in our community. The need for a more culturally specific program came from community members who we have listened to in our"neighborhood building"efforts by Georgette King. Dr. Greene enlisted the help of others to review parenting education programs and decided that revisions would not be adequate. She had plans of writing a curriculum herself when she found Effective Black Parenting produced and supported by the Center for Improvement of Child Caring(CICC). (see attached brochure) This 14-week workshop series"is everything I wanted to include in the curriculum I was planning to write!" she exclaims. Subsequently,Dr. Greene has planned a train-the-trainer session conducted by CICC so that communities across NYS can bring this program to black families. i Next Steps. The week-long training will be held July 20-24, 1998,in Ithaca and costs$850 per trainee plus meals. We have invited community leaders and organizations to sponsor trainees I. Our experience with other parenting education programs is that a coordinating a core of well-trained facilitators is critical to the quality of the experience for parents and the easy availability of the workshops when parents need them. This is particularly important in launching a new program. We commit our agency resources to coordinate this program to meet the community's goals for families. We would appreciate Common Council's sponsorship for two trainees($1700). Several people who live in the City of Ithaca have been suggested for facilitators.We are looking for people who have had previous experience facilitating parenting education/support activities,and will commit to facilitating 2-3 series of Effective Black Parenting over the next 2-3 years. If you have any questions,please call me, Georgette or Katrina. We look forward to talking with the B&A Committee on April 29th, Sinc rely, Nancy B. P iter,MS Y Extension ducator, Family&Community Development 'We know of these requests(#of sponsorships): Social Service League(1),Durfee Fund at First Presbyterian Church(2),Parent Advocates at TC Youth Bureau(5). Commitments to date are: Cornell Cooperative Extension of Tompkins County(1). Helping You Put Knowledge to Work Cornell Cooperative Extension in Tompkins County provides equal program and employment opportunities. v�• S�r f c��Po tATEO�� CITY OF ITHACA 106 EAST GREEN STREET ITHACA,NEW YORK 14860 COMMON COUNCIL TELEPHONE: (607)274-6570 MEMORANDUM TO: Jane Marcham, Chair Budget & Administration Committee FROM: Diann Sams, Chair Community Issues Committee DATE: April 22, 1998 RE: Effective Black Parenting Scholarships Nancy Potter from Cooperative Extension and Katrina Greene, PhD, Human Development Professor at Cornell University, are putting together a week-long "train the trainer" program. The Community Issues Committee unanimously passed their request, but had the following concerns: 1. Who would make the decision on who received the scholarships; 2 . Making sure they_went to city residents,;- 3 . esidents.;_3 . Making sure the participants will make a commitment for at least two years to do the work; and 4. From whom were they seeking other funding. Georgette King and Katrina Greene will be at the B & A meeting to answer those questions and any others. I spoke with Nancy, and she will fax me a letter answering the above questions . 4M 'An Equal Opportunity Employer with an Affirmative Action Program' is Recycled Paper �uucL i 6-oirenzie� 813 Auburn Rd., Route 34—P.O. Box 6576, Ithaca, New York 14851-6576 607-533-7905 FAX 607-533-7908 April 11, 1998 Ms. Jane Marcham City Hall 108 E. Green Street Ithaca, NY 14850 Dear Jane: Enclosed is the information concerning the tourism consortium that I spoke to you about. Please take some time to look it over. I know that you have been very supportive of local business. This venture is so exciting. Through our efforts we have raised close to $65,000. I am asking the Common Council if it would be willing to help support this venture with a contribution of$10,000. It would get us closer to the $75,000 goal. This consortium will 3 help promote tourism! In turn it would have a ripple effect to most local businesses. I have enclosed a list of all the businesses that are involved so far. If Common Council could help we would need a check by about June 1, 1998. In addition to the $10,000 that we still need to fulfill.the contract with the public relations firm,we are also looking to generate funding for fulfillment services and materials speeificaj}y related to this promotion, including a dedicated 800 number to field the numerous calls-we expect to receive. In this way we will be in a position to monitor the success of the program. Please do not hesitate to contact me should you have any questions or need further information. Support from Common Council would be gratefully appreciated. Sincerel , Sh osema Steering Committee Chair Report to Cayuga Heights.... Page 4 Groton ProvesThat 7r "You Can't Take It With You" Page9 A, Serving the Town and Village of Lansing, Groton, Cayuga Heights, King Ferry &Genoa Wednesday,March 25, 1998 Vol. III No. 12 ' [ ` ' ~ � ' �~� ` K-� �� 7' �- � �� '� �� ~ � 1 �" � �'� ^� � � � � �'� »� � �� « � � Y�� \ ��U��K��r� U8 � H�� kpUUt�� /Y/ 8 �K� q� � }� y �� -L� ��,^ ` . � . )ehl , . ' . ' r - `' _ . � /� �� K' '� 0 � /� ��7 d ^ � r0� U K `� � ' |��N �� ^ � �� ^' U �^� �' � ^ /�� `� ' � �� K ��X °HU Q U`�k �/� ^ U � �� °��Uk � �� ' � - - � ' By Matthew Shulman vision of infrastructure servioex." explained project /\ coalition of' Tompkins, Cayuga and Seneca organizer Sherry Roocnnmn. o[Rose Inn of Lansing. County businesses,ixstito/ioovxudpublic sector xxr- The consortium has already drawn firm commit- ISM x�eocies s\guuJxmmooct |astTuevduy(Mur. |7) nxenmofsupport from 35private sector and nonprofit v/kh /h� in��rn*�nou| ux/rix� nnoku|�n� Oon of{��i- institutions as well as from the Convention and Viyi' ger & &xoociu/eo. of Tallahassee, F|., to conduct u tors;Bureaus ofCayuga,Seneca and Tompkins County. campaign tntransform the Cayuga Lake basin into u The support reflects their confidence inthe strategy nu'\mna| tourism destination. Geiger /b Associates has onccoss[n||y implemented The program, which requires an initial cash and over the Punt 12 years for 35 domestic and [o«:i-» in-kind investment of$|50.80Owill focus ondove\' |ncu1ionx.inc|uding the Northern California Coastal Cons»'' oping nu6ouu| media coverage o[the Cayuga Lake nom.the /|-county North Central Florida consortium,San Anm' hxvio'x |ouhx(ic, rccvcohonu| and cultural assets. niv. ?exu� Prince William C"un,y, v u, mo Australian Bed & Nexdy $h|�00ixcash and $75l )0o[in-kind con- B�ak�mCouncil and Bhgun Ireland. buonshuvcu|/ odyh �ncomoi� d�othn�coup, In addition huthe three county convention andtri kno*nusthe Cayuga Lake Public Relations Consortium. -~' DeBe0mnd ' vioihnco boo:aox, onoxortinnparticipants as of last Geiger&Assoc iu\oo'strategy iutransform the Ca- inked the Consortium contract last ----^ week include the lthuuu 8(D. Black Sheep Designs,yuguLakotasinintounationaldesdnationwUlbe � ---- -- - ---- - u] m|und' A" d G,—�i~�-do J�eMorgan's Little Ho-um,- Mini-Sample of Targeted M | - - - -- |� MacKenzie ^ '"^ Ltd., New World ��1�m' ��| Un'- accomplished by getting writers and syndicated col- utlets umnismhnmn�i�� b|iu�� ^ and Travel: �= ^ vumit� Cayuga Lake Muh�no Bank, Wells College, William � Seniors:Modern matmnt�Golden xeoco- 3��e""��3��n'~'u'p0'��n{� ",�r o6oxour unique mix of historic homes, out- Women-Redbook, �1annuc' Lad�� 000e}ovznaJ'' umHouse,moo 'u*mvunuPlayhouse,Ho�o�P]oh"=.Mu- door .' doorocrcu(im\agriculture,community festivals,his- - - --q- - ~ - - ooum.Bun�u Thv�n=Com�|Plantations, mm ��Library, toric and art museums,antiques,colleges and univep Outdoor:Walking,Bicycling,Outdoor Life,Outside | Cayuga Wine Trail, ouk,n' Ac,o^. Countryside Garden, Mocisewood,Knapp xi|ics.mnixonx.shopping,yer�xn�in8mto.nature con- | Field5beaoo . | ^""»"^"�`^"="~ ^""" "^Inn`~~~^~ ' ' Vin-~ard,Just A Taste,Dano's,Bakers'Acres'Tea Room,Aurora \erx. food and !odoin�.do� Audub»n.uc»'/naveuec »uuboo'� lun'and --Historic B&B's of Ithaca. "We want k/attract large numbers oFvisitors who Northwest'.. nrthmeot | The - - Living, |''| �he��t group of� uvdwdtec i "i the will spend an on(ondud weekend or ucvoru\ weeks °= - - \u»t week ofJ }y, indicated Exec. [ irector B, dgct"= around Cayuga Luk� ouppo� and develop our kcu' L��o�'-8e�hsBooeo --- / V�ra�� . economy and then gohome without demanding pro- aowell uobridal,food 8v ' trade \ DeBcJl,oytbe.7000ki »CounLyCnnvondooandVi«i- aoJoet»»dailico' t/ove^ ^^^^"t'le sections. tors Bureau. Let's roll out the red carpet. ' ~''`' Oayuga Lake Public Relations Consortium Participants as of March 27, 1998 Public Sector $ 14,000.00 Cayuga County CVB Seneca County CVB Tompkins County CVB Lodging $ 9,600.00 Historic B&B's of Ithaca Rose Inn Tau hannock.Farms Inn Restaurant —, $ 12,000.00 Aurora Inn a Well's College Bakefs Acres Tea Room Daro's Just a Taste Knapp Vineyard Moo5ewood Repee's Rose Inn Taughannock Farms Inn Agri-Business $ 1,500.00 Baker's Acres Countryside Garden/Fessenden Farm [Cayuga Wine Trail $ 10,000.00 Attractions/Museums $ 5,00.0.00 Aurora Free Library Cayuga Museum—Auburn Cornell Plantations Emerson Park--Auburn Hangar theatre Hebert F. Johnson Museum Merry-Go-Round Playhouse Morgan Opera House PRI- Schweinfurth- - Science Center William Seward House Banks/Institutions $ 4,000.00 Cornell University Cayuga Lake National Bank of Aurora Wells College Retail $ 8,500.00 BID Black Sheep Designs Cleavelands'Antiques Gratitude Jane Morgan's Little House _ MacKenzie Childs Ltd. New World Wine Tours- Total oursTotal Contributions $ 64,600.00 ........ or April 29 Draft �i B& A Agenda f ,", =r g To: Budget and Administration Committee From: Willliarn J. Gray, Superintendent of Public Works, and Patricia Vaughan, Chairperson, Residential Parking Permit System Committee Subject: Capital Project to accompany RPPS Date: March 30, 1998 The Residential Parking Permit System(RPPS) is currently being considered for approval by Common Council. After this project is approved,by Council,BPW will vote to implement it, and its implementation will require work by the Department of Public Works to install appropriate signage on city streets. Capital Project for the sum of$33,000 has been designed to accompany the RPPS, and will require approval by the Budget and Administration Committee of Common Council,as well as by Common Council itself. This capital project will cover the costs of replacing many existing signs and of installing new signs in some locations. We anticipate that the actual cost of the project will be lower than the$33,000,because it is likely that many signs will not need replacement. Because of the large number of similar signs involved in this project, the Department of Public Works will investigate the possibiity of purchasing some or all of the signs from an outside contractor. If an outside purchase would result in a lower cost to the City, DPW would choose this option, although installation would still be performed by DPW work crews. The RPPS has been designed to be revenue-neutral to the City. Payments by residents who purchase parking permits are expected to cover the cost of sign replacement and installation. Wool EAST HILL RESIDENTIAL PARKING PERMIT SYSTEM ESTIMATE OF COST FOR SIGNAGE Update or replace existing signage(316 signs) Hours Per hour $ per sign Material $21.75 Labor fabricate 0.33 $23.40 $7.72 install 0.33 $55.00 $18.33 Layout&design 0.25 $28.60 $7.15 Administrative @ 15% $8.24 $63.20 316 signs @ $63.20 $19,969.73 Install new signage(100 signs est.) hours per hour $ per sign Material $36.75 Labor fabricate 0.33 $23.40 $7.72 install 0.66 $55.00 $36.67 Layout&design 0.5 $28.60 $14.30 Administrative @ 15% $14.32 $109.76 100 signs @ $109.76 $10,975.87 $30,945.59 Finance&Legal @ 7% $2,166.00 Estimated Project Cost $33,111.59 Say $33,000.00 DGCNVJG 04-Mar-98 CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 14b BUILDING DEPARTMENT PoRAtEp Telephone: 607/274-6508 Fax:607/272-7348 To: Jane Marcham, Chair Date: 22 April, 1998 Budget & Administration Committee From: Richard L. Eckstrom, Building Commissioner RE: Building Department fees This memo is a continuation of the discussions at the budget hearings focusing on building department fees. There are three parts to this memo, first there are two new fees that need your direction to proceed to develop. The second is an update of the rate for building department fees that we are already assessing. The update would be to bring the fee in line with the increased costs we are experiencing. The third section is a request to amend the time limit on permits for large scale projects. New Fees 1) Temporary or Special Electrical Licenses Fees The Examining Board of Electricians has proposed that electricians that are not licensed by the city board, but are licensed by another New York State municipality, be assessed a fee. Currently all Ithaca licensees pay a $100 renewal fee each year to renew their license to practice. We also review the licenses of electricians licensed in other cities and allow them to work if their credentials are the equivalent of those licensed locally. Essentially this is the grant of a temporary or special license. The board has no fee to charge for this service. We have not kept records that would reveal the number of times these special licenses occur per year, but my estimate is that it occurs about twenty times a year. The board has discussed a $100 special license fee that would be assessed for each special license. The board has also learned that the City of Auburn charges significantly more than this for their special license. I have attached their fee schedule to this memo. As you can see they assess a fee of one percent based on the cost of the electrical work. By the way, this assessment is ,'An Equal Opportunity Employer with a commitment to workforce diversification," To: Jane Marcham, Chair Date: 22 April, 1998 Budget & Administration Committee RE: Building Department fees Page 2 higher than the building permit fee that covers the whole project. The building permit fee maximum rate is six-tenths of a percent of the cost of the total project. Therefore, the policy decisions that you must make include whether to charge a fee. I would. recommend that you do, because it levels the field for local electricians. The second question is which rate? 2) Zoning InteWretation and Approval Fees The zoning ordinance makes no allowance for fees related to a determination of the specific rights of a property. Because this service is performed at the request of a single property owner, I propose that we add a fee for this type of service. Examples of this work are: written determinations to a lender that a setback deficiency can continue, or a description of the rights a past variance confer. These requests occur regularly and do cost tax dollars to benefit a single person. I would estimate that this fee would generate between one to two thousand dollars annually. Because the amount of work required to answer any particular question varies so widely, the fee should be an hourly rate. My estimate of the revenue is based on$50 per hour with a minimum of$25. 1 would provide for this in the section of the zoning ordinance that governs the enforcement of the ordinance, Article VII. Because a written interpretation might be the basis for an appeal to the Board of Zoning appeals (BZA), I believe that the BZA fee should be waived where an interpretation fee has been paid. Because this fee is focused on the services provided in support of enforcement of the zoning. ordinance, I believe that it makes sense to include the Planning and Development Board and the Planning and Economic Development Board in the discussion of this fee. I need to get-a sense from the Budget and Administration Committee that I should pursue this further. Update Fees All of the fees listed below are an adjustment to current fees. 1) Requested inspections outside $45 [$42.00] per hour normal business hours (minimum charge, 2 hours in addition to the permit fee) 2) Additional plan review required by $35.[$28.00] per hour changes, additions or revisions to approved plans To: Jane Marcham, Chair Date: 22 April, 1998 Budget & Administration Committee RE: Building Department fees Page 3 3) Certificates of occupancy 35 [$28.00] per hour for each hour of inspection, review or analysis 4) Temporary certificates of occupancy 35 [$28.00] plus 35 [$28.00] for each hour of inspection, review or analysis 5) Demolition work Where the value of the demolition work Up to $1,000. $12.00 $1,001. and above [to $25,000]. $6 per thousand [$25.00 $25,001. and up 150 + 5 [$25.00 plus $4.00] for each $1,000.00 or fraction thereof over $25,000.00] 6) Sign Permit Fees Sign Area (square feet) Fee Per Sign 0 to 50 40 [$20.00] 51 to 100 80 [$40.00] 101 to 150 120 [$60.00] 151 to 200 160 [$80.00] 201 to 250 200 [$100.00] 7) Sign Variance Fees Currently the fee for a variance to the sign regulations bears an application fee of ten dollars. I propose that the fee be raised to seventy-five dollars, which is consistent with zoning variance fees. 8) Certificate of Compliance fee D. The fee for a certificate of compliance shall be based on the following: (1) $30 plus $30 [Twenty-eight dollars ($28.) plus twenty-eight dollars ($28.)] per hour for the time spent by the Inspector at the premises doing the initial inspection to determine whether the premises are in compliance with the Housing Code; plus To: Jane Marcham, Chair Date: 22 April, 1998 Budget & Administration Committee RE: Building Department fees Page 4 (2) If, at the time the initial inspection is done, the premises are not in compliance with the Housing Code, $30 [twenty-eight dollars ($28.)] per hour for all time spent by the Inspector regarding the premises after such initial inspection, including but not limited to the time spent in correspondence, review of the appropriate files, transportation and further inspections. Time Units on Large Scale Projects Currently all permits automatically expire in two years. If the construction has,not been completed within that period the permit must be renewed. A very large scale project cannot always be completed within two years, therefore, the renewal fee is assessed: I propose that the time limit on permits for projects that have a construction cost of more than 15 million dollars be extended to run for three years. This has been a problem in a recent project. The problem is not the fault of the owner or the builder. It is inherent in the size of the project. In smaller projects that run into a time limit the problem is usually the result of a delay by the owner and is therefore a factor that is self- imposed. Attachment Section 19.11 License Fees Befbre a license is granted to any applicant and before any expiring license or certificate is renewed,the applicant shall pay to the City Clerk a fee in the amount as herein stated: 1. Fee for original issue of license..........................................$100.00 2. Fee for annual active renewal.............................................$100.00 3. Fee for annual inactive renewal ..................... ...........$ 10.00 4. Fee for limited license.............. .. ......................................$50.00 5. Fee for annual limited renewal..............($10 00).................$25.00 6. Fee for special limited license..............................................$25.00 7. Fee for annual special limited renewal.................................$25.00 & Fee for special electrician's license.......... of contract- minimum of $50:00 to maximum of$5,000.00. 9. Fee for special limited license for setting and connecting of gasolinepumps..................................................................$25.00 10.Fee for annual special limited license for setting and connecting of gasoline pumps.,renewal...............................$ 10.00. � Tr.`• 04/21/98 TUE 15:47 [T%/R% NO 95381 Q002 OF IT)K,q I �'�• ' ~' CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 e OFFICE OF THE CITY ATTORNEY Cpw.,,••��,, �0�� Mariette Geldenhuys,City Attorney Telephone: 607/274-6504 Al Patricia M.Kennedy,Assistant City Attorney Fax: 607/274-6507 MEMORANDUM FROM: Norma W. Schwab, Acting Assistant City Attorney �' pt,f.') TO: Alan Cohen, Mayor /Jane Marcham, Chair B&A Committee DATE: April 22, 1998 RE: City Court Judge Position ------------------------------------------------------ ----------------------------------------------------------- Assemblyman Marty Luster and Senator Jim Seward have introduced a Bill supporting additional Ithaca City Court Judge time. There has been a change in Council membership since May of 1997 when Common Council passed a resolution endorsing and requesting such legislative action. Beca as apparently been some o osition to the Bill communicated to them, they are requesting a new resolution as a condition of their Biff sponsorship. I am forwarding the request to you for your consideration. In the May, 1997 resolution, Common Council recommended and requested that the one quarter time City Court Judge position be upgraded to a one half-time position, as well as recommending and requesting an upgrade of the elected City Court Judge position from one half-time to full-time. Assemblyman Luster informs me that any resolution should recommend and request the upgrade only for the position from one half-time to full-time, because the Office of Court Administration (OCA) has already approved that upgrade, but it has not approved the upgrade of the one quarter-time position to a one half-time position. He informed me that the OCA approved the upgrade of the one-half time position to full-time based on staffing in comparable communities. If you have any questions regarding this matter, please feel free to contact me. NWS/kms Q:\ATTORNEY\NORMA\LETTERSULJDGE.WPD "An Equal Opportunity Employer with a commitment to workforce diversification." C- COMMON COUNCIL PROCEEDINGS CITY OF ITHACA, NEW YORK Special Meeting 7:30 pm May 13, 1997 PRESENT• Mayor Cohen Alderpersons (7) Mackesey, Sams, Efroymson, Hanna, Marcham, Thorpe, Gray OTHERS PRESENT: City Clerk - Conley Holcomb City Judge - Rowley City Attorney - Geldenhuys PLEDGE OF ALLEGIANCE: Mayor Cohen lead all present in the Pledge of Allegiance to the American Flag. SPECIALORDERBUSINESS.- City Judges Chancre in Hours By Alderperson Mackesey: Seconded by Alderperson Hanna WHEREAS, the City of Ithaca has two City Court Judges: one elected, one-half time City Court Judge and one appointed., one-quarter time Acting City Court Judge; and WHEREAS, the state changed the City Court Act in 1995 upgrading the half-time elected position to full time and reducing the quarter-time position to 1/20 time, said changes not to become effective until 2002; and WHEREAS, the City Attorney's office has been told that the city of Kingston, which had 6, 794 case filings in 1996, compared with 9, 691 case filings in the city of Ithaca for the same period, requested and received special legislation in 1996 implementing the upgrading of its city judges to one full-time judge and one quarter-time judge before Kingston was originally scheduled by the state for upgrade; and WHEREAS; based on statistics provided to us from the Ithaca City Court and the New York State office of Court Administration, it is clear that there is more than sufficient caseload activity to require at least a full-time judge and a one-half-time judge; for example, Cortland will have a full-time and 1/8-time judge with only 5, 611 filings for 1996, and Poughkeepsie will have a full-time and 3/8- time judge with only 6, 936 filings in 1996; and WHEREAS, the two judges currently holding the positions in the city of Ithaca, Judge Judith Rossiter and Judge John Rowley, are currently working hours well in excess of those for which they are paid in order to meet the requirements and demands of the Court, based on data received for 1996 and 1997, so that the state and the city are receiving the benefit of having one and one half judges, while only paying for 3/4 of a judge; and May 13, 1997 WHEREAS, judicial salaries for the Ithaca City Court are funded by the state through the Office of Court 'Administration, and OCA has already recognized the need for extra staffing in our City Court by approving additional administrative staff for the City Court Clerk; now, therefore, be it RESOLVED, That the Ithaca Common Council recommends and requests that the . state amend the City Court .Act to authorize the upgrade of the elected City Court Judge from one-half-time to full-time, and authorize the upgrade of the appointed Acting City Court Judge from one-quarter-time to one-half-time, effective as soon as is practicable, but not later than January 1, 1998 . Judge Rowley addressed Council to express the need for the increase in hours for the City Court Judges . A vote on the Resolution resulted as follows : Carried Unanimously EXECUTIVE SESSION: By Alderperson Gray: Seconded by Alderperson Sams RESOLVED, That Common Council adjourn into Executive Session to discuss a Personnel item. Carried Unanimously RECONVENE• Common Council reconvened into Regular Session at 8 : 05 pm, with no items being brought forth. OVERRIDE OF MAYOR'S VETO: City Clerk Conley Holcomb read the Mayor' s veto message into the record: "I am vetoing the Common Council Resolution which appropriated $250 to support a local initiative for Bosnia. The taxpayers of the City of Ithaca are being asked to fund a project, in the amount of $250, that will benefit Bosnia. We have enough problems here at home that need to be addressed before we try to help others, and our local tax monies should be appropriately directed. I support the efforts of local youth who have worked on this project, and am making a personal contribution to this effort in the amount of $250, the same amount the Common Council approved. I urge each member of Common Council who supports this effort to contribute their own funds as well . Alan J. Cohen" Resolution By Alderperson Efroymson: Seconded by Alderperson Mackesey RESOLVED, That Common Council override the Mayor' s veto on the Common Council Resolution appropriating $250 to support the local initiative regarding Bosnia. Discussion followed on the floor with Alderperson Thorpe speaking in opposition of the Mayor' s personal contribution to the project in lieu of City support. 2 The Kitchen Theatre Company 116 North Cayuga Street, Ithaca, New York 14850 607 272-0403 Artistic Director - Rachel Lampert Managing Director - Craig Payea February 11, 1998 Mayor Alan Cohen City of Ithaca Common Council City Hall 108 East Green Street Ithaca, NY 14850 Dear Mayor Cohen: Thank you for your previous and continued support of the Kitchen Theatre Company.As you suggested in your December meeting with Rachel Lampert, we are submitting a request for support from the City for this fiscal year. The last year has seen significant changes in the administration and leadership of the KTC. Rachel Lampert, well-known director and choreographer,joined us as our new Artistic Director. Her leadership, vision, and vitality have rekindled the'`tire" in the KTC. Under Rachel's guidance, the first tour productions of our season received wonderful reviews and raised our box- office receipts. Rachel is teamed with Craig Payea, Managing Director; Ross Haarstad,Publicity Director; and myself, Wendy Dann, Assistant Artistic Director. As a team we keep the KTC running smoothly, an effort never accomplished in the previous administration. Our Board has also focused on renewing its energies and structure, attending a professionally facilitated all-day retreat and recruiting new members. Enclosed please find a request for support from the Common Council. Since the last request for support in May of 1996,the KTC has retired $29,000 of its accumulated past debt and reestablished its place in the community. We are requesting$5,000 from the Common Council to retire the remainder of our debt. Again, the Mayor's office and the Common Council have been strong forces in the rebuilding and reformation of the theatre, and we want to take this opportunity to express our gratitude. Thank you for your time and consideration. Sincerely, ov- 4V Wendy Dann Assistant Artistic Director cc: Betsy Fuller,co-president, KTC Board. Sue Perlgut, co-president, KTC Board. enc. IT$q� CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 ........,,.f`00 OFFICE OF THE FIRE CHIEF APo�7�0 Telephone: 607/272-1234 Fax: 607/272-2793 I MEMORANDUM To: Dominick Cafferill From: Brian H. Wilbur Re: B&A Agenda Item - Station 7 Date: 21 APR 98 Attached please find a copy of a resolution passed by the Board of Fire Commissioners at their regular meeting of 14 APR 98. This resolution deals with the sale of Fire Station # 7, 1012 N. Tioga Street. Also attached is a letter from Chris Anagnost, of Christopher George Real Estate, with a market analysis of Fire Station # 7. You will note in the resolution that the Fire Commission has conditioned their release of the property on the stipulation that proceeds from such a sale be committed to addressing the space shortages now experienced by the Fire Department. In addition, the building is being used currently for storage; any sale would require our moving items to other locations prior to transfer of ownership. Please advise if you have any questions or concerns. Thanks. cc: Board of Fire Commissioners A. Cohen T. Dorman attachments 1998— Our 175"' Year of Saving Lives and Protecting Property "An Equal Opportunity Employer with a commitment to workforce diversification." �� v ��t CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14650 OFFICE OF TEL (607)272-1234 BOARD OF FIRE COMMISSIONERS Station 7 Disposition FAX (607)272-2793 Resolution WHEREAS, Fire Station # 7, at 1012 North Tioga Street, was decommissioned in 1996 as one of a series of changes made to increase operational efficiency; and, WHEREAS, in the time since it was decommissioned, no significant use other than storage has been identified as being suitable for this building; and, WHEREAS, Cataract Hose Company # 7 has successfully relocated their operations to the Ithaca Veteran Volunteer Fireman's (sic) facility at 638 Elmira Road; and, WHEREAS, sale of this facility to a private individual or business will result in a return to the tax rolls of said property; and, WHEREAS, the Ithaca Fire Department still is faced with an acute shortage of useable, functional space, both for program and for storage purposes; and, WHEREAS, the Ithaca Fire Department should not be penalized for improving efficiency; now, therefore be it RESOLVED, that the Board recommends the immediate disposition of the building and property through sale of the property; and, be it further RESOLVED, the Board of Fire Commissioners respectfully conditions this authorization with the stipulation that the Common Council of the City of Ithaca dedicate any or all proceeds from said sale for the purpose of addressing the space shortages now experienced by the Fire Department; and, be it further RESOLVED, that proceeds from such sale not be used to offset any other fire department appropriation or revenue. This resolution was unanimously adopted at the regular meeting of the Board of Fire Commissioners held 14 APR 98. Christine M. Wilbur Clerk of the Board n 'An Equal opportunity Employer with an Affirmative Action Program' �� Recycled Paper IR CHRISTOPHER GEORGE REAL ESTATE AEALToRD 304 College Avenue Ithaca,NY 14850 Christopher J. Anagnost Telephone (607) 272-8213 Licensed Real Estate Broker Fax (607) 272-8324 Tue, Apr 14, 1998 Fire Chief Brian Wilbur City of Ithaca Fire Department 310 W. Green Street Ithaca, NY 14850 Re: No. 7 Fire Station Dear Chief Wilbur: You have asked me to do an analysis of the fire station at 1012 N. Tioga Street to determine it's current market value. This is done by just examining the property to establish condition, size and location, after which a comparison is made to similar properties that have sold. The selling price of those similar properties will help to establish the value of the subject property. After that value is determined, a recommended asking price can then be established. The uniqueness of the property, a fire station, limits the value, though there have been other similar properties sold in Ithaca in the past. There have also been commercial properties sold in similar locations and that can help determine a value. Number 6 fire station is a mid to late Victorian two story structure on a city lot in Fall Creek. Fall Creek is a typical Ithaca neighborhood and is convenient to many downtown Ithaca locations as well as Cornell. Fall Creek is also easily accessible to the lake. This makes the location of the fire station desirable to a potential purchaser. The lot is 34.50 feet by 115 feet. There is no driveway and the only parking is in the first floor front of the building used by fire trucks. There is a driveway for the property behind, located on Utica Street, but examination of the deeds for 611, 613 and 613 1/2 Utica Street do not indicate the existence of any right of way. It is possible the abstract shows evidence of a right of way or perhaps the city attorney could review the abstract to determine if there is a strong case for the existence of one. A right of way will make the property more desirable, but will probably not significantly influence the final selling price . The lot should be surveyed before any action is taken, so that the land to be conveyed is clearly marked and to insure there have been no encroachments made either by, or on, adjacent properties over the years. The front part of the building, which dates from the 1870's, was supposedly built after the rear portion, which may be why the ceiling heights in the rear are so low compared to the front. The main floor front contains the storage area for the truck and the second floor front has an assembly room and kitchen. The ceilings on both floors are 11'9" tall. There is an attic which was not examined since it is accessed only by a trap door in the second floor ceiling and not reachable. The front portion of the structure is brick masonry on the first floor with wood shingle clad wood frame for the second floor and the attic. There is no basement under the front of the building. On the south side is a 2 story extension of approximately 2 feet by 16 1/2 feet. It probably originally contained a narrow stairway to the second floor. It has since been replaced with a wider fire stair, which now encroaches into the first floor area. The rear portion of the station is a two story wood frame structure with an aluminum clad exterior. It is approximately 25 feet wide by 24 feet long and contains a ready room plus toilet on the first floor and bunk room with full bath on the second floor. There is a partial basement under this part of the fire house. The ceiling of the first floor is approximately 7 feet tall. This is a drop ceiling and was probably done when an existing wooden ceiling was removed. Because it's height is non-conforming, before the property is placed on the market, the Building Department should inspect the building to see if a variance is needed from the Housing Board of Review. At the same time, the wooden pavilion at the rear of the building should be examined to make sure that it does not encroach in any required rear yard. If it does, a zoning variance might be needed for that (this is another reason why I recommend the property be surveyed by a qualified licensed surveyor before it is placed on the market). The basement contains a Peerless hot water boiler and two hot water tanks. There is an outside entrance from the rear area. There is a 200 amp electric service, which is located in the stairway to the basement.. The station is also fully sprinklered and has a recent heat/smoke detection system. The fire station is located in an R-2b zone. The legal uses for this property are shown in the city of Ithaca district regulations chart, a copy of which is attached to this report. The fire station is a legal use, it's other potential uses are one or two family dwelling, church, library (or annex) or by special permit of the BZA a school, day care center or home occupation. Any other uses would require a variance (commercial, facility, office, etc). The value of the property is determined primarily by comparable sales. Number 5 fire station located at 136 W. State St., which is now a movie theater, sold on 10/26/93 for $80,000. BT Glass located at 201-05 Tompkins Street, now a stained glass studio, sold on 6/07/95 for $91,000. The Eagles building at 124 W. Green St. sold on 5/20/97 for $90.000 and it was razed for a parking lot. The office building at 109 S. Albany St. just sold for $95,000. It contained the offices for Malloy Brothers construction and had been extensively remodeled. Converting the fire station to another use may require work that will influence a potential buyers final selling price. I expect the fire station to sell for between $80,000 to $85,000, and that is the value of the property as of this date. Please call me if you have any questions or would like to discuss this further. Sincerely, v C. J. ` nagnost, Broker encl. P. S. The current assessment for the fire station is listed at $154,900. I have spoken with County Assessment Department and it is being being reduced to approximately. $80,000. This will help in the sale of the property since overassessment is a liability. Nb New York State Department of SFE IAX,T1ON and FINANCE j l W.A.Harriman Campus A r R {1 6 ' Albany,New York 12227 �r By September 1998 Bach to School Clothing Exemption June.1,is.the deadline to enact. June 5 is the deadlineto-.mail your resolution. The State of New York has exempted clothing that costs less than$100 per item from State sales and compensating use tax for the week of September i through September 7, 1998. Counties and cities that impose a local sales tax can enact a similar exemption from their locally imposed tax during that week,by adapting the attach model resolution by Monday,June 1, 1998. The text and mailing requirements of the September 1998 model resolution are different from prior exemption weeks. Do not use prior model resolutions. The county or city must also mail a certified copy of the resolution on or before Friday,June 5, 1998,by registered or certified mail to the Department of Taxation in order for the local exemption to apply. Fax delivery is not acceptable for the September 1998 exemption. Otherwise the local tax(2%to 4114%,depending on the location)will apply. 1 Please Note: There is a possibility that State legislation will be enacted before the beginning of the exemption period,but after the June 1, 1998,deadline to enact a local resolution. This legislation may.expand the exemption to include footwear and also possibly a higher purchase price limitation. If a county or city enacts the enclosed model resolution for the week of September 1 through 7, 1998,and the State does expand the exemption to include footwear or a higher dollar limitation,the county's or city's exemption will automatically be expanded also to include footwear and/or the higher limitation,without any further steps to be taken by the county or city after enacting the model resolution. This is also the rase even if a county or city has already enacted its September 1998 exemption. Specific information and explicit instructions to enact the resolution for this clothing tax exemption are included with the model resolution. If you have any questions about the procedures to enact the resolution,please contact Steven U. Teitelbaum, Deputy Commissioner and Counsel,at(518)457-3746. Use this Model Resolution to Enact the Clothing Exemption from Sales and Use Taxes for the week of September 1 through 7, 1998 Please do not modify or change this resolution, regardless of usual local procedures. Do Not Use or Copy Models from Prior Exemption Weeks. The Text for this Exemption Week Is Different` ---------------------------------------------------------------------------- RESOLUTION Be it enacted by as follows : (insert proper title of local legislative body) Section one. Receipts from sales of and consideration given or contracted to be given for purchases of clothing exempt from state sales and compensating use taxes pursuant to paragraph 30 of subdivision (a) of section 1115 of the tax law shall also be exempt from sales and compensating use taxes imposed in this jurisdiction. Section two. This resolution shall take effect immediately and shall apply to sales made and uses occurring during the period commencing September 1, 1998, and ending September 7, 1998, although made or occurring under a prior contract. L. This resolution must •be enacted by .Monday. June 1. 1998. State law requires that the resolution be enacted as a resolution, regardless of the fact that the county or city imposes sales and use taxes by local law or ordinance. 2. There should be no text changes, other than inserting the proper legal title of the local legislative body enacting it. The addition of "WHEREAS"clauses preceding the body. of the resolution is acceptable, so long as they do not change or conflict with the resolution. 3. In order to be effective; a certified copy of the resolution must be mailed by registered or certified mail no later than Friday. June S. 1998. Fax delivery can not be used for this exemption period. 4. Be sure that the certified copy contains or shows the raised official seal of the county or city clerk making the certification. S. Mail the certified .copy of the enacted resolution no later than June 5, 1998, to: Commissioner of Taxation and Finance Attention: Karen McCarthy-Townsend Secretary to the Commissioner of Taxation and Finance Room 206, Building 9 W A Harriman Campus Albany, New York 12227 6. You must also file g_Q fied copies with the local (county or city) clerk, the Secretary of State and the State Comptroller within five (5) days of enactment. CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 1998 UNRESTRICTED CONTINGENCY BALANCE UNRESTRICTED CONTINGENCY 4/29/98 52 825.00 RESTRICTED CONTINGENCY (COUNCIL) $0.00 (COUNCIL) $0.00 SALARY ADJUSTMENTS MANAGEMENT (COUNCIL) $10,000.00 IMPACT FUNDS (COUNCIL) $5,000.00 (POLICE/COUNCIL) $0.00 (COUNCIL) $0.00 (COUNCIL) $0.00 BALANCE RESTRICTED CONTINGENCY 4/29/98 BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 4/29/98 67,825.00 MAY COUNCIL PROPOSED RESOLUTIONS: $0.00 $0.00 $0.00 $0.00 $0.00 0.00 BALANCE UNREST CONT. AFTER PROPOSED May RESOLUTIONS 52 825.00 CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT ACTIVITY SUMMARY 1998-4/29/98 COUNCIL TYPE OF OONTINGENCY ACCOUNT MONTH AMOUNT CONTINGENCY TITLE DESCRIPTION ANSFERREDTO JAN.98 $300.00 UNRESTRICTED - o fund Rotw/city community awards program A1012-5435 FEB.98 $5,000.00 UNRESTRICTED COUNCIL ro fund lawsuit settlement attorneys office A1420-5435 $16,000.00 UNRESTRICTED COUNCIL To fund litigation settlement attorneys office A1420-5430 $16,500.00 UNRESTRICTED COUNCIL To fund needed outside attorney time for attorneys office A1420-5430 $0.00 RESTRICTED MAR.98 NO ACTIVITY UNRESTRICTED - $0.00 $0.00 APRIL 98 $1,225.00 UNRESTRICTED - ro fund Attorney al Assistant Bar review course - A1420-5440 $500.00 UNRESTRICTED - ro fund Legal Assistant immigration prooess A1420-5430 $7,650.00 UNRESTRICTED - ro fund extension of hours for outside attorney assistance A1420-5430 MAY 98 $0.00 - $0.00 - $0.00 - $0.00 - JUNE 98 $0.00 UNRESTRICTED - $0.00 UNRESTRICTED - $0.00 UNRESTRICTED - $0.00 UNRESTRICTED $0.00 UNRESTRICTED - $0.00 RESTRICTED COUNCIL JULY 98 $0.00 UNRESTRICTED - $0.00 UNRESTRICTED - $0.00 RESTRICTED - $0.00 RESTRICTED - $0.00 RESTRICTED YB $0.00 UNRESTRICTED - $0.00 RESTRICTED COUNCIL $0.00 UNRESTRICTED $0.00 UNRESTRICTED - UG 98 $0.00 UNRESTRICTED - $0.00 UNRESTRICTED - $0.00 UNRESTRICTED - EPT 98 $0.00 UNRESTRICTED - $0.00 UNRESTRICTED - $0.00 UNRESTRICTED - $0.00 UNRESTRICTED - T 98 $0.00 UNRESTRICTED - $0.00 UNRESTRICTED - OV 98 $0.00 UNRESTRICTED - C 98 $0.00 UNRESTRICTED - $0.00 UNRESTRICTED - 4717 .00 SUMMARY AMOUNT UNRESTRICTED CONTINGENCY $47,175.00 RESTRICTED CONTINGENCY 0.00 TOTAL $47.175.00 IT CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 �p�Rtiy i,�0 BUILDING DEPARTMENT PoRA?f�� Telephone: 607274-6508 Fax:607272-7348 To: Jane Marcham, Chair Date: 22 April, 1998 Budget & Administration Committee From: Richard L. Eckstrom, Building Commissioner RE: Job Reallocation- Senior Plan Examiner In January 1997, the Building Department began to reorganize to maintain the same level of service with one less middle manager. The previous organizational design had one Deputy Commissioner supervising the housing code inspection program, while another supervised building construction and land use regulations. A Deputy retired in December of 1996. Since 1997, we have restructured the supervisory work load once handled by two Deputies without increasing staff levels and without letting the quality of Building Department service suffer. This was accomplished by assigning the remaining Deputy Commissioner the responsibility of supervising both the building and housing program and by delegating some of the retired Deputy's' responsibilities to the Plan Review Officer. These duties included authority to supervise other Code Inspectors, the authority to interpret code, and the authority to implement departmental procedures. The fact of the matter is that the housing and building programs can not be effectively supervised without this field supervisor's position. The 1997 readjustment of supervisory responsibility has been very successful and I believe the housing and building programs are better organized and more efficient than ever. Moreover, the reorganization has allowed more consistency among the inspection staff and with that the better program performances. Without the additional supervisory help, the level of professional service that this Department now offers will decline and the ability to monitor our inspection work will be diminished. The Personnel Administrator has informed me that these additional job responsibilities that were added to the Plan Review Officer's duties are substantial enough to warrant reclassification to a higher position. Valerie Sail's memo to me is attached as well as her proposed job description. We propose a new title-Senior Plan Examiner. On April 13, 1998, the Civil Service Commission met and approved this job description that includes the additional responsibilities of authority. "An Equal opportunity Employer with a commitment to workforce diversification." Cry To: Jane Marcham, Chair Date: 22 April, 1998 Budget & Administration Committee RE: Job Reallocation- Senior Plan Examiner Page 2 The reclassification from Plan Review Officer to Senior Plan Examiner would have an increase in current staff's salary by 8% of$40,816 or a salary adjustment of$3,265. The position would be grade 22 in the CSEA Administrative Unit. The Plan Review Officer petitioned to have his job reclassified in July of 1997 and is also entitled to back pay in the amount of$1493.71. The total salary required in this year's budget will be $4,758.71. $2464.00 is available from the building department's 110 line. The remaining$2295 must come from the unrestricted contingency line. I ask that you approve'a transfer of$2295 from unrestricted contingency funds, add the title Senior Plan Examiner as a funded position on the building department roster, and show Plan Review Officer as an unfunded roster position. CITY OF ITHACA 108 East Green Street Ithaca,New York 14850-5690 10* 0 OFFICE OF PERSONNEL/CIVIL SERVICE Telephone: 607/274-6539 Fax 607/272-7348 MEMORANDUM TO: Richard Eckstrom, Building Commissioner FROM: Valerie Saul, Personnel Administrator DATE: February 12, 1998 LLL RE: Reclassification of Mike Niechwiadowiczls Job After meeting with Mike Niechwiadowicz to discuss his job duties, reviewing the written description he submitted, and reviewing and discussing his duties with his supervisor, Phyllis Radke, I agree with Mike and Phyllis' assessment that Mike' s job has materially changed since the retirement of Deputy Building Commissioner Peter Dieterich, The significant changes that I see are as follows: l . . The addition of supervisory authority over the Code Inspectors; 2 . The addition of authority to interpret departmental policies; 3. The addition of authority to implement departmental procedures. These additional responsibilities are substantial enough to warrant a position reclassification to a higher level classification which we have titled Senior Plan Examiner. The proposed job description is attached. I would appreciate it if you would review the job description and edit it as you see appropriate. I will present it to the Civil Service Commission for their consideration following your review. In response to this proposed reclassification, you (and Common Council) have two options: 1 . Reclassify Mike' s current position of Plan Review officer to Senior Plan Examiner as proposed. This option would change Mike' s title and increase his salary. I evaluated the Senior Plan Examiner position under the Point Factor Plan and am proposing that it remain in the CSEA Administrative Unit and be assigned to Grade 22 (40 hour hiring salary of $35,7-7-1��1, 179) . Mike' s individual salary would increase by 8% fron�f3 9, 627 ,,to $42,797. 0 okfoq --to 2. Remove the supervisory, policy interpretation and procedural implementation duties that warrant the reclassification. Restructure the position so that its duties are consistent with those performed "An Equal opportunity Employer with a commitment to workforce diversification." r t Memo Re: Plan Review Officer Page 2 prior to Mr. Dieterich' s retirement. No title change or salary change ' would be necessary under this option. If you support the proposed reclassification, please place it on the agenda for the next Budget and Administration Committee meeting. The reclassification- would be effective upon the approval of both Common Council and the Civil Service Commission. Pursuant to the CSEA Administrative Unit contract, the corresponding wage increase would be retroactive to the date that Mike requested that his position be reviewed. Finally, as part of this process, I also updated the Deputy Building Commissioner job description. The revised version is enclosed. I would appreciate it if you would also- review and edit it as appropriate. cc: Phyllis Radke, Deputy Building Commissioner Mike Niechwiadowicz, Plan Review Officer Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Draft of 2/12/98 SENIOR PLAN EXAMINER DISTINGUISHING FEATURES OF THE CLASS: This is a supervisory and technical position responsible for the review of construction documents and building plans and the supervision of building and housing inspections. Under the general direction of the Building Commissioner or Deputy Building Commissioner, the Senior Plan Examiner enforces and supervises the enforcement of the provisions of the State and City laws and ordinances related to buildings including but not limited to the New York State Uniform Fire Prevention and Building Code, the New York State Multiple Residence Law, the New York State Energy Code, the City of Ithaca Building Code and the City of Ithaca Housing Code. The Senior Plan Examiner also provides assistance to the public, contractors, property owners, and tenants in the area of codes, building construction and occupancy issues. The review and approval of construction plans for, and inspection and approval of, all buildings is the responsibility of this position. The Senior Plan Examiner is distinguished from the Deputy Building Commissioner in that the duties are supervisory rather than administrative and, while the Senior Plan Examiner possesses the authority to interpret policy and implement departmental procedures, the Senior Plan Examiner does not establish departmental policies or create departmental procedures. The Senior Plan Examiner may serve as the head of the department in the absence of both the Building Commissioner and the Deputy Building Commissioner. Supervision is exercised over inspectors and clerical staff. Does related work as required. TYPICAL WORK ACTPATIES: • Assists in supervising the operation of the City of Ithaca Building Department; • Reviews, checks and approves plans and specifications submitted with building permit applications for compliance with building codes, housing code, zoning ordinance, environmental review law, energy code, plumbing and electrical codes, and other applicable life safety codes prior to issuing permits; • Takes corrective action in cases where construction, design, occupancy or use activities do not comply with codes and ordinances; • Inspects or directs the inspection of buildings and structures in the process of construction or repair for compliance with approved plans and specifications and all requirements of applicable laws and ordinances; • Issues building permits; • Explains the requirements of the City of Ithaca Building Code, the New York State Uniform Fire Prevention and Building Code, the New York State Energy Code, the City of Ithaca Housing Code, the New York State Multiple Residence Law, the City of Ithaca Plumbing Code, the National Electric Code, other life safety codes and local ordinances to the public, contractors, property owners, and all other interested parties; Inspects existing buildings and structures to insure their conformity with safety standards; Investigates complaints and assists in preparation of materials for abating violations of the building codes and housing codes; Maintains records of acts and decisions; • Assists in the preparation of cases for prosecution for violations of codes and ordinances relating to buildings, and the use and occupancy of land and buildings; } Senior Plan Examiner Page 2 Typical Work Activities-continued: • Testifies in court actions involving building and housing codes; • Assists in the preparation of periodic reports of buildings and structures erected or altered, of permits issues, of fees collected and estimated .costs of work covered by such permits for presentations to the Common Council; • Refers inquiries to other public and private agencies or offices for questions outside the jurisdiction of the Building Department; • Supervises the work of code inspectors, trains staff, and provides input into the hiring and/or evaluation of staff, • May provide assistance to persons with disabilities in reaching less accessible areas of City facilities. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of and the ability to read and interpret building plans and specifications; thorough knowledge of modem practices, principles, materials and tools used in building construction, including construction involving reinforced concrete and structural steel, good knowledge of the building trades; good knowledge of the New York State Multiple Residence Law, the New York State Uniform Fire Prevention and Building Code, and the New York State Energy Code, and the ability to educate persons in these codes; working knowledge of govemmental organization and jurisdiction; ability to establish and maintain cooperative and effective relationships with other public officials, with building contractors and with the general.public; ability to be firm but courteous; ability to maintain confidentiality; ability to successfully work with and serve a diverse local community; thoroughness; good attention to detail; tact, good judgment; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree in Engineering, Architecture; or a closely related field with similar course curriculum, and two years of full-time paid experience, or its part-time paid equivalent, in the design, construction, or inspection of buildings or in qualified code enforcement activities. At least two years of this experience must have involved reading and interpreting plans and specifications for buildings of large scale construction; or B. Completion of at least twenty-six(26) credit hours in civil engineering or architectural subjects and four years of full-time paid experience, or its part-time paid equivalent, in the design, construction, or inspection of buildings or in qualified code enforcement activities. At least two years of this experience must have involved reading and interpreting plans and specifications for buildings of large scale construction; or Senior Plan Examiner Page 3 Minimum Qualifications-continued: C. Graduation from high school or possession of a high school equivalency diploma and six years of full-time paid experience, or its part-time paid equivalent, in the design, construction, or inspection of buildings or in qualified code enforcement activities. At least two years of this experience must have involved reading and interpreting plans and specifications for buildings of large scale construction; or D. An equivalent combination of training and experience as defined by the limits of [A], [B] and [C] above. SPECIAL REQUIREMENTS: 1. Possession of a valid NYS Class D drivers license at the,time of appointment and maintenance of said license for the duration of employment. 2. Successful completion of the prescribed training programs established by the NYS Fire Administrator and the NYS Firefighting and Code Enforcement Personnel Standards and Education Commission within eighteen months of permanent appointment. In addition, incumbents must attend and complete required continuing education courses on an annual basis. Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 09/11[79 Revised: 06/15/93, 05/19/97 DEPUTY BUILDING COMMISSIONER DISTINGUISHING FEATURES OF THE CLASS: This is an administrative position responsible for administering the City building permit, zoning enforcement and sign permit processes, and for inspecting or directing the inspection of buildings and property for compliance with approved plans and specifications. Under the general direction of the Building Commissioner, the Deputy Building Commissioner enforces or supervises the enforcement of the provisions of the State and City laws and ordinances related to buildings and the use and occupancy of land and buildings within the City, including but not limited to the New York State Uniform Fire Prevention and Building Code, the New York State Multiple Residence Law, the New York State Energy Code, the City of Ithaca Building Code, the City of Ithaca Housing Code, and the City of Ithaca Zoning Ordinance. The Deputy Building Commissioner also provides assistance to the public, contractors, property owners, and tenants in the area of codes, building construction and occupancy, and zoning requirements. The review and approval of construction plans for, and inspection and approval of, large scale construction involving reinforced concrete and structural steel is a responsibility of this position. The Deputy Building Commissioner assists in the administration of the Building Department and serves in the place of the Building Commissioner in the Building Commissioner's absence. The position is distinguished from that of Senior Plan Examiner by its administrative responsibilities, its authority to establish and implement departmental policies and procedures, and its ability to issue orders on behalf of the City of Ithaca. Supervision is exercised over supervisory, technical and clerical staff. Does related work as required. TYPICAL WORK ACTMTIES: • Assists in supervising the operation of the City of Ithaca Building Department; • Reviews, checks and approves plans and specifications submitted with building permit applications for compliance with building codes, housing code, zoning ordinance, environmental review law, energy code, plumbing and electrical codes, and other applicable life safety odes prior to issuing permits; • Takes corrective action in cases where construction, design, occupancy or use activities do not comply with codes and ordinances; • Inspects or directs the inspection of buildings and structures in the process of construction or repair for compliance with approved plans and specifications and all requirements of applicable laws and ordinances; • Issues building permits and furnishes the prescribed certificates of occupancy upon application and compliance; • Explains the requirements of the City of Ithaca Building Code, the New York State Uniform Fire Prevention and Building Code, the New York State Energy Code, the City of Ithaca Housing Code, the New York State Environmental Quality Review Act, the New York State Multiple Residence Law, the City of Ithaca Zoning Ordinance, the City of Ithaca Sign Ordinance, the City of Ithaca Plumbing Code, the National Electric Code, other life safety codes and local ordinances to the public, contractors, property owners, and all other interested parties; • Provides for the abatement of illegal or unsafe conditions through repair or removal, and secures the necessary safeguards during construction; • Inspects existing buildings and structures to insure their conformity with safety standards; Deputy Building Commissioner Page 2 Typical Work Activities -continued • Orders unsafe conditions in existing structures to be removed, and arranges condemnation notices to owners and builders-of improper or hazardous structures; • Investigates complaints and assists in preparation of materials for abating violations of the building codes, housing codes, zoning and sign ordinances; • Reviews applications for sign permits, and issues sign permits where signs comply with the sign ordinance, and orders the abatement of signs which are found to be illegal; • Maintains records of acts and decisions; ' • .Provides technical advice when required to the Board of Zoning Appeals, the Housing Board of Review, and/or the Board of Appeals on the Building Code; • Assists in the preparation of cases for prosecution for violations of codes and ordinances relating to buildings, and the use and occupancy of land and buildings; • Testifies in court actions involving building, housing, or zoning codes and ordinances; • Assists in the preparation of periodic reports of buildings and structures erected or altered, of permits issues, of fees collected and estimated costs of work covered by such permits for presentations to the Common Council; • Refers inquiries to other public and private agencies or offices for questions outside the jurisdiction of the Building Department; • Exercises administrative supervision over the supervisory, technical and support staff of the Building Department; • May provide assistance to persons with disabilities in reaching less accessible areas of City facilities. FULL PERFORMANCE KNOWLEDGES, SKILLS. ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of and the ability to read and interpret building plans and specifications; thorough knowledge of modem practices, 'principles, materials and tools used in building construction, including construction involving reinforced concrete and structural steel; good knowledge of the building trades; good knowledge of the New York State Multiple Residence Law, the New York State Uniform Fire Prevention and Building Code, the New York State Energy Code, and the New York State Environmental Quality Review Act and the ability to educate persons in these codes; working knowledge of governmental organization and jurisdiction; ability to establish and maintain cooperative and effective relationships with other public officials, with building contractors and with the general public; ability to be firm but courteous; ability to maintain confidentiality; ability to successfully work with and serve a diverse local community; thoroughness; good attention to detail; tact; good judgment; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered college or university:with a Bachelor's Degree in Engineering, Architecture, or a closely related field with similar course curriculum, and two years of full-time paid experience, or its part-time paid equivalent, supervising the design, construction, or inspection of buildings or qualified code enforcement activities. At least two years of this experience must have involved reading and interpreting plans and specifications for buildings of large scale construction; or Deputy Building Commissioner Page 3 Minimum Qualifications-continued B. Completion of at least twenty-six (26) credit hours in civil engineering or architectural subjects and four years of full-time paid experience, or its part-time paid equivalent, in the design, construction, or inspection of buildings or in qualified code enforcement activities, two years of which must have been supervisory in nature. Additionally, at least two years of this experience must have involved reading and interpreting plans and specifications for buildings of large scale construction; or C. Graduation from high school or possession of a high school equivalency diploma and six years of full time paid experience, or its part-time paid equivalent, in the design, construction, or inspection of buildings or in qualified code enforcement activities, two years of which must have been supervisory in nature. Additionally, at least two years of this experience must have involved reading and interpreting plans and specifications for buildings of large scale construction; or D. An equivalent combination of training and experience as defined by the limits of [A], [B] and [C] above. SPECIAL REQUIREMENTS: 1. Possession of a valid NYS Class D drivers license at the time of appointment and maintenance of said license for the duration of employment. 2. Successful completion of the prescribed training programs established by the NYS Fire Administrator and the NYS Firefighting and Code Enforcement Personnel Standards and Education Commission within eighteen months of permanent appointment. in addition, incumbents must attend and complete required continuing education courses on an annual basis.